ATTACHMENT 3 SOW Roof 02 FEB 2023.pdf

Open-End Requirements Contract for Fort Wainwright, Alaska (FWA) for Roofs

STATEMENT OF WORK

PART 1 GENERAL

1.1 GENERAL

Contractor shall furnish all labor, equipment, materials, and other services required to perform Reroofing, Roof Repairs, guarantee workmanship for all work described below and provide a warranty in strict accordance with these technical provisions. Tie-downs shall be installed in accordance with EM 385-1-1 and remain in place after roofing is complete.

The scope of work covered by this Contract does not cover Reroofing and Roof Repair work which might arise as part of a Contract to repair or renovate a Building or group of Buildings. The work covered by this Contract does not include projects awarded by The U.S. Army Engineering District or the Medical Facilities under Bassett (BACH).

1.2 LOCATION OF WORK

The sites of work will be at Fort Wainwright, excluding the Medical Facilities under Bassett (BACH), to be designated by the Government during the contract period.

1.3 DESCRIPTION OF WORK:

Description of work are as follows: Repair Roofs of Miscellaneous Buildings, which includes removal of existing and installation of new Fiberglass composition, Shingles, Preformed Sheet-metal Roofing, Sheet-metal Gutters, Downspouts, Flashing, Built-up roofing and replacement of deteriorated and Termite damaged Roof Lumber and Sheathing as required. Including incidental Painting of all bare exposed repaired wood surfaces, and all incidental items necessary to complete the work as required.

1.4 ITEMS OF WORK

Reroofing and Roof Repairs of Miscellaneous Buildings at Fort Wainwright, (excluding the Medical Facilities, (BACH).

1.5 BID ITEMS

See Attachment 1: Bid Sheet

1.6 ESTIMATED QUANTITIES OF WORK:

The quantities for the items of work are estimated only, and shall be performed in strict accordance with Special Contract Requirements Clause "COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK ORDERED".

1.7 METHOD OF MEASUREMENT FOR LUMBER REPLACEMENT:

Lumber and Plywood replaced shall be tabulated in the actual quantity of board feet of lumber and square feet of plywood replaced. Wastage due to sawing, other field operations, and correction of deficiencies as a result of the Contractor's negligence or fault shall not be included in the allowances. The Contractor shall maintain a record of quantities of lumber and plywood replaced and shall submit it to the Contracting Officer for verification. The contract shall be modified for variances of 10% or greater.

1.8 METHOD OF MEASUREMENT FOR SHINGLE, METAL, TILE AND BUILT UP ROOFING:

Roofing shall be tabulated in the actual area of roofing replaced (plan view). Factor for roof pitch will be allowed.

Excess waste and overlap shall not be included in the allowances.

1.9 DAILY CLEAN-UP:

During the course of the work, the Contractor shall keep the entire premises free from any accumulation of empty cans, rags, or rubbish that constitutes a fire hazard. At the end of each day’s work, the Contractor shall remove all paint smears and stains. The entire area shall be cleaned and left in a condition acceptable to the Technical Representative of the Contracting Officer.

1.10 CONTRACT MANPOWER REPORTING (CMR)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to fill in all required data fields completely using the following web address: https://www.sam.gov/SAM/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), this runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Reporting is required for each task order issued, and shall be entered via the website.

1.11 This Roofing Contract may be used for other project Scopes as long as the Scope of Work CLINs used per project contains more than 50% of the CLINs mentioned in this contract.

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Division 1 – Table of Contents

PART 1 GENERAL 1

1.4 ITEMS OF WORK 2

01 11 00 GENERAL PROCEDURES: 65

01 19 30 SPECIAL ITEMS FOR FORT WAINWRIGHT PROJECTS 69

01 31 19 MEETINGS 73

01 32 01 PROJECT SCHEDULE 74

01 33 00 SUBMITTAL PROCEDURES 81

01 35 26 SAFETY 89

01 36 00 RADIOACTIVE MATERIALS PROCEDURES 94

01 45 04 CONTRACTOR QUALITY CONTROL 95

01 50 00 TEMPORARY CONSTRUCTION FACILITIES 104

01 57 20 ENVIRONMENTAL PROTECTION 111

01 74 19 CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT 111

01 78 00 CLOSEOUT SUBMITTALS 121

01 11 00 GENERAL PROCEDURES:

1.0 GENERAL

The Contractor shall provide, upon receipt of a Notice to Proceed (NTP) all work materials, supplies, parts (to include system components), plant, supervision, labor, transportation, and equipment (except when specified as Government Furnished), for Repair/Replace roofs as described/required in scope of work and in strict accordance with all the terms, conditions, special contract requirements, specifications, drawings, attachments, and exhibits contained in the contract or incorporated by reference as follows.

