Attachment 3 - PWS Aircraft Coatings and Sealants.pdf

Performance Work Statement

Aircraft Coatings and Sealants

309th Aerospace Maintenance and Regeneration

Group Davis-Monthan Air Force Base, Arizona.

17 August 2026

1.0. Description of Services. The contractor will provide specialized aerospace coatings, sealants, and associated technical assistance to support the 309th Aerospace Maintenance and

Regeneration Group (AMARG) mission at Davis-Monthan Air Force Base (DMAFB), Arizona.

1.0.1 The contractor will provide all personnel, equipment, materials, transportation, supervision, and other non-personal technical assistance services required to ensure the secure, compliant, and on-time delivery of aerospace coatings and sealants. This includes managing all logistics and regulatory requirements associated with the transport and delivery of mission-critical chemical materials.

1.1. Technical Requirements: The contractor will provide aerospace coating(s) and sealant(s) procured from an authorized distributor as specified in Attachment 3. All aerospace coating and sealant products will conform to the Military Specifications (MIL-SPEC) and Technical Orders

(T.O.) required to support the workloads performed by AMARG. The contractor will utilize best commercial practices, documentation, and industry standards, except as otherwise specified in this Performance Work Statement (PWS).

1.1.1. Coatings. All provided aerospace coatings will strictly comply with the individual specifications detailed for each item in Attachment 3. As mission needs evolve, the Government may require additional aerospace coatings and sealants not currently listed in Attachment 3. The

Government reserves the right to issue a Request for Quote (RFQ) to the BPA holder(s) for these unlisted items, provided they fall within the general scope of this agreement. To verify compliance for both listed and unlisted items, the contractor will ensure that the manufacturer and product name are listed on the applicable specification’s active Qualified Product List

(QPL). Alternatively, the contractor will provide a batch-specific Certificate of Conformance

(CoC) directly from the manufacturer validating that the delivered product meets the applicable technical specification.

1. FMS 3600 (Spectral Selective Coating):

a. Proprietary Requirements: FMS-3600 is an Advanced Spectrally Filled

Polyurethane Topcoat and a proprietary blended coating specification owned by

Lockheed Martin. This coating has stringent requirements for manufacturing, storage, and shipping. Per the Fort Worth Qualified Material List (FQML), the currently qualified product is FP-361. Due to a manufacturer phase-out, as soon as

FP-361 inventory is depleted, it will be directly replaced by FP-600. Both formulations are manufactured by CAAP Co. Inc. The contractor will be approved by CAAP Co. Inc. to purchase both FP-361 and the replacement FP-600 prior to contract award.

b. Product Changes and Technical Support: The contractor will notify the

Government of any changes in products, including changes in manufacturer. The contractor will provide technical support and training to AMARG production technicians upon request. Requests for assistance will be made by the

Government Point of Contact (GPOC) or AMARG Paint/Blast production supervisor; the contractor will provide this assistance within 24 hours of notification.

c. Inventory and Delivery Timelines: The contractor will establish initial inventory within 60 calendar days after receipt of the Task Order (TO).

Subsequent deliveries will be made to 4860 S. Superior Ave, BLDG. 7328, Tucson, Arizona, 85707 (AMARG Supply/HAZMAT Office) within 24 hours of notification by the Authorized Hazardous Material Point of Contact (POC). While an increased stock level may be required based on the AMARG painting schedule, the contractor will be provided with a minimum of eight (8) weeks’ notice prior to any changes in stock level requirements.

d. Storage, Security, and ITAR Compliance: The contractor will store this coating in an Original Equipment Manufacturer (OEM) approved facility in accordance with FMS-3600 security procedures.

• Environmental Control: FMS-3600 coating material will be stored indoors at temperatures between 40°F and 90°F unless otherwise specified.

• Shelf Life: Material will be used within its respective shelf life; any expired material will be discarded.

• Export Control: FMS-3600 is an export-controlled material that will meet International Traffic in Arms Regulations (ITAR) requirements.

The coating will be held in storage under lock and key.

• Chain of Custody: Upon delivery to AMARG, a strict ‘chain of custody’ will be followed to ensure the material is never left unattended. Delivery and receiving personnel will be present at the time of exchange. If this requirement cannot be met, the coating will remain under lock and key at its current location until the ‘chain of custody’ is verified.

e. Delivery Procedures: The contractor will notify the HAZMAT POC specified on each Task Order 30 minutes prior to delivery to allow the HAZMAT POC to prepare for acceptance. Products will be properly secured in their original manufacturing packaging during transportation and delivery to Building 7328.

f. Invoicing and Documentation: The contractor will include signed receipts with the invoices submitted on Procurement Integrated Enterprise Environment (PIEE)

(Invoicing, Receipt, Acceptance, and Property Transfer) on the WAWF (Wide

Area Workflow). Accounting System may change at the Governments discretion;

Government will notify Contractor of changes.

