Attachment_3_-_Release_Form_CWS_Documents.pdf
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- Solicitation number
- RQS25-0612
- Issued by
- Orange County, Orlando City, Florida
About this file
This is a Release Form for Confidential Documents issued by the City of Orlando, Procurement and Contracts Division, governing the handling of sensitive architectural and structural information for Camping World Stadium. The document establishes conditions under which prospective respondents to RQS25-0612 (Threshold Inspection Services for Camping World Stadium Phase 3) may access building plans, blueprints, schematic drawings, and diagrams depicting the stadium's internal layout and structural elements. Respondents must acknowledge their obligation to maintain the exempt status of these records under Florida Statutes Section 119.071 and the Public Records Act. The qualification statements submission deadline is October 29, 2025, at 2:00 PM local time, with a pre-conference meeting scheduled for October 9, 2025. The anticipated construction budget for the comprehensive stadium improvements is $270,000,000, with the project scope including expanding seating capacity from 63,000 to 65,000, renovating upper seating bowls, modernizing stadium systems, and potentially constructing a new 90,000-square-foot Multipurpose Event Center.
Respondents must be professional engineering or architectural firms registered in Florida under Section 471.023 or Section 481.219 of the Florida Statutes. The release form restricts document distribution to team members with a legitimate need-to-know basis, prohibits incorporation of detailed plan documents into proposals, and requires certified destruction or return of all electronic copies upon solicitation conclusion. Evaluation criteria include firm experience, personnel qualifications, veteran business enterprise participation, past performance, and proximity to Orlando, with additional points awarded for local offices and previous City work. The solicitation emphasizes veteran business enterprise set-asides and non-discrimination provisions to promote local economic participation. No incumbent vendors are identified in the procurement documentation.
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Text version
ATTACHMENT “3”
RELEASE TERMS FOR CAMPING WORLD STADIUM DOCUMENTS
Procurement and Contracts Division Attachment “3” Page: 1
Section 119.071, Florida Statutes provides that certain records which your company will receive from the City of Orlando during this process are exempt from disclosure to the public under Florida's Public Records Act. The law specifically requires that "the entities or persons receiving such information shall maintain the exempt status of the information."
In order for you to prepare your proposal, the City of Orlando wants all prospective Respondents to have the best information available as to the lay-out of the Camping World Stadium. The City is releasing this information to you on the following conditions:
1) That you acknowledge the Florida law which requires that your company maintain the exempt status of any "building plans, blueprints, schematic drawings, and diagrams...which depict the internal layout and structural elements" of the Camping World Stadium.
2) That during the period which your company has the plan information in its possession that you share it only with those persons or businesses on your team that need it in order to prepare your response.
3) That you refrain from incorporating copies of any of the detailed plan documents into your proposal.
4) That at the conclusion of this solicitation process, you and your team members to whom you provided copies of any documents will destroy all electronic copies of the plan documents. Upon request from the City, you will certify that all such copies have been returned or destroyed.
On behalf of the entity listed below, I acknowledge the terms and conditions stated above and agree to be bound by them.
Authorized Signatory __________________________________________
Print Name __________________________________________________
Print Title ____________________________________________________
Name of Company ____________________________________________
Phone Number _______________________________________________
Date________________________________________________________
Email Address to which a link to access the documents should be sent:
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