The Contractor's work and responsibility shall include all Contractor planning, programming, administration, and management necessary to provide all facets of work for the construction and related services as specified. The work shall be conducted by the Contractor in strict accordance with the contract and all applicable federal, State of Alaska, and local laws, regulations, codes or directives. The Contractor shall ensure all work provided meets or exceeds the critical reliability rates or tolerances specified or included in the applicable documents. The Contractor shall provide related services such as preparing and submitting required reports, performing administrative work, and submitting necessary information as specified under this contract and within individual task orders.

Furnish materials and equipment conforming to the requirements as required/specified in the scope of work and as indicated in the Technical Specifications. The intent of these specifications is to furnish concise industrial and/or commercial standards for maintenance and repair of Government facilities.

2.0 ANTITERRORISM/OPERATIONS SECURITY (AT/OPSEC) REQUIREMENTS:

Prior to physically starting work on this project, the contractor shall furnish the government Contracting Officer’s Representative (COR), and the affected facility POC with a list of all contractor / sub-contractor personnel who will require access to the facility during the course of the subject project. This list shall be provided a minimum of 5 working days before access to the facility is required. This list shall be signed by an authorized representative of the contractor, and shall contain the following information: full name of employee(s), date of birth, identification number correlating to the employee’s photo identification (e.g., driver’s license number, employee number, etc.,) and corporate points of contact who shall be further responsible for identifying employees, subcontractors, vendors and delivery personnel.

This list shall be updated and resubmitted as often as necessary for it to be current. Depending on current events, personnel shall be required to show photo identification (cross checked against the required roster) prior to gaining access to a facility.

AT Level 1 Training: All contractor employees, to include subcontractor employees, requiring a 90 day access or more to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within five (5) calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jko.jten.mil.

Access and general protection/security policy and procedures: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contract or Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

To comply with federal law, Fort Wainwright will no longer accept state-issued identification from certain U.S. states for visitor access to the installation as mandated under the REAL ID Act. Visitors not in compliance will be denied unescorted entry to federal installations. Personnel in possession of a valid Department of Defense issued identification card are not affected by this change. For the most updated information regarding Real ID info for each state, visit Department of Homeland Security (DHS) at: https://www.dhs.gov/real-id-enforcement-brief.

For contractors that do not require CAC, but require access to a DOD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

iWATCH Training: The contractor personnel and all associated sub-contractor personnel requiring 90 day access or more shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO).

This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR or to the contracting officer (if a COR is not assigned), NLT five (5) calendar days after contract award and within five (5) calendar days of training of new employees/personnel.

OPSEC Training; Per AR 530-1, (Operations Security) Contractors for Army contracts, shall practice OPSEC to protect classified, critical, and sensitive information for government contracts. The Requiring Activity OPSEC Officer has imposed that all contractor employees, to include subcontractor employees requiring 90 day access or more, shall complete initial and annual thereafter OPSEC awareness training (OPSEC Level 1). This annual training shall be completed within 30 calendar days after contract award and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR or to the contracting officer (if a COR is not assigned), within five (5) calendar days after completion of training. OPSEC awareness training is available at the following websites: https://securityawareness.usalearning.gov/opsec/index.htm.

E-Verify Program. U.S. law requires companies to employ only individuals who may legally work in the United States – either U.S. citizens, or foreign citizens who have the necessary authorization. This diverse workforce contributes greatly to the vibrancy and strength of our economy, but that same strength also attracts unauthorized employment. E-Verify is an Internet-based system that allows businesses to determine the eligibility of their employees to work in the United States. E-Verify is fast, free and easy to use – and it’s the best way employers can ensure a legal workforce.

The Contractor must pre-screen employees using the E-verify Program website to meet the established employment eligibility requirements as indicated above. The vendor must ensure that the employee has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. E-Verify website is: https://e-verify.uscis.gov/web/Login.aspx.

3.0 SUBMITTAL PROCEDURES AND SOFTWARE REQUIREMENTS

Task Order management requires utilization of a formal construction project management software beyond the capability of manual and paper-based correspondence (e.g. email and documentation) to automate the Project Management process (e.g. PROCORE or comparable). The software shall include the following features: project scheduling, project tracking, submittal management, and other document management (daily reports, RFI’s, etc.).

