Attachment 3 - Section L - Instructions to Offerors.pdf

SECTION L - INSTRUCTIONS TO OFFERORS

1.0. GENERAL INFORMATION

Offerors must respond to all requirements of the combined synopsis/solicitation document. The Government will evaluate each Offeror's understanding of the Government's requirements and ability to perform the work on the basis of its proposal. Failure to comply with the terms and conditions of the RFP may result in the Offeror being removed from consideration for award.

This requirement is being competed as a total 100% Small Business set-aside.

Offerors are hereby notified that, from time to time, the Government may post additional information to the web site relating to this RFP (e.g., responses to questions, amendments, etc.). It is the Offeror’s responsibility to check the web site for any such information.

All questions concerning this procurement, either technical or contractual, must be submitted via email. No direct discussion between the technical representative and prospective Offeror will be conducted. All questions should be constructed in an unclassified manner. All such questions should be received in writing via email no later than 1400 EST on 04 OCTOBER 2021 to allow the Navy adequate time to prepare and issue responses to all Offerors prior to the date and time set for receipt of proposals. Only questions transmitted electronically will receive a response. The Navy will continue to accept questions up to the closing date and time of the RFP; however, time may not permit responses to be issued prior to proposal receipt. Information provided with each question should include the document name, document date, specific page, paragraph, clause or other definitive citation requiring clarification.

Questions and Proposals shall be submitted via email to the following point of contact:

Name: Jeff Champlin Email: jeffrey.champlin@navy.mil

(A) Proposal Format. This section specifies the format that Offerors shall use in submitting proposals in response to this solicitation. Offerors shall comply with the detailed instructions for the format and content of the proposals;

proposals that do not comply may be considered unacceptable and may render the Offeror ineligible for award.

Offerors are required to submit proposals in separate parts as follows:

(1) Letter of Transmittal, with the following information: There shall not be any pricing information in the Letter of Transmittal.

(a) Solicitation number;

(b) The name, address, email address, telephone numbers, Cage Code, DUNS Number, and Tax Identification Number (TIN) of the Offeror;

(c) A statement specifying unconditional acceptance of the terms and conditions contained herein;

(d) A statement that the proposal is valid through 60 calendar days from the date specified for receipt of proposals;

(e) Names, titles, telephone numbers, and e-mail addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

(2) Volume 1 - Pass/Fail Requirements

(3) Volume II - Technical Proposal - Include all data and information required for evaluation as set forth in these instructions. Price information shall be completely omitted from the Technical Proposal Volume.

(4) Volume III – Past Performance – Include all data and information required for evaluation as set forth in these instructions.

(5) Volume IV- Price Proposal - Offerors shall insert the proposed price of each item identified in the Section B CLIN Structure Attachment.

(B) General Format, Markings, Page Limits, and Style.

(1) Page Limits.

Volume Volume Title Maximum Number of Pages Letter of Transmittal No Limit I Pass/Fail Requirement Welding Certification Plan No Limit

II Technical Capability (Factor 1) 5 III Past Performance (Factor 2) 4 pages total (2 per reference) IV Price (Factor 3) No Limit

Important Note: Offerors shall not include CLASSIFIED material in the volumes.

(2) Submit a proposal that clearly and concisely describes and defines the contractor's response to the requirements contained in the solicitation. General statements such as “the Offeror understands”, “the Offeror can or will comply with the requirements”, “standard procedures will be used”, “well-known techniques will be used”, or statements which merely paraphrase the RFP in whole or in part will not constitute compliance with the requirements for proposal content and will be interpreted as a lack of understanding. Data previously submitted, or presumed to be known (e.g., data or services previously submitted or performed for the Government), cannot be considered as part of the proposal unless physically incorporated into the proposal. Failure to conform to all requirements of this RFP may form the basis for rejection of the proposal.

NOTE: If the offeror has manufactured the MK 60 Mod 2 AURS Capsule Tube Assemblies within (5) five years from the solicitation posting date, then a request for a waiver from producing the First Articles shall be submitted to the Government within the offeror’s proposal, which shall include the purchase order number(s) or contract(s) which the MK 60 Mod 2 AURS Capsule Tube Assemblies were previously manufactured. The request of a waiver does not guarantee that the offeror will be granted a waiver.

