Attachment 3 - Performance Work Statment DRAFT.pdf

PERFORMANCE WORK STATEMENT

MISSION TEST SUPPORT SERVICES (MTSS)

CONTRACT

August 2023

U.S. ARMY YUMA PROVING GROUND

YUMA, ARIZONA

MTSS Follow on PWS v9 August 2023

Mission Test Support Services (MTSS) July 2023

Table of Contents

PART 1 - GENERAL INFORMATION

1. General

1.1 Scope of Work

1.2 Hours of Operation

1.3 Place of Performance

1.4 Reserved

1.5 Personnel and Qualifications

1.6 Vehicle Control

1.7 Contract Management

1.8 Quality Control Plan (QCP)

1.9 Government QA

1.10 Procurement

1.11 Access and General Protection/Security Policy and Procedures

1.12 Government Observations

1.13 Government Operation Interface

1.14 Fraud, Waste, and Abuse

1.15 Conservation of Utilities

1.16 Fire Protection

1.17 Accident Reporting

1.18 Safety, HAZMAT & Environment

1.19 Range Scheduling

1.20 Non-Disclosure Requirements

1.21 Non- Disclosure Statements

1.22 Smoking

1.23 Contractor Training

1.24 Travel

1.25 Contingencies

1.26 Transition Plan

1.27 Approved Software

1.28 Advertisement and Social Media

1.29 Organizational Conflicts of Interest (OCI)

Part 2 - Definitions and Acronyms

2.1 Standard Definitions

2.2 Technical Definitions

2.3 Acronyms and Abbreviations

Part 3 - Government Furnished Property and Services

3.1 Government Furnished Property (GFP)

3.2 Government Owned Vehicles (GOV)

3.3 Government Furnished Services

3.4 Telecommunications/Utilities

3.5 Government Furnished Facilities (GFF) and Real Property

Part 4 - Contractor Furnished Property (CFP)

