ATTACHMENT 3 - V05_NAL Chiller Final Specifications - WORKING.pdf

SPECIFICATIONS

NAL CHILLER REPLACEMENT

USDA-ARS

National Agricultural Library 10301 Baltimore Ave #115 Beltsville, MD 20705

Prepared For:

U.S. Department of Agriculture Agricultural Research Service (ARS)

Contract No.

TBD

Prepared By:

U.S. Department of Agriculture – ARS

Beltsville, Maryland

February 4, 2026

ATTACHMENT 3 - SPECIFICATIONS

NAL Chiller Replacement

National Agricultural Library (NAL)

PROJECT TABLE OF CONTENTS Page 1

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 02/24 SUMMARY OF WORK

01 30 00 11/20 ADMINISTRATIVE REQUIREMENTS

01 33 00 08/18 SUBMITTAL PROCEDURES

01 35 26 05/24 GOVERNMENTAL SAFETY REQUIREMENTS

01 42 00 02/19 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00 08/23 QUALITY CONTROL

01 50 00 11/20 TEMPORARY CONSTRUCTION

FACILITIESAND CONTROLS

01 57 19 08/22 TEMPORARY ENVIRONMENTAL CONTROLS

01 78 00 05/19 CLOASEOUT SUBMITTALS

01 78 23 05/23 OPERATION AND MAINTENANCE DATA

DIVISION 02 - EXISTING CONDITIONS

02 41 00 08/22 DEMOLITION

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

23 03 00 08/10, CHG 3: 08/18 BASIC MECHANICAL MATERIALS AND METHODS

23 05 93 11/15 TESTING, ADJUSTING, AND BALANCING FOR

HVAC

23 07 00 02/13, CHG 7: 05/20 THERMAL INSULATION FOR MECHANICAL

SYSTEMS

23 21 23 08/17 HYDRONIC PUMPS

23 64 10 11/16, CHG 2: 08/18 WATER CHILLERS, VAPOR COMPRESSION TYPE

23 64 26 08/09, CHG 6: 11/22 CHILLED, CHILLED-HOT, AND CONDENSER

WATER PIPING SYSTEMS

DIVISION 26 - ELECTRICAL

26 20 00 08/19, CHG 3: 11/21 INTERIOR DISTRIBUTION SYSTEM

26 29 23 02/20, CHG 1: 05/21 ADJUSTABLE SPEED DRIVE (ASD) SYSTEMS

UNDER 600 VOLTS

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 2

THIS PAGE INTENTIONALLY LEFT BLANK

SECTION 01 11 00 Page 1

SECTION 01 11 00

PART 1 GENERAL

1.1 DESCRIPTION OF WORK

1.1.1 Work To Be Done

SUMMARY OF WORK

02/24

The work to be done consists of furnishing all labor, materials, and equipment and performing all work in strict accordance with these specifications for upgrading the existing mechanical systems of the facility.

1.1.2 Location

The site of work is:

National Agricultural Library (NAL)

10301 Baltimore Ave #115

Beltsville, MD 20705

1.1.3 Principal Features of Work

The Base Bid shall be furnishing and installing one new water-cooled chiller and associated piping, valves, etc.

Bid Option 1 shall be furnishing and installing one new water-cooled chiller and associated piping, valves, etc.

1.2 SITE VISIT

A site visit and inspection tour will be held at the National

Agricultural Library in Beltsville, MD. All potential bidders will be notified of the exact time and date and are strongly urged to attend the site visit. Inspection may only be made at this time, unless prior written approval is obtained to inspect at another date and time.

Contact:

U.S. Department of Agriculture, ARS

Attn: Nicholas Girken

George Washington Carver Center

5601 Sunnyside Ave

Beltsville, MD 20705

1.3 COORDINATION OF WORK

1. Workspace and space available for storing materials shall be subject to the approval of the Contracting Officer. Do not store materials and equipment in other than assigned areas.

SECTION 01 11 00 Page 4

2. Execute work so as to interfere as little as possible with normal functioning of the facility, including operations of utility services and any existing equipment, and with work being done by others. No work shall be done during the hot weather months (May – August).

3. Minimize interference of construction activities with the flow of traffic by keeping roads, walks and entrances to grounds, to parking areas and to occupied areas of buildings clear of construction materials, debris, construction equipment and vehicles except where noted on plans or in specifications. Provide unobstructed access to areas required to remain in operation.

4. Building will be occupied during performance of work under this

Contract. Occupancy notifications will be posted in a prominent location in the work area.

5. Before work starts, arrange with the Contracting Officer a sequence of procedures, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways. Contractor shall not mobilize and demolish the existing chiller until 1-2 weeks prior to the delivery of the new chiller.

6. The Contractor shall complete all work within 240 consecutive calendar days after Notice to Proceed. Within 14 calendar days after

Contract Award, the Contractor shall provide the Government with a detailed schedule of dates on which the Contractor plans to accomplish the work. In addition, the Contractor shall notify the Contracting

Officer 20 days in advance of starting work. A planned work schedule shall be submitted to the Contracting Officer for approval. The schedule shall include a detailed description of the methods and equipment to be used for each operation and the sequence of operations.