2.0 PASS/FAIL REQUIREMENT

The Offeror shall submit the following information with its proposal which will be evaluated as a Pass or Fail in relation to the solicitation requirements:

2.1 Welding Certification Plan

Government approved Welding Certifications are required in accordance with NAVSEA Technical Publication S9074-AR-GIB-010/278 (qualified per NAVSEA Technical Publication S9074-AQ-GIB-010/248). If the Offeror does not currently have Government approved welding certifications, the Offeror must propose a plan to obtain welding certification qualification within six (6) months of contract award. The Offeror’s plan shall include the approach to developing Welding Procedure Specification (WPS) and Procedure Qualification Test Records to weld various combinations of duplex stainless steel (UNS32550), 316L, API spec 5LX60/65/70 pipe, and ASTM A36 steel in accordance with NAVSEA Technical Publication S9074-AR-GIB-010/278 (qualified per NAVSEA Technical Publication S9074-AQ-GIB-010/248).

3.0. NON-PRICE FACTORS

The Offerors must provide information in sufficient detail to allow the Government to make an assessment of the Offeror’s capability to support the proposed response to the evaluation factors. The proposal shall be detailed and clearly stated to allow an assessment by the Government without the need for additional clarifications. All information and data provided shall be specific to this solicitation except for the area of Past Performance.

Proposals that do not contain the information required in the solicitation risk being determined unacceptable by the Government.

3.1. TECHNICAL CAPABILITY- Factor 1 (limited to 5 pages)

The Offeror shall describe its facilities, tooling, and equipment with respect to successfully manufacturing, testing, and handling the Capsule Tube Assemblies. In its narrative of description of facilities, tooling and equipment, the Offeror’s response shall detail the following requirements and capabilities as stated below.

1. The Offeror shall have a lathe capable of supporting minimum of 3000 lbs, machining/turning a 27" Outer Diameter (OD) diameter stainless steel flange, turning 24" OD over a length of approximately 22 feet. If the Offeror does not currently have this lathe, the Offeror shall detail its approach to meeting this requirement.

2. The Offeror shall describe its handling of drawing specified tolerances and provide Objective Quality Evidence (OQE) to demonstrate capability to meet drawing tolerances Key tolerances include ability to hold runout / straightness tolerances of the capsule tube, and the true positional tolerances/clocking of internal capsule features.

3. The Offeror shall describe its approach in performing Non-Destructive testing methods (Visual Inspection (VT) / Liquid Penetrant Inspection (PT), and Radiographic Inspection (RT) in accordance with NAVSEA Technical Publication T9074-AS-GIB-010/271.

4. The Offeror shall detail how it will develop inspection methods to accurately report true positioning, clocking, Geometric Dimensioning and Tolerancing for capsule components, threaded holes, and features per drawings requirements (through Coordinate Measuring Machine, FARO brand arms or other similar means).

5. The Offeror shall describe its capability to straighten 24 inch API pipe to within 0.120” over 18ft, which is a tighter requirement than the API specification allows or the Offeror shall have a vendor that can provide straightened pipe.

6. If the Offeror is unable to identify a sufficient supply of drawing specified tube (API 5LX60, X65, X70 seamless) that meets straightness requirements, the Offeror shall identify / recommend an alternate tube for use in production. The alternate shall be a seamless or welded tube with a 24” Outer Diameter, 0.375” wall thickness, and shall meet the 0.120” straightness requirement. Minimum yield strength of the alternate tube shall be 42 ksi.

7. The Offeror shall submit photographs of its manufacturing facilities & equipment (i.e, lathe, welding equipment, CMM / FARO inspection tool, etc.) for the Government to review.

Note: In addition to the required technical capability narrative, the Government reserves the right to further review the Offeror’s capabilities via emails, phone calls, and a vendor facility visit. If the Government requests to see the prospective Offeror’s facilities prior to award, the Offeror shall accommodate the Government’s request.

3.2 PAST PERFORMANCE – Factor 2 (limited to 2 pages per reference, 4 page total)

The Offeror shall provide two (2) past performance references, if available, that reflect recent and relevant experience performed within three (3) years of the solicitation closing date specified in this requirement. The Offeror shall include a discussion on how the references provided are relevant to the work being proposed. Past performance references shall demonstrate the ability to handle the scope and breadth of the tasking in the SOW.

The Offeror shall include, if applicable, contract/order number, contract/order type, program name, total contract/order cost, short description of work performed, and names and valid telephone numbers for the Procuring Contract Officer (PCO), Contracting Officer’s Representative (COR), and Government Program Manager (PM), or industry equivalent. Each past performance reference shall not exceed two (2) pages per reference, for a total of four

(4) pages. For each reference, the offeror shall identify its role as either a prime contractor or a subcontractor on the referenced contract. If the offeror was a subcontractor on the reference, then the offeror shall provide an explanation of its role in contract performance as well as the dollar value of its subcontract.

4.0 PRICE – Factor 3

Offerors shall fill-in proposed prices in the pricing tables in the Section B - CLIN Structure Attachment for all contract line items, including First Article CLINs.