attachment-4-bid-2865-24.pdf

This is a Request for Bids (RFB 2865-24) issued by the State of New Hampshire for a gasoline supply and delivery contract to support pedal truck operations across multiple state agencies. The solicitation seeks vendors to provide reformulated and conventional unleaded regular gasoline (87 octane) with an estimated annual requirement of 35,000 gallons across eight delivery locations: NH Veterans Cemetery, Concord Farm, State Nursery Boscawen, YDC Manchester, Berlin Hatchery, Cannon Mountain Ski Area, Umbagog State Park, and Northern New Hampshire Correctional Facility. Vendors must demonstrate the ability to deliver fuel within 72 hours of order receipt and operate 365 days per year while complying with safety and environmental tank management procedures. The deadline for proposal submission was January 12, 2024, at 10:00 AM EST. The contract term runs from March 1, 2024, through February 28, 2025, with two additional one-year renewal options available.

Pricing will be structured as a mark-up per gallon added to the Oil Price Information Service (OPIS) daily index price, with mark-ups required to remain firm throughout the contract term and not exceed four decimal places. The incumbent contractor, Dennis K. Burke, Inc., was awarded the contract at an average markup of $1.29 per gallon over OPIS pricing with a recommended contract price limitation of $184,555.25, representing a 32 percent cost savings compared to the previous contract. All vendors must carry comprehensive general liability insurance of at least $1,000,000 per occurrence and be registered with the New Hampshire Secretary of State with current vendor registration. The State reserves the right to award to a single vendor meeting the established criteria and providing the lowest index-based mark-up, reject any or all bids, add or delete locations, and terminate the contract with 30 days' written notice. Payment will be processed via ACH or procurement card within 30 days of invoice receipt and acceptance.