Attachment 3 Unified Facilities Criteria UFC.pdf

UFC 4-610-01

05 January 2021

Change 1, 30 April 2021

UNIFIED FACILITIES CRITERIA (UFC)

APPROVED FOR PUBLIC RELEASE; DISTRIBUTION UNLIMITED

ADMINISTRATIVE FACILITIES

ADMINISTRATIVE FACILITIES

Any copyrighted material included in this UFC is identified at its point of use.

Use of the copyrighted material apart from this UFC must have the permission of the copyright holder.

Indicate the preparing activity beside the Service responsible for preparing the document.

U.S. ARMY CORPS OF ENGINEERS

NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND (Preparing Activity)

AIR FORCE CIVIL ENGINEER CENTER

Record of Changes (changes are indicated by \1\ ... /1/)

Change No. Date Location 1 15 April 2021 2-3.2.3 to 2.3.2.13 reordered paragraphs; 4-2.4 to 4-2.6;

new planning guidance on telework and workstation sharing. Edits to Table 4-3, 4-4, 4-5, and 4-26; new Table 4-24 Focus Room; A-2.1. Tables were reordered to group similar spaces. Editorial changes throughout.

This UFC supersedes UFC 4-610-01, dated 6 May 2008, with Changes 1-2 dated 21 May 2014.

FOREWORD

The Unified Facilities Criteria (UFC) system is prescribed by MIL-STD 3007 and provides planning, design, construction, sustainment, restoration, and modernization criteria, and applies to the Military Departments, the Defense Agencies, and the DoD Field Activities in accordance with USD (AT&L) Memorandum dated 29 May 2002. UFC will be used for all DoD projects and work for other customers where appropriate. All construction outside of the United States is also governed by Status of Forces Agreements (SOFA), Host Nation Funded Construction Agreements (HNFA), and in some instances, Bilateral Infrastructure Agreements (BIA).

Therefore, the acquisition team must ensure compliance with the most stringent of the UFC, the SOFA, the HNFA, and the BIA, as applicable.

UFC are living documents and will be periodically reviewed, updated, and made available to users as part of the Services’ responsibility for providing technical criteria for military construction. Headquarters, U.S. Army Corps of Engineers (HQUSACE), Naval Facilities Engineering Systems Command (NAVFAC), and Air Force Civil Engineer Center (AFCEC) are responsible for administration of the UFC system. Defense agencies must contact the preparing service for document interpretation and improvements. Technical content of UFC is the responsibility of the cognizant DoD working group. Recommended changes with supporting rationale may be sent to the respective DoD working group by submitting a Criteria Change Request (CCR) via the Internet site listed below.

UFC are effective upon issuance and are distributed only in electronic media from the following source:

• Whole Building Design Guide web site http://www.wbdg.org/ffc/dod.

Refer to UFC 1-200-01, DoD Building Code, for implementation of new issuances on projects.

AUTHORIZED BY:

CHRISTINE T. ALTENDORF, PhD, P.E., SES

R. DAVID CURFMAN, P.E., SES

Chief Engineer

Chief, Engineering and Construction Naval Facilities Engineering Systems Command U.S. Army Corps of Engineers

NANCY J. BALKUS, P.E., SES

Deputy Director of Civil Engineers DCS/Logistics, Engineering & Force Protection (HAF/A4C) HQ United States Air Force

MICHAEL McANDREW Deputy Assistant Secretary of Defense (Construction) and Acting Deputy Assistant Secretary of Defense (Housing) Office of the Assistant Secretary of Defense (Sustainment http://www.wbdg.org/pdfs/ufc_implementation.pdf http://www.wbdg.org/ffc/dod

REVISION SUMMARY SHEET

Document: UFC 4-610-01, Administrative Facilities

Superseding: UFC 4-610-01, Administration Facilities, dated 6 May 2008, with Changes 1-2, dated 21 May 2014

Description: This UFC provides planning and design criteria for Administrative Facilities. It outlines methods of space allocation and typical functional spaces to accommodate the executive and staff functions of an installation or particular organization.

Reasons for Document:

• To provide a unified approach to effectively planning, allocating space and designing, administrative facilities with updated methodologies and technologies, and incorporate the integrated design process.

Impact:

The following direct benefits will result from publication, revision and change of the

UFC.

• More consistency in the design of administrative facilities with better work environments for higher productivity, efficiency and worker satisfaction.

• Lower initial cost due to better coordination and design efficiency.

• Lower Life cycle cost due to more refined definition of requirements.

• Easier, more efficient maintenance.

• Better safety and security.

Unification Issues:

• Each Service has specific planning, location and space programming requirements

• The Navy and Marine Corps have specific requirements for Austere Administrative Facilities. See Appendix B.