This schedule shall be updated monthly and submitted to the Contracting

Officer for approval.

7. The Contractor shall take all measures and provide all material necessary for protecting existing equipment, property, and ongoing operations in affected areas of construction against dust, noise and debris.

8. Power sources for the Contractor's operations will be available and supplied by the Government to the Contractor as long as its use does not interfere with the operations of the Government's facilities. Water sources will be available and supplied by the Government to the

Contractor as long as its use does not interfere with the operations of any building. The Contractor is responsible for extending utility sources to his work locations. Such extensions shall be removed after work is completed, to the satisfaction of the Contracting Officer.

9. All references in the specifications to the Contracting Officer and

Contracting Officer's Representative shall constitute referrals initially to the Contracting Officer's Representative.

10. Contractor shall provide sanitary facilities for use by his employees and the employees of his subcontractors working on the job site.

1.4 DRAWINGS

All dimensions shown of existing work and all dimensions required for work that is to be connected with existing work shall be verified by the

SECTION 01 11 00 Page 4

Contractor by actual field measurements. Any work of variance with that specified or shown on the drawings shall not be performed by the

Contractor until the Contractor has received approval in writing from the Contracting Officer.

1.5 EXISTING WORK

Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remains.

Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.6 MATERIAL SAFETY DATA SHEETS (MSDS)

Material Safety Data Sheets must be submitted to the Contracting Officer prior to the commencement of any work with any substance that may be considered hazardous.

1.7 UTILITIES OR STRUCTURAL ITEMS CONFLICTING WITH PROPOSED CONSTRUCTION

In the event the Contractor finds an area where existing utilities or structural items conflict with proposed construction, the Contracting

Officer shall be notified immediately. The Contractor shall then propose a method of solving the problem. Work shall not resume in the problem area until the Contractor has received written approval from the

Contracting Officer. There shall be no additional cost to the

Government.

1.8 ACCEPTANCE OF WORK

1. Final inspection will not be made until the contract work is completed. The Contractor shall notify in writing the Contracting

Officer fifteen working days prior to the date on which the work will be ready for final inspection.

2 Final inspection and acceptance of the work shown by the drawings and specifications forming a part of this contract shall not be binding or conclusive on the Government if it shall be shown that (1) the

Contractor has willfully or through collusion with persons or firms engaged in the performance of the contract supplied inferior materials, equipment, or workmanship, or (2) the Contractor has otherwise departed from the terms of the contract.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- End of Section --

SECTION 01 00 11 Page 4

SECTION 01 30 00 Page 1

SECTION 01 30 00

1.1 REFERENCES

ADMINISTRATIVE REQUIREMENTS

11/20, CHG 1: 08/21

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" or "S" classification. Submittals not having a "G" or "S" classification are for

Contractor Quality Control approval. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Progress and Completion Pictures

1.3 PROGRESS AND COMPLETION PICTURES

Photographically document site conditions prior to start of construction operations. Include aerial photographs. Provide monthly, and within one month of the completion of work, digital photographs, 1600x1200x24 bit true color minimum resolution in JPEG file format showing the sequence and progress of work. Take a minimum of 10 digital photographs each week throughout the entire project from a minimum of ten different viewpoints selected by the Contractor unless otherwise directed by the Contracting

Officer. Submit with the monthly invoice digital files of photographs and include a date designator in file names. Photographs provided are for unrestricted use by the Government.

1.4 MINIMUM INSURANCE REQUIREMENTS

Provide the minimum insurance coverage required by FAR 28.307-2 Liability, SECTION 01 30 00 Page 2 during the entire period of performance under this contract. Provide other insurance coverage as required by State law.

1.5 SUPERVISION

1.5.1 Superintendent Qualifications

Provide project superintendent with a minimum of 10 years experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

1.5.2 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job site at all times during the performance of Contract work. In addition, if a Quality Control (QC) representative is required on the Contract, then that individual must also have fluent English communication skills.

1.5.3 Duties

The project superintendent is primarily responsible for managing subcontractors and coordinating day-to-day production and schedule adherence on the project. The superintendent is required to attend partnering meetings, and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

1.5.4 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting

Officer for non-compliance with requirements specified in the contract and for failure to manage the project to ensure timely completion.

Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the

Contractor.

1.6 PRECONSTRUCTION MEETING CONFERENCE

Immediately after award, prior to commencing any work at the site, coordinate with the Contracting Officer a time and place to meet for the

Preconstruction Conference. The conference must take place within 35 calendar days after award of the contract, but prior to commencement of any work at the site. The purpose of this conference is to discuss and develop a mutual understanding of the administrative requirements of the

Contract including but not limited to: Daily reporting, invoicing, value engineering, safety, base-access, outage requests, hot work permits, schedule requirements, quality control, schedule of prices or earned value report, shop drawings, submittals, cybersecurity, prosecution of the work, SECTION 01 30 00 Page 3

Government acceptance, final inspections and contract close-out.

Contractor must present and discuss their basic approach to scheduling the construction work and any required phasing.

