Attachment 3 - STEM Outreach PWS FINAL TO2.pdf

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PERFORMANCE WORK STATEMENT (PWS)

STEM Outreach Support Services Dated: XX Month 202X

PART 1

GENERAL INFORMATION

1. General. The Air Force Research Laboratory (AFRL) has a requirement for a contract to support the goals, objectives, and priorities associated with AFRL’s STEM Outreach Support Services mission. The purpose of this PWS is to convey the type and scope of the efforts required for support. This contract shall not provide personal services, nor perform inherently governmental functions.

1.1. Scope. The contractor shall provide qualified supervision, personnel, and services required to support STEM Outreach Support Services at Wright-Patterson AFB (WPAFB), OH. The contractor shall support AFRL STEM Outreach office throughout the Greater Dayton area, State of Ohio, and the United States. The contractor shall perform in a manner that conforms to all federal, state, and local laws and regulations.

1.2. Period of Performance. The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

1.3. Quality Assurance. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.3.1. Performance Evaluation. Contractor performance is subject to surveillance by a Government COR to ensure compliance with this PWS to include performance quality. The Contractor shall comply with the following:

1.3.1.1. Access. The Contractor shall permit the CO or authorized representative access to all work areas, records, and data used in the performance of the contracted services. The Contractor shall provide support, and not interfere with the CO, CORs, state, federal, and other designated personnel in the performance of their official duties. Access shall be provided as soon as possible, but not to exceed one (1) workday after the request.

1.3.1.2. Non-conformances. Contractor shall identify and control non-conformances through root cause analysis, corrective actions and preventive actions; focus on proactive identification and transparency of issues; and on eliminating the cause to prevent reoccurrence. Maintain records of non-conformities and corrective actions taken. Correct and provide response to all Government identified non conformances IAW time frames specified by the CO and/or the COR personnel.

This contract identifies two types of non-conformances: Minor and Major and all records of non-conformance and corrective actions will be documented in Contract Performance Assessment Ratings.

1.3.1.2.1. Minor Non-conformance. A minor non-conformance is a non-conformance, which by itself does not adversely impact mission, safety of personnel and/or equipment, performance (quality), schedule (delivery), or cost. It normally does not increase risk to the Government. Minor non-conformances are typically low risk and are communicated through a Corrective Action Report (CAR) form with the minor box checked. Minor CARs are issued for any identified non-conformance; second notice minor CARs are issued for repeat non conformances or failing to correct issues within a reasonable amount of time. Upon receipt of a minor CAR, the Contractor shall complete applicable sections and return it to the CO or COR, as specified, within the time specified in the notice. A formal corrective action plan is not required for minor CARs.

1.3.1.2.2. Major Non-conformance. A major non-conformance is a non-conformance that adversely impacts (or has the potential to impact) mission, safety of personnel and/or equipment, performance (quality), schedule (delivery) or cost. This type of nonconformance increases risk to the Government and therefore has a risk assessment rating of moderate or high.

An example of increasing risk would be a number of recurring minor non-conformances, which is an indication of inadequate preventive measures/actions and lowers the Government’s confidence that the Contractor can provide quality

2 | P a g e services on time and within costs. The CO will communicate major non-conformances on a CAR form with the major box checked. A suspense date for the Contractor’s corrective action plan will be included as well as a summary of the minor CARs, if any, that have proceeded this issuance. The Contractor shall be required to generate a formal corrective action plan for major CARs and that will address as a minimum:

• Action taken to fix the immediate problem

• Root cause analysis of the problem to determine cause

• Corrective action on the cause of the problem

• Actions taken to prevent recurrence

A CO will determine if Cure notice is required for unresolved non-conformance issues.

1.4. Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.5. Normal Hours of Operation. The contractor is responsible for conducting business, between the hours of 0730-1600 Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6. Place of Performance. The work to be performed under this contract will be performed at Wright-Patterson Air Force Base, Ohio and in the Greater Dayton Area. Work may also be performed elsewhere in the State of Ohio and/or within the United States. STEM Outreach Staff from WPAFB can support STEM Projects and support of schools and scholastic entities within a 35-mile radius of WPAFB. Going outside the 35-mile radius will need the COR approval. The contractor shall operate the STEM Outreach Facility Building 196 (or building in which the STEM Office operates), Area B, at WPAFB, Ohio. Work will be completed in-person. Telework, while a useful tool, is reserved for special instances such as the 2020 pandemic. The contractor shall:

1.6.1. Notify the applicable functional area (security, safety, facilities) and the COR of any identified facility issues.

