Attachment 3 - Statement of Work.pdf

ATTACHMENT 3 - STATEMENT OF WORK (SOW) FOR ASBESTOS

ABATEMENT IN MEDICAL RECORDS (G26-67)

1.0 Background

The Boise VA Medical Center is seeking a vendor to remove approximately 475 square feet of asbestos containing black mastic, under non-asbestos floor tile, in our former medical records room. The chosen contractor must be capable of providing personnel, supervision, equipment, supplies, certifications, transportation, waste disposal, and other resources necessary for asbestos abatement in compliance with all applicable local, state, and federal laws.

2.0 Scope of Work

The Contractor shall remove approximately 475 square feet of asbestos containing black mastic located under non-asbestos floor tile. The asbestos containing materials must be removed from the base concrete floor of Room G26 without causing noticeable damage. All flooring materials within the scope of work must be removed from the Boise VA Medical Center campus and disposed of in accordance with local, state, and federal laws.

2.1 Pre-Abatement – Planning & Documentation

Prior to work beginning onsite, the Contractor must submit a written asbestos abatement plan that shows how they intend to complete the project. The abatement plan should include the following information:

• A detailed step by step plan for how the asbestos abatement will occur from set up to teardown. It must meet the minimum requirements outlined in this SOW.

• Documentation proving an EPA notification was made about the asbestos abatement.

• EPA Asbestos Worker and Supervisor Certifications for the workers who will perform the abatement activities at the Boise VA Medical Center.

• (Optional) – A negative exposure assessment for the type of asbestos work to be performed.

2.2 Asbestos Abatement

Remove approximately 475 square feet of asbestos black mastic under non-asbestos floor tile. The asbestos flooring is under old medical records platforms which must be removed as part of the abatement. – See a map in Attachment A.

Location A – Boise VA Medical Center staff will remove the wooden platforms prior to the Contractor arriving onsite.

Location B – The Contractor must remove the wooden platforms after the asbestos abatement begins; the floor tile underneath is in poor condition due to past water intrusion events. The Contractor shall clean the platforms to ensure the asbestos mastic and/or dust is removed. The clean wooden platforms may remain in the containment;

Boise VA Medical Center staff will remove them post abatement.

Removal Parameters – Controls for Abatement

• Full negative pressure enclosure with HEPA filtered air exhausted outside. The negative pressure must be -0.02 column inches of water proven with a pressure differential monitor. o There are windows that open outside in Room G26.

• The enclosure needs at least 1 decontamination chamber to assist in preventing the migration of airborne asbestos fibers outside of the regulated work area.

• 6-mil poly plastic should be used for the enclosure walls.

• The Contractor may choose to set up 1 enclosure covering both Location A &

Location B, or 2 smaller enclosures, at their discretion. The chosen enclosure method must be in the written abatement plan.

• The hard walls in Room G26 need splash guard and the non-asbestos flooring in the rest of Room G26 need a plastic floor covering to eliminate the risk of damage or staining.

• Asbestos removal methods must follow the requirements in OSHA 29 CFR 1926.1101; i.e., use wet methods to remove the asbestos, DO NOT use abrasive removal methods like sanding.

• All asbestos containing or contaminated waste must be sealed in 6-mil poly bags and / or sealed plastic drums and labeled as asbestos waste.

• Waste bags and equipment must be wiped down before exiting the negative pressure enclosure.

Prior to starting the abatement, the Boise VA Medical Center Industrial Hygienist must inspect and approve the regulated work area. They will assess the enclosure, signage, and adherence to the written asbestos abatement plan submitted by the Contractor.

2.3 Waste Handling

All asbestos waste must be handled, transported, and disposed of in accordance with local, state, and federal law.

• Asbestos waste containers must be labeled as asbestos waste using labeling requirements outlined in 29 CFR 1926.1101.

• All asbestos waste must be removed from Boise VA Medical Center property at the conclusion of the abatement project.

• After disposal, a copy of the hazardous waste manifest must be submitted to the COR, in accordance with 49 CFR 172.205 requirements.

2.4 Visual Clearance

After the asbestos black mastic is removed, an Industrial Hygienist must perform the visual clearance, prior to the final cleaning and encapsulating. The Industrial Hygienist must be employed by a 3rd party.

2.5 Final Clearance

After the abatement, final cleaning, and encapsulation is completed, a Transmission Electron Microscopy (TEM) is required to prove the space is safe to reoccupy. The TEM must:

• Be performed by a 3rd party Industrial Hygienist following NIOSH Method 7400 sampling and analysis methodology.

• Use more than one air sample per enclosed regulated area (containment).

• Aggravate the surface within the enclosure using a leaf blower prior to beginning the air clearance sampling and maintaining the irritated airflow with a fan during the air sampling.

2.6 Teardown

After receiving passing results for the aggressive air clearance, the Contractor must remove all materials and equipment. Tasks may include, but are not limited to:

• Removal and disposal of used plastic enclosure walls, splash guard covers, and floor covers.

• Removal of Contractor owned equipment, materials, and garbage from the worksite.

Report any accidental damage that occurred to existing building materials not in the scope of work (i.e., non-asbestos floor, walls, ceiling) to the COR. The contractor shall immediately report any unplanned physical harm or alteration to the building, systems, or finishes that occur as a result of the contractor’s work. This includes, but is not limited to, broken or cracked building components (such as doors, windows, walls, ceilings, or floors), damage to building systems (such as electrical, mechanical, plumbing, fire protection, data/telecom), and visible damage to finishes (such as dents, gouges, stains, or deep scratches). Minor surface scuffs that can be cleaned or buffed out in the normal course of work are excluded.

3.0 Contractor Vehicles and Personnel

The asbestos abatement is taking place in the former medical records room located in Building 67, Room G26. The Boise VA Medical Center will make every effort to ensure the Contractor has assigned parking and a clear path to and from the worksite.

3.1 Contractor Parking

The worksite is located in a basement suite in Building 67 that has exterior door access.

There is adequate space near this door to part one truck with a trailer, additional vehicles may also fit. The Contractor must communicate their parking needs to the COR in the written abatement plan to ensure adequate space is reserved.

Parking outside of already assigned Contractor Parking or specially reserved Contractor Parking Spaces is prohibited.

3.2 Restrooms

The Contractor may utilize the public restrooms located near the worksite.

4.0 Performance Monitoring & Project Oversight

The COR, their designee, or the VA Industrial Hygienist will periodically monitor and oversee the asbestos abatement project to ensure its adherence to both the Contractor’s written abatement plan and applicable regulatory requirements. The COR or VA Industrial Hygienist will perform Safety, Interim Life Safety, and Environmental Inspections, as required by Government standards.

It is the expectation of the Boise VA Medical Center that the Contractor shall follow all applicable local, state, and federal laws.

The COR, their designee, or the VA Industrial Hygienist reserves the right to “Stop Work” if the Contractor violates federal regulations regarding the safe handling, removal, or transportation of asbestos containing materials; and/or worksite safety that may cause serious illness or injury to onsite personnel.

5.0 Security Requirements

The Contractor will only access Boise VA Medical Center buildings directly associated with the work, as outlined in this SOW.

6.0 Government Furnished Equipment or Information (GFE / GFI) The Boise VA Medical Center will not furnish any equipment, materials, services, or information to the Contractor, other than what is outlined in this SOW.

7.0 Place and Period of Performance

The work will take place at the Boise VA Medical Center, Building 67, Room G26;

located at 500 W Fort St., Boise, ID 83702.

If an unforeseen event requires additional time to complete the asbestos abatement, the reason must be communicated to the project COR in writing.

The Contractor will coordinate the date and work schedule with the COR as soon as feasible.

8.0 Documents Required with the Submittal

To ensure the Contractor can meet the minimum requirements outlined in this SOW some documented proof is required with the initial submittal. Submitted “Proof” documents shall have unrelated personal identifying, private, or privileged information removed or redacted.

• Proof of Technical capability is a written asbestos abatement plan and all required certifications needed to properly perform this requirement. The Contractor has the capability of planning an asbestos abatement which meets applicable local, state, and federal regulatory requirements.

• Documentations showing the Contractor employs appropriately certified asbestos abatement workers and at least one asbestos abatement supervisor.

9.0 Boise VA Medical Center Contractor Supplied Documents

• Attachment 1 – Floor Plan showing the asbestos locations within the former

Medical Records room (Room G26), exterior opening windows, and the path of egress to reach outside.

A map showing where the Contractor can park will be provided after the contract is awarded.