1.6.1 Attendees

Contractor attendees must include the Project Manager, Superintendent, Site Safety and Health Officer (SSHO), Quality Control Manager and major subcontractors.

1.7 PARTNERING

To most effectively accomplish this Contract, the Contractor and

Government must form a cohesive partnership with the common goal of drawing on the strength of each organization in an effort to achieve a successful project without safety mishaps, conforming to the Contract, within budget and on schedule. The partnering team must consist of personnel from both the Government and Contractor including project level and corporate level leadership positions. Key Personnel from the supported command, end user, Contractor, key subcontractors and the

Designer of Record are required to participate in the Partnering process.

1.7.1 Facilitated (Formal) Partnering

a. Provide and host a Formal Partnering session with key personnel from the project team including both Contractor and Government personnel.

All costs associated with the Partnering session including the third-party independent Facilitator Consultant, meeting room and other incidental items are the responsibility of the Contractor.

b. Before the Facilitated (Formal) Partnering session, coordinate with the Facilitator all requirements for incidental items (such as audio-visual equipment, easels, flipchart paper, colored markers, note pads, pens/pencils, colored flash cards) and have these items available at the Partnering session. Provide copies of any documents required for distribution to all attendees. Participants will bear their own costs for meals, lodging and transportation associated with

Partnering.

c. The Initial Partnering Session must be a duration of one day and be held at a location off base as agreed to by the Contracting Officer.

Partnering session may take place concurrently with the

Pre-Construction Meeting.

d. Facilitator must be experienced in conducting corporate Partnering sessions and must be a third-party independent facilitating consultant

- not an employee of the Contractor. The Facilitator is responsible for leading all aspects of the Partnering session necessary to achieve the Partnering goal.

e. An outcome of the Partnering session must be an escalation matrix agreed upon by both the Government and Contractor, which identifies key Government and Contractor decision makers by name and anticipated decision durations.

f. Host follow-on Partnering Sessions at three- to six-month intervals or more frequently if needed and lasting generally a half day or less.

Attendees need only be those required to resolve current issues. The same Facilitator used in the Initial Partnering session must lead the

SECTION 01 30 00 Page 4 follow-on sessions unless an alternative is permitted by the

Contractor Officer. All costs associated with follow-on Partnering sessions are the responsibility of the Contractor.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

SECTION 01 33 00 Page 1

SECTION 01 33 00

SUBMITTAL PROCEDURES

08/18

PART 1 GENERAL

1.1 SHOP DRAWINGS

The Contractor shall furnish the Contracting Officer an electronic copy with such promptness as to cause no delay in this work or the work of any other contractors, an electronic copy of the shop drawings as required for the various subheadings for the Contracting Officer's approval. Shop drawings of any other subcontractor should be reviewed and approved by each subcontractor where their contract work comes in contact with or interferes with that of another subcontractor.

The Contracting Officer's approval, however, shall not relieve the

Contractor from responsibility for errors in shop drawings. Shop drawings are the instruments of the Contractor, not the Contracting Officer; the

Drawings and Specifications shall always be final.

1.2 SAMPLES

Within and not later than thirty (30) days from the date of the General

Contract, the General Contractor shall have secured and submitted to the

Contracting Officer for his consideration, two samples of each kind and grade of materials and finish as noted under the various headings of the specifications. These samples shall be finished completely and shall accurately represent the work as it is proposed to be installed. The

Contracting Officer will give immediate consideration to such samples and shall notify the General Contractor within ten (10) days after receipt of either approval or rejection. If such samples are rejected, the General

Contractor shall, without delay, submit corrected samples for approval, and shall continue to do so until such approval is given the Contracting

Officer. All approvals will be given by the Contracting Officer to the

General Contractor in writing.

It shall be the Contractor's responsibility to obtain materials at such time as to cause no delay to the project. No allowance for additional time nor substitution of approved materials will be allowed for

Contractor's negligence in late ordering of materials.

1.3 PRODUCT DATA

Submit an electronic copy of preprinted material such as illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer's descriptive literature, catalog data, and other data to illustrate portion of work.

1.4 TEST REPORTS

Report signed by authorized officials testing the products are in accordance with the specified requirements.

Report that includes findings of a test required to be performed on an actual portion of the work or prototype prepared for the project before shipment to the job site.

Report that includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

SECTION 01 33 00 Page 2

Investigation reports

Daily logs and checklists

Final acceptance test and operational test procedure

1.5 CERTIFICATES

Statements printed on the manufacturer’s letterhead and signed by responsible officials of manufacturer of product, system or material attesting that the product, system, or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor. The document purpose is to further promote the orderly progression of a portion of the work by documenting procedures, acceptability of methods, or personnel qualifications.

Test of posted operating instructions

1.6 MANUFACTRER’S INSTRUCTINOS

Preprinted material describing installation of a product, system or material, including special notices and (SDS) concerning impedances, hazards and safety precautions.

1.7 MANUFACTURER’S FIELD REPORTS

Documentation of the testing and verification actions taken by manufacturer’s representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer’s standards or instructions. The documentation must be signed by an authorized official of a testing agency and state the test results; and indicate whether the material, product, or system has passed or failed the test.