• The Government reserves the right to reject any invoice submitted in

WAWF that does not include all required supporting documentation, including but not limited to signed delivery receipts and batch-specific

Certificates of Conformance (CoC).

2. Sealants:

a. Qualification and Quality Assurance: The aerospace sealants furnished under this contract will be qualified to the requirements of the applicable military and commercial specifications. Further refinements to the Military Specifications will be incorporated to reflect the specific needs of AMARG concerning quality assurance, uniformity, batch-to-batch consistency, and requirements to meet local environmental conditions.

b. Specification Compliance: All aerospace sealants will comply with the individual specifications listed for each sealant in Attachment 3. As mission needs evolve, the Government may require additional aerospace sealants not currently listed in Attachment 3. The Government reserves the right to issue a Request for

Quote (RFQ) to the BPA holder(s) for these unlisted items, provided they fall within the general scope of this agreement. To ensure compliance with both listed and unlisted items, the contractor will verify that the manufacturer and product name are on the applicable specification’s active Qualified Product List.

Alternatively, the contractor will provide a batch-specific Certificate of

Conformance from the manufacturer validating compliance with the applicable specification.

c. Unique Sealant Packaging Requirements:

• Color-Coded Caps: Cartridges containing chromate will have a red cap, while non-chromate cartridges will have a green cap.

• Premixed Frozen Material (PFM): PFM sealants will be pre-mixed at the manufacturer’s facility and immediately frozen to -80 degrees

Fahrenheit. The contractor will ensure this -80°F storage temperature requirement is maintained during all phases of transportation and delivery to the end user.

1.1.2. Delivery Requirements:

1. Just-in-Time (JIT) Delivery and Discrepancies: The contractor will provide Just-in-

Time (JIT) delivery to AMARG as specified by each delivery request to prevent work stoppages, minimize storage issues, and ensure mission requirements are met. Partial deliveries are prohibited unless specifically authorized by the Government.

a. Extreme Events: In the event of extreme circumstances (e.g., vehicle accidents, severe weather, or natural disasters), the contractor will notify the AMARG

Environmental Manager or the AMARG Paint/Blast production supervisor immediately to provide an updated delivery schedule.

b. Correction of Inaccuracies: The contractor will correct any discrepancies in quantity or product type and deliver the accurate items No Later Than (NLT) the next business day. A corrected invoice will be provided to the AMARG

Paint/Blast production supervisor.

2. Documentation and Acceptance: The contractor will provide a Safety Data Sheet

(SDS), a Technical Data Sheet (TDS), and a delivery receipt for all deliveries. All invoices will be signed by a Government HAZMAT POC at the delivery location to verify acceptance.

3. Marking and Compliance: All containers will be clearly marked with the manufacture date and the applicable Military or Commercial Specification. To facilitate compliance with DoD Manual 4140.27 Vol 1 and associated directives (OO-ALCI23-113 and DoDD

5134.12), the contractor will process all returns for:

a. Non-compliant material.

b. Incorrect shipments.

c. Products delivered with less than 80% of their original shelf life remaining, unless a case-by-case waiver is granted by the Government.

4. Kits and Single Line Items: The contractor will provide customized, task-specific kits tailored to individual maintenance and painting operations (e.g., Intake Kits, Wing Kits) as required by AMARG. Each kit will comprise all products listed in Attachment 3 necessary to complete that specific structural task. Additionally, the contractor will provide single line items as requested to support localized rework or smaller off-airframe components.

1.1.3. Technical Assistance Support: The contractor will provide comprehensive technical services to ensure the successful application and performance of all coatings and sealants. This support will include the following requirements:

1. Emergency Technical Assistance: The contractor will provide on-site or remote technical assistance within 24 hours of being notified of coating or sealant failure, application problem, or product defect.

2. Product Change Support: The contractor will provide technical support and specialized training for any approved product changes. All product substitutions or changes must receive prior approval from the Group Engineering team.

3. Monthly Site Visits: The contractor will conduct a monthly site visit to provide technical support, evaluate material performance, review application processes, and assist with inventory control.