1.6.2. Escort any facility maintenance or fire department personnel during any walk-through inspections or perform facility maintenance.

1.6.3. Ensure the applicable force protection signage is displayed on all facility entrances/exits as required by security personnel.

1.7. [skipped]

1.8. Security Requirements. For all contract and any task order access to classified information, the Contractor shall:

1.8.1. Security Clearances. Ensure contractor personnel have appropriate trustworthy determinations prior to commencing work on this contract and any task order unless otherwise approved in writing by the CO. The Contractor shall also complete visit requests for each individual that will be performing work on a contract and any task order in the Defense Security Service (DSS) Joint Personnel Adjudication System (JPAS) prior to performance start unless otherwise approved in writing by the CO.

1.8.2. Trustworthiness Determinations. Ensure trustworthy determinations are required for access to unclassified government information technology (IT) systems. A favorable Tier 1 (formerly National Agency Check with Written Inquires [NACI]) is required for IT Level III access. The Contractor shall submit personnel security investigative paperwork for trustworthiness determinations IAW Air Force Instruction (AFI) 16-1406, Industrial Security Program, Paragraph 1.6.5.

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1.8.3. Visitor Group Security Agreement (VGSA). The VGSA has been established at the basic contract level; however, prior to beginning operations on the installation the contractor shall provide AFRL the information requested by the Notification of Government Security Activity and Visitor Group Security Agreements Clause, Air Force FARS 5352.204 9000.

1.8.4. Security Training. Ensure Visitor Group personnel participate in the government activity’s initial and reoccurring security training IAW AFI 31 401, Information Security Program, Chapter 8; AFI 16-1406, Industrial Security Program, Chapter 4, AFI 10 701, Operations Security, Chapter 5, and the Visitor Group Security Agreement, Training Section.

1.8.5. In/out Processing. Ensure contractor personnel in-process with the unit security manager/information systems security officer on the first duty day in the government activity and out-process with the unit security manager/information systems security officer no later than the period of performance end date of this task order or no later than the last duty day in the government activity, whichever occurs first. Contractor personnel shall repeat this process with this task order regardless if the employee is employed with the same Contractor or the task performance occurs within the same government activity. This process will facilitate issuance/retrieval of Common Access Cards, issuance/termination of computer accounts and building accesses. For those VG personnel not meeting the requirements for a CAC, VG's request (Notification of Contract Letter) will be submitted through the CO, COTR, or GPM for this contract to AFRL/RQOS for processing. VG base identification (AFMC Form 387, AFMC Identification Card) will be obtained at Pass and Registration, Bldg. 286, Area A.

1.8.6. Retrieving Identification Media. Retrieve all identification media when this contract and any task order expires or from employees who depart for any reason before this contract and any task order expires (e.g., terminated for cause, retirement, etc.).

1.8.7. Traffic Laws. Ensure all Contractor employees comply with base traffic regulations.

1.8.8. Weapons, Firearms and Ammunition. Ensure personnel do not possess weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately owned vehicle while on any installation or any office/working location covered under this task order.

1.8.9. Controlled Unclassified Information (CUI) The contractor shall comply with DoDI 5200.48, Controlled Unclassified Information (CUI), Air Force Guidance Memorandum 2020-16-01, Air Force Guidance Memorandum for CUI, 23 Jul 20, and DoDM 5400.7-Air Force Manual 33-302, DoD Freedom of Information Act (FOIA) Program. The contractor shall monitor CUI aggregation and compilation based on the potential to generate classified information pursuant to security classification guidance addressing the accumulation of unclassified data or information.

1.8.10. Reporting Requirements. Report to an appropriate Government authority any information or circumstances which they are aware of that may pose a threat to the security of DoD personnel, Contractor personnel, resources and classified or unclassified defense information.

