Attachment 3 Statement of work.pdf

09 APRIL 2026

STATEMENT OF WORK

FOR

QTY=1/EA Water Chiller Unit

Document Number

4099B001

Prepared by: John Fox

NORFOLK NAVAL SHIPYARD

PORTSMOUTH, VA

STATEMENT OF WORK (SOW)

(Water Chiller Unit)

1. Scope:

1.1 JO/KO: 38LAO03604 S01

1.2 Title: Temporary Chill Water

1.3 Location of work: Nuclear Power Training Unit (NPTU) Goose Creek, SC 29445.

2. Period of Performance

2.1 1 MAY 2026 to 9 JULY 2026

3. Reference:

3.1 State and Federal Codes: ANSI, NEMA, NEC, and the ASME Pressure Vessel Code

4. General Specifications:

4.1 New or used equipment may be provided. NPTU reserves the right to inspect the proposed equipment prior to contract award.

4.2 Chiller Unit must be capable of operating in an industrial environment where dust, dirt, and sea air are present. The Chill Water Unit will be exposed to everyday weather. It is the contractor's responsibility to provide any protective coverings for the unit.

4.3 The government reserves the right to return rental unit at any time prior to the expiration of the rental period. The contractor agrees to prorate costs for the time the unit is in use by NPTU only.

The government agrees to give the contractor twenty-four (24) hours notice for return of unit prior to expiration of rental period.

5. Equipment Requirements:

Chill Water Unit shall be a minimum 150 Ton Capacity Chiller.

Must be air-cooled.

Must be operable on a single 460/480 (V), 400 Amp Breaker (MAXIMUM).

Must be provided with a male 500 mcm Camlock electrical connection.

Single Circulating pump (minimum).

CRITICAL SYSTEM SUPPORT: Unit must be capable of operating twenty-four (24) hours a day, seven (7) days a Week.

At a minimum, the pumping system shall be capable of providing 450 GPM at 300 feet of head pressure.

Supplemental pumps may be provided if needed to meet required pressure/flow rates, but a pump integral to the chiller unit would be preferred.

Unit must have two (2) each inlets. Inlets must be 2-1/2” Male NPT. All inlet connections shall have isolation globe valves installed.

Unit must have two (2) each outlets. Outlets must be 2-1/2” Male NPT. All outlet connections shall have isolation globe valves installed.

The gross weight of the unit shall be clearly marked on the outside of the unit as outlined in Paragraph

11. If the unit is not a complete unit, the gross weight of each component shall be clearly marked on each component.

Contractor to adhere to the rigging requirements as outlined in Paragraphs 11 and 12 for contractor equipment at NPTU Charleston.

Unit must be free standing and have forklift slots (capable of being moved with a forklift). If the unit is not a complete unit, each component shall be capable of being moved with a forklift as well.

Chiller Unit to be equipped with operational Inlet and Outlet Pressure Gages. Pressure gages are to be located on the contractor provided supply and discharge manifolds.

Unit shall have an electronic monitoring system that monitors inlet and outlet temperatures and flow rates.

Desired output water temperature range is 45° F - 55° F.

Evaporator must be capable of delivering a leaving temperature of less than 45 °F.

Condenser must be capable of operating in a wide ambient temperature range (0-125 °F).

Shown in figure below, Contractor is to provide all equipment from the return manifold to the supply manifold. System shall be a complete unit. If pump is separate, vendor will provide and install all piping/valves/fittings as required to couple pump to the Chill Water Unit. Vendor is to provide extra fittings and hoses to support installation, as required. If the system requires assembly, the system shall be assembled in such a way that it does not cause tripping hazards by minimizing the lengths of hoses between components. If lengths of hoses are longer than needed, it should be able to be coiled and put somewhere out of the way of normal foot traffic. Hoses shall be routed in a way that does not cause the hose to kink and reduce flowrate.

If chiller system holds 55 gallons or more of fuel or oil or similar fluid, provide an environmental catch tank capable of holding at least 110% of the capacity of the fuel, oil and other fluids required to operate the rental unit.

Unit must be affixed with a metal tag designating the supplying company, a POC responsible for repairs and maintenance, and a phone number for the POC who is responsible for repairs and maintenance.

Contractor must provide instruction manual and training as requested.

Contractor provided equipment (i.e. hoses, manifolds, etc.) shall have insulation installed around them to reduce temperature losses in the Chill Water System.

P Chiller

Figure (1) – Line Diagram of Proposed Chiller System

6. Contractor Requirements:

6.1 Provide POC information (name and phone number) for service/repair of equipment directly on the rental equipment. Contact information must be packaged to withstand being located in an industrial environment.

6.2 Equipment delivery, setup and removal is to be at no cost to the government.

6.3 If the unit requires assembly, the contractor shall assemble the unit at no cost to the government.

6.4 Provide all parts requiring repair or replacement under circumstances of normal equipment wear and tear at no additional charge.

6.5 Contractor is responsible for ensuring that all preventative maintenance is performed on equipment prior to delivery to the government as well as performing preventative maintenance as specified by the equipment’s manufacturer preventative maintenance schedule during the term of the rental period with the government. Contractor is responsible for all travel associated with preventative maintenance. Contractor is responsible for providing service technicians that are able to meet the badging and security requirements of NPTU Charleston.

6.6 The contractor shall dispatch a representative that will arrive onsite in response to a service request to repair/service the chill water unit within four (4) hours of notification by NPTU at no additional charge, regardless if request is placed during normal business hours.

6.7 If required, contractor service shall be provided within 24 Hours after notification by the contracting officer or his representative. In the event the machine cannot be returned to service within 48 Hours of notification, a replacement shall be delivered at no extra charge to the government.

6.8 When the equipment is required to be removed to the contractor's facility for repair or replacement, the contractor shall be responsible for loss or damage from the time it leaves the government site until it is returned to the government.

6.9 “Per FAR Clause 52.217-8: The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extensions of performance hereunder shall not exceed 6 months.”

6.10 Provide start up training of equipment to the government. Contractor is responsible for all travel associated with providing start up training of equipment to the government.

6.11 Clean the Chill Water Unit prior to delivery to the following requirements:

6.11.1 Chill Water Unit shall be cleaned to a degree of cleanliness that results in a surface free of grease, oil, flux, scale, dirt loose particles and any other matter foreign to the base metal.

Adherent light, superficial rust on steel surfaces, caused by short time exposure to the atmosphere, is acceptable.

6.11.2 For uncoated surfaces: Adherent corrosion products typical on surfaces of the type material being considered (e. g. flash rust on steel) are acceptable. Loose corrosion products are not acceptable and must be removed.

7. Government Responsibility:

7.1 Provide operators.

7.2 Perform basic maintenance.

7.2.1 Monitor all gauges.

7.3 Equipment movements within the shipyard.

7.4 Lost items and equipment damage beyond normal wear and tear.

8. Points Of Contact:

TBD at time of award

9. Options: Provide options to allow NPTU to continue rental of chill water unit in one-month increments. The government reserves the right to extend the rental period for additional 30-day increments at the governments discretion. This charge will be prorated.

Notes:

• New or used equipment may be provided. NPTU reserves the right to inspect the proposed equipment prior to contract award.

• The government reserves the right to return the rental unit at any time prior to the expiration of the rental period. The contractor agrees to prorate costs for the time the units are in use by NPTU only.

The government agrees to give the contractor twenty-four (24) hours’ notice for return of units prior to expiration of rental period.

10. Safety Requirements:

10.1 "Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard or Nuclear Power Training Unit Goose Creek cognizance must follow Federal and State OSHA requirements OSHE OSHECM Chapter Hazardous Energy Control (HEC) requirements or safety requirements for site specific location of the contract.

10.1.1 Contractors and Non-NPTU Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under NPTU cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NPTU contract. All HEC work to be performed by Contractors and NNGAs requires that NPTU Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work.

Any changes or deviations in the initial scope of HEC work requires the NPTU TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NPTU LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or nametags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NPTU LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

10.1.2 Contractors and NNGAs may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

10.1.3 Names and contact information for NPTU LOTCs and/or the Building Monitor will be provided by NPTU TPOC and/or CORs set forth elsewhere in this award document.

11. Requirements for Lifting of Equipment

11.1 The equipment shall be outfitted with suitable attachments for overhead lifting.

11.1.1 For multiple point lifts, each lifting attachment shall be capable of supporting one-half the gross weight of the equipment with a design factor of five to one based on ultimate strength.

For single point lifts, the lifting attachment shall be capable of supporting the gross weight of the equipment with a design factor of five to one based on ultimate strength.

11.1.2 For multiple point lifts, each lifting attachment shall be designed to accept a standard anchor shackle (Federal Specification RR-C-271D, type IVA) which is capable of supporting one-half the gross weight of the equipment. For single point lifts, the lifting attachment shall be designed to accept a standard anchor shackle (Federal Specification RR-C-271D, type IVA) which is capable of supporting the gross weight of the equipment.

11.1.3 Design of the lifting attachments shall be such that the attachments and shackles are not side loaded more than 10° out of the plane. Lifting attachments shall be located such that the lifting slings do not contact the equipment, or alternatively a spreader beam certified to NAVFAC P-307 shall be provided. Whenever practical, the lifting attachments shall be located above the center of gravity, and such that the lifting slings do not contact the equipment housings.

11.1.4 Each lifting attachment shall be conspicuously marked in a contrasting color “Lift Here”.

Letters shall have a minimum height of 1”.

11.2 The equipment shall be marked in a prominent location with the gross weight. Sand hoppers, tubs, or other containers that may contain material shall be marked with the empty and full weight (or alternatively the empty weight and working load limit). Marking shall be upper case letters of a contrasting color, with a minimum height of 1”. Marking shall include the units (i.e. “pounds”, “long tons”, etc.).

11.3 The equipment shall be provided with a lifting sketch / rigging diagram that meets the requirements listed in Paragraph 12.

11.3.1 The lifting sketch shall detail any specific requirements and / or configurations that must be meet prior to lifting (i.e. “engage swing lock”, “Tilt mast back fully”, “Rotate lifting basket over side”, “Utilize 10’ minimum length slings”, “Spreader beam required”, etc.).

11.3.2 The lifting sketch shall include the location of the center of gravity of the equipment (full fuel, hydraulic tanks, etc.), equipment model/manufacturer, and gross weight.

11.3.3 A copy of the lifting sketch shall be permanently posted on the equipment, and a copy shall be forwarded to Code 714 (757-396-3345, 3346).

11.4 If specialized handling gear other than shackles, standard slings, or chain falls (i.e. spreader beams, special lift rigs, etc.) is required, the contractor shall furnish it. This handling gear shall be provided certified in accordance with NAVFAC P-307, with written documentation of proof testing.

12. Rigging Sketch Requirements

12.1 Rigging sketches, as a minimum, shall identify the following:

12.1.1 The weight of the load.

12.1.2 The location of the center of gravity.

12.1.3 The minimum crane capacity.

12.1.4 The minimum capacity / length of slings.

12.1.5 The minimum capacity of other standard rigging gear.

12.1.6 The attachment (lifting) points for the load.

12.1.6.1 The attachment points for multiple leg lifts shall be sized such that each attachment point can support half the load’s weight at the anticipated lift angle.

12.1.6.2 The attachment point for single leg lifts shall be sized such that the attachment point can support the entire load’s weight.

12.1.7 Limitations on allowable orientations for any parts making up the lifting assembly.

12.1.8 For single leg vertical lifts using twisted rope (wire or synthetic), two parallel ropes each capable of supporting the entire load alone shall be required unless a method is used to prevent unlaying the rope.

12.1.9 A minimum D/d ratio of one shall be required where wire rope slings pass over any object, or in the eyes of wire rope slings. A minimum D/d ratio of two shall be required where synthetic rope slings pass over any object, or in the eyes of synthetic rope slings.

12.1.9.1 "D" represents the diameter of the object the sling passes over.

12.1.9.2 "d" represents the diameter of the sling.

12.1.9.3 Table 14-3 of NAVFAC P-307 lists efficiency factors at various D/d ratios.

12.1.10 Components in each handling assembly shall be sized based on the worst-case distribution of loads.

12.1.10.1 When making a two, three, or four-point lift, the handling gear shall be sized so that two legs can support the load without exceeding the safe working load (SWL) at the lift angle expected, unless an equalizing method is used.

12.1.11 When nonstandard gear is required (i.e. round stock lifting bars) written instructions shall be provided that ensure:

12.1.11.1 The proper material is being used.

12.1.11.2 The item is certified IAW NAVFAC P-307.

12.1.11.3 Any special requirements or dimensions are followed to ensure that engineering assumptions are met (i.e. eccentricity of the bearing points).

Defense Biometric Identification System and NAVSEA Badging

(REQUIRED FOR ALL CONTRACTS)

All contractors, with the exception of permanent party (or

“seated” contractors with Common Access Cards (CACs), will be required to obtain a DBIDS card to gain access to NNSY.

Procedure for receiving a DBIDS card:

a. Contractor will complete the SECNAV 5512 form(s) and forward them to their NNSY Sponsor/Contracting Officer’s Representative

(COR).

b. The sponsor will complete the CVS spreadsheet utilizing the information on the completed SECNAV5512 forms and forward all documents to Commander Navy region Mid-Atlantic (CNRMA) for vetting.

c. CNRMA will add the contractor to the “179-Day List” which is utilized by the Pass and ID office to create the DBIDS card.

d. Once on the 179-Day List, the contractor may go to Pass and

ID to have their DBIDS card generated.

e. Green NAVSEA access badges can be generated at this point with contractors providing proof of U.S. Citizenship (Birth

Certificate/ US Passport).

Portable Electronic Devices (PEDs) (REQUIRED FOR ALL CONTRACTS)

A PED is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

MTS La Jolla (MTS-701)

a. NAVSEA 04 Ser 04/281 IMPLEMENTATION PLAN FOR ALLOWING CAMERA-

PORTABLE ELECTRONIC DEVICES WITHIN THE CONTROLLED INDSUTRIAL

AREA

b. NAVSEAINST 2200.1A PORTABLE ELECTRONIC DEVICES POLICY

c. SECPROMAN Vol 1 5510.36 Rev E

In accordance with ref (a), personally owned camera enabled PEDs will be authorized inside of the Controlled Industrial Area

(CIA) and all

Security Islands. Camera enabled PEDs will remain unauthorized within Controlled Nuclear Information Areas (CNIAs), Nuclear

Work Areas (NWAs) and Open Storage Areas.

All PEDs, camera enabled or not, are still prohibited within

NWAs and Open Storage Areas.

The allowance of camera enabled PEDs inside of the CIA and

Security Islands does not negate existing photography policies.

Unofficial photography, filming of video, or live streaming from the camera-enabled PED remains prohibited within the CIA or any

NAVSEA controlled space outside of the CIA. Further, audio recordings (both digitally or magnetically) in NAVSEA spaces is prohibited without the approval of the Code 1120 Security

Director.

Submarine SPECIFIC PEDs Instructions: In accordance with

COMSUBLANT/ COMSUBPACINST 2075.1C, the use of PEDs while in or on Department of Navy Submarines are prohibited.

Access to Classified Information or Spaces

All contractors executing this contract are required to have a minimum security clearance of ___________ (Completed by SME).

All contractors requiring access to classified information, or those spaces containing un-sanitized classified information, shall possess a final security clearance.

In addition to completing the steps above, if the contractor in accordance with the requirements of the contract, the contracting company’s Facility Security Officer is required to

MTS La Jolla (MTS-701) submit a visit request in the Defense Information System for

Security (DISS) to Security Management Office (SMO) Code 001816.

The SMO Code(s) of the ship or command the contractor is visiting are not to be utilized.

After receiving a DBIDS card, their visit request, security clearance and access permissions (verified in DISS) are reviewed to ensure they meet the minimum security requirements set forth in the contract. Once verified, the contractor will receive the appropriate NAVSEA access badge.

RESTRICTED DATA SPECIFIC

All contractors requiring a red NAVSEA badge and access to

Restricted Data (RD) shall have a final security clearance.

Red NAVSEA badge personnel may require access to Nuclear Areas, Nuclear Information, Nuclear equipment, Naval Nuclear Propulsion

Information (NNPI), RD, and Not Releasable to Foreign Nationals

(NOFORN) data due to the nature of the work being performed on

Naval Nuclear propulsion systems.

A red NAVSEA badge is necessary for the execution of nuclear and some non-nuclear work; inclusive of the propulsion plant and secondary spaces as well as those systems which support the propulsion plants which may not be located in the propulsion plant when any of those spaces can’t be sanitized.

Access to RD and the issuance of red NAVSEA badges will be issued in accordance with NAVSEA M-5510.2.

CONTROLLED UNCLASSIFIED INFORMATION ACCESS

The DoD will provide information to contractors and will identify all information which is Controlled Unclassified

Information (CUI) via the contracting vehicle, in whole or part, and will mark such documents, material, or media in accordance with this issuance.

When CUI is generated by non-DoD entities protective measures and dissemination controls, including those directed by relevant law, regulation, or government-wide policy, will be articulated in the contract, grant, or other legal agreement, as appropriate.

DoD contracts must require contractors to monitor CUI for aggregation and compilation based on the potential to generate

MTS La Jolla (MTS-701) classified information pursuant to security classification guidance addressing the accumulation of unclassified data or information. DoD contracts require contractors to report the potential classification of aggregated or compiled CUI to a DoD representative.

Contractors, pursuant to mandatory DoD contract provisions, will submit unclassified DoD information for review and approval for release in accordance with the standard DoD Component processes and DoDI 5230.09.

All CUI records must follow the approved mandatory disposition authorities whenever the DoD provides CUI to, or CUI is generated by, non-DoD entities in accordance with Section 1220-

1236 of Title 36, CFR, Section 3301a of Title 44, U.S.C., and this issuance.

SEATED CONTRACTOR SPECIFIC

All contractors who receive CACs and are granted access to Navy or NNSY information technology systems and are stationed at NNSY as their permanent work location are considered to be “seated” contractors.

All seated contractors will be required to report to BLDG 1502, 2nd floor to the Personnel Security Office (Code 1127) for check-

in. Code 1127 will own the seated contractor in the system of record and will be responsible for the maintenance for the contractor’s security profile.

All seated contractors will be required to attend, at a minimum, the security education portion of NNSY New Employee Orientation.

The security education portion will contain, but is not limited to, Antiterrorism Level 1, Combatting Trafficking in Persons, Active Shooter training, Information Security, Personnel

Security, and Operations Security Awareness training.

Further, all seated contractors will be required to complete all annual computer based security refresher training, which is tracked and verified by the training coordinator for the code to which the contractor is assigned.