4. Reporting Requirements: The contractor will provide a monthly Quality Audit Site

Visit Report documenting all technical assistance and support activities. This report will be submitted to the Government by the fifth business day of each month.

1.1.4. Additional Requirements: Post Award Conference. The contractor will attend a government-hosted post-award conference, which will be held within 10 days after contract award. This meeting will serve to finalize communication protocols, clarify performance expectations, and ensure a mutual understanding of all PWS requirements.

1.1.5. Online Tracking and Reporting:

1. Real-Time Tracking System: The Contractor will provide an online system in which items ordered can be submitted and tracked through delivery and in real time via a website that can be accessed by the internet by United States Air Force (USAF) personnel.

2. Monthly Delivery Reporting: The contractor will provide a comprehensive monthly tracking report of all items delivered to AMARG. This report will cover each full calendar month and will be submitted to the Government by the fifth business day of the following month.

2.0. General Information

2.1. Contract Manager. The contractor will appoint a primary Contract Manager (CM) and at least one alternate CM responsible for the oversight and coordination of all services, schedules, and deliverables under this contract. The CM will serve as the primary point of contact (POC) between the contractor and the Government and is authorized to act on the contractor's behalf for all matters regarding daily contract execution.

2.2. Communication and Availability: Upon contract award, the contractor will provide the

Contracting Officer (CO) with the name, telephone number, and email address of both the primary and alternate CM. The CM will be available to respond to inquiries, requests for assistance, and emergency service calls during AMARG’s normal working hours of Monday –

Friday: 0600 – 1630 (6:00 AM – 3:30 PM) with exceptions of Federal Holidays.

2.2.1. Authority and Responsibilities: The CM will have full authority to represent the contractor in all contractual matters. Key responsibilities include, but are not limited to:

• Operational Coordination: Coordinating and scheduling all contractor-performed services and JIT deliveries.

• Response Management: Responding to emergency service calls and urgent requests for technical assistance within the 24-hour window.

• Technical Oversight: Providing technical guidance to contractor personnel and ensuring quality control for all aerospace coatings and sealants.

• Issue Resolution: Resolving performance-related disputes and addressing concerns raised by the Contracting Officer or Government representatives.

• Contract Compliance: Ensuring all contractor personnel are fully aware of and comply with the terms and conditions of this PWS.

2.3. English Language. All contractor employees who will be performing work under this contract must possess a high level of proficiency in the English language, including the ability to read, write, speak, and understand English fluently. This requirement is essential to ensure that contractor employees can effectively communicate with Government personnel, understand and follow instructions, and perform their duties safely and efficiently.

2.3.1. The contractor will ensure that all employees assigned to this contract meet the following language proficiency requirements:

• Be able to read and understand English language documents, including technical manuals, instructions, and safety procedures

• Be able to write clearly and accurately in English, including the ability to complete reports, forms, and other written documentation

• Be able to speak and communicate effectively in English, including the ability to participate in meetings, discussions, and conversations with Government personnel

• Be able to understand and follow English language instructions, including the ability to comprehend and respond to verbal and written directions.

2.3.2. The contractor will verify the language proficiency of all employees assigned to this contract and will provide documentation of their language proficiency upon request. The

Government reserves the right to verify the language proficiency of contractor employees at any time during the performance of the contract.

2.4. Contractor Employee Conduct. The Government reserves the right to remove any contractor employee from the AMARG and DMAFB premises who:

• Endangers the safety of persons or property

• Engages in behavior that is inconsistent with professional conduct, including but not limited to:

o Violating security protocols or procedures o Failing to comply with safety regulations or guidelines o Engaging in harassment, bullying, or other forms of misconduct

• Poses a risk to military security or national security interests

• Is found to be incapacitated or under the influence of alcohol, drugs, or other substances while on duty

• Engages in any other behavior that is deemed to be detrimental to the performance of the contract or the interests of the Government.

2.4.1 The removal of a contractor employee from the premises does not relieve the contractor of its obligation to perform the services specified in this contract. The contractor must ensure all employees are aware of and comply with the standards of conduct and behavior expected of them while working on AMARG and DMAFB premises.

2.4.2. The Government will provide written notice to the contractor of any removal of a contractor employee, including the reason for the removal and any supporting documentation.

The contractor will maintain a record for all removals and will provide a copy of this record to the Government upon request.