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TABLE OF CONTENTS

CHAPTER 1 INTRODUCTION

1-1 BACKGROUND

1-2 PURPOSE AND SCOPE

1-3 APPLICABILITY

1-3.1 Users of this Document

1-4 GENERAL BUILDING REQUIREMENTS

1-5 CYBERSECURITY

1-6 AUSTERE ADMINISTRATIVE FACILITIES (NAVY ONLY)

1-7 GLOSSARY

1-8 REFERENCES

CHAPTER 2 PLANNING AND PROGRAMMING

2-1 SCOPE OF FACILITY

2-2 LOCATION DETERMINANTS

2-3 ADMINISTRATIVE SPACE TYPES

2-3.1 Administrative Personnel

2-3.2 Administrative Support Spaces

2-3.3 Assembly Spaces

2-3.4 Equipment and Storage Spaces

2-3.5 Secure Spaces

2-4 SPACE PLANNING PROGRAM

2-4.1 Circulation

CHAPTER 3 GENERAL DESIGN CRITERIA

3-1 BUILDING CONFIGURATION AND LAYOUT

3-1.1 Building Core

3-1.2 Floor Depth

3-1.3 Structural Bay Spacing

3-2 ARCHITECTURE AND INTERIOR DESIGN

3-2.1 Exterior Design

3-2.2 Entrance

3-2.3 Windows and Natural Lighting

3-2.4 Raised Access Floor Systems

3-2.5 Demountable and Operable Partitions

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3-2.6 Interior Signage

3-2.7 Interior Design and Finishes

3-2.8 Acoustics

3-2.9 Technology and Connectivity

3-2.10 Ergonomics

3-3 TELECOMMUNICATIONS

3-4 ELECTRONIC SECURITY SYSTEMS (ESS)

3-5 ALTERATIONS TO EXISTING FACILITIES

CHAPTER 4 SPECIFIC DESIGN CRITERIA

4-1 DESIGN AND SPACE PLANNING

4-1.1 Recognizing and Planning for Different Work Modes

4-1.2 Zoning Work Activities

4-1.3 Choice of Workspace

4-2 SPACE UTILIZATION AND MANAGEMENT

4-2.1 Right-Sizing Spaces and Circulation

4-2.2 Flexibility and Modularity

4-2.3 Multi-Purpose Uses

4-2.4 Teleworking, Office and Workstation Sharing

4-2.5 Office and Workstation Sharing

4-2.6 Hoteling

4-2.7 Command Suite

4-3 FUNCTIONAL DATA SHEETS

4-3.1 Interior Construction/Built-in Equipment

4-3.2 Furnishings and Equipment

4-3.3 Table Format and Usage

APPENDIX A BEST PRACTICES

A-1 BUILDING CONFIGURATION AND LAYOUT

A-2 SPACE PLANNING AND OFFICE DESIGN

APPENDIX B AUSTERE ADMINISTRATIVE FACILITIES (NAVY ONLY)

B-1 PURPOSE

B-2 DEFINITION AND SCOPE

B-3 APPLICABILITY

B-4 MODIFICATIONS

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APPENDIX C GLOSSARY

C-1 ACRONYMS AND ABBREVIATIONS

APPENDIX D REFERENCES

FIGURES

Figure 3-1 Sample Building Layout

Figure 4-1 Zoning Work Activities

Figure 4-2 Choice of Workspace

Figure A-1 Circulation Case Study 0/100

Figure A-2 Circulation Case Study 33/67

Figure A-3 Circulation Case Study 80/20

Figure A-4 Circulation Case Study 100/0

TABLES

Table 4-1 Private Office

Table 4-2 Semi-Private Office

Table 4-3 Open Office – Full Time Staff

Table 4-4 Private Flex Office

Table 4-5 Open Office – Flex Staff

Table 4-6 Vestibule

Table 4-7 Reception and Waiting

Table 4-8 Mail Center

Table 4-9 Shipping and Receiving

Table 4-10 Trash and Recycling Room

Table 4-11 Large Format Production Room

Table 4-12 Break Room

Table 4-13 Break Area

Table 4-14 Nursing Mothers Room

Table 4-15 Toilet Room

Table 4-16 Janitor’s Closet

Table 4-17 Locker Room

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Table 4-18 Shower Room

Table 4-19 Fitness Room

Table 4-20 Auditorium

Table 4-21 Classroom/Training Room

Table 4-22 Conference/Training Room

Table 4-23 Team/Collaboration Room

Table 4-24 Focus Room

Table 4-25 General Filing and Storage Room

Table 4-26 Technical Equipment Room

Table 4-27 Controlled Entry/Quarterdeck

Table 4-28 Secure Visitor Space

Table 4-29 SCIF

Table 4-30 Vault Room

Table B-1 Austere Private Office (Replaces Table 4-1)

Table B-2 Austere Open Office (Replaces Table 4-3)

Table B-3 Austere Toilet Rooms (Replaces Table 4-8)

Table B-4 Austere Janitor’s Closet (Replaces Table 4-9)

Table B-5 Austere Classroom/Training Room (Replaces Table 4-17)

Table B-6 Austere General Filing and Storage Room (Replaces Table 4-22)

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CHAPTER 1 INTRODUCTION

1-1 BACKGROUND.

An Administrative Facility is a building or portion of a building in which the administrative affairs of a military establishment are conducted. It accommodates the executive and staff functions of an installation or particular organization. The functions performed in an Administrative Facility may include logistics, personnel management, and in some cases, operational functions classified in other category codes.

1-2 PURPOSE AND SCOPE.

This UFC provides requirements for evaluating, planning, and designing basic Administrative Facilities for all new construction projects to include additions, alterations, and renovation projects in the continental United States (CONUS) and outside the continental US (OCONUS). Program and design these facilities to enhance the mission or organizational functions. In addition, design administrative spaces to be flexible, cost-effective, and create an atmosphere that increases morale, productivity, and collaboration.

1-3 APPLICABILITY.

This UFC applies to all military service elements, civilians, and contractors involved in the design and construction of Administrative Facilities, including the procurement of design-build services for the above-noted projects. For Army projects, in the event of a conflict between this UFC and an applicable Army standard design, the criteria in the Army standard design will takes precedence.

When administrative space represents a portion of a larger building, this UFC applies only if administrative functions are performed in that space and no other specific criteria addresses the function. Administrative office space provided within an operational facility, such as a warehouse or a recreational facility, is planned under the category code of the primary facility. For example, space in a general warehouse that is partitioned off and assigned to a clerk for administrative duties associated with that warehouse, is planned as warehouse space and is not governed by this UFC.

1-3.1 Users of this Document.

1-3.1.1 Planning/Programming Personnel.

Planning and programming personnel will use the UFC for pre-design planning or to assess the extent of improvements required in an existing facility in order to achieve the standard established herein.

1-3.1.2 Architects, Engineers, and Interior Designers.

Professional architects, engineers, and interior designers will provide design services under the direction of the individual design agencies and this UFC.

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1-3.1.3 Service-specific Users and Distribution of Responsibilities.

When Service criteria varies from standard criteria, it is noted in the text as a “Service Exception” or a “Service-specific” criteria.

Since numerous and different program offices and functions may be housed in Administrative Facilities, refer to the appropriate overseeing program office for the specific users and distribution of responsibilities to be housed in the facility. For more general planning questions, refer to the following Service-specific governing documents:

• Army. AR 405-70

• Navy and Marine Corps. FC 2-000-05N

• Air Force. AFMAN 32-1084

1-4 GENERAL BUILDING REQUIREMENTS.

Comply with UFC 1-200-01, DoD Building Code. UFC 1-200-01 provides applicability of model building codes and government unique criteria for typical design disciplines and building systems, as well as for accessibility, antiterrorism, security, high performance and sustainability requirements, and safety. Use this UFC in addition to UFC 1-200-01 and the UFCs and government criteria referenced therein.

1-5 CYBERSECURITY.

All control systems (including systems separate from an energy management control system) must be planned, designed, acquired, executed, and maintained in accordance with UFC 4-010-06, and as required by individual Service Implementation Policy.

1-6 AUSTERE ADMINISTRATIVE FACILITIES (NAVY ONLY).

APPENDIX B contains requirements for Administrative Facilities that are specifically designated as “austere”. Austere construction is intended for facilities in locations determined by CNIC and approved by OPNAV to be eligible for austere construction.

The austere standards are intended to be applied flexibly and in varying degrees to all facilities at locations designated as austere. Allow flexibility to ensure the criteria are appropriate for individual austere locations.

1-7 GLOSSARY.

APPENDIX C contains acronyms and abbreviations.

1-8 REFERENCES.

APPENDIX D contains a list of references used in this document. The publication date of the code or standard is not included in this document. Unless otherwise specified, the most recent edition of the referenced publication applies.

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CHAPTER 2 PLANNING AND PROGRAMMING

2-1 SCOPE OF FACILITY.

This chapter establishes space planning and programming criteria and assignment guidelines for administrative facilities. These parameters assist in designing facilities to enhance the main mission or functions of an organization and increase morale, productivity, and collaboration. Additional design considerations include flexibility, initial cost, life cycle costs, and ease of maintenance.

2-2 LOCATION DETERMINANTS.

Determine facility location in accordance with the installation land use plan and/or Installation Development Plan and the following Service-specific planning documents.

• Army. UFC 2-100-01

• Navy. UFC 2-100-01

• Air Force. AFI 32-1015

• Marine Corps. MCO P11000.12C

2-3 ADMINISTRATIVE SPACE TYPES.

An Administrative Facility is planned to accommodate general administrative personnel space, support and special purpose spaces, circulation, and building core spaces. An Administrative Facility may contain more than one organization with different functional and space needs. Space requirements must be calculated for each organization and for shared spaces between the organizations.

The following space types are described functionally and may be organized or categorized differently than the Service specific planning guides. Plan and design in accordance with the following Service-specific planning criteria.

• Army. AR 405-70

• Navy-Marine Corps. FC 2-000-05N

• Air Force. AFMAN 32-1084

2-3.1 Administrative Personnel.

Administrative personnel require private offices, open office space, or flexible office space. Allocate space based on the personnel position and functional requirements. For example, if personnel are rarely in the office, or work remotely through a telework agreement three or more days a week, they may be located in a Flex Office or Open Office Flex Workstation. If they have a high level of interaction with others in the office, and require visual and acoustic privacy, they may be placed in a private office with conferencing space or in a private office adjacent to conferencing space. Semi-Private

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Office spaces are useful for personnel whose positions do not warrant a Private Office, or may be used for a special team requiring separation from open office areas.

2-3.2 Administrative Support Spaces.

Administrative Support spaces include all office functions not included in personnel office space. Some of these spaces could be shared between multiple administrative organizations within a facility.

The design approach can consolidate some of these functions in a central area within an organization, spread them throughout the organization in a decentralized arrangement, or use some combination of these approaches. The relationship requirements of support to the administrative function must be carefully considered prior to determining the design approach. Space allocations for some of these functions are derived based on the number of staff within an organization.

2-3.2.1 Vestibule.

A building entrance vestibule both helps mitigate temperature differences between the indoor and outdoor environment and provides an area where people entering the building can wipe their feet on an appropriate surface.

2-3.2.2 Reception and Waiting Areas.

Reception and waiting areas are planned for organizations where outside visitors come to meet with personnel within the organization. The size and type of the organization and its function will determine the of reception and waiting areas requirements. The area may be staffed or just provide seating for visitors. To accommodate security concerns, the area may have intercom requirements for contact into the organization or locker requirements for cellphones or other electronic devices to be secured.

2-3.2.3 Mail Center.

This space accommodates processing and distribution of the facility’s incoming and outgoing mail and parcels. It may accommodate screening requirements. Ensure adequate storage and work area to include mail sorting stations, packaging material, postage machines, scales, storage for materials, and workspace. Mailrooms may be staffed and include workstation(s). The mailroom must be adjacent to and provide direct access to the shipping/receiving area. Consult with the appropriate Installation authority to determine how mail is delivered, inspected and sorted to determine the mailroom size, design and safety requirements

2-3.2.4 Shipping and Receiving.

This area accommodates loading and unloading of a wide variety of supplies and services necessary for the operation of the facility. Material may be stored on pallets in open areas or on pallet racks. Plan for workbenches, packaging equipment, charging stations, and pallet lifts or forklifts. It includes an exterior entrance located for easy access by delivery trucks and may include a loading dock. This entrance must not be

Change 1, 30 April 2021 visible from the building’s main entrance. In multistory structures, shipping/receiving must have direct access to a freight elevator. Ensure the width, depth, and height of the bays accommodate the trucks that can be reasonably anticipated for the specific location and the shipping and receiving functions within the facility.

2-3.2.5 Trash and Recycling Room.

This interior room provides a central collection point for trash and recyclable materials such as glass, plastic, aluminum, and paper. The main trash/recycling area is adjacent to the shipping/receiving area where recyclables from the floors can be consolidated and stored for pick-up. In multistory buildings, locate remote trash/recycling areas adjacent to break rooms, copy rooms, vending, and other similar areas. Locate containers such that they do not interfere with required egress widths.

2-3.2.6 Large Format Production Room.

This room provides space for large-format production equipment such as large, high capacity copiers and printers, plotters, and scanners. It includes work surfaces to handle the material and storage cabinets for associated paper, toner and other printing materials. Consider indoor air quality and HVAC requirements based on type and size of equipment.

Design the room to be conducive to computer-based design work and have space for document production and pallet-based paper storage. Incorporate double doors to accommodate movement of pallets of equipment and supplies. The room must be enclosed with partitions which extend from finished floor to the structure above. Provide acoustical treatment.

2-3.2.7 Break Rooms.

Breakrooms provide staff-only space for dining and breaks, minimal food preparation and often vending. Consider the size of the organization when planning space for refrigerators, microwaves, coffee makers, or other appliances. Ensure appropriate utilities for appliances. Some breakrooms are enclosed and require space for comfortable tables and chairs. These spaces can also be utilized as casual meeting space if necessary. Some break areas are unenclosed with fewer amenities, such as those in an open office or flex space, or within spaces designated for teleworkers who occasionally work from the office.

2-3.2.8 Nursing Mothers Room.

Nursing Mothers rooms must be in a safe area accessible to all, shielded from view, and in close proximity to the toilets in a facility. Consideration must be given to acoustics with respect to adjacent spaces. The size of the organization or facility will determine if multi-station lactation rooms are required. Reference GSA PBS-P100 and ECB 2019-4 for multi-station lactation room requirements.

2-3.2.9 Toilets.

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Toilets and restrooms can be located within an organization’s space with the locker room, shower room, and nursing mothers room. They can also be accessible only from within the organization’s perimeter, as opposed to public restrooms being accessible as part of the building core.

2-3.2.10 Janitor’s Closet.

A janitor’s closet accommodates equipment and supplies, mop basin, mop rack, and shelving. This closet can be located within an organization’s space with the toilets, locker room, shower room, and nursing mother’s room. It can also be accessible only from within the organization’s perimeter, as opposed to being publicly accessible as part of the building core.

2-3.2.11 Locker Room.

Locker rooms are provided for organizations with 24-hour/7-day operations, to support physical training requirements and security personnel. They provide storage space for personal items and change of clothes.

2-3.2.12 Shower Room.

A shower room is planned when a facility does not have access to a fitness facility or has 24-hour/7-day operations. The number of showers is determined by the number of personnel. Shower rooms are usually adjacent to locker rooms and toilets.

2-3.2.13 Fitness Room.

Small Fitness rooms can be planned for administrative facilities not located near Fitness Centers. These spaces must be in areas accessible to all and in close proximity to locker and shower facilities.

2-3.3 Assembly Spaces.

Assembly spaces include auditoriums, conference rooms, training rooms, team rooms, breakrooms, and open collaboration spaces.

2-3.3.1 Auditoriums.

Auditoriums accommodate 50 or more people for large presentations and include a tiered floor with fixed seating and a stage or raised platform. Accommodate built-in presentation equipment, a sound system, and specialized lighting. An auditorium must be enclosed with partitions that extend from the finished floor to the structure above.

Include the services of specialized engineering disciplines to address issues of lighting, acoustics, audiovisual systems, and other technology requirements. Include these consultants as part of the design team when auditoriums are required in administrative office buildings.