Access to the cloud-based construction project management software shall be provided to unlimited Government users within 10 days of NTP.

Submittals shall be accompanied by a completed ENG Form 4025-R; incomplete submittals will be rejected without action pending completion. Submittals shall be submitted directly to Government COR with copy to Government QAR and Government PM. When directed, or as specified, the Contractor shall provide information and/or submit samples https://e-verify.uscis.gov/web/Login.aspx of equipment and materials that the Contractor contemplates incorporating in the work. All submittals shall be at the Contractor’s expense. All items on 4025 submittal shall be restricted to a single contract technical section.

4.0 INSURANCE – Work on a Government Installation:

Provide and maintain at least the following kinds and minimum amounts of insurance for entire duration of work.

Workman’s Comp and Employers’ Liability Insurance $100,000.

General Liability Insurance: A Bodily Injury, Comprehensive policy that provides $500,000 per occurrence.

Automobile Liability Insurance: A comprehensive policy that provides $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage, covering operation of company automobiles in connection with performance of this contract.

01 19 30 SPECIAL ITEMS FOR FORT WAINWRIGHT PROJECTS

1.0 FIRE SAFETY

The Contractor shall obtain a permit from the organization having jurisdiction over the job site for any welding or open flame work.

2.0 COORDINATION OF WORK

The Contractor must abide by Fort Wainwright's Force Protection Requirements. These requirements are subject to frequent updates. The Government does not guarantee unrestricted availability of the jobsite due to unforeseen Force Protection Levels that may arise during construction as the war against terrorism is ongoing.

The Contractor shall coordinate and obtain approval for work activities with the Airfield Manager, the Post Fire Department and the Contracting Officer at least 30 days in advance of work otherwise specified. The Contractor shall provide emergency vehicle access through construction areas where required by the Post Fire Department or the Contracting Officer.

The Contractor and its workers/employees may park their privately owned vehicles (POV) only during their working hours at designated areas which is predetermined by the Contracting Officer prior to start of construction activities.

The Contractor shall coordinate their work including but not limited to site operations, construction, fences, access, scheduling, material, security, etc., with their subcontractors and that of other contractors for the ongoing projects taking place in adjacent work sites, to minimize interruption and conflicts. The Contractor is responsible and liable for any delays or disruptions caused by scheduling conflicts between their subcontractors and/or other contractors working on adjacent sites.

3.0 BORROW SOURCES

There are no borrow sources available on Fort Wainwright.

4.0 NON-GOVERNMENT BORROW SOURCES

The Contractor shall check any non-Government, proposed borrow sources for the presence of hazardous substances and petroleum products as defined in ASTM E 1527. The publication includes guidance on previously examined sites. A Phase I Environmental Site Assessment, also as defined therein, shall be submitted for each proposed borrow site as a supplement to the Environmental Protection Plan specified in SECTION 01 57 20.01 29 ENVIRONMENTAL PROTECTION.

The report shall identify any previous or current presence of hazardous substances at the site, regardless of whether they have been, or can be, released to the environment. The Assessment shall be performed under the direct supervision of an independent, registered professional engineer, currently licensed by the State in which the borrow source is located, and within such time frame as will ensure reports are valid when submitted. The engineer shall have a minimum of 3-years’ experience in performing satisfactory Environmental Site Assessments. All reports shall be certified in writing by the engineer and submitted in the standard format specified in the referenced publication, through the Contracting Officer, to the Base Environmental Office for review. Reports shall be submitted at least 30 days prior to needing borrow materials in the work. The qualifications of the engineer performing the Assessment shall be included with the report. Where hazardous materials are indicated, use of the source will not be allowed. No borrow materials shall be brought onto Government property without approval of the Contracting Officer. The Government reserves the right to sample and test any borrow materials delivered to the project for conformance with this specification.

5.0 DISPOSITION OF MATERIALS

The Contractor shall dispose of all the following at an approved off-base location: demolition debris, construction debris, grubbed and cleared vegetation such as stumps and root balls, and all other solid waste. The Fort Wainwright landfill is not available for use. Rubbish and debris shall be removed from the work site daily, unless otherwise directed, to avoid accumulation at the demolition site. Solid waste shall be placed in containers and disposed of on a regular schedule. All handling, transport, and disposal shall be conducted in such a way as to prevent spillage and contamination in compliance with federal, state, local, and local off-base Landfill requirements.