2.5. Contractor Travel on Davis-Monthan Air Force Base. While on DMAFB, contractor employees must adhere to specific access and movement restrictions. This includes refraining from loitering, limiting travel to designated work areas, and promptly departing the base upon completion of work. Contracting employees must also comply with all DMAFB access control procedures, including checking in and out with security personnel, wearing identification badges, and following established routes. They must avoid restricted areas and cooperate with the

Government in enforcing these rules. The contractor is responsible for ensuring employee compliance. The Government reserves the right to revoke access privileges for non-compliance.

2.5.1. The contractor must ensure all employees are aware of and comply with these access and movement restrictions. The Government reserves the right to revoke the access privileges of any contractor employee who fails to comply with these restrictions.

2.6. Real ID Requirement. Beginning May 7, 2025, Davis-Monthan Air Force Base will require all visitors seeking base access to possess a REAL ID in accordance with the REAL ID Act of

2005 and DoD Manual 5200.08 Vol 3, Physical Security Program: Access: to DoD Installations.

2.6.1. Federal installations, including DMAFB, will no longer accept non-marked state-issued identification cards after May 6, 2025. As mandated by the Department of Homeland Security

(DHS), state-issued licenses and identification cards must include a REAL ID-compliant marking–star markings, “Enhanced” verbiage, etc.—indicating adherence to federal standards.

Enhanced Driver’s Licenses (EDLs) issued by Washington, Michigan, Minnesota, New York and Vermont are also acceptable for federal purposes. Although most EDLs do not contain

REAL ID star marking, they meet DHS criteria for access.

2.6.2. To obtain a REAL ID, individuals must visit their state’s driver licensing agency website for documentation requirements. At a minimum, applicants must provide proof of full legal name, date of birth, Social Security number, two proofs of address and lawful status. States may impose additional requirements. Minors under 18 years of age are not required to present REAL

ID-compliant credentials for travel or base access, but their accompanying adult must be compliant. Individuals issued a “LIMITED-TERM” REAL ID—commonly non-citizens with documentation such as a Permanent Resident Card, visa, or employment authorization—must present the same documentation when requesting access to DMAFB.

2.6.3. Common REAL ID-compliant credentials include U.S. passports, permanent resident cards and other identification approved under DODM5200.08v3. Current Defense Biometric

Identification System (DBIDS) badges are not impacted by this change. However, new or replacement DBIDS badges will only be issued upon presentation of REAL ID-compliant credentials. When screening visitors for DBIDS contractor Badges and EAL sponsorship visitation requests, it is the direct responsibility of the DoD-affiliated sponsor to verify that the personnel they are requesting badging or visitation for are REAL ID compliant.

2.6.4. For DBIDS contractors, Visitor Control Center badging personnel will confirm contractors’ REAL ID compliance when they come to receive their DBIDS badge. Security

Forces personnel will verify visitors’ driver’s licenses and identification cards to ensure REAL

ID compliance is met. Non-compliance will result in immediate denial to the installation until

REAL ID compliance is met.

2.6.5. Security Forces entry controllers will verify REAL ID compliance of visitors when verifying their credentials with Entry Authorization Lists. Non-compliance will result in immediate denial to the installation until REAL ID compliance is met.

2.6.6. For more information on REAL ID compliance and requirements, visit www.dhs.gov/real-

id. For questions regarding access to Davis-Monthan AFB, contact the 355th Security Forces

Squadron Pass and Badge Office at 520-228-3224.

2.7. Federal Holidays. In observance of these federal holidays, the contractor will not be required to perform services on the designated holiday or on the day set aside for the holiday.

The contractor must ensure all work is completed, and all necessary preparations are made to ensure a safe and secure work environment before departing for the holiday.

2.7.1. If a federal holiday falls on a Saturday or Sunday, the contractor will observe the holiday on the preceding Friday or following Monday, respectively, as designated by the Government.

The contractor will be notified in advance of any changes to the holiday schedule or any other special instructions related to the holiday observance.

New Year’s Day Martin Luther King’s Birthday

Washington’s Birthday (Presidents Day) Memorial Day

Juneteenth National Independence Day Independence Day

Labor Day Columbus Day

Veterans’ Day Thanksgiving Day

Christmas Day

2.8. Work Area. The contractor will, at all times, keep work areas free from accumulation of waste, rubbish, tools, equipment, and materials. Upon completion of the job or when away from the work site, the contractor will leave the work area and premises in a clean, neat, safe and workmanlike condition. The contractor will remove and properly dispose of all job-related waste material not otherwise addressed in this PWS.

2.9. Smoking in Air Force Facilities. Contractors and their employees are hereby notified that the Air Force (AF) has a strict no-smoking policy in all AF facilities, with limited exceptions. In accordance with Air Force Instruction (AFI) 40-102, Tobacco Use in the Air Force, smoking and the use of tobacco products are prohibited in all AF facilities, except in designated smoking areas. Reference: AFI 40-102, Tobacco Use in the Air Force, provides detailed guidance on the control of smoking in AF facilities and is available for review upon request.

http://www.dhs.gov/real-id http://www.dhs.gov/real-id

2.10. Illegal Substances. The possession, use, distribution, or purchase of illegal substances is strictly prohibited on all military installations, including Davis-Monthan Air Force Base and the

309th Aerospace Maintenance and Regeneration Group. This policy applies to all individuals with base access, including contractor employees, subcontractors, and visitors. The use, possession, distribution, or purchase of marijuana and other controlled substances is strictly prohibited on DMAFB, regardless of whether they have been medically prescribed. This prohibition applies to all controlled substances as defined by federal, state, or local law. The contractor is responsible for ensuring all contractor employees with base access comply with this policy and do not possess or use illegal substances. All subcontractors and their employees must also comply with this policy.

2.10.1. Failure to comply with this policy will result in severe consequences. Contractors found to be in possession of illegal substances will be immediately barred from the installation and subject to arrest and prosecution by local authorities. Repeated or egregious violations of this policy may result in termination of the contract and/or debarment from future contracting opportunities. The contractor must ensure all employees and subcontractors are aware of and comply with this policy to avoid these consequences.

2.10.2. All contractors and subcontractors must comply with all local, state, and federal laws concerning the possession and use of illegal substances, including the Controlled Substances Act

(21 U.S.C. § 801 et seq.), the Arizona Revised Statutes (A.R.S. § 13-3401 et seq.), and the

Tucson City Code (TCC § 14-1 et seq.). The contractor must ensure all employees and subcontractors are aware of and comply with these laws and regulations and must take all necessary steps to prevent the possession or use of illegal substances on DMAFB and AMARG.

2.11. Security Requirements.

2.11.1. List of Employees. Upon contract award, the contractor will provide the Contracting

Officer with a comprehensive list of all contractor employees who will perform services on the

309 AMARG. The list will include the following information for each employee:

• Full name

• Social Security Number (SSN) or alternative identification number (e.g., Individual

Taxpayer Identification Number (ITIN)

• Driver's license number or other Government-issued identification number and state of issue

• Job title and role

• Supervisor's name (if applicable)

2.11.2. The list will also identify foremen, supervisors, and superintendents, and indicate their level of authority and responsibility.

2.12. Security and Privacy. The contractor must ensure all employee information is handled in accordance with relevant laws and regulations, including the Privacy Act of 1974 (5 U.S.C. §

552a) and the Social Security Number Privacy Act of 1974 (42 U.S.C. § 405(c)(2)(C)(viii)). The contractor must also comply with all applicable base access and security regulations.

2.13. Safeguarding of Classified and Other Information. The contractor must ensure all contractor employees handle classified and sensitive information in accordance with applicable laws, regulations, and security protocols. This includes information that is classified as Top

Secret, Secret, or Confidential, marked as "For Official Use Only" (FOUO) or "Sensitive but

Unclassified" (SBU), or considered sensitive or confidential due to its nature or potential impact on national security, personnel, or operations. contractor employees are strictly prohibited from disclosing or revealing classified or sensitive information to unauthorized parties, discussing or commenting on it in public or with unauthorized individuals, using it for personal gain or to benefit a third party, removing or copying it from authorized areas without proper clearance and authorization, or sharing or transmitting it through unauthorized channels or means.

2.13.1. The contractor will ensure that all contractor employees with access to classified or sensitive information have the necessary security clearances and authorizations and provide training and guidance on the proper handling and safeguarding of such information. The contractor will implement and enforce procedures to prevent unauthorized access, disclosure, or use of classified and sensitive information, and assume responsibility for the actions of its employees. In the event of an incident or suspected incident of unauthorized disclosure or misuse of classified or sensitive information, the contractor will report it to the Contracting Officer and the relevant security authorities immediately. Failure to comply with this provision may result in termination of the contract, revocation of security clearances, prosecution under applicable laws and regulations, or other administrative or disciplinary actions.

2.14. Controlled Unclassified Information (CUI). CUI is unclassified information requiring safeguarding and dissemination controls, consistent with applicable law, regulation, or government-wide policy. DoD Instruction 5200.48_Department of the Air Force Instruction

(DAFI) 16-1403, Controlled Unclassified Information (CUI), sets policy, assigns responsibilities, and prescribes procedures for CUI in the identification, creation, sharing, marking, safeguarding, storage, dissemination, decontrol, disposition, destruction, and records management of CUI documents and materials and establishes training required. The contractor will protect CUI, regardless of its form, at all times in a manner that minimizes the risk of unauthorized disclosure while allowing for access by authorized holders. Contractor personnel working with CUI must be careful not to expose CUI to unauthorized users or others who do not have a lawful government purpose to see it. When not under continuous monitoring or physical control, the contractor will store hardcopy CUI documents in a locked desk, file cabinet, or similar means, where only authorized personnel have access. The following are examples of

CUI:

• Personally Identifiable Information (PII)

• Sensitive Personally Identifiable Information (SPII)

• Proprietary Business Information (PBI)

• Unclassified Controlled Technical Information (UCTI)

• Operational Information

• Protected Health Information (PHI)

• Sensitive but Unclassified (SBU) Information

• Financial Information

2.15. Operations Security (OPSEC). The contractor will maintain OPSEC in accordance with

DOD Directive 5205.02E, DoD Operations Security (OPSEC) Program, AFI 10-701, Operations Security (OPSEC), The contractor will adhere to the following minimum OPSEC requirements.

• Contractor personnel will not discuss Government operations in public or over unprotected or unencrypted communications. Official business and controlled unclassified information may only be transmitted as directed in the PWS.

• The contractor will not post to company websites, publications, newsletters, or other media any images, data or information that reveal sensitive Government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract will be coordinated through the

Contracting Officer, as applicable.

• Observation of events, operations, physical changes, etc. may reveal National Security information, therefore specific restrictions are required to preclude unintentional release of information to unauthorized parties. (Unauthorized disclosure and transfer of National

Security Information is punishable under 18 USC § 793.)

• Contractor personnel will not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data, or information, or observed events that reveal sensitive Government operations, personnel, equipment, including, but not limited to the following:

o Tactics, techniques and procedures, production or work schedules, any visible or concealed modifications, upgrades, increases, change, or decreases in work/deployment frequency or government personnel, vehicle, aircraft movements; specialized equipment orders, deliveries, shipments, etc., The contractor will immediately report unauthorized disclosures and/or attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract to the Contracting Officer.

o Government issued badges, identification will be removed and/or concealed from plain sight when off base and will not be left in vehicles or unprotected. Badges and passes may not be duplicated, copied or loaned to others. Lost or stolen identification badges, vehicle passes etc. will be immediately reported to the

Contracting Officer, and/or installation Security Office.

o The contractor will practice OPSEC and implement countermeasures to protect critical information (CI) and other sensitive unclassified information, if applicable. Protection of CI includes the adherence to and execution of countermeasures which the contractor initiates or as provided by the Contracting

Officer, for CI on or related to this PWS.

2.16. Pass and Identification Items. The contractor will obtain and maintain all necessary pass and identification items for contractor employees and non-Government owned vehicles that require access to DMAFB and the AMARG in order to perform contract work. This includes, but is not limited to, base access badges, vehicle decals, and other identification documents as required by the base security regulations. The contractor will ensure that all pass and identification items are properly issued, used, and returned in accordance with base regulations and procedures. The contractor is also responsible for ensuring all employees and vehicles are properly identified and authorized access to DMAFB and the AMARG, and all pass and identification items are surrendered or returned upon termination of employment or contract completion.

2.17. Retrieving Identification Media. The contractor will retrieve all identification media, including vehicle passes, from employees who leave the contractor’s employment for any reason, including termination, retirement, or resignation, prior to the expiration of the contract. This includes base access badges, vehicle decals, identification cards, and other security-related documents. Upon an employee's departure, the contractor will notify the Contracting Officer in writing within one business day, with the employee's name, date of departure, and reason for departure (if applicable). The contractor will then return all retrieved identification media to the issuing office, as designated by the Contracting Officer, within two business days of the employee's departure. The contractor will also confirm in writing that all identification media have been retrieved and returned, and that the employee's access to the base has been terminated.

This process will also be followed upon contract completion, at which time the contractor will retrieve and return all remaining identification media to the issuing office and provide written confirmation to the Contracting Officer.

2.18. Traffic Laws. Contractor employees are required to comply with all traffic regulations and laws applicable to DMAFB and the AMARG, including state traffic laws. This includes, but is not limited to, adhering to posted speed limits, obeying traffic signals and signs, and following all base- specific traffic regulations. Contractor employees are subject to random vehicle speed control checks, and failure to comply with base traffic regulations may result in disciplinary action, including the loss of base driving privileges, debarment from DMAFB, or other administrative action.

2.18.1. While driving on DMAFB and AMARG, contractor employees are strictly prohibited from:

• Using cell phones unless they are hands-free devices

• Failing to wear a seat belt, which is mandatory for all drivers and vehicle passengers

• Engaging in any other behavior that may distract from safe driving or pose a risk to themselves or others

2.19. Random Personnel and Vehicle Searches. Contractor personnel and their vehicles are subject to random searches while on DMAFB and AMARG. Searches are conducted to ensure the safety and security of the base and its personnel. Contractor personnel who refuse to submit to a search will be denied entry to DMAFB and may face additional consequences, including loss of base driving privileges or debarment from the DMAFB.

2.19.1. If a contractor employee refuses to be searched or is found to be in possession of contraband, they may be subject to disciplinary action, including:

• Denial of entry to the DMAFB and the AMARG

• Loss of base driving privileges

• Debarment from the base

• Other administrative action, as deemed necessary by the base authorities

2.20. Contractor Responsibilities. The contractor remains responsible for performing all contract services, even if a contractor employee is detained or denied entry to the base due to a search or other security-related issue. The contractor must ensure all contractor employees are aware of and comply with the random search policy, and that they understand the consequences of refusing to submit to a search or being found in possession of contraband.

2.21. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from having weapons, firearms, or ammunition on themselves or within their contractor owned vehicle or privately owned vehicle while on DMAFB and AMARG.

2.22. Reporting Requirements. contractor employees will at once report to an appropriate

DMAFB or AMARG authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

2.23. Physical Security. Contractor employees will handle and safeguard all Government property and controlled forms provided for the contractor’s use. At the end of each work period, the contractor will secure all DMAFB and AMARG facilities, equipment, and materials.

3.0 Environmental Protection Compliance

3.1. Environmental Management. The contractor will comply with the most stringent environmental federal, state, and local laws and regulations and Air Force policies, instructions, and plans. The United States Government is not exempt from compliance with environmental regulations. The contractor will maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on DMAFB during the work associated with this contract.

3.2. Adherence to the DMAFB Contractor Environmental Guide (CEG). Adherence to CEG is mandatory and will help increase the contractor’s awareness of the insta DMAFB

Environmental Management System (EMS) and environmental regulatory requirements that impact DMAFB. The guide covers the significant environmental aspects and impacts that contractors often influence at DMAFB. A list of these aspects can be found in Appendix F, Environmental Management System (EMS) Most Significant Environmental Aspects Awareness

Form, of the CEG. Upon contract award, the contractor will complete Appendix F and submit it to the Contracting Officer. The CEG is available in the attachments of the solicitation.

3.3. Environmental Management System (EMS) Awareness Training (if applicable). The contractor will comply with the DMAFB CEG in completing the required EMS Awareness

Training prior to start of work. The training is a requirement for project managers, on-site managers, supervisors, and contractor personnel who have a direct influence on the significant aspects identified in Appendix F of the CEG. Training registration and login instructions can be found in Appendix E, Environmental Management System (EMS) Awareness Level Training

Login Instructions, of the CEG. The contractor will submit a completed copy of the training certificate along with Appendix F to the Contracting Officer upon contract award to document completion of training.

3.4. Environmental Laws and Regulations. The contractor will comply with all applicable

Federal, State, and local laws, regulations, and requirements regarding environmental protection.

In the event environmental laws/regulations/requirements change during the term of the contract, the contractor will comply with such law/regulation as changed. The contractor is responsible for any penalties, fines, etc. resulting from violations. The contractor will immediately notify the

COR when violations occur and cooperate fully with fire department personnel and Government investigators.

3.5. Environmental Permits (if applicable). Contractor personnel will comply with all regulatory requirements to include permits if applicable. Pima County Department of

Environmental Quality (PDEQ) and Arizona Department of Environmental Quality (ADEQ) require permits for asbestos removal or demolition as well as projects that require earth-moving or soil disturbance. These requirements may include storm protection. The contractor will treat areas subject to dust producing activities with liquid palliatives which will not harm regrowth of vegetation, or other methods of dust control. The contractor will also ensure methods to protect native plants, birds and wildlife are included in projects where required. All permit costs will be considered as having been included as a factor in the contractor's bid price.

3.6. Hazardous Materials/Waste. The contractor is responsible for the proper management of

10 both hazardous and non-hazardous waste. The contractor will segregate hazardous or regulated materials and non- hazardous or non-regulated materials and handle, transport, store, and dispose of those materials, in accordance with the Resource Conservation and Recovery Act, all applicable federal, state, and local statutes and regulations, and in accordance with Appendix

C, Hazardous, PCB, and Universal Waste: Proper Management and Disposal, of the CEG. The contractor will coordinate all hazardous shipments with the 355th Civil Engineer Squadron

Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840.

3.7. Hazardous Material (HAZMAT) Handling. The contractor must have approval from

Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840, in accordance with the CEG, prior to handling, using, and storing any chemicals, solvents, lubricants, and other products that require Safety Data Sheet (SDS) or Material Safety Data Sheet (MSDS) on the installation. The contractor will plan, fill out, and submit a HAZMAT worksheet to the COR prior to bringing

HAZMAT on the base - see Appendix A, Guidance for Submission of Safety Data Sheets for

Hazardous Material (HAZMAT) and Reporting of Hazmat Usage, and Attachment(s) A-1 to A-3 of the CEG for details. The contractor will maintain one copy of the MSDS’s for each HAZMAT line item used within the work site, so contractor employees have access to the MSDS’.

3.8. Prohibited Substances/Chemicals. The contractor will not use products that are, or contain

Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent

Bio-accumulative and Toxic (PBT) chemicals. Any HAZMAT containing one of these banned substances will not be allowed on base. Contact the DMAFB Environmental Office (355

CES/CEIE) at 228-7201 if you have any questions on material.

3.9. Hazardous Materials/Waste Spills. The contractor will take every reasonable precaution to prevent spills of HAZMAT and immediately report any HAZMAT spills to the Contract Officer and base fire department by calling 228-3333, in accordance with Appendix J, HAZMAT Incident

Response Procedures, of the DMAFB Spill Prevention, Control, and Countermeasure (SPCC)

Plan. The contractor will comply with this plan when handling and storing all oils and fuels. The

AMARG Environmental Manager will provide the SPCC Plan to the contractor, upon contract award, if required. The contractor will clean and dispose of all HAZMAT spills in accordance with local, state, and federal laws and regulations and CEG. The contractor will bear full financial obligation incurred from cleaning and disposing of HAZMAT spills, or release of

HAZMAT within the confines of DMAFB by contractor employees.

3.10. Spill Containment Kits. The contractor will ensure that all vehicles used for transport of

HAZMAT on DMAFB, carry a spill containment kit capable of containing a spill, until first responders arrive. The contractor will make spill containment kits available for inspection by

Government personnel, upon request.

3.11. Hazardous Materials Disposition. The contractor will dispose of oil cans, oil residue, and any oil-soaked material (e.g., rags and/or paper towels, granulated materials and sand) at a permitted site off-base. The contractor will transport and dispose of all waste in accordance with

Federal, State, and local environmental laws and regulations.

4.0 Services Summary

Performance Objective POW Paragraph Performance Threshold

1. On-Time Delivery

(Just in Time)

1.1.2. (1)

95% of all orders (Kits, FMS-3600, Sealants) will be delivered within the required timeframes specified on the individual delivery request/order.

2. Usable Shelf Life 1.1.2. (3)(c) 100% of products will be delivered with a minimum of 80% original shelf life remaining (unless waved by the Government).

3. Certificate of

Conformance (CoC)

1.1.1. / 1.1.1. (2)(b)

The contractor will submit a batch-specific

Certificate of Conformance (CoC) from the manufacturer with each delivery.

4. Technical Assistance

Response

1.1.3. (1)

Technical assistance will be provided within

24 hours after notification of a coating or sealant failure/problem.

5. Technical Support &

Training

1.1.3. (2)

Technical support and training will be provided for any Government-approved product change.

6. Contractor Roster 2.11.1.

No later than 10 business days after contract award. Changes will be provided 5 business days prior to the scheduled work.

5.0 Government Furnished Services

5.1. Utilities. The Government will provide the contractor with a source of electricity.

5.2. Emergency Services. The Government will provide security forces services, (call (520)

228-4444, for emergencies only. For fire protection services, call (520) 228-3333. There are no emergency medical services available on DMAFB, therefore the contractor must call (520) 228-

3333 for emergency medical services.

6.0 Appendices and Attachments

6.1. Attachment 3 – AMARG Aircraft Coating and Sealants Master List: The complete, baseline list of required task-specific kits, aerospace coatings, and sealants is maintained as a separate spreadsheet document. See Attachment 3 to this solicitation/contract.