Factory test reports.

1.8 O & M MANUALS

O & M Manuals shall be submitted in accordance with Section 01 78 23

OPERATION AND MAINTENANCE DATA.

1.9 CLOSEOUT SUBMITTALS

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Submittals required for Guiding Principle Validation (GPV) or Third Party

Certification (TPC)

Special requirements necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.10 SCHEDULING

SECTION 01 33 00 Page 3

Schedule and submit concurrently product data and shop drawings covering component items forming a system or items that are interrelated. Submit pertinent certifications at the same time. No delay damages or time extensions will be allowed for time lost in late submittals.

a. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. The Contractor is responsible for additional time required for Government reviews resulting from required resubmittal’s.

The review period for each resubmittal is the same as for the initial submittal.

b. Submittals required by the contract documents are listed on the submittal register. If a submittal is listed in the submittal register but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it “N/A” with a brief explanation. Approval by the Contracting Officer does not relieve the

Contractor of supplying submittals required by the contract documents but that have been omitted from the register or marked “N/A.”

c. Resubmit the submittal register and annotate it monthly with actual submission and approval dates. When all items on the register have been fully approved, no further resubmittal is required.

Contracting Officer review will be completed within 14 calendar working days after the date of submission.

1.11 GOVERNMENT ACTIONS POSSIBLE

Submittals will be returned to the Contractor with one of the following notations:

a. Submittals marked "approved" or "approved as submitted" authorize

Contractor to proceed with work covered.

b. Submittals marked A approved as noted or A approval except as noted;

resubmission not required authorize Contractor to proceed with work as noted provided the Contractor takes no exception to the notations.

c. Submittals marked revise and "resubmittal" or "disapproved" indicate submittal is incomplete or does not comply with design concept or requirements of the contract documents and shall be resubmitted with appropriate changes. No work shall proceed for this item until resubmittal is approved.

1.12 SUBMITTAL REGISTER

Contractor shall submit items as listed in each specification section.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

Material Approval Submittal Cover Sheet (11/2016)

MATERIAL APPROVAL SUBMITTAL

TO: USDA/ARS CO

CC: A&E, COR

FROM: (Contractor) PROJECT TITLE: CONTRACT NUMBER:

(To be completed by the Contractor) Government Use Only

SUBMITTAL

NUMBER:

PREVIOUS SUBMITTAL NUMBER

(only if items listed were submitted previously):

A&E

Recommendation

COR/EPM

Recommendation

Contracting Officer Approval/Disapproval

Line

No.

Specification Sect.

Para No., Draw No.

Description of Material

(Include type, model, mfg)

APP

DISAP

See

Comments on Reverse

Comments on Reverse

Comments on Reverse

If an item is disapproved, a resubmittal is due within calendar days of the Contracting Officer’s signature below.

Contractor (Ktr) A&E COR/EPM Contracting Officer

TYPE or PRINT NAME & TITLE TYPE or PRINT NAME & TITLE TYPE or PRINT NAME & TITLE TYPE or PRINT NAME & TITLE

SIGNATURE: SIGNATURE: SIGNATURE: SIGNATURE:

DATE: DATE: DATE: DATE:

By completing this form, the above signed contractor certifies that the material complies with all specifications of the subject contract.

DATE RECEIVED FROM KTR: DATE RECEIVED FROM A&E: DATE RECEIVED FROM COR:

Material Approval Submittal Cover Sheet (11/2016) (Reverse)

CONTRACT #: SUBMITTAL #:

COMMENTS

Instructions: Enter the initials of the individual making the comment, the Line Number of the item for which the comment is being made, and the comment.

SUBMITTAL FORM,Jan 96 PREVIOUS EDITION IS OBSOLETE PAGE 1 OF 6 PAGES

SUBMITTAL REGISTER

CONTRACT NO.

TITLE AND LOCATION

USDA Appalachian Fruit Research Station Chiller Replacement

CONTRACTOR

A C T I V I T Y

N O

T R A N S M I T T A L

S P E C

S E

DESCRIPTION

ITEM SUBMITTED

R A G # R A

H

G

V

C T L A O S R S I A F / I E C A R T E I V O W N R

CONTRACTOR:

SCHEDULE DATES

ACTION

APPROVING AUTHORITY

MAILED

TO

CONTR/

DATE RCD

FRM APPR

AUTH

REMARKS

SUBMIT

APPROVAL

NEEDED

BY

MATERIAL

T I O N

C O D E

DATE

OF

DATE FWD

TO APPR

AUTH/

DATE RCD

FROM

CONTR

TO OTHER

REVIEWER

DATE RCD

FROM OTH

T I O N

C O

ACTION

(a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m) (n) (o) (p) (q) (r)