Disposal of Soils

No soils shall be removed from the installation for off-site disposition. Soils may be temporarily removed from the installation when approved for off-site remediation. Such soils shall be properly tracked and fully accounted for until returned to the installation and shall not be mixed with other soils at any time.

Salvageable Material

Salvageable material, if not otherwise indicated, shall become the property of the Contractor. The value of such salvage shall be reflected in the contract price.

6.0 COMPLIANCE WITH ALASKA LABOR LAWS ON OCCUPATIONAL LICENSING

The Contractor will be required to comply with provisions of Alaska Statutes AS 08 and Alaska Regulations 12 AAC 32 and 12 AAC 39 requiring licensed electrical and mechanical administrators to supervise and be responsible for the performance of all regulated categories of electrical and mechanical work performed on-site as part of this contract.

The following Alaska State Regulations apply to this contract:

a. Controls and Control Wiring: 12 AAC 32.275

b. Inside Communications: 12 AAC 32.195

c. Residential Wiring: 12 AAC 32.235

d. Outside Communications: 12 AAC 32.125

e. Commercial Wiring: 12 AAC 32.165

f. Line Work: 12 AAC 32.075

g. Heating Cooling and Process Piping: 12 AAC 39.232

h. Mechanical Systems Temperature Control: 12 AAC 39.292

i. Residential Plumbing and Heating: 12 AAC 39.312

j. HVAC/Sheet Metal: 12 AAC 39.252

k. Refrigeration: 12 AAC 39.272

The Contractor shall also be required to comply with State of Alaska requirements for occupational licensing of electrical and mechanical journeymen and apprentice craftsmen performing any work on-site as part of this contract. The ratio of individuals holding trainee certificates may not be more than two electrician trainees for every certified electrician journeyman, or residential wireman as applicable, on a job site, or two power linemen trainees for every certified power lineman journeyman on the job site. The Contractor shall be prepared to demonstrate on demand, the licensing of the craftsmen engaged in the work.

7.0 PROTECTION OF EXCAVATED COMMUNICATIONS AND ELECTRICAL DUCTS

Where construction requires excavation beneath existing Government Owned communications or electrical ducts or conduits larger than 2.5", the exposed utility shall be supported to prevent structural failure. The support system shall be designed by the contractor and copy furnished to the Government before the affected line is undermined.

Existing Fiber Optic Lines/Ducts

If Government Owned fiber optic cable is damaged by the contractor, the contractor shall replace the cable from splice point to splice point at no additional cost to the Government. Replacement shall include spare cable in each manhole.

Amount of spare will be determined by the Contracting Officer, up to 60' in each manhole. After replacement, end to end attenuation shall be measured with an optical power meter and OTDR performed on each cable at 1310 nm and 1550 nm. OTDR shall be in one direction for fibers not intended to be terminated and bi-directional for all others.

Measurements procedures shall comply with EIA/TIA. Failures to achieve EIA/TIA compliant results shall be remedied by the contractor at no additional cost. Digital and paper records of the attenuation and OTDR results shall be furnished to the Government

Existing Communications Lines/Ducts Other than Fiber Optic

If Government Owned communications lines, other than fiber optic lines, are damaged by the contractor, repairs shall be made in a manner acceptable to the Contracting Officer. The Contracting Officer may disapprove underground splicing in which case the damaged section of cable shall be replaced and a new manhole or new pedestals shall be provided for splicing. The following tests and measurements shall be made on repairs: insulation resistance, shorts/crosses, grounds, opens, reversals, splits, transpositions, shield continuity, loop resistance, insertion and capacitance. Measurement procedures shall comply with RUS standards. Failures to achieve RUS compliant results shall be remedied by the contractor at no additional cost to the Government. Digital and paper records of these tests and measurements shall be furnished to the Government.

8.0 LOCKSET CORE INSTALLATION

If locksets are required, the Contractor shall install all lockset(s) in accordance with the manufacturer's recommendations and with the following exceptions:

a. All locksets shall be installed without the cores. The Contractor shall be responsible for providing interim security of each facility until such time as the lockset cores are installed by the DPW Locksmith.

b. The Contractor shall provide a Key Schedule to the Government for approval. Once approved, the Contractor shall coordinate final coding of the lockset cores by the manufacturer in accordance with the approved key schedule. The Contractor shall coordinate the delivery of the final lockset cores and permanent keys directly from the manufacturer to the DPW Locksmith.

c. The DPW Locksmith will install the coded lockset cores; the Contractor shall be responsible for coordinating installation of the coded lockset cores in a timely manner.

