Attachment 3 - PWS Example BPA Call - District History.docx

SCOPE OF WORK

PREPARATION OF A MANUSCRIPT

ON THE HISTORY OF THE SESQUAHANNA DISTRICT

1.0 Overview

The Susquehanna District, Corps of Engineers, (Corps) has identified the need to prepare a professional manuscript regarding the history of the district from 1900 to 2020. The total period of performance should not exceed 24 months.

2.0 Scope of Work

The contractor shall perform extensive research necessary to prepare a history of the Susquehanna District, in a professional and high-quality manner. The period to be covered includes the district from its earliest origins through to 2020 and include a careful review of major activities, projects, and support actions to include contingency operations and emergency response missions. The history shall be composed of a narrative presentation, with appropriate illustrations, of important activities and events that have occurred throughout district history. Research should include district publications, newspaper stories, primary and secondary research, interviews of employees (former, current, and retirees), and current and former leadership to include DPMs and district engineers. Illustrations will include, but not be limited to, photographs, tables, graphics, maps, etc., considered appropriate to the narrative. Some interviews may be completed via telephone, but it is expected that a number of them be in person. Interviews may be conducted at the district and/or another location determined by the contractor.

2.1 Content

The manuscript shall contain a thorough overview of the Susquehanna District, its establishment and evolution, its key missions, its major challenges over the last 120 years, and prominent leaders throughout. The manuscript will be a minimum of 80,000 words excluding footnotes, appendices, and graphics.

2.2 Research

Research: The research is to be conducted in published primary, secondary, and archival sources. Published primary sources may include congressional reports, hearings, and records; Corps reports; newspapers; and published reports of other agencies. Important published and unpublished sources include the following:

· Biographies, memoirs, and diaries of key actors and students

· Photographs

· USACE Professional Memoirs; Occasional Papers; and Professional Papers.

· General histories of the Corps of Engineers

· Articles in scholarly journals

· Relevant newspaper accounts

· Materials in the research collections of the Office of History, U.S. Army Corps of Engineers

· National Archives (NARA)

· Oral Histories

Images: Contractor is responsible for gathering the visual elements that will illustrate the history. While the focus of the manuscript will be narrative history, the manuscript will also be heavily illustrated. The Contractor will be responsible for collecting and digitizing sufficient photographs and maps to illustrate the history to reflect, in an interesting and engaging way, its employees and contractors at work. This will include collecting, scanning and cataloguing 300 photographs to be provided to the government. Images will be scanned as 600 dpi TIFF files and provided to the government electronically. The contractor will provide digital images at a minimum resolution of 300 pixels per inch (ppi) at 5x7 inches, resulting in a minimum file size of approximately 1.6 megabytes. The contractor will also write the appropriate captions and credits for all images provided. The Contractor will also secure releases, where necessary, for all images. The Contractor is also responsible for obtaining the necessary information for the production of three (3) to four (4) maps, charts and tables including but not limited to the locks and dams area of operation, major projects, and changes in workload and staffing. The production of the maps and charts will be handled by the layout contractor at government expense.

Interviews: Contractor shall coordinate interviews with former employees to include senior and mid-level staff, current and former District Engineers, and recent retirees. Contractor at a minimum shall interview twelve (12) current or former employees. Copies of the digital audio recordings (digital and transcriptions) will be provided to the Corps upon submittal of the first draft of the manuscript.

Travel: The Contractor will be responsible for all travel in conjunction with research and interviews conducted during the preparation of this history unless otherwise noted. The Contractor will have access to all the District's official files, and individual employees will be officially encouraged to share documents with the Contractor.

Progress Reports: Throughout the total time frame of the study, the contractor shall submit monthly progress reports to the technical POC, due by the 10th calendar day of the month. If the 10th day of the month falls on a Saturday or Sunday, the progress report will be due on the Friday before, beginning with month one (1) following notice of award. The monthly reports may be made in writing or by email. Any circumstances which might cause delays in meeting the above schedule will be immediately brought to the attention of the technical POC.

3.0 Performance Requirements

1. Prepare research plan and schedule

2. Prepare preliminary outline

3. Prepare detailed outline

4. Conduct oral history interviews

5. Collect photographs and prepare captions and credits

6. Prepare supporting information for charts, graphs, and maps

7. Prepare list of key index terms

3.1 Format and Organization of the Final Manuscript

The final manuscript should include the following elements.