23 05 93 SD-01 Preconstruction Submittals

Independent TAB Agency and 1.5.1 G A/E

Personnel Qualifications

TAB Design Review Report 1.5.3.1 G A/E

TAB Design Review Report 1.6.2.1 G A/E

TAB Firm 1.5.7.1 G A/E

TAB Team Assistants 1.2 G A/E

TAB Team Engineer 1.2 G A/E

TAB Specialist 1.5.7.2 G A/E

TAB Team Field Leader 1.2 G A/E

SD-03 Product Data

TAB Procedures 1.5.5 G A/E

Calibration 1.5.5 G A/E

SD-06 Test Reports

Proportional Balancing 3.6 G A/E

SD-07 Certificates

Independent TAB Agency and 1.5.1 G A/E

Personnel Qualifications

Instrument Calibration 1.5.4 G A/E

Certificates

23 21 23 SD-02 Shop Drawings

System Coordination 2.1.2 G A/E

SD-03 Product Data

Instructions 2.2.2 G A/E

Equipment Data 2.2.5 G A/E

Training Period 3.5.2 G A/E

SUBMITTAL FORM,Jan 96 PREVIOUS EDITION IS OBSOLETE PAGE 2 OF 6 PAGES

TITLE AND LOCATION

T I V I T Y

A N S M I T T A L

E C

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C T L A O S R S I A F / I E C A R T E I V O W N R

CONTRACTOR:

SCHEDULE DATES

CONTR/

DATE RCD

T I O N

C O

AUTH/

DATE RCD

T I O N

C O

ACTION

(a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m) (n) (o) (p) (q) (r)

23 21 23 SD-06 Test Reports

Field Quality Control 3.3 G A/E

SD-07 Certificates

Manufacturer's Representative 1.3.1 G A/E

SD-10 Operation and Maintenance

Data

Operation and Maintenance 3.5.1 G A/E

Manuals

Training 3.5.2 G A/E

23 64 10 SD-03 Product Data

Posted Instructions 3.1.3 G A/E

Verification of Dimensions 1.6.1 G A/E

Factory Tests 2.8 G A/E

System Performance Tests 3.6 G A/E

Demonstrations 3.7 G A/E

Refrigerant 2.5.1 G A/E

Water Chiller - Field Acceptance 3.5.1 G A/E

Test Plan

SD-06 Test Reports

Field Acceptance Testing 3.5 G A/E

Water Chiller - Field Acceptance 3.5.2 G A/E

Test Report

Factory Tests 2.8 G A/E

System Performance Tests 3.6 G A/E

SD-07 Certificates

Refrigeration System 3.1.9 G A/E

SUBMITTAL FORM,Jan 96 PREVIOUS EDITION IS OBSOLETE PAGE 3 OF 6 PAGES

TITLE AND LOCATION

T I V I T Y

A N S M I T T A L

E C

S E

R A G # R A

V

C T L A O S R S I A F / I E C A R T E I V O W N R

CONTRACTOR:

SCHEDULE DATES

CONTR/

DATE RCD

T I O N

C O

AUTH/

DATE RCD

T I O N

C O

ACTION

(a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m) (n) (o) (p) (q) (r)

23 64 10 Ozone Depleting Substances 1.3.1 G A/E

Technician Certification

SD-08 Manufacturer’s Instructions

Water Chiller - Installation 3.1 G A/E

Instructions

SD-10 Operation and Maintenance

Data

Operation and Maintenance 3.7 G A/E

Manuals

23 64 26 SD-03 Product Data

Grooved Mechanical Connections 2.2.2.4 G A/E

For Steel

Calibrated Balancing Valves 2.3.8 G A/E

Automatic Flow Control Valves 2.3.9 G A/E

Pump Discharge Valve 2.3.10

Water Temperature Mixing Valve 2.3.11 G A/E

Water Temperature Regulating 2.3.12 G A/E

Valves

Water Pressure Reducing Valve 2.3.13 G A/E

Pressure Relief Valve 2.3.14 G A/E

Combination Pressure and 2.3.15 G A/E

Temperature Relief Valves

Expansion Joints 2.4.9 G A/E

Combination Strainer and Pump 2.4.3 G A/E

Suction Diffuser

SD-06 Test Reports

SUBMITTAL FORM,Jan 96 PREVIOUS EDITION IS OBSOLETE PAGE 4 OF 6 PAGES

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C T L A O S R S I A F / I E C A R T E I V O W N R

CONTRACTOR:

SCHEDULE DATES

CONTR/

DATE RCD

T I O N

C O

AUTH/

DATE RCD

T I O N

C O

ACTION

(a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m) (n) (o) (p) (q) (r)

23 64 26 Piping Welds NDE Report 3.1.1.3 G A/E

Pressure Tests Reports 3.3.2 G A/E

SD-07 Certificates

Employer's Record Documents 3.1.1.1 G A/E

(For Welding)

Welding Procedures and 3.1.1.2 G A/E

Qualifications

SD-10 Operation and Maintenance

Data

Calibrated Balancing Valves 2.3.8 G A/E

Automatic Flow Control Valves 2.3.9 G A/E

Pump Discharge Valve 2.3.10 G A/E

Water Temperature Mixing Valve 2.3.11 G A/E

Water Temperature Regulating 2.3.12 G A/E

Valves

Water Pressure Reducing Valve 2.3.13 G A/E

Pressure Relief Valve 2.3.14 G A/E

Combination Pressure and 2.3.15 G A/E

Temperature Relief Valves

Expansion Joints 2.4.9 G A/E

Combination Strainer and Pump 2.4.3 G A/E

Suction Diffuser

26 20 00 SD-02 Shop Drawings

Panelboards 2.8 G A/E

Marking Strips 3.1.8.1 G A/E

SD-03 Product Data

SUBMITTAL FORM,Jan 96 PREVIOUS EDITION IS OBSOLETE PAGE 5 OF 6 PAGES

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CONTRACTOR:

SCHEDULE DATES

CONTR/

DATE RCD

T I O N

C O

AUTH/

DATE RCD

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26 20 00 Circuit Breakers 2.8.1 G A/E

Switches 2.7 G A/E

Surge Protective Devices 2.13 G A/E

SD-06 Test Reports

600-volt Wiring Test 3.5.2 G A/E

Grounding System Test 3.5.4 G A/E

Ground-fault Receptacle Test 3.5.3 G A/E

26 29 23 SD-02 Shop Drawings

Schematic Diagrams 1.5.1 G A/E

Interconnecting Diagrams 1.5.2 G A/E

Installation Drawings 1.5.3 G A/E

As-Built Drawings 1.5.3 G A/E

SD-03 Product Data

Adjustable Speed Drives 2.1 G A/E

Wires and Cables 2.3 G A/E

Equipment Schedule 1.5.4 G A/E

SD-06 Test Reports

ASD Test 3.3.1 G A/E

Performance Verification Tests 3.3.2

Endurance Test 3.3.3 G A/E

SD-07 Certificates

Testing Agency's Field 3.3.1 G A/E

Supervisor

SD-08 Manufacturer’s Instructions

Installation instructions 1.5.5 G A/E

SUBMITTAL FORM,Jan 96 PREVIOUS EDITION IS OBSOLETE PAGE 6 OF 6 PAGES

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26 29 23 SD-09 Manufacturer’s Field

Reports

ASD Test Plan 2.5.1 G A/E

Standard Products 1.5.6 G A/E

SD-10 Operation and Maintenance

Data

Adjustable Speed Drives 2.1 G A/E

SECTION 01 35 26 Page 1

SECTION 01 35 26

GOVERNMENTAL SAFETY REQUIREMENTS

05/24

The publications listed below form a part of this section to the extent referenced. The publications are referred to within the text by the basic designation only.

ASTM INTERNATIONAL (ASTM)

ASTM E84 (2020) Standard Test Method for Surface

Burning Characteristics of Building

Materials

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 10 (2022; ERTA 1 2021) Standard for Portable

Fire Extinguishers

NFPA 30 (2021; TIA 20-1; TIA 20-2) Flammable and

Combustible Liquids Code

NFPA 51B (2019; TIA 20-1) Standard for Fire

Prevention During Welding, Cutting, and

Other Hot Work

NFPA 70 (2020; TIA 22-1; ERTA 1 2022)

National Electrical Code

NFPA 101 (2021) Life Safety Code

NFPA 241 (2022) Standard for Safeguarding

Construction, Alteration, and Demolition

Operations

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

29 CFR 1926 Safety and Health Regulations for

Construction

1.2 GENERAL INTENTION

A. Contractor shall completely prepare the site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work as required by the contract documents.

B. All employees of general contractor and subcontractors shall comply with ARS security management program, obtain permission of the ARS

Location Manager, be identified by project and employer by wearing contractor issued identification badges at all times on ARS property, and restricted from unauthorized access.

C. Prior to commencing work:

SECTION 01 35 26 Page 2

1. The General Contractor shall provide proof that an OSHA certified

"competent person" (CP) 29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

2. The General Contractor and Tradesmen shall receive an On-site

Safety briefing from the location Facilities Manager or designated representative.

D. Training:

1. All employees of the general contractor or subcontractors shall have the 10-hour OSHA certified Construction Safety course and /or other relevant competency training. Supervisors shall have completed the 30-hour OSHA training. Before work can begin, all contractors who will be working onsite must go through a 15 minute OSHA safety briefing by the Location Safety Officer before any work can begin.

2. Submit training records of all such employees to the Contracting

Officer for approval before the start of work.

1.3 PROJECT COORDINATION

A. Construction Project Schedule: See contract, FAR 52.236-15 Schedules for Construction Contracts. The Contractor will not begin work on site until the construction project schedule has been approved by the

Contracting Officer. The Contractor shall submit one electronic copy of the updated construction project schedule with each progress payment request.

B. Contract Inspector's Daily Report: Contractor shall submit to the

Contracting Officer a daily report listing the names of all those present on the job site each day, along with their Job Classification, hours of work and a brief description of the work performed by each on that day.

The Contract Inspector's Daily Report is to be submitted at the beginning of work each day for the previous day's work and shall be maintained throughout the term of the contract.

C. Formal Meetings: Any meeting (deemed formal by the contractor, the

Contracting Officer Representative (COR) or the Contracting Officer will have the minutes of said meeting prepared by the contractor with copies provided to the COR and Contracting Officer within twenty-four (24) hours of meeting time. The minutes will include Date, Name of Attendees (with contact info), Old Business, and New Business subjects (or narratives).