9.0 FORT WAINWRIGHT POLICY LETTERS

Contractor shall comply with all Fort Wainwright Policy Letters. Policy Letters available at:

https://home.army.mil/alaska/index.php/about/visitor-information-1/publications

01 31 19 MEETINGS

1.0 PRECONSTRUCTION CONFERENCE

After award and Notice to Proceed (NTP) has been issued by the Contracting Officer and prior to the start of any construction work the Government will schedule and conduct a Preconstruction Meeting. The Contractor's Project Manager and Quality Control Manager will attend this meeting. The Contractor is encouraged to have an officer of his company and representation from his sub-contractors at this conference. This meeting will be held at the location specified by the Government. Minutes of the meeting will be prepared by the Contractor and submitted to the Government for review and approval. The minutes shall become a part of the contract file.

Prior to Construction Work

If the Contractor has submitted all the preconstruction submittals required by contract and task order (Accident Prevention (Safety) Plan, Quality Control Plan, Environmental Protection Plan, Erosion and Sediment Control Plan, Project Schedule and Submittal Register) for review prior to this meeting, these may be accepted into or accepted with comments at the Preconstruction Meeting. Construction work shall not proceed until after this meeting has been held, the plans noted above have been accepted, and the Notice to Proceed has been received and acknowledged by the Contractor.

2.0 WEEKLY/BI-WEEKLY COORDINATION MEETINGS

The Contractor shall participate in weekly/bi-weekly coordination meetings with the Contracting Officer’s Representative and other Government representatives, as applicable. The Contractor shall be responsible for preparing the agenda in coordination with the Contracting Officer, distributing the agenda, conducting the meeting, preparing the meeting minutes, distributing the minutes, and tracking action items. The Contractor's superintendent and QC System Manager shall attend each meeting. Typical topics shall consist of but not limited to the following: review of the previous week's activities and progress for all task orders in pre-award and post-award; forecast of the following 2 week's activities and progress; upcoming utility outage or street closure; status of shop drawing submittals and reviews;

status of outstanding requests-for-information (RFI); status of pending modifications; anticipated modifications;

proposed schedule changes; other concerns/and or issues.

3.0 OTHER MEETINGS

Construction Quality Control meetings and conferences are specified in follow on Sections about CONTRACTOR QUALITY CONTROL. Other meetings may be specified in various other sections. It shall be the contractor’s responsibility to review all contract documents and schedule and participate in all required meetings.

Government reserves the right to request additional meetings with contractor at any time during this contract that may not be specified in this or other sections of the contract.

01 32 01 PROJECT SCHEDULE

1.0 PROJECT SCHEDULE

Prepare for approval a Project Schedule for each Task Order, as specified herein, pursuant to FAR Clause 52.236-15, SCHEDULE FOR CONSTRUCTION CONTRACTS. Show in the schedule the proposed sequence to perform the work and dates contemplated for starting and completing all schedule activities. The scheduling of the entire project is required.

The scheduling of construction is the responsibility of the Contractor. Contractor management personnel must actively participate in its development. Subcontractors and supply Designers, Subcontractors and Suppliers working on the project must also contribute in developing and maintaining an accurate Project Schedule. Provide a schedule that is a forward planning as well as a project-monitoring tool.

Approved Project Schedule

Use the approved Project Schedule to measure the progress of the work and to aid in evaluating time extensions. Make the schedule cost loaded and activity coded. The schedule will provide the basis for all progress payments. If the

Contractor fails to submit any schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule.

Schedule Status Reports

Provide a Schedule Status Report/Schedule Update on at least a monthly basis. If, in the opinion of the Contracting Officer, the Contractor falls behind the approved schedule, the Contractor shall take steps necessary to improve its progress including those that may be required by the Contracting Officer, without additional cost to the Government.

2.0 BASIS FOR PAYMENT AND COST LOADING

Use the schedule as the basis for determining contract earnings during each update period and therefore the amount of each progress payment. Lack of an approved schedule update, or qualified scheduling personnel, will result in the inability of the Contracting Officer to evaluate contract earned value for the purposes of payment. Failure of the Contractor to provide all required information will result in the disapproval of the preliminary, initial, and subsequent schedule updates. The aggregate value of all activities coded to a contract CLIN shall equal the value of the CLIN on the Schedule.

Activity Cost Loading

Activity cost loading must be reasonable and without front-end loading. Provide additional documentation to demonstrate reasonableness if requested by the Contracting Officer.

Withholdings / Payment Rejection

Failure to meet the requirements of this specification may result in the disapproval of the preliminary, initial or periodic schedule updates and subsequent rejection of payment requests until compliance is met.

In the event the Contracting Officer directs schedule revisions, those revisions shall be included in subsequent Project Schedule revisions or updates.

3.0 PROJECT SCHEDULE DETAILED REQUIREMENTS

Critical Path Method - Use the Critical Path Method (CPM) of network calculation to generate the Project Schedule.

Level of Detail Required

Develop the Project Schedule to the appropriate level of detail to address major milestones and to allow for satisfactory project planning and execution. Failure to develop the Project Schedule to an appropriate level of detail will result in its disapproval. The Contracting Officer will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

Activity Durations

Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods.

Procurement Activities

The schedule must include activities associated with the submittals and their approvals, procurement, fabrication, and delivery of long lead materials, equipment, fabricated assemblies, and supplies. Long lead procurement activities are those with an anticipated procurement sequence of over 60 calendar days or material lead times that will negatively affect project parameters of an individual task order. A typical procurement sequence includes the string of activities:

submit, approve, procure, fabricate, and deliver.

Mandatory Tasks

Include the following activities/tasks in the initial project schedule and all updates:

a. Submission, review and acceptance of Preconstruction Submittals (individual activity for each).

b. Submission of specialized layout drawing (mechanical/electrical systems).

c. Long procurement activities

d. Submission and approval of as-built drawings.

e. Submission and approval of DD1354 data and installed equipment lists.

f. Contractor's pre-final inspection.

g. Correction of punch list from Contractor's punch-out inspection.

h. Government's pre-final inspection.

i. Correction of punch list from Government's pre-final inspection.

j. Final inspection.

Percent Complete

With each update, update the percent complete for each activity started, based on the realistic assessment of earned value. Activities which are complete but for remaining minor punch list work and which do not restrain the initiation of successor activities may be declared 100 percent complete. To allow for proper schedule management, cost load the correction of punch list from government pre-final inspection activity(ies) not less than 1% of the total contract value which activity(ies) may be declared 100% complete upon completion and correction of all punch list work identified during pre-final inspection(s).

Remaining Duration

Update the remaining duration for each activity based on the number of estimated work days it will take to complete the activity. Remaining duration may not mathematically correlate with percentage found under paragraph entitled Percent Complete.

Anticipated Adverse Weather

Reflect the number of anticipated adverse weather delays allocated to a weather sensitive activity in the activity's calendar.

The following schedule of monthly anticipated adverse weather delays is based on NOAA data and will constitute the baseline for anticipate adverse weather.

Time extensions maybe granted under the DEFAULT contract clause (FAR52.249-10) if the weather at the site is more severe than the adverse weather anticipated for any given month and if the unusually severe weather can be shown to actually cause a delay to the completion of the project – that is cause impact/delay to activities on the critical path. The delay must be beyond the control and without fault or negligence of the contractor.

Monthly Anticipated Adverse Weather Delay Work Days Based on 5 Day Work Week:

Jan 22, Feb 20, Mar 21, Apr 0, May 0, Jun 1, Jul 1, Aug 1, Sep 0, Oct 10, Nov 21, Dec 22.

Early Completion Schedule and the Right to Finish Early

An Early Completion Schedule is an Initial Project Schedule (IPS) indicating all scope of the required contract work will be completed before the contractually required completion date.

a. No IPS indicating an early completion will be accepted without being fully resource-loaded (including crew sizes and man-hours) and the Government agreeing the schedule is reasonable and achievable.

b. The Government is under no obligation to accelerate work items it is responsible for to ensure the early completion is met nor is it responsible to modify incremental funding (if applicable) for the project to meet the contractor's accelerated work.

4.0 PROJECT SCHEDULE SUBMISSIONS

Provide the submissions as described below. If the Contractor fails or refuses to furnish the information and schedule updates as set forth herein, then the Contractor will be deemed not to have provided an estimate upon which a progress payment can be made.

Review comments made by the Government on the schedule(s) do not relieve the Contractor from compliance with requirements of the Contract Documents.

Preliminary Project Schedule Submission

Preliminary Project Schedule shall be provided at time of solicitation of Task Order. It must be early start and late finish constrained and logically tied as specified. The Preliminary Project Schedule forms the basis for the Initial Project Schedule specified herein and must include all of the required plan and program preparations, submissions and approvals identified in the contract as well as permitting activities, and other non-construction activities intended to occur within the first 30 calendar days. Schedule any construction activities planned for the first 30 calendar days after

NTP.

Initial Project Schedule Submission

Submits the Initial Project Schedule for approval within 14 calendar days after NTP is issued. The schedule must demonstrate a reasonable and realistic sequence of activities which represent all work through the entire contract performance period. The Initial Schedule shall be at a reasonable level of detail as determined by the Contracting Officer.

Periodic Schedule Updates

Update the Project Schedule on a regular basis, monthly at a minimum. Provide a draft Periodic Schedule Update for review at the schedule update meetings as prescribed in the paragraph PERIODIC SCHEDULE UPDATE MEETINGS. These updates will enable the Government to assess Contractor's progress. If the Contractor fails or refuses to furnish the information and project schedule data, which in the judgment of the Contracting Officer or authorized representative is necessary for verifying the Contractor's progress, the Contractor shall be deemed not to have provided an estimate upon which progress payment may be made.

5.0 SUBMISSION REQUIREMENTS

Submit the following items for the Preliminary Schedule, Initial Schedule, and every Periodic Schedule Update throughout the life of the project:

Narrative Report

Provide a Narrative Report with the Preliminary, Initial, and each Periodic Update of the project schedule, as the basis of the progress payment request. The Narrative Report shall include: a description of activities along the two most critical paths where the total float is less than or equal to 20 work days, a description of current and anticipated problem areas or delaying factors and their impact, and an explanation of corrective actions taken or required to be taken. The narrative report is expected to communicate to the Government, the Contractor's thorough analysis of the schedule output and its plans to compensate for any problems, either current or potential, which are revealed through that analysis. Identify and explain why any activities, based on their calculated late dates, should have either started or finished during the update period but did not.

Approved Changes Verification

Include only those project schedule changes in the schedule submission that have been previously approved by the Contracting Officer.

Continuous Flow

Show a continuous flow from left to right with no arrows from right to left. Show the activity number, description, duration, and estimated earned value on the diagram.

Project Milestone Dates

Show dates on the diagram for start of project, any contract required interim completion dates, and Task Order completion dates.

Critical Path

Show all activities on the critical path. The critical path is defined as the longest path.

6.0 PERIODIC SCHEDULE UPDATE

Periodic Schedule Update Meetings

Conduct periodic schedule update meetings for the purposes of reviewing the Contractor's proposed out-of-sequence corrections, determining causes for delay, correcting logic, maintaining schedule accuracy, and determining earned value. The meeting and resultant approvable schedule update shall be a condition precedent to a formal submission of the update as described in SUBMISSION REQUIREMENTS and to the submission of an invoice for payment. The meeting will be a working interactive exchange which will allow the Government and the Contractor the opportunity to review the updated schedule on a real time and interactive basis. The Contractor's Project Manager/Superintendent shall attend the meeting with the Authorized Representative of the Contracting Officer.

7.0 REQUESTS FOR TIME EXTENSIONS

Provide a justification of delay to the Contracting Officer in accordance with the contract provisions and clauses for approval within 10 days of a delay occurring. Also prepare a time impact analysis for each Government request for proposal (RFP) to justify time extensions.

Justification of Delay

The project schedule shall clearly display the Contractor has used, in full, all the float time available for the work involved with this request. The Contracting Officer's determination as to the number of allowable days of contract extension shall be based upon the project schedule updates in effect for the time period in question, and other factual information. Actual delays found to be caused by the Contractor's own actions, which result in a calculated schedule delay, will not be a cause for an extension to the performance period, completion date, or any interim milestone date.

Submission Requirements Time Extension

Submit a justification for each request for a change in the contract completion date of less than 2 weeks based upon the most recent schedule update at the time of the NTP or constructive direction issued for the change. Such a request shall be in accordance with the requirements of other appropriate Contract Clauses and shall include, as a minimum:

a. A list of affected activities, with their associated project schedule activity number.

b. A brief explanation of the causes of the change.

c. An analysis of the overall impact of the changes proposed.

d. A sub-network of the affected area.

Identify activities impacted in each justification for change by a unique activity code contained in the required data file.

Additional Submission Requirements Time Extension

The Contracting Officer may request an interim update with revised activities for any requested time extension of over 2 weeks. Provide the documentation within four (4) days of the Contracting Officer's request.

8.0 FAILURE TO ACHIEVE PROGRESS

Should the progress fall behind the approved project schedule for reasons other than those that are excusable within the terms of the contract, the Contracting Officer may require provision of a written recovery plan for approval. The plan must detail how progress will be made-up to include which activities will be accelerated by adding additional crews, longer work hours, extra work days, etc.

Artificially Improving Progress

Artificially improving progress by means such as, but not limited to, revising the schedule logic, modifying or adding constraints, shortening activity durations, or changing calendars in the project schedule is prohibited. Indicate assumptions made and the basis for any logic, constraint, duration, and calendar changes used in the creation of the recovery plan. Any additional resources, manpower, or daily and weekly work hour changes proposed in the recovery plan must be evident at the work site and documented in the daily report along with the Schedule Narrative Report.

Failure to Perform

Failure to perform work and maintain progress in accordance with the supplemental recovery plan may result in an interim and final unsatisfactory performance rating and/or may result in corrective action directed by the Contracting Officer pursuant to FAR 52.236-15 Schedules for Construction Contracts, FAR 52.249-10 Default (Fixed-Price Construction), and other contract provisions.

Recovery Schedule

Should the Contracting Officer find it necessary, submit a recovery schedule pursuant to FAR 52.236-15 Schedules for Construction Contracts.

9.0 OWNERSHIP OF FLOAT

Float available in the schedule, at any time, shall not be considered for the exclusive use of either the Government or the Contractor.

01 33 00 SUBMITTAL PROCEDURES

1.0 SUMMARY

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Preliminary submittal register will be developed by Government and will be provided to contractor with solicitation. The submittal register provided by the Government is a preliminary register with minimum submittals the Government sees as necessary. This register might not be complete/all inclusive. Contractor will be responsible, as part of Contractor Quality Control responsibilities under Inspection of Construction FAR clause, to review the provided submittal register and also review the contract and review all applicable TS's for this task order, and NLT 10 work days after NTP, supplement the Government provided submittal register with additional items required to be submitted as determined from a thorough review of the base contract and applicable TS's such that contractor will be in compliance with FAR clause 52.236-5 Material and Workmanship ( which requires that the contractor shall obtain Government’s approval or review of material or articles to be incorporated into the work) and 52.246-12 Inspection of Construction which requires contractor to have and maintain a system that will allow him to ensure that as work proceeds, all work complies with all requirements of contract. The supplemented/augmented submittal register shall be submitted to the Government for review and shall be updated and adjusted as necessary throughout the conduct of the work.

The Contractor's Quality Control representative shall review the submittal list and take appropriate action to maintain an effective and updated system. Revised and/or updated register shall be submitted to the Contracting Officer’s Representative (COR) as needed with the changes/addition/deletions annotated or highlighted.

Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor's Quality Control (CQC) System Manager to check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified.

Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples;

O&M manuals (including parts list); certifications; warranties; and other such required submittals.

Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. Pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Safety Data Sheets (SDS) and in compliance with existing laws and regulations.

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with this section.

2.0 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

Government Approved G

Government approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer. Government approval is required for any deviations from the Solicitation or Accepted Proposal and other items as designated by the Contracting Officer. Within the terms of the Contract Clause entitled, "Specifications and Drawings for Construction," they are considered to be "shop drawings."

Information Only

Submittals not requiring Government approval will be for information only.

3.0 PREPARATION OF SUBMITTALS

Transmittal Form

Use transmittal form (ENG Form 4025) for submitting both Government approved and information only submittals in accordance with the instructions on the reverse side of the form. These forms will be provided to the Contractor and transmitted/exchanged between contractor and Government electronically, unless otherwise stated. Information and training on the process and flow for submittals will be provided by (COR) after award and prior to start of making submittals. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted.

Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.

Contractor Review

Contractor's Quality Control (CQC) System Manager shall check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified.

Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples;

O&M manuals (including parts list); certifications; warranties; and other such required submittals

4.0 FOR INFORMATION ONLY (FIO) SUBMITTALS

Normally submittals for information only will not be returned. Approval of the Contracting Officer is not required on information only submittals. The Government reserves the right to require the Contractor to resubmit any FIO item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

5.0 VARIATIONS

Submittals showing variations from contract requirements require Government approval pursuant to contract Clause FAR 52.236-21 and will be considered only where advantageous to Government.

When proposing variation, deliver written request as part of the submittal to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittal information/technical information required for the item. Clearly identify and mark that this is a proposed variation on all forms/documentation.

Check the column "variation" of ENG Form 4025 for submittals which include proposed variations requested by the Contractor. Set forth in writing the reason for any variations and identify/annotate all variations in the content of the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unnoted variations. All submittals containing variations require Government approval.

When proposing a variation for approval, it shall be required and understood that the Contractor warrants…