1.8.11. Physical Security. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the end of each workday, all Government facilities, equipment and materials shall be secured. This pertains to workstations. Contractors shall perform end of day security check for Building 196 (or building in which the STEM Outreach Office operates).

1.8.12. Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer/Contracting Officer Representative.

1.8.12.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

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1.8.12.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.8.12.3. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.9. Environmental Safety and Health.

1.9.1. Environmental Requirements. The Contractor shall comply with all applicable federal, state and local environmental statutes, instructions, manuals, handbooks, regulations, guidance, policy letters and rules (including all changes and amendments), and all Presidential Executive Orders in effect on the date of issuance of this task order. The Contractor shall comply with the highest degree of environmental protection where any disagreements exist. For Outside Continental United States (OCONUS) TDY work, the Contractor shall also comply with all applicable host nation statutes and agreements. In addition, the Contractor shall comply with the following publications: the Department of Defense (DoD) Overseas Environmental Baseline Guidance Document or the Final Governing Standards, if adopted for a particular location.

1.9.2. Safety and Health Requirements. The Contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA) and Air Force Occupational Safety and Health (AFOSH) standards, technical orders, regulations and referenced publications both within and outside of the United States. The Contractor shall comply with the highest degree of safety protection where any disagreements exist.

1.9.3. Voluntary Protection Program (VPP). The Contractor shall ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. Contractors, whether regularly involved in routine site operations or engaged in temporary projects, must follow the safety and health rules of the installation or VPP site.

Detailed information on VPP is available on the OSHA website at: http://www.osha.gov/desp/vpp/index.html

1.10. Qualifications. The contractor shall provide personnel to meet the following labor categories. The contractor shall provide a statement of eligibility for Ohio teaching certifications for all teacher educators.

1.10.1. Wizards of Wright! (WOW!) Project Manager. Manage all aspects of the Wizards of Wright! (WOW!) project for the WPAFB STEM Outreach Office. Ensure the project meets the standard curriculum requirements and satisfy Ohio Curriculum Standards for all hands-on presentations. The project sees real STEM professionals volunteer their time as “Wizards,” to bring a wide variety of science hands-on/presentation demonstrations directly into Miami Valley area classrooms. Demonstrations provide maximum interaction and hands-on experience for students.

1.10.1.1. Qualifications. Senior. Bachelor’s degree in a science field with a minimum of three (3) years of functional area experience and possess an Ohio Teacher License.

1.10.2. Robotics/FIRST LEGO League Project Managers. FIRST LEGO League is a robotics initiative that is a collaboration between LEGO Education and FIRST. Coordinate and manage administration of all Ohio FIRST LEGO League activities to ensure program’s operational efficiency and, as Lead Ohio Partner, maintain direct relationship with FIRST representatives. Provide logistical and program support for annual Ohio FIRST LEGO League WPAFB sponsored activities. Support all Ohio FIRST LEGO League Challenge teams that consist of students between the ages of 9-14. Provide support to all FIRST LEGO League Challenge qualifying tournaments throughout the State of Ohio.

1.10.2.1. Qualifications. Senior. Bachelor’s degree in an education field with a minimum of one (1) year of functional area experience; or bachelor’s degree in an education field with a minimum of five (5) years of classroom teaching experience; and possess an Ohio Teacher License (or any state within the United States Teaching License).

1.10.3. STEM Outreach Project Control Specialist. Manage all aspects of Scanning Electron Microscope EDucatorS (SEMEDS) project, which is a two-hour after school project that occurs twice a month for high school and middle school students that learn what a SEM is, how it works, and the scientific concepts behind it. Students come on base to the Air Force Research Laboratory. Coordinate and execute the semi- annual WPAFB Job Shadow Days for high school juniors and seniors. Act as organizational “webmaster”, creating and maintaining web-based resources to support STEM outreach initiatives and affiliated customers, taking raw material and creates finished products suitable for use on internet. Provide updates to the STEM outreach social media (i.e. Facebook, Twitter, etc. as appropriate). Assist the co-lead of the Ohio http://www.osha.gov/desp/vpp/index.html

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FIRST LEGO League coordinator with overall project administration. Coordinate, manage, solicit, schedule, and provide volunteers to the various Miami Valley schools to serve as science fair judges for the local Science Fair Project. Manage the Classroom Speakers Project through coordination of teachers and educators’ requests for expert volunteer speakers to come to their classrooms or career days to speak about different careers in STEM available at WPAFB OH.