4.1 Property

Part 5 - Specific Tasks

5.1 Basic Services

5.2 Assignments

5.3 Electronic Instrumentation

5.3.1 Telemetry

5.3.2 Range Timing

5.3.3 Instrumentation Tracking Radar

5.3.4 Ballistics Instrumentation

5.3.5 Instrumentation

5.3.6 Threat Systems & Target Simulation

5.3.7 Threat System Radio Frequency (RF) Engineering and Spectrum Support

5.4 Optical and Geodetic Instrumentation

5.4.1 Optical Tracking

5.4.2 Geographic Information System (GIS)

5.4.3 Range Optical Measurements

5.4.4 Surveying

5.4.5 TV Instrumentation

5.4.6 Photo-Optical Imaging (POI)

5.4.7 Electro-Optical Maintenance

5.4.8 Meteorology

5.5 Metrology Operations

5.5.1 Nondestructive Testing (NDT)

5.5.2 Mass Properties, Material Properties, and Precision Measurements

5.5.3 Ballistics Pressure Transducers

5.6 Simulation Operations

5.6.1 Vibration and Shock

5.6.2 Rough Handling

5.6.3 Climatic Testing / Controlled and Natural Environments

5.6.4 A/C Maintenance & Electrical

5.6.5 Radiography

5.6.6 Hazard Classification and Insensitive Munitions (IM) Testing/Deflagration

5.7 Computation and Automation

5.7.1 Real-Time Mission Support Systems

5.7.2 Computer Software Programming

5.7.3 Systems Configuration & Maintenance

5.7.4 Test Data Management Development and Maintenance

5.7.5 Database System Administration

5.7.6 Software and Hardware Maintenance

5.8 Test Operations and Maintenance

5.8.1 Ground Based Weapons and Communication Systems Testing

5.8.2 Aircraft Weapons

5.8.3 Air Delivery

5.8.4 Test Vehicle Operations

5.8.5 Fleet Vehicle Maintenance

5.8.6 Test Vehicle Maintenance

5.8.7 Artillery Weapons Maintenance

5.8.8 Small Arms Maintenance [60mm and smaller]

5.8.9 Direct Fire Weapons Maintenance

5.8.10 Welding & Machining

5.8.11 General Support Services

5.8.12 Technical Acquisition (Supply)

5.8.13 Maintenance Operation Support

5.9 Ammunition Management Operations

5.9.1 Ammunition Logistics and Supply

5.9.2 Ammunition Assembly Plant Operations

5.9.3 Conditioning Chamber Operations

5.9.4 Ammunition Recovery

5.10 Technical & Engineering Services

5.10.1 Developmental Staff Engineers

5.10.2 Operations Test Engineers & Test Technicians

5.10.3 Test Coordination

5.11 Range Management Operations

5.11.1 Range Scheduling

5.11.2 Range Control (Does not include Range Safety and Airspace Management)

5.11.3 Range Access Center (Range Cards)

5.12 Communications & Information Management Operations

5.12.1 Telephone Services

5.12.2 Computer Aided Design (CAD) Drawing Support

5.12.3 Telecommunications Planning Support

5.12.4 Visual Information (VI) Services (Multi-Media)

5.12.5 Network and Automation Applications

5.12.6 Range Communication

5.12.7 Spectrum Management

5.12.8 Configuration Management Support

5.13 Data Acquisition and Management

5.13.1 Data Acquisition

5.13.2 Data Processing

5.13.3 Records Management

5.13.4 Forms/Publications and Printing

5.13.5 Project Management Module (PMM) and ATEC Decision Support System (ADSS)

5.14 Cold Regions Test Center (CRTC) Support

5.14.1 CRTC General Support

Part 6 - Applicable Publications

6.1 Documents

Part 7 – Attachment/Technical Exhibit Listing

7.1 Attachments

7.2 Technical Exhibits (TE)

PART 1 - GENERAL INFORMATION

1. General

This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S.

Government.

Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Mission Test Support Services (MTSS) as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

Background: USAYPG is a Department of Defense (DOD) Major Range & Test Facility Base (MRTFB), a subordinate command of the U.S. Army Test and Evaluation Command (ATEC).

As such, USAYPG facilitates testing for the U.S. Army, other DOD customers, U.S.

Government agencies, foreign governments, private industry, and others. USAYPG is the lead test center for extreme natural environment testing in desert, cold weather, and tropical environments respectively known as the Yuma Test Center (YTC), Cold Regions Test Center (CRTC) and Tropic Regions Test Center (TRTC). The MTSS contract focuses on support services for YTC and CRTC with occasional reach back support required for YTC and/or CRTC located at TRTC.

Under Army Regulation 70-38, the Army recognizes four Climatic Design Types: hot, basic (includes humid tropics), cold, and severe cold. Through testing at the USAYPG, system developers benefit by having systems evaluated in all the world’s climates through a single test organization, thereby achieving an efficient and cost-effective method to deploy systems that perform in a variety of locations under extreme conditions. Testing in the natural environment often exposes performance deficiencies that artificial simulation methods fail to expose. Collectively these three climate test centers evaluate systems, soldiers, and equipment all to aid in ensuring the Army’s combat capability remains viable across this spectrum of distinct challenging natural environments.

Objectives: The primary mission of the USAYPG is to support our Nation at War by providing the most flexible, responsive, innovative, and diverse set of capabilities and services across the spectrum of natural environments. The current requirement is to procure specialized personnel and expertise to help support that mission. Developmental Testing (DT) or Operational Testing (OT) or an Integrated DT/OT environment which takes place at all the USAYPG’s three subordinate test centers. Recognized as a premier Army asset, the

USAYPG’s capabilities continue to expand, thereby increasing the need for personnel to support the testing created by those capabilities.

1.1 Scope of Work

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services not government furnished necessary to perform the services defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards and specifications in the contract. The 12 major functional areas for which augmented or full contract support is required are briefly defined below and further defined within this PWS. At a minimum, there will be at least one TO per year in support of normal testing activities described in the associated PWS. Additional Task Orders will be solicitated and issued when requirements arise, that were not known when the when the annual level of effort was determined. Task orders may be used for unplanned efforts and large efforts that require an increase in contractor support for direct test support.

1.1.1 Electronic Instrumentation Operations - The Contractor shall operate and maintain various electronic instrumentation devices at both permanent and fixed sites, and on mobile equipment assigned to various test sites, gun positions, and other facilities throughout the USAYPG range areas. Specifically, support will be required for Counter Improvised Explosive Devices (C-IED), telemetry instrumentation systems, range timing systems, instrumentation tracking radar systems, ballistics measurement systems, automotive instrumentation systems, moving target assets and peripheral equipment necessary to operate and maintain range instrumentation and associated equipment in a state-of-the-art capacity. Sub-elements of the PWS electronic functions are located at paragraph 5.3.

1.1.2 Optical, Meteorology & Geodetic Instrumentation Operations - The Contractor shall provide technical imagery using television/video instrumentation, standard, high speed, and infrared cameras. The images will be captured in the performance of testing in Munitions & Weapons, Air Combat & Soldier Systems, Combat Automotive Systems and Combat Firing Systems. The Contractor will also be required to provide USAYPG customers with precision coordinate locations (X/Y/Z) of test events such as projectile impact/explosion, and to provide precision alignment of weapons systems to ensure correct orientation with respect to the expected impact of the projectile. Functions include Geographical Information Systems and Electro-Mechanical maintenance. Sub-elements of the PWS optical and geodetic functions are located at paragraph 5.4.

