Attachment 3 - Section L- Instructions to Offerors.pdf

SECTION L

Instructions to Offerors:

INTRODUCTION:

L.1 The offeror’s shall submit hard copies and digital copies of proposals, set forth below. Files shall not contain classified data. The use of hyperlinks in proposals are prohibited. Proprietary information shall be clearly marked.

By submission of an offer, the Offeror acknowledges the requirement that prospective awardees must be actively registered with System of Award Management (SAM) at https://SAM.gov and at Wide Area Work Flow (WAWF) at https://piee.eb.mil/ prior to award, duration of award and through final payment of any contract resulting front his

Request of Proposal.

The offeror’s proposal shall consist of four (4) volumes. The volumes are:

I- Technical, II- Price, III- Past Performance, IV- Solicitation, Offer and Award Documents and Certifications/ Representations.

Offerors are cautioned that “parroting” of the Technical Requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to pertain a complete and accurate evaluation of each proposal.

PROPOSAL SUBMISSION REQUIREMENTS

L.2 Each proposal volume shall be submitted in a separate three- ring loose-leaf binder that shall permit the volume to lie flat when open. Proposal volume shall have a cover sheet clearly marked as the volume number, title, copy number, solicitation identification and offerors name. All pages shall be appropriately numbered and identified with RFP number. Dividers and blank pages will not be counted against the page limitations and shall be excluded from the page numbering sequence.

All text shall be singled spaced and printed black on white paper. Black and white requirement does not apply to graphics photos, etc; company stationery and logos are acceptable. Printing shall be easily readable (12- point minimum font size applies). Times New Roman font is required. Tables and illustrations may be used at reduced font size no less than 8-point and may be landscape orientation. Cross- references should be utilized to preclude unnecessary duplication of data between sections. Offerors shall submit originals, redacted copies, and CD-ROM disks of each complete proposal volume.

Questions will only be accepted in writing to the Contract Specialist, Mary Frances Roldan at maryfrances.a.roldan.civ@army.mil no later than 1100 hours PST on 4 March 2024 . Verbal questions will not be accepted. Responses to the questions will be posted via an amendment no later than 1100 hours PST on 8 March

2024.

Electronic submission via email will be accepted and shall followed the above requirements.

Proposals must be received no later than 1100 hours on 16 March 2024

a. The following volumes of material shall be provided in the format below in Table 1: Proposal Submittal

Instructions and Format

Table 1 – Proposal Submittal Instructions and Format

VOLUME PRINTED TITLE NO. OF HARD COPIES NO OF

DIGITAL &

ELECTRONIC

COPIES

PAGE

LIMIT

https://sam.gov/ https://piee.eb.mil/ mailto:maryfrances.a.roldan.civ@army.mil

I

RFP Documents –

Solicitation, Offer and

Award Documents, and

Certifications/

Representations/ 889/

Deliverables

1- MS Word – Original

4- MS Word – Redacted

1- Original

1- Redacted N/A

II Technical 1- MS Word – Original

4- MS Word – Redacted

1- Original

1- Redacted

III Past Performance 1- MS Word – Original

4- MS Word – Redacted

1- Original

1- Redacted

IV Price 2 – MS Word- Original 1- MS Word -

Original N/A

Note: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

L.3 Format. What counts as a page? A page shall be an 8 ½ x 11- inch sheet paper. When both sides of the sheets displays printed material, it shall be counted as two (2) pages. Foldouts will be counted as the appropriate number of pages based on an 8 ½ x 110 inch paper sheet. Use at least 1- inch margins on the top, bottom and side margins. The offeror shall number each page in order to eliminate any confusion. In the event the offeror creates ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

L.4 Page limit does not include covers for tabs, table of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indexes, and section divisions, and table if they are inserted solely to provide ease to the reader in locating parts/ sections of the proposal. There will be counted if they contain any other information, i.e.

diagrams, extraneous data, etc. Pages will be marked “this page intentionally left blank” will be be counted.

L.5 In additional to submitted hard copies of the proposal, digital copies on CD-ROM Disk. All disk shall be readable using MS Office 2016.

L.6 Basis for Award

a. The solicitation will result in one (1) award of a firm fixed-price Indefinite Delivery Indefinite Quantity

(IDIQ) contract with a base year plus one (1) 12- month option period with a minimum guarantee of

$2,500.00. Award will be made in accordance with FAR 15.101-2, Lowed Price Technically Acceptable source selection procedures results from the evaluation of the offerors’ response to the solicitation.

Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability.

Award will be made to the technically acceptable offeror with the lowest total evaluated price which is deemed responsible in accordance with he Federal Acquisition Regulation (FAR) and whose proposal meet all required terms and conditionals of the solicited technical requirements.

b. Written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offerors within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

c. This acquisition is solicited as a competitive total 100% set aside for small business. The applicable

NAICS code is 562991- Portable Toilet Renting and/or Servicing with a size standard of $9 million. The

PSC code is W085.