1.10.3.1. Qualifications. Senior. Minimum of five (5) years of project management experience, at least five (5) years of STEM outreach experience, and at least two (2) years of web site management experience; or Bachelor degree in a science field with a minimum of five (5) years of project management experience and at least one (1) year of STEM outreach experience, and at least two (2) years of web site management experience.

1.10.4. [skipped]

1.10.5. High School Robotics/FIRST Tech Challenge Project Manager. FIRST Tech Challenge is a FIRST robotics initiative where the STEM Outreach Office manages all aspects of FIRST Tech Challenge ensuring operational efficiency and, as Lead Ohio Partner, maintaining direct relationship with FIRST representatives. Provide logistical and program support for annual Ohio FIRST Tech Challenge WPAFB sponsored activities. Support all Ohio FIRST Tech Challenge teams that consist of students in grades 7-12.

1.10.5.1. Qualifications. Senior. Bachelor’s degree in a science field or a minimum of two (2) years of functional area experience.

1.10.6. Audio Visual and Web Development Specialist- Senior. The Audio Visual and Web Development Specialist will create and produce STEM outreach audiovisual products, services, and website development to include educational information dissemination related to STEM projects supported by this task order. Products include creating websites, web enabled database, photography, videography, printed materials, video marketing materials, and computer animation.

Services include the graphic design of briefing materials, digital presentations, signs, displays, illustrations, brochures, and photographic prints and slides.

1.10.6.1. Qualifications. Senior. Two-year degree in relevant specialized field or a minimum of fifteen (15) years of functional area experience.

1.10.7. [skipped]

1.10.8. STEM Outreach Specialist Mid. The STEM Outreach Specialist will support and coordinate with project managers to create, develop, assist, and update existing classroom presentations in accordance with the educational outreach project priorities which are based on educator and/or mission requirements. Trouble shooting educational equipment, assisting in assembling, and maintaining educational materials to be used throughout the office for projects and events and creating/filming educational and STEM videos and to enhance social media presence. Writing high school curriculum and encouraging experience with tech devices and equipment. Research cutting edge STEM experiences/technology to enhance offerings provided by the office.

1.10.8.1. Qualifications: Bachelor’s degree in relevant specialized field or a minimum of five years of functional area experience.

1.11. Personnel Management. The Contractor shall, at minimum:

1.11.1. Provide for the management and support of their personnel including subcontracted personnel. This includes:

training of employees (to include initial and refresher training); making necessary arrangements for employees required to travel in support of the contract; in/out processing; supporting personnel co-located on WPAFB with additional resources, expertise, and advice; and proactively identifying, managing and solving personnel issues as they arise without Government intervention.

1.11.2. Be responsible for the employment, training, guidance, and supervision of qualified personnel to accomplish the contract and any task order. The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with the appropriate combination of education, training and experience. The Contractor shall not bill the Government as a direct charge to a specific task for employee time spent in the above-mentioned training or for the training itself.

1.11.3. Manage their personnel in such a way as to minimize the impact of their personnel turnover throughout the life of

6 | P a g e awarded contract and any task orders. The Contractor shall ensure continuation of services during personnel absences such that there is no negative impact to the Government mission schedule. Once a Contractor knows that an employee is leaving and will no longer support a task, the Contractor shall provide written documentation to the Contracting Officer’s Representative (COR) within three (3) business days of the employee informing the Contractor of his/her intent to leave. This written notification shall include the date and time the position will be vacant, anticipated replacement date, and management corrective action, if needed, to ensure task mission remains on schedule. In the case of a no-notice departure, the Contractor shall immediately inform the COR.

1.11.4. Removal of Personnel at Government Request. In addition to the remedies for poor performance, the Contracting Officer (CO) and Contracting Officer Representative may request removal (permanent or temporary) of personnel on a contract and any task order for security, safety or health reasons, upon discovery of fraudulent credentials/qualifications, or when Contractor personnel behave in an unprofessional manner that would be considered unacceptable by a reasonable person.