1.1.3 Metrology & Simulation Operation - The Contractor shall provide operation and maintenance support for various types of environmental simulation test equipment. These include extreme temperature/humidity chambers; rain, dust, altitude, and salt/fog chambers;

vibration and rough handling equipment, x-ray systems, blowing air/dust/sand equipment as well as performance of hazard classification testing. Operation support is also required in the areas of nondestructive testing and inspections, to include physical measurements of munitions and cannon tubes, and center of gravity determinations on combat vehicles. Other support required consists of operation and maintenance of a gun tube database, A/C and electrical maintenance of test equipment and pressure transducer fabrication and calibration.

Sub-elements of the metrology and simulation PWS functions are located at paragraphs 5.5 and 5.6.

1.1.4 Computation and Automation - The Contractor shall operate a Real-Time Data Center for the purpose of consolidating, formatting, quality checking, synchronizing, framing, and otherwise processing data received in real-time from a variety of sources on the ranges.

Perform systematic data reduction of raw data collected from a variety of field instrumentation.

Provide computer software programming to include mathematical and statistical support.

Provide systems management of all equipment in support of real-time and develop databases for storage and retrieval of a wide range of test data. Administer the Reliability, Availability, Maintainability (RAM) test database system for the USAYPG Command to include the CRTC and TRTC. Operate and secure the USAYPG digital data network system as well as the Secret Internet Protocol Network (SIPRNET). Operate and maintain the USAYPG Business Systems Computer Operations. Maintain all personnel computers used to support the USAYPG test mission and provide system administration, database, development, enhancements, and data storage systems. Sub-elements of the computation and automation PWS functions are located at paragraph 5.7.

1.1.5 Test Operations and Maintenance - The Contractor shall provide operation and maintenance support for artillery, aircraft, small arms, armored weapon systems and combat and automotive tactical vehicle systems which consists of operation, calibration, repair, fabrication, welding, machining, cleaning, loading, and unloading, modification, troubleshooting, gun position set-up and tear down, observation, measurement and recording of data. The Contractor shall operate artillery weapons, fixed, towed, and self-propelled, for the weapon systems and ammunitions. Maintenance performance may require utilizing specialized equipment, tools, and parts. Air Delivery tests performance and maintenance may be a combination of one or more functions (i.e., construct, inspect, repair, pack and unpack personnel and cargo parachutes, prepare and rig airdrops of equipment, ammunition, and vehicles. The contractor will also be responsible for maintaining the fleet of USAYPG’s test vehicles and equipment to include the General Service Administration (GSA) fleet, heavy equipment fleet, auxiliary power units, and target vehicle assets. Sub-elements of the test operations and maintenance PWS functions are located at paragraph 5.8.

1.1.6 Ammunition Management Operations - The Contractor shall perform overall management and control of logistics, supply and operations, including direction of subordinate operations to include review and approval of ammunition operations Standard Operating Procedures (SOP’s), ensure ammunition accountability is maintained, management of ammunition and explosives storage, coordination of facility and process reviews and other activities required to execute the ammunition support function and operation of the ammunition assembly plants. The Contractor shall perform ammunition receiving operations, transport ammunition to and from test sites, loading plants, storage facilities and other locations. The Contractor shall pack and unpack ammunition, operate temperature conditioning chambers for ammunition at test sites and load ammunition into the chambers and monitor the chambers during the period; perform ammunition recovery and Explosive Ordnance Disposal (EOD) operations, locating and detecting ordnance items on the surface and under the surface of the range areas, deliberate activation of ordnance items for purposes of test, removal of ordnance items from range areas, disposal of ordnance items by destruction or demilitarization. The Contractor shall operate general-purpose EOD equipment, operate, maintain, and modify as required specialized robotic equipment and other equipment as specified. The Contractor shall operate, maintain, and modify the Range Residue Recycling (R3) area specialized equipment, recover, collect, and dispose of hazardous materials, inspect various collections of scrap, and certify it free of explosive material. The Contractor shall perform special purpose explosive operations as required.

Sub-elements of the ammunition management PWS functions are located at paragraph 5.9.

1.1.7 Technical and Engineering Services - The contractor shall perform test engineering and technical analysis services, special studies, test report writing and technical writing support services and other technical tasks. These services may include the design, planning, coordination, execution, and reporting on test programs of military equipment. Sub-elements of the technical and engineering services PWS functions are located at paragraph 5.10.

1.1.8 Range Management Operations - The Contractor shall perform the range scheduling function to develop the daily and weekly schedules In Accordance With (IAW) the priorities set by the USAYPG. The Contractor shall also operate the Range Access Center (RAC) to issue range passes for all personnel requiring access to any portion of the USAYPG that is controlled by a security guard, police officer, electric gate, or padlock entry. Sub-elements of the range management PWS functions are located at paragraph 5.11.