Regardless of who requests a meeting (the COR or the Contractor or the

Contracting Officer) the contractor may be required to provide hard copy pictures of the issues to be discussed. Each issue will be linked to a contract specification section number and/or subject area by page number.

Issues discussed will also include an action/completion date.

1.4 SUBMITTALS - GENERAL

A. All submittals referenced by the procurement documents including but not limited to Plans, Specifications, Statements of Work (SOW), Supplemental Information, etc. shall be submitted electronically to the

Contracting Officer (CO) and Construction Officer Representative (COR).

B. All material sample submittals referenced by the procurement documents including but not limited to Plans, Specifications, Statements of Work

(SOW), Supplemental Information, etc. shall be provided to the Contracting

SECTION 01 35 26 Page 3

Officer (CO), Construction Officer Representative (COR) and Location

Manager/Facilities Manager (LM/FM).

C. All items submitted shall be accompanied by the SUBMITTAL LOG appended to the GENERAL SPECIFICATIONS.

1. The Contractor shall maintain one (1) log for all submittals and shall update the information as required by Construction Progress.

1.5 SAFETY SUBMITTALS

A. Contractor shall submit a "site specific" Safety Plan to the

Contracting Officer that describes how the contractor is to comply with all applicable OSHA standards and NFPA codes pertaining to construction work to include, but not limited to: General Safety and Health

Provisions, Occupational Health and Environmental Controls, Personal

Protective and Life Saving Equipment, Hand and Power Tools, Welding and

Cutting, Electrical, Scaffolds, Fall Protection, Excavations, Demolition, Stairways and Ladders, Toxic and Hazardous Substances, Confined Space

Entry, Lockout/Tagout, Respiratory Protection, Hearing Protection. Safety

Plan shall identify Contractor and sub-contractor employees who are authorized/qualified to perform electrical work. No work shall proceed until written approval of the Safety Plan by the Contracting Officer.

Safety Plan shall describe how the Contractor and/or sub-contractors are to secure equipment, supplies, tools, and chemical products. Contractor and/or sub-contractor equipment, supplies, tools, and chemical products are to be under the control of the Contractor at all times, equipment, supplies tools, and chemical products found not to be under the control of the Contractor or sub-contractor are subject to confiscation and will be reported to the Contracting Officer.

B. Contractor must follow all current Federal, State and Local Pandemic

Specific Requirements for access to all BARC and USNA locations and worksites. Current requirements shall be provided by the Contracting

Officer's Representative (COR), Location Coordinator (LC) or Safety and

Occupational Health Unit (SOHU) Manager.

C. The Contractor shall inspect the entire construction site daily, including days without construction work if there are NFPA 101 Life Safety

Code deficiencies existing while construction work is shut down, the results of that inspection shall be documented on the attachment "DAILY

INSPECTION FORM", and the form is to be signed and submitted to the

Contracting Officer.

D. Contractor shall provide continuous monitoring for noise, dust, chemical vapor generation, volatile organic compounds, and vibration. At no time shall noise exposure to any ARS staff exceed 75 dB. Contractor shall provide to the COR with copies to the Contracting Officer a written weekly update of the all test results in addition to the proposed work for the subsequent two weeks (a two week "look- ahead")involving any construction activity that will produce loud noises, heavy vibrations, strong smells, or significant dust inside ARS staff occupied space.

E. Contractor and sub-contractors shall notify in writing the Contracting

Officer at least one week prior to executing high risk work (this may be included in the two week "look-ahead" update). High risk work includes, but is not limited to, tasks requiring Lockout/Tag Out, live electrical work, hot work, work at heights, trenching/ shoring, crane operations, and confined space entry. Contractor's Competent Person shall provide the COR

SECTION 01 35 26 Page 4 with a copy to the Contracting Officer written weekly documented safety inspection results.

F. Contractor shall provide to the Contracting Officer for approval, copies of Safety Data Sheets (SDS) for EVERY CHEMICAL WITHOUT EXCEPTION prior to bringing such chemical on the work site.

1.6 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Contractor Personnel

1. The required Contractor Personnel information and the security application procedures vary depending upon the project worksite location. Each Task Order Request for Proposal (RFP) will contain the

Contractor Personnel information and security application procedures required for the specific site.

2. Each employee shall be furnished with a badge by the Government for access to construction site. This badge must be worn so as to be clearly visible at all times while on the work site.

C. Security Procedures:

1. Contractor's employees shall not enter the project site without appropriate badges. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. For working outside the "regular hours" as defined in the contract, The Contractor shall give a ten (10) day notice to the

Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of ARS premises is allowed without written permission of the Contracting Officer.

4. ARS reserves the right to close or shut down the project site and order the Contractor's employees off the premises in the event of a national emergency or Government shutdown. The Contractor may return to the site only with the written approval of the Contracting Officer.

D. Document Control:

1. The Contractor is responsible for safekeeping of all drawings, project manuals and other project information. This information shall be shared only with those with a specific need to accomplish the project.

2. These documents shall not be removed or transmitted from the

SECTION 01 35 26 Page 5 project site without the written approval of Contracting Officer.

3. All paper waste or electronic media such as CD's and diskettes shall be shredded and destroyed in a manner acceptable to the ARS.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies and Contractor must be on site to receive all deliveries.

2. Separate permits shall be issued for Contractor and its employees for parking in designated areas only.

1.7 FIRE SAFETY

A. Applicable Publications: Publications listed below form part of this

Article to extent referenced. Publications are referenced in text by basic designations only.

1. American Society for Testing and Materials (ASTM):

ASTM E84 Surface Burning Characteristics of Building Materials

2. National Fire Protection Association (NFPA):

NFPA 10 Standard for Portable Fire Extinguishers

NFPA 30 Flammable and Combustible Liquids Code

NFPA 51B Standard for Fire Prevention during Welding, Cutting and Other Hot

Work

NFPA 70 National Electrical Code

NFPA 241 Standard for Safeguarding Construction, Alteration, and

Demolition

Operations

3. Occupational Safety and Health Administration (OSHA):

29 CFR 1926 Safety and Health Regulations for Construction

B. Fire Safety Plan: Establish and maintain a fire protection program in accordance with 29 CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to the Contracting Officer for review for compliance with contract requirements. Prior to any worker for the contractor or subcontractors beginning work, they shall undergo a safety briefing provided by the contractor's competent person per OSHA requirements. This briefing shall include information on the construction limits, ARS safety guidelines, means of egress, break areas, work hours, locations of restrooms, use of ARS equipment, etc. Documentation shall be provided to the Contracting Officer that individuals have undergone contractor's safety briefing.

SECTION 01 35 26 Page 6

C. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

D. Separate temporary facilities, such as trailers, storage sheds, and dumpsters, from existing buildings and new construction by distances in accordance with NFPA 241. For small facilities with less than 20 feet exposing overall length, separate by 10 feet.

E. Temporary Heating and Electrical: Install, use and maintain installations in accordance with 29 CFR 1926, NFPA 241 and NFPA 70.

F. Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with Contracting Officer.

G. Egress Routes for Construction Workers: Maintain free and unobstructed egress. Inspect daily. Report findings and corrective actions weekly to the Contracting Officer.

H. Fire Extinguishers: Provide and maintain extinguishers in construction areas and temporary storage areas in accordance with 29 CFR 1926, NFPA 241 and NFPA 10.

I. Flammable and Combustible Liquids: Store, dispense and use liquids in accordance with 29 CFR 1926, NFPA 241 and NFPA 30.

J. Existing Fire Protection: Do not impair automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections. Provide fire watch for impairments more than 4 hours in a 24-hour period. Request interruptions in accordance with paragraph "OPERATIONS AND STORAGE

AREAS", and coordinate with the Contracting Officer. All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas shall be tested as coordinated with the Contracting

Officer. Parameters for the testing and results of any tests performed shall be recorded by the General Contractor and copies provided to the

Contracting Officer.

K. Smoke Detectors: Prevent accidental operation. Remove temporary covers at end of work operations each day. Coordinate with the Contracting

Officer.

L. Hot Work: Perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Coordinate with the Contracting Officer.

Designate contractor's responsible project- site fire prevention program manager to coordinate permit hot work.

M. Fire Hazard Prevention and Safety Inspections: Inspect entire construction area on a daily basis. Coordinate with and report findings and corrective actions weekly to the COR with a copy to the Contracting

Officer. See USDA Standard Forms for Daily Inspection Form.

N. Smoking: Smoking is prohibited in and adjacent to construction areas inside existing buildings and additions under construction. In separate and detached buildings under construction, smoking is prohibited except in designated smoking rest areas.

O. Dispose of waste and debris in accordance with NFPA 241. Remove from

SECTION 01 35 26 Page 7 buildings daily.

P. Perform other construction, alteration, and demolition operations in accordance with 29 CFR 1926.

1.8 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the

Contracting Officer. The Contractor shall hold and save the Government, its officers, and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the

Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

C. Working space and space available for storing materials shall be as determined by the Contracting Officer.

D. Workers are subject to rules of the Location applicable to their conduct which shall be provided by the Contracting Officer.

E. Execute work so as to interfere as little as possible with normal functioning of Location as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by Government. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied during construction except as permitted by the

Contracting Officer where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by the ARS in quantities sufficient for not more than two (2) workdays.

3. Where access by ARS personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment may be permitted subject to fire and safety requirements.

F. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the ARS operations will not be hindered. Contractor shall permit access to ARS personnel through construction areas which serve as routes of access to such affected areas and equipment. Coordinate alteration work in areas occupied by ARS so that operations will continue during the construction period.

G. Utilities Services: Maintain existing utility services for ARS at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to ensure uninterrupted services. Where

SECTION 01 35 26 Page 8 necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by the Contracting Officer.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior written approval of the Contracting

Officer. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Contracting Officer's prior knowledge and written approval.

2. Contractor shall submit a request to interrupt any such services to the Contracting Officer, in writing, Two weeks advanced notice and again 48 hours in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of…