1.11.5. Schedule. Provide qualified personnel on schedule at contract start date that meet the stated qualification requirements in the PWS, as stated in the proposal. Provide timely accomplishment of tasks and delivery of products with minimum delay/interruption to project mission objectives.

1.11.6. Key Personnel. The contractor shall provide, a single point of contact in the Wright-Patterson Air Force Base (WPAFB)/Dayton Metropolitan area to work with the Government on all issues and to provide quality business relations in all aspects of contract and any task order execution including on-site professional conduct, subcontractor management, personal relations, following individual office protocol. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer and shall be responsible for the performance of the work. The single point of contact/alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. This person shall be available between 0730 - 1630, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.11.7. Identification of Contractor Employees. Personnel shall identify themselves as contractors. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor situation is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor shall identify employees by providing shirts with embroidered STEM Outreach logo for each staff member. Contractor shall ensure all staff members have matching corporate shirts.

1.12. Contractor Travel Outside of the 35 Mile Radius of WPAFB. The contractor shall be required to travel within the United States in the performance of this contract. Contractor personnel typically attend meetings, training, and travel as required/requested to perform tasks within the STEM Outreach Office. Travel is typically one week, per person, per calendar year. Prior to travel, the contractor shall identify travel requirements including cost and DFA submit to the COR for approval using the government provided travel cost form (see Technical Exhibit 6). Upon receipt of travel approval, the contractor shall prepare all necessary travel arrangements. Upon completion of travel the contractor shall provide a trip report to the COR with-in 7 working days. The report shall include all travel related cost with receipts.

1.12.1. The Government will limit reimbursement of costs. Travel costs shall be based on estimated costs per Federal Acquisition Regulation (FAR) 31.205-46. All trips shall be in accordance with regulatory requirements. All travel and associated estimated costs shall be coordinated and pre-approved by the Government COR prior to any trips. The Contractor must be able to provide receipts for associated travel expenses being reimbursed by the Government.

Contractors shall bill and will be reimbursed at the Contractor’s cost less any applicable discounts, plus handling costs, if any, as specified within this contract and any task order contract.

1.13. Material. The contractor shall procure items and services needed to support approved work orders. The contractor must have a single purchase capability of $100,000.00 as a minimum. Prior to any purchase by the contractor for any direct materials, equipment or services, the contractor shall obtain written approval from the COR for purchases under $20,000 and CO for purchases $20,000 or above using a government provided purchase request (PR) form (see Technical Exhibit 3). All requests for authorization to purchase material, equipment, and/or services exceeding $20,000 shall be accompanied with three (3) price quotes and the COR will determine best value for purchase prior to submitting to the CO.

If multiple sources are not available a sole source justification letter will be required. Reimbursement for purchased items that fall within the scope of the contract will only be made after the contractor has submitted proof of payment for such

7 | P a g e items using a government provided material receiver (MR) form (see Technical Exhibit 4) . All materials shall be inspected by the COR prior to MR approval.

1.13.1. Upon receipt, all purchased items become the property of the Government. The Contractor shall establish and maintain a system for initiating, executing, and tracking purchase orders to ensure the timely and cost effective identification, acquisition, and delivery of materials and services. The Contractor shall deliver all materials, equipment, and services as needed to Building 196 (or building in which the STEM Outreach Office operates).

1.14. Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials produced under this contract shall be Government owned and are the property of the Government with all rights and licenses of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.15. Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.16. Phase In /Phase Out Period. To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the five (5) day phase in/ phase out periods.

During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.17. Financial Management.

1.17.1. The contractor shall submit invoices/cost vouchers, as applicable, on a monthly basis and processed in Wide Area Work Flow (WAWF), as detailed within the Payment Instructions attached to this task order. Invoicing for travel shall be billed for the entire trip (comprehensive of all costs associated with the trip) on a single invoice. Billing for a single trip shall not be broken out into various component billings spread across multiple invoices/cost vouchers, unless otherwise approved by the COR for extenuating circumstances (CDRL A001).