1.1.9 Communications & Information Management Operations - The Contractor shall provide telecommunication services, Computer Aided Design (CAD) drawing support services, configuration management services on telecommunications systems, automated information systems, and their interfaces, design and engineering services for telecommunications systems, subsystems, and components, and provide visual information services, and computer systems support for all business systems at the USAYPG. The Contractor shall provide range communication services to include installing and maintaining cabling and fiber for network connectivity, configuration management and maintenance for the radio and trunk sites, ground-to-air radios, and all emergency phone lines for both the administrative and test sites, and configuration management for “as-built” drawings for all telephone nodes, fiber optic lines, and network connectivity for the USAYPG. Sub-elements of the communication, information management and range communication PWS functions are located at paragraph 5.12.

1.1.10 Data Acquisition and Management - The Contractor shall observe test operations, test conditions, test maintenance and other related parameters, record the observations in specified forms and media; provide clerical/data entry support, records management services in support of the USAYPG Records Management Officer, print order services, and operate the USAYPG Publications Office. Perform systematic data reduction of raw data collected from a variety of field instrumentation. Sub-elements of the data acquisition and management PWS functions are located at paragraph 5.13.

1.1.11 CRTC - The Contractor shall perform all the same services at CRTC as at YTC. In addition, equipment operation for the setup and teardown of test tracks and sites as required by the Government. This includes the manipulation of water, ice, snow, and other environmental elements of test sites/tracks to meet test requirements. Sub-elements of the CRTC support and management PWS functions are located at paragraph 5.14.

1.2 Hours of Operation

1.2.1 Normal - The normal hours of operation are 0630 to 1700, with a half-hour for lunch, normally scheduled 1130 to 1200, four days a week, Monday through Thursday, subject to change by direction of the USAYPG Senior Commander. Contractor personnel will be required to change their work hours to reflect the standard hours adopted by the USAYPG.

When work is required external to the USAYPG, hours shall be adapted to reflect the remote sites.

1.2.2 Other - Specific work hours are based on test mission requirements and are published in the daily and weekly test schedules or as directed by a responsible government agent. The Contractor shall provide support for scheduled requirements using the best labor mix or scheduling method (i.e., part time, straight time, flextime, overtime, shift work, or tours-of-duty utilizing various alternate-work-schedules).

1.2.3 Recognized Holidays - Holidays will be observed on the nearest scheduled workday for personnel working USAYPG's normal operating hours (i.e., Monday through Thursday).

Holidays falling on Friday or Saturday will be observed on the preceding Thursday, and those falling on Sunday will be observed on the succeeding Monday. No additional holiday time will be granted for personnel working an alternate schedule (i.e., employees whose normal work shift is Monday thru Friday; whereas Friday is the scheduled holiday, this is the only day granted as a holiday). The following eleven (11) legal holidays are recognized as paid time off for contractor personnel IAW the incorporated Area Wage Determinations (AWD) for each service area (Arizona, Alaska, etc.). Changes to the below recognized holidays will be issued by the Contracting Officer (KO) referencing the AWD revision number:

• New Year's Day - 1st of January

• Martin Luther King Jr's Birthday - 3rd Monday in January

• Washington’s Birthday (President's Day) - 3rd Monday in February

• Memorial Day - last Monday in May

• Juneteenth – 19th of June

• Independence Day - 4th of July

• Labor Day - 1st Monday in September

• Columbus Day - 2nd Monday in October

• Veteran's Day - 11th of November

• Thanksgiving Day - 4th Thursday in November

• Christmas Day - 25th of December

• Good Friday (for Alaska employees only) - Friday preceding Easter Sunday

1.2.4 Callbacks - Qualified personnel shall be available or on-call 24 hours a day, 365 days a year to perform the on-call services described in Section 5.

1.2.5 Indirect Overtime - The Contractor shall obtain written approval from the Contracting Officer Representative (COR) for all non-test related overtime charged to YTC overhead accounts IAW with the approved YTC Overtime Policy.

1.2.6 Direct Overtime - The Contractor shall obtain a written approval for all test related overtime IAW the approved YTC Overtime Policy.

1.2.7 Administrative Time-Off - At times, additional time off may be granted to Department of Army (DA) Civilian and/or Military personnel as recognized by Executive Order/Presidential Proclamation (such as the day before Christmas or the day preceding New Year's Day), or by USAYPG’s Senior Commander for activities such as Organizational Day. This granting of administrative leave does not apply to contractor employees. The Contractor will be provided written instructions by the KO on how to proceed during these events.

1.2.8 Base Closures - As directed by USAYPG’s Senior Commander, instances of base closure or stand-downs for purposes of National Security, