Attachment_3-_Site_Visit_Agenda.pdf

United States Department of the Interior

NATIONAL PARK SERVICE

NATIONAL CAPITAL REGION

1100 Ohio Drive S.W.

Washington, D.C. 20024-2001

PREPROPOSAL MEETING & SITE VISIT REPORT

Remove and Install Curatorial Building HVAC System

Prince William Forest Park 17900 Park Entrance Road, Triangle, VA 22172 Solicitation #140P3021Q0042

07/20/2021 11:00 AM EDT

The purpose of the pre-proposal conference and site visit is to survey the site and clarify any concerns bidders have with the solicitation documents, scope of work and other detailed requirements.

***All attendees shall maintain a social distance of 6-feet while participating in the site visit. All attendees shall wear protective facial coverings while at the site visit.***

Attendees: Refer to attached sign-in sheet

A. Introductions

COR: Doug Davidson CS: Andrew Griffith CO: Brian McCabe

B. Solicitation changes and oral comments Any oral remarks given by government personnel will not change the terms of the solicitation.

Requirements of the solicitation remain unchanged unless a formal Solicitation Amendment is issued. There will be no direct oral questions. All questions and concerns must be put in writing and formally sent to the CS. There will be no discussion among offerors.

C. Offeror’s Questions

All RFI questions shall be addressed in writing to the Contract Specialist. RFI Cutoff Date/Time is July 27, 2021 at 12:00 PM EDT. All questions received by the due date will be answered and posted as an amendment to the solicitation. Email all questions to andrew_griffith@nps.gov.

D. Solicitation and Amendments

The Request for Quote (RFQ) and future amendments shall be available through the GPE at www.beta.sam.gov. Enter the solicitation number 140P3021Q0042 in the search block “search contract opportunities”.

E. Set-asides:

This acquisition is a 100% small business set-aside.

F. % of Work by the Prime Contractor:

The prime contractor must perform at least 15% of the work on site with his/her own organization.

G. Construction Contract Wage Determination (formerly Davis Bacon Act):

The solicitation specifies the minimum hourly rates and fringe benefits to be paid laborers and mechanics that perform on-site work. DOL WD VA20210162 6 18 2021 applies.

H. Site investigations and Differing Site Conditions:

Contractors are strongly urged to visit and review the project site to determine existing conditions that will affect the work. Contract modifications and price adjustments will not be granted based on conditions that could be determined prior to award.

I. Proposal:

1. Submission:

Quotes are currently due August 09, 2021 at 12:00 PM EDT. Offerors shall e-mail their proposal to andrew_griffith@nps.gov.

2. Contents:

Refer to the solicitation.

3. Pricing & Options:

Offerors shall submit a price for the total lump sum and a breakdown cost for direct costs associated with labor, equipment and indirect costs. Pricing must be filled out on the SF

J. Proposal Evaluations:

The Government will award to the lowest priced offer that conforms to the solicitation. Vendors must submit HVAC Certification that shows proof the vendor is certified to perform HVAC work in the state of Virginia to be considered for award.

K. Subcontracting Plan:

Not applicable.

L. Project Description and Site Visit:

The NPS Park Project Manager/POC will give a brief overview of the project and park rules/restrictions and conduct a visit of the project site.

Sign-in Sheet

Date / Time: 07/20/2021 11:00 AM EDT Project: Remove and Install Curatorial Building HVAC Meeting: Pre-Construction Site Visit

Name Company Phone E-mail

Andrew Griffith NPS 202-280-9486 Andrew_griffith@nps.gov

Doug Davidson NPS 571-299-9996 Douglas_davidson@nps.gov