1.17.2. The contractor shall not allow personnel to perform services or travel if funding for such services or travel is not available on the task at both the task and Contract Line Item Number (CLIN) level for which the services are to be performed.

1.17.3. The contractor shall notify the Government of funds limitation at both the Task and CLIN levels In Accordance With (IAW) contract clauses 52.232-22, Limitation of Funds; 52.232-18, Availability of Funds; and 252.232-7007, Limitation of Government’s Obligation.

1.17.4. The contractor shall provide financial data IAW the Contract Data Requirement Lists (CDRLs). The contractor will provide financial data (i.e. Firm Fix Price [FFP] tasks), shall be tailored to include only the funds expenditure information needed. The summary of cost elements shall be interpreted as any CLINs that have separate work efforts which can/are funded at separate intervals. (i.e., FFP Labor CLIN 1, FFP Labor CLIN 2, travel CLIN, report CLIN, Other Direct Cost CLIN).

1.17.5. The contractor shall not purchase any material billable to the Government that is not specified within the contract without prior written consent of the COR and/or CO.

1.17.6. Contractor payments for refund due to overpayment, even adjustments, partial terminations, terminations and/or for any other reason shall be paid via the Contractors pay.gov account.

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1.18. AFRL Support. Contractor shall support project development and procurement when funds are provided by the Air Force Research Laboratory to promote STEM Projects. This support will be needed when a specific requirement is provided by the CO. Additional funds may be added to the contract, to include Operational and Maintenance (O&M 3400) Funds.

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PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (CO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. DEMONSTRATION. The act of showing students in the classroom how something is used or done.

2.1.7. HANDS-ON DEMONSTRATIONS. Anything where students in the classroom involve or allow the use of your hands or touching during activities rather than learning about the subject from books or lectures.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. LOCAL EVENTS. Any event located with 35 miles of WPAFB.

2.1.10. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.11. PRESENTATION DEMONSTRATIONS. This an activity in which someone shows, describes, or explains the demonstration rather than using their hands or touching.

2.1.12. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.13. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.14. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.15. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

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2.1.16. WORKSHOPS. A series of classes where local teachers learn different methods and skills used in science, technology, engineering, and mathematics to take back to the classroom.

2.1.17. VOLUNTEER. A person who chooses to work without getting paid to do it.

2.1.18. WIZARD. A person who volunteers for the Wizards of Wright! Project who presents in the classroom demonstrations to the local schools.

2.1.19. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.20. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS.

ACOR Alternate Contracting Officer's Representative ADPE Automated Data Processing Equipment AF Air Force AFB Air Force Base AFMC Air Force Materiel Command AFRL Air Force Research Laboratory AFI Air Force Instruction AFO Accounting and Finance Officer AFOSH Air Force Occupational Safety and Health AFOSR Air Force Office of Scientific Research BCE Base Civil Engineer BLDG Building BEO Base Environmental Office CA/CRL Custodian Authorization/Custody Receipt List CAR Corrective Action Report CAC Common Access Card CCE Contracting Center of Excellence CDL Commercial Driver’s License CDR Contract Discrepancy Report CDRL Contract Data Requirements List CFR Code of Federal Regulations CFY Current Fiscal Year CLIN Contract Line Item Number CO Contracting Officer COMPUSEC Computer Security CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf CUI Controlled, Unclassified Information CWA Clean Water Act DAF Department of Air Force (includes Air Force and Space Force) DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DSS Defense Security Service DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DPF Display Production Facility EM Environmental Management ESOH Environmental, Safety, and Occupational Health FAR Federal Acquisition Regulation FD/FC Functional Director/Functional Commander FIRST For Inspiration and Recognition of Science and Technology FOIA DoD Freedom of Information Act FOUO For Official Use Only

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FY Fiscal Year GBL Government Bill of Lading GFE Government Furnished Equipment GFP Government Furnished Property GPA Grade Point Average GR Government Representative HIPAA Health Insurance Portability and Accountability Act of 1996 HM Hazardous Material HQ Headquarters IAW In Accordance With JPAS Joint Personnel Adjudication System KO Contracting Officer LAN Local Area Network LMCA Logistics Maintenance Control Activity MR Material Receiver MSDS Material Safety Data Sheet NAC National Agency Check NLT Not Later Than OEM Original Equipment Manufacturer OSHA Occupational Safety & Health Administration OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PCB Polychlorinated Biphenyl PCO Procurement Contracting Officer PFMR Project Funds Management Record PIPO Phase In/Phase Out PM Preventive Maintenance PMI Preventive Maintenance Inspection POC Point of Contact POV Privately Owned Vehicle PR Purchase Request PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RDT&E Research, Development Test and Evaluation ROD Report of Discrepancy ROS Report of Survey SEM Scanning Electron Microscope SEMEDS Scanning Electron Microscope EDucatorS SFB Space Force Base STEM Science, Technology, Engineering, Mathematics TE Technical Exhibit VGSA Visitor Group Security Agreement WAWF Wide Area Work Flow WOW! Wizards of Wright!

WPAFB Wright-Patterson Air Force Base

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Part 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES.

3.1. Facilities. The Government will provide the necessary workspace in building 196 (or building in which the STEM Outreach Office operates), Area B, for the contractor staff to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment.

3.2. Documents. Unless otherwise stated in this task order, the Government will furnish or make available to the Contractor any documentation/material deemed necessary to accomplish requirements of this task order.

3.3. Local Area Network (LAN). Unless otherwise stated in this contract and any task order, the Contractor (with a valid NACI check), shall be provided access to the host base’s unclassified computer network and its inherent capabilities including, but not limited to: internet access, electronic mail, file and print services. The Contractor shall be aware of and abide by all Government regulations concerning authorized use of the Government's computer network including the restriction against using the network to recruit Government personnel or advertise job openings.

3.4. Workspace/Supplies. Unless otherwise specified in this contract and any task order, the Government will provide the Contractor adequate workspace and all office supplies necessary to perform the requirements of this contract and any task order. In the event that the Contractor must supply Contractor personnel with expendable materials such as clerical supplies and materials, these shall be considered a cost of doing business and shall not be billed as a separate material cost.

3.5. Utilities. All utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.6. Equipment. The Government will provide the equipment listed in Technical Exhibit 3 for use in performance requirements outlined in the PWS.

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Part 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR RESPONSIBILITIES.

4.1. The contractor shall serve as the equipment sub-custodian for the AFRL Custodian Authorization/Custody Receipt Listing (CA/CRL), Preventative Maintenance Inspection (PME/PMI) and Automated Data Processing Equipment (ADPE) equipment accounts according to guidance listed in this PWS. Equipment management duties include, but are not limited to performing inventories, adding and deleting equipment from accounts, updating inventory databases, and scheduling calibrations and inspections. The contractor will provide wireless internet, hotspots, and website hosting (not limited) to support the mission.

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PART 5

SPECIFIC TASKS

5. Basic Services. The contractor shall provide services for the WPAFB STEM Outreach Office. The Contractor is responsible for the day-to-day management and for the associated tasks performed by its employees. The expectation is the contractor will assist in the management of contract execution. The Contractor will provide assistance with project management capabilities and maintain professional business relations with customers.

These services may be in-person or virtual, based on needs and the approval of the COR.

5.1. Specific areas shall include:

5.1.1. Personnel to run existing and new STEM outreach projects and initiatives.

5.1.2. The primary objective has three fundamental components: 1) The identification of enrichment projects which provide the learning experiences, 2) the implementation of said projects, and 3) the alignment of projects with State curriculum guidelines along with the National Math & Science Standards. The contractor shall provide on-site license classroom teachers and associated professional staff in both project formulation/execution and curriculum alignment.

5.1.3. Contractor shall provide general graphics and design support services, and marketing capability for all STEM outreach initiatives, up to and including various STEM initiatives. The contractor shall design and produce marketing materials for the STEM Outreach Office.

5.1.4. The contractor shall support the development and procurement of materials to include event items promoting the STEM Outreach Office and the Air Force Research Laboratory STEM Outreach sites.

5.1.5. STEM Outreach Services. In rendering these services, outputs may take the form of information, advice, opinions, alternatives, analyses, evaluations, recommendations, and reports to complement the Government’s technical expertise in accomplishing its mission. The nature of this work will, at times, require the Contractor be capable of quick response to stringent deadlines.

5.1.6. STEM Outreach. The contractor shall provide advice and assistance, related to products and services to enable the customer to make informed decisions regarding options, time constraints, and associated cost.

5.1.7. Work requirements outside normal duty hours. The contractor shall provide STEM outreach services in accordance with this PWS at Wright Patterson Air Force Base, the State of Ohio, and the United States. The Contractor shall provide services on evenings, weekends, and/or holidays as identified on each work order, without overtime compensation.

5.2. Wright-Patterson Air Force Base STEM Outreach Projects. The following projects are currently provided by the WPAFB STEM Outreach Office.

5.2.1. Wizards of Wright! (WOW!). Real STEM professionals volunteer their time as Wizards to bring a wide variety of science hands-on/presentation demonstrations directly into Miami Valley classrooms, in-person or virtually. Demonstrations provide maximum interaction and hands-on experience for students. The Contractor shall:

5.2.1.1. Meet the standard curriculum requirements and satisfy Ohio Curriculum Standards for all the hands-on presentations.

5.2.1.2. Provide two teacher in-service workshops in the summer between school years.

5.2.1.3. Manage all aspects of the Wizards of Wright! (WOW!) project for the WPAFB STEM Outreach Office.

5.2.1.4. Coordinate and manage administration of all WOW! activities to ensure project’s operational efficiency.

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5.2.1.5. Develop/update new and existing classroom presentations in accordance with STEM Outreach project priorities which are based on educator and/or mission needs.

5.2.1.6. Supply and track equipment (such as wind tunnel, thermal imaging camera, etc.) to grow/enhance WOW!

Project.

5.2.1.7. Provide consumable supplies such as grocery items and/or special papers for WOW! demos.

5.2.1.8. Assemble, track, and maintain WOW! classroom materials to be used in hands-on lectures/presentations provided to local schools and STEM outreach events.

5.2.1.9. Receive requests for classroom presentations and coordinate, recruit, and schedule volunteers, with follow-up as appropriate.

5.2.1.10. Maintain and update a database of WOW! volunteers, who take teaching materials into the local education community for these lectures/presentations.

5.2.1.11. Recruit and train new WOW! volunteer presenters on the specifics of pre-designed presentations and how to work with students of different grade levels.

5.2.1.12. Develop and maintain tools for tracking administrative procedures, improving efficiency and effectiveness.

5.2.1.13. Provide delivery service to transport WOW! Classroom materials, equipment, and activities to schools.

School deliveries and pick-up dates will be arranged ahead of time.

5.2.2. Robotics/ FIRST LEGO League Program. The FIRST LEGO League Program is a robotics program that is a collaboration between LEGO Education and FIRST. The STEM Outreach Office manages all aspects of the Ohio FIRST LEGO League Program. The Contractor shall:

5.2.2.1. Possess direct experience in organizing, operating, executing a FIRST LEGO League Challenge Ohio Championship.

5.2.2.2. Possess knowledge and experience with social media.

5.2.2.3. Possess knowledge and coordinate with the Ohio FIRST LEGO League Challenge Judge Advisor.

5.2.2.4. Guarantee that all presentations/information meets Ohio FIRST LEGO League program standards and links same to the curriculum and Ohio Academic Standards, as appropriate.

5.2.2.5. Possess good customer service qualities.

5.2.2.6. Process good event organization/experience.

5.2.2.7. Coordinate and manage administration of all Ohio FIRST LEGO League Robotics activities to ensure program’s operational efficiency and, as Lead Ohio Partner, maintain direct relationship with FIRST representatives.

5.2.2.8. Provide logistical and program support for annual Ohio FIRST LEGO League WPAFB sponsored activities. This includes, but is not limited to, one (1) State of Ohio Tournament.

5.2.2.9. Support all Ohio FIRST LEGO League Challenge teams that consist of students between the ages of 9-14 throughout the entire State of Ohio.

5.2.2.10. Provide support to all qualifying tournaments throughout the State of Ohio.

5.2.2.11. Develop/update program presentations in accordance with STEM Outreach project priorities which are based on project, educator, and/or mission needs.

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5.2.2.12.