2-3.3.2 Conference, Classrooms and Training Rooms.

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Conference rooms, classrooms, and training rooms provide space for meetings, briefings and training. When planning these spaces, consider acoustic privacy, social distancing and visibility requirements, as well as audiovisual and technology requirements. These spaces may be grouped together as a centralized conference center and be isolated from quiet areas within the office space.

A classroom/training room may be planned for general training or dedicated for computer training. The classroom/training room accommodates a flexible arrangement of settings for many uses. The computer training room includes dedicated computer workstations in a more fixed arrangement. Plan for built-in projector and projector screen, or multiple monitors as indicated by the audio-visual requirements.

2-3.3.3 Team/Collaboration Areas.

Team rooms and open collaborative areas strategically placed in an office plan can be useful for casual, unscheduled impromptu meetings and collaboration. Meeting styles can range from the stand-up/touch down high-top tables and stools to low comfortable lounge seating. Include technology connectivity and acoustic design requirements in these spaces. Small team/collaboration areas can also be used for alternate work areas to support an occasional influx of teleworkers within the office environment.

2-3.4 Equipment and Storage Spaces.

2-3.4.1 General Filing and Storage Room.

This space can be open or closed space for an organization’s office supplies and equipment storage, day locker storage, conference room equipment (chairs and tables) and AV storage, lecterns, and other mobile presentation items. Group files, technical libraries, and similar materials are those not included in private offices or within workstations.

2-3.4.2 Archival Storage.

Archival storage is for retention of various types of records specific to an organization’s mission or functions performed. It may have letter or legal file cabinets, flat files, or high-density filing systems. This is a different type of space than a general filing and storage room or filing and storage incorporated into offices and workstations. Depending on the type of material and the timeframe it is to be stored, these spaces may require specialized climate control, fire protection, and ESS controls. Reference FC 4-760-10N for archival storage requirements.

2-3.4.3 Computer Room.

Plan computer rooms to accommodate an organization’s servers or LAN cabinets, and associated mechanical, electrical, and data design requirements. Coordinate the planning and design with the appropriate IT personnel.

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2-3.4.4 Technical Equipment Room.

Plan this space to accommodate the organization’s technical equipment requirements, including mechanical, electrical, and data. For example, it may accommodate equipment charging stations and check-in and check-out functions for government provided equipment. Plan space to be located near technology support personnel when applicable. Plan space for queuing and circulation for personnel and equipment when applicable.

2-3.5 Secure Spaces.

2-3.5.1 Controlled Entry/Quarterdeck.

A controlled entry area or quarterdeck may be required for secure facilities to allow for orderly check-in and check-out. The entry control area provides for one entry and one exit channel adjacent to one or more security watch stations. A security watch station is usually adjacent to house a security officer(s) and security system equipment.

2-3.5.2 Secure Storage.

A secure storage room provides lockable space to store sensitive or high value items.

Size and furnish the room appropriately to accommodate the specific organizational requirements.

2-3.5.3 Secure Visitor Space.

A secure visitor space may be required for secure facilities where individuals must be separated from the organization awaiting an interview or an escort.

2-3.5.4 Sensitive Compartmented Information Facilities (SCIF).

A SCIF is an accredited area, room, group of rooms, buildings, or installation where sensitive compartmentalized information is stored, used, discussed, and/or electronically processed.

2-3.5.5 Vault Room.

A secure storage and workspace for classified materials may include storage and file cabinets, worktables, and workstations for staff. This space will likely have secure networks, hardware and construction requirements specific to the organization’s function or mission; however, it may not be accredited.

Depending on the level of classification, refer to requirements for classified facilities requiring more stringent security requirements and specific design guidance such as Open Storage Secret (OSS), Sensitive Compartmented Information Facility (SCIF), Special Access Program Facilities (SAPF), and Top Secret/Sensitive Compartmented Information (TS/SCI).

2-4 SPACE PLANNING PROGRAM.

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A space planning program can be calculated in general terms based on the number of occupants or based on a detailed accounting of each type of personnel space and support space. Space planning programs should take into account job-sharing programs, office/workstation sharing, and out-of-office remote working through telework agreements when approved by the Command. The stage in the process of planning and design determines the level of detail required for calculating the space program. Refer to the following for Service-specific criteria.

• Air Force, AFMAN 32-1084

• Army, AR 405-70

• Navy and Marine Corps, FC 2-000-05N

A space program can be developed through use of an interactive spreadsheet to serve as a baseline for the planning team. This spreadsheet is available as a downloadable Microsoft® Excel file from the Whole Building Design Guide (WBDG) website:

https://www.wbdg.org/ffc/dod/unified-facilities-space-program-sustainability-spreadsheets.

2-4.1 Circulation.

Building design must allocate for primary circulation space in the building core and secondary circulation space as determined by the interior configuration of personnel and support /special spaces. Plan for secondary circulation in and around the private offices, open office space, flex space, and the administrative support and special spaces. A higher secondary circulation factor is required when there is more open office space and less private office or enclosed space. The General Services Administration (GSA) has conducted studies to determine the circulation required when utilizing open office design versus private office configurations. Refer to Appendix A for examples for planning circulation based on building layout and configuration.

https://www.wbdg.org/ffc/dod/unified-facilities-space-program-sustainability-spreadsheets.

https://www.wbdg.org/ffc/dod/unified-facilities-space-program-sustainability-spreadsheets.

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CHAPTER 3 GENERAL DESIGN CRITERIA

3-1 BUILDING CONFIGURATION AND LAYOUT.

Building size, shape, and area-to-perimeter ratio have a direct impact on the cost and efficient space utilization of the facility, and these aspects must be considered during planning and design. A simple shape with an efficient structural layout and a high area-to-perimeter ratio yields the most economical and flexible facility.

Limit permanent interior partitions to those required for building core elements, private offices and special purpose spaces to allow flexibility in reconfiguration. Critical elements of an efficient layout include the design of the building core, the dimensions of floor depth and bay spacing, and the workstation design and layout.

3-1.1 Building Core.

The building core may include the following elements: vestibules; lobbies; passenger and freight elevators; primary corridors; stairs; toilets and restrooms; telephone, telecom, and electrical rooms; custodial closets; vending rooms; and mechanical rooms. Typically, these spaces are centralized and/or stacked in a building to provide greater efficiency in floor-plan layout, design, and utility distribution.

3-1.2 Floor Depth.

The floor depth is defined as the distance from inside face of the exterior wall to outside face of the building core. Floor depth affects the office and workstation sizing and configuration, and must be carefully coordinated with private office furniture and the open office furniture systems. In addition to its effect on workstation and office sizing, floor depth affects the admission of natural light. Too great a floor depth will preclude access to daylight by building occupants near the building core. Locate spaces not regularly occupied with personnel near the core of the building. Refer to Figure 3-1 for an illustration of the use and effects of working with a building’s floor depth.

3-1.3 Structural Bay Spacing.

The structural bay spacing plays a critical role in workspace layout efficiency as well as building primary circulation. The open area between structural columns is commonly referred to as a structural bay. The size and shape of the structural bays will directly affect the number of offices and workstations of a particular size that can be accommodated. Refer to Figure 3-1 for an illustration of the use and effects of working with a building’s structural bay spacing.

In this example, private offices are sized to align with the window mullions as well as having at least one dimension in common allowing for efficient construction and space utilization. The workstations are sized and aligned with the structural grid to accommodate the maximum number for this footprint. (structural columns are indicated as a red rectangle). This sample layout is an efficient use of space and adequate amount of secondary circulation.

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Figure 3-1 Sample Building Layout

3-2 ARCHITECTURE AND INTERIOR DESIGN.

3-2.1 Exterior Design.

Exterior design must comply with the individual installation’s architectural and design standards and the installation’s development plans. This involves material and color selection for exterior walls, doors, and window elements, glazing, and roofing, as well as placement of mechanical units and landscaping.

3-2.2 Entrance.

Provide a main entrance with a clearly identifiable point of reference or landmark that serves as a welcome and a transition. Provide a canopy (or a recess) at required egress doors to ensure that doors can open completely without obstruction.

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3-2.3 Windows and Natural Lighting.

Provide for the admission of natural light in the design of the window systems and in the design of the overall footprint and floor depth. Locate spaces not regularly occupied, such as Mail Centers and Large Format Production rooms, at the core of the building.

Incorporate light-transmitting building elements to allow light to penetrate the space.

Coordinate the selection of furniture systems that maximize the admission of natural light into the facility.

3-2.4 Raised Access Floor Systems.

A raised floor system is recommended, as it allows for easy access to utilities and flexibility in reconfiguration of the entire space. This system is particularly useful in spaces with high levels of data systems and power requirements. If such a system is used, mechanical air distribution may be incorporated into the floor cavity. Floor-supplied HVAC provides greater occupant comfort, which can lead to increased productivity.

3-2.5 Demountable and Operable Partitions.

Consider using demountable partitions and/or movable walls when reconfigurations are expected. Systems that are independent of the floor finish and ceiling grid will reduce configuration cost. If office or conference modules are repetitive, consistent sizes of panels allow for the maximum re-use of panels. These partitions and walls give facility managers flexibility to rearrange offices without the disruption or expense of construction. They have a higher initial cost than typical gypsum wallboard and steel stud partitions, but may be life-cycle-cost effective where reconfigurations are expected.

Dual-purpose features of some demountable and/or movable partitions include glazing for daylighting transfer, marker board and tack board surfaces, acoustical surfaces and slotted standards to receive systems furniture components. Multiple doors or telescoping sliding panels can open to adjacent spaces for alternate functions. Power and data can be managed easily with removable access panels.

3-2.6 Interior Signage.

Interior signage identifies spaces, organizations, and persons, as well as providing wayfinding and directories. Signage must comply with UFC 3-120-01 and Installation requirements. Sign placement and type are site-specific, but signs must be strategically located, adequately lit, and of sufficient size and contrast to permit proper viewing.

3-2.7 Interior Design and Finishes.

In addition to planning and designing for an organization’s space needs and functionality, provide interior construction elements such as casework, column enclosures, floor and wall accents, soffits, and ceiling features. Design interior finishes to support a professional image and incorporate the organization’s theme or mission.

Coordinate interior finishes with the Functional Data Sheet Tables in Chapter 4. Provide

Change 1, 30 April 2021 easily cleanable, maintainable, and durable finishes with material characteristics to support sustainability requirements and infectious disease control.

3-2.8 Acoustics.

Design facilities with acoustical treatments to provide a comfortable acoustical environment. Design acoustical control within the office environment to address sound isolation, transmission, and sound absorption appropriate for each type of space. Each of these characteristics are emphasized differently, depending on the use of the space, whether it is a private office or conference room, or a large open office setting. Consult with acoustical engineers and/or industry representatives to evaluate effective acoustical solutions for noise control. With space being a premium, workplaces are very densely populated and consequently require noise control.

3-2.8.1 Open Offices.

Use materials on ceilings, partitions, and floors that absorb sound and reduce noise reflection. These materials have a high Noise Reduction Coefficient (NRC) and are manufactured specifically for open office environments. Consider the acoustics when selecting a location for and designing the finishes adjacent to office equipment, such as copiers, printers, scanners, shredders, and facsimile machines.

The use of sound masking systems generates background noise to disguise speech.

These are applied with noise generators strategically placed within the space. Consult with an acoustical engineer before designing an open office environment where a sound masking system will be used.

3-2.8.2 Multi-Purpose Spaces.

Design acoustical treatments in multipurpose spaces that have different acoustical needs depending on the configuration in use. For example, a conference room adjacent to a break room will need acoustic isolation from the break room. If the partition between the rooms is operable, and the rooms are opened to each other for a larger event, the acoustic treatment or design needs to accommodate the dual use.

3-2.9 Technology and Connectivity.

Technology and connectivity are some of the most frustrating and most important issues in the design and subsequent use of a facility. Identify telecommunications requirements early in the design process. Determine if an organization has special requirements, involve the appropriate IT personnel early on and engage them on lessons learned and challenges to overcome. Design building spaces and furniture selection to accommodate telecommunications distribution and access.

Plan assembly spaces of all types and sizes for power and data capabilities that can accommodate various uses such as presentations, instruction, or collaboration. Include technology and connectivity in collaboration spaces to increase multipurpose use and add productivity.

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3-2.10 Ergonomics.

Provide an ergonomic work environment. Design features for an ergonomic environment include correct lighting for the space, comfortable noise levels, and adequate climate control and ventilation. Incorporate furniture design solutions with adjustable height worksurfaces with independently adjustable keyboard platforms and computer monitor mounting components. Ensure task seating includes a high level of adjustability to meet personnel requirements, including worker sizes and physical disabilities or characteristics.

Design facilities to reduce or eliminate work-related musculoskeletal (WMSD) injuries and risk factors or stressors due to processes, job tasks, and materials utilized in the workplace. Refer to the following for service-specific guidance:

• Air Force, Air Force Interior Design Guide, (update pending)

• Army, EP 385-1-96

• Navy and Marine Corps, OPNAVINST 5100.23G

3-3 TELECOMMUNICATIONS.

Coordinate the distribution of voice and data lines with the workstation and office layout and with installation communications personnel. Determine if accommodating a wireless network for data transfer is a requirement. All networks must meet the applicable Department of Defense and Service component information assurance certification and accreditation processes.

3-4 ELECTRONIC SECURITY SYSTEMS (ESS).

Determine electronic security systems requirements for providing ESS for access control, intrusion detection, and closed-circuit television (CCTV). If required, these systems protect personnel, equipment, and other assets. Provisions for alarm systems and access control features must be justified during the planning/programming process and included in project costs.

3-5 ALTERATIONS TO EXISTING FACILITIES.

Special attention must be given to selecting suitable existing facilities for adaptation to administrative functions. In retrofit projects, the column spacing, floor depth, and building configuration is already established. If the selected building or space has inefficient key elements such as floor depth and bay spacing, fewer workstations and office layouts can be accommodated than were planned for based solely on the gross area. In other words, inefficiency in building configuration and layout increases the circulation and net-to-gross multipliers so that fewer personnel can occupy the same gross building area when compared to efficiently designed facilities. The layout and capacity of existing electrical, communications, and other building distribution systems may also limit the feasibility and flexibility of the layout. Alteration and renovation projects must update existing facilities to meet the guidance and criteria in this UFC.

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CHAPTER 4 SPECIFIC DESIGN CRITERIA

4-1 DESIGN AND SPACE PLANNING.

The following are design parameters to incorporate in determining space calculations and program requirements for administrative facilities.

4-1.1 Recognizing and Planning for Different Work Modes.

Workplace design has evolved from static spaces to dynamic, interconnected spaces comprised of a variety of work modes. The designer must acknowledge and identify the various work modes within an organization: Focused, Learning, Collaborative and Social. All of these are present whether private offices or open office spaces are planned.

4-1.1.1 Focused Work Mode.

Focused spaces are enclosed offices or open office workstations that provide visual or auditory privacy from other workstations. Personnel are usually doing heads-down work and require few distractions to be productive. These need to be located away from the busy circulation areas and meeting spaces.

4-1.1.2 Learning Work Mode.

Learning spaces are conference rooms, training rooms or classrooms where a group of people gather for information sharing or instruction. These spaces must have limited distractions and are usually enclosed. Glazed walls are beneficial for daylighting, however not ideal for projection, video display and distractions.

4-1.1.3 Collaborative Work Mode.

Collaborative spaces, enclosed or not, are where a group of people can interact on the task. These gathering spaces can range from being as structured as a conference room, to a collaborative area of the offices that has low or no barriers between workstations, to as simple as an impromptu gathering around a central files counter or a lounge area for relaxing the body and mind. Consider a variety of collaborative spaces within a workplace for choices to support appropriate levels of visual and acoustic privacy and physical comfort. Consider providing communication, data, and electrical outlets for multiple users.

In some organizations, collaboration happens within the open office areas when workstations are designed for teams that regularly collaborate.

4-1.1.4 Social Work Mode.

Socialization happens in variety of settings whether in breakrooms, coffee nooks or collaboration spaces. A group of people may interact on a daily basis and may require a social configuration of workspaces to facilitate communication. Social workspaces would also accommodate transactional operations within an organization. Locate

Change 1, 30 April 2021 appropriately designed spaces away from focused workspaces to reduce distraction and help with worker productivity.

4-1.2 Zoning Work Activities.

In space planning for administrative facilities, proper zoning of work activities can significantly influence the quality of noise control and increase worker productivity and satisfaction. Organizational adjacency requirements may or may not be consistent with the following Figure 4-1. The design must reach a balance of interaction, separation and acoustic control.

Figure 4-1 Zoning Work Activities

4-1.3 Choice of Workspace.

Plan a variety of spaces and flexible work areas where workers can move to for specific purposes or for the “change of scenery” effect. For example, Lounge spaces or alternate workstations are useful and can double as collaboration spaces. Choice of workspace also includes appropriate levels of autonomy and interaction required for work activities. Choice and flexibility can increase worker productivity and satisfaction when used properly. This also becomes part of the culture of the organization and must be managed.

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Figure 4-2 Choice of Workspace

4-2 SPACE UTILIZATION AND MANAGEMENT.

4-2.1 Right-Sizing Spaces and Circulation.

Right-Sizing spaces, offices, workstations, conference and collaboration, is a method to utilizing space efficiently. For example, it is inefficient to provide a 200 square foot (18.6 square meter) private office when the only furniture required is a desk, credenza, and task and guest chairs. We are not a paperless society yet, however, filing and book storage requirements are typically less than they used to be. Space within an office or workstation previously required for paper storage has been replaced by technology requirements such as multiple computer displays. Design to the functional requirements of each worker or space and not to their position in the organization. Realistic circulation allowances also provide efficiencies in space utilization and productivity.

4-2.2 Flexibility and Modularity.

Design the interior of Administrative Facilities for flexibility of use. Maximize the use of an open floor plan and provide well-designed furniture systems that will allow adjustments to workspace to meet job functional requirements and ergonomic needs.

Minimize the use of private offices and fixed partitions to the degree possible. This increases the number of personnel that can be accommodated within the space as well as allows more flexibility in reconfiguring the space. Also, minimize the number of different workstation and offices sizes. Use workstation and office sizes with a common

Change 1, 30 April 2021 dimension to facilitate grouping stations and or offices of different sizes. This will ease the planning process and provide greater flexibility in the final design.

4-2.3 Multi-Purpose Uses.

Design spaces with compatible multi-functional features. Utilizing operable partitions in adjacent conference spaces and break rooms would provide rooms for small or large gatherings such as all staff meetings or events.

Conference spaces must have modular furniture reconfigurable for different types of purposes such as presentations, instruction or collaboration. Larger conference spaces and classrooms must have auxiliary storage nearby for storing folding or nesting tables and chairs, mobile screens and marker boards. \1\

4-2.4 Teleworking, Office and Workstation Sharing.

Many organizations allow employees to work outside the office, or the position requires a certain amount of teleworking. Determine workstation or office requirements based on the amount of time these workers are physically in the office. Offices that participate in a robust teleworking program where employees routinely telework at least three scheduled days per week may consider reducing the number of individually assigned workstations and utilize shared workstations. Instead of providing one workstation for each individual, consider providing one workstation for every two regularly scheduled teleworkers. Consider technology and connectivity requirements in these spaces.

Ensure that workstations or offices are designed with a high degree of adjustability to properly accommodate the different users. Consider the use of freestanding, electric, height-adjustable primary worksurfaces with or without modesty panels and attached privacy/sanitary screens to maintain the safety of nearby occupants. Secure, individually assigned lockers, file drawers, bins, mobile pedestals and other types of storage units may be required for storage of personal and work-related items used while in the office. Consider teleworking, office and workstation sharing as a space planning strategy when programming administrative facilities to minimize space requirements, construction costs and operating costs. To be effective in achieving measurable scope and cost savings, this planning strategy must be applied during the DD1391 project development process.

4-2.4.1 Situational Teleworking.

Situational telework is approved on a case-by-case basis, where the hours worked are NOT part of a previously approved, ongoing and routine telework schedule. Examples of situational telework include telework as a result of inclement weather, personal appointments, special work assignments, and is sometimes referred to as episodic, intermittent, unscheduled, or ad-hoc telework.

4-2.4.2 Routine Teleworking.

Routine telework is telework that occurs as part of an ongoing, regular schedule, occurring up to two scheduled days per week. The frequency of routine telework is determined by each individual Command.

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4-2.4.3 Robust Teleworking.

Robust telework is a type of routine teleworking where workers regularly telework at least three scheduled days per week. The frequency of robust telework is determined by each individual Command. Where Commands authorize a robust teleworking program, flex workstations and office sharing may be implemented.

4-2.5 Office and Workstation Sharing.

A shared office or workstation, often referred to as a flex workstation, utilizes a “buddy system” for…