· Title Page;

· Foreword

· Preface

· Acknowledgements;

· Author(s) biographical information - a short separate paragraph

· Table of Contents with chapter titles;

· Historical Timeline

· List of Tables

· Chapters corresponding to the major topics;

· Text;

· Endnotes;

· Glossary, as necessary;

· Bibliographic essay and selective bibliography

· List of key people, places, organizations, and events, for index

· Appendices

· Index

4.0 Periods of Performance

a. Initial meeting: Within 10 days of contract award, the Contractor shall meet with the POC and the COR, to discuss the work that is required under the terms of this contract. Meeting may be virtual.

b. Submit research plan and schedule. Within 30 days of contract award, the Contractor shall prepare and submit to both the POC and the COR a research proposal that includes the sites to be visited, as well as a schedule for completion of the history. The research proposal shall contain the Contractor’s research plans, allocation of time for research and travel, and preliminary bibliography. The POC and COR shall review the documents and return them to the Contractor within 10 days.

c. Outlines: Throughout the period of performance the contractor will be required to deliver a series of progressively more detailed outlines to government for review. The outline is a key step between research and writing, for it allows the Contractor to compile and arrange their research, thereby demonstrating the Contractor’s understanding of the material and allowing the POC and COR the opportunity to alter the Contractor’s research methodology or historical focus before writing begins.

d. Within 75 days of the notice to proceed the Contractor will deliver a preliminary outline of the entire L&D history, including new content added to the existing chapters. After the government has reviewed and approved the preliminary outline, within 4 months of contract award the Contractor shall submit a detailed outline for the entire manuscript that demonstrates that the Contractor has developed a sufficient understanding to move forward with writing the entire history. The detailed outline will also contain a preliminary bibliography that includes primary and secondary material. The POC and COR will review the preliminary and detailed outlines and return them to the contractor within 15 days.

e. Prepare Draft Manuscript: Draft copies of each new chapter, including the text, illustrations, and footnotes, shall be prepared and submitted to the POC and COR for review and comment as soon as each chapter is completed. The narrative shall be descriptive and analytical in style and shall conform to format, style, and grammar as specified in A Manual of Style, (16th edition, revised), published by the University of Chicago Press, supplemented by the Headquarters, U.S. Army Corps of Engineers’ (HQUSACE) “Style and Publications Guide,” 2006, and HQUSACE Graphic Standard manual, EP 310-1-6, June 1, 2006. A draft of the first chapter shall be submitted no later than 8 months after contract award. The last chapter of the draft shall be submitted to the COR no later than 16 months after contract award. The POC and COR shall review and return each draft product to the Contractor within 15 days. The Contractor shall resubmit the entire draft, with corrections, to the POC and COR no later than 18 months after contract award.

f. Prepare Final Manuscript: The Contractor shall submit the final draft manuscript 20 months after contract award. The final manuscript shall include both existing and new content, as detailed above. The final manuscript shall integrate all content, photos, captions, and figures into one seamless product in a consistent style. The final manuscript shall consist of approximately 80,000 words, excluding notes, the bibliography, photographs, illustrations, and graphics. The Contractor will submit drafts in Microsoft Word and PDF. The margins shall be one inch from top and bottom, and three quarters of an inch on the left side. All pages shall be numbered consecutively, with the exception of the front material and it shall be numbered consecutively in roman numerals. All photographs, illustrations, and graphics shall be captioned, properly credited, and approximately 150 images (best and most telling of the 300 collected; 150 have already been collected for the existing manuscript and 150 for the new chapters and content) keyed to the appropriate text. Proposed illustrations may be submitted separately, or they may be inserted in the text. Where required, the Contractor will obtain permission to use a particular illustration and will deliver such permission to the POC and COR along with the manuscript.

5.0 Contractor Qualifications

Proposals will be evaluated based on the following criteria.

· The historian for the effort must demonstrate that they have at least ten years’ experience researching and writing USACE and civil works history. To qualify, a wide-ranging knowledge of the history and missions of the U.S. Army engineers is required. Writing experience will be based on the number and quality of historical publications completed.

6.0 Payments

Ten percent (10%) of the award price will be paid to the contractor after submission of a preliminary research plan and schedule; 5% of award price will be paid to the contractor after the submission of the preliminary outline; 10% percent of the award price will be paid to the contractor after submission of a satisfactory detailed outline; 10% will be paid after submission of required oral histories and edited transcripts; 50% of the award price will be paid to the contractor after acceptance of a satisfactory draft manuscript complete with images and the descriptive information necessary to produce the required charts, tables, and maps; 10% will be paid following submission of Final Draft; and 5% will be paid following submission of all final materials.

7.0 Publicity

Neither the contractor nor his representative shall release or publish any sketch, photograph, portion of a chapter, or other material of any nature obtained or prepared under this contract without the written consent of the technical POC. The contractor agrees to furnish and provide the Corps with one copy of any paper, article, report, book, thesis, or dissertation which may result from data derived from this project.

8.0 Government rights

All reports, drawings, maps, photographs, notes, interviews, and other materials developed in the performance of this contract shall be and remain the sole property of the Government. The contractor agrees not to assert any rights or claims with respect thereto. The contractor agrees to furnish and provide access to all retained materials at the request of the technical POC.

9.0 Government participation.

Key Corps personnel will be available to the contractor to furnish such information as may be requested and will assure the contractor access to all data, documents, and records in the district office files needed for this project. The contractor will coordinate with the technical POC to arrange meetings with district personnel.

There may be several meetings between the contractor and the technical POC. A pre-work conference will be held prior to initiation of the project to discuss pertinent matters and address questions. The contractor will be required to attend such meetings convened by the technical POC on mutually agreed upon dates and times. Additional meetings for the purpose of clarification, coordination, assistance, or other reasons may also be called by the technical point of contract. All meetings are considered a part of the contract, and no extra payment will be made unless agreed to by the Contracting Officer.

10.0 Security Requirements

10.1 Access and General Protection/Security Policy and Procedures

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation and facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes

10.2 Anti-Terrorism (AT) Level I Training

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

10.3 Contractors Requiring Common Access Card (CAC)

The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

10.4 Contractors Who Do Not Require CAC, but Require Access to a DoD Facility or Installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

10.5 Suspicious Activity Reporting Training

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of training.

10.6 Access to Government Information Systems

All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems.

11.0 Operational Security (OPSEC)

11.1 OPSEC Standard Operating Procedure/Plan

The Contractor shall develop an OPSEC SOP/Plan within 30 days of contract award. The OPSEC SOP/Plan must be reviewed and approved by the RA OPSEC Officer. The SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator."

11.2 Requirement for OPSEC Training.

All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The Contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: <https://www.iad.gov/ioss/> or <http://www.cdse.edu/ catalog/operations-security.html>; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

11.3 Information Assurance (IA)/Information Technology (IT) Training.

11.3.1 All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

11.3.2 Contractor Will be Escorted in Areas Where They May be Exposed to Classified and/or Sensitive Materials and/or Sensitive or Restricted areas.

11.3.3 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

11.4 E-Verify Program

The Contractor must pre-screen its employment candidates using the E-Verify Program website <http://www.uscis.gov/e-verify> to meet the established employment eligibility requirements. The Contractor must ensure that the candidate has two valid forms of government-issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated government representative. This form will be provided to the Contracting Officer and shall become part of the official contract file.

12.0 Invoicing/Payments

Contractors shall submit invoices as outlined in Section G, or the Additional Instructions section of the Task Order award form. Invoices may be submitted monthly for service already rendered and will be verified in the Monthly Status Reports submitted to the COR.

13.0 Contractor Manpower Reporting

The Contractor shall report all Contractor and Subcontractor labor hours required for performance of services under this contract via a secured data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported at any time during the FY, all data shall be reported no later than October 30 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

14.0 Deviation from Scope of Work

The Contractor shall not depart from or perform beyond the Scope of Work and criteria on which the Scope of Work is based without the written direction of the Contracting Officer.

15.0 Government Points of Contact

Anyone W. Do, phone 555-5555, email anyone.w.do@usace.army.mil.

GOVERNMENT SUPPLIED INFORMATION:

1. MACOM UIC: DA

2. Requiring Activity UIC: W0JVAA

3. Federal Service Code: B521

8. Period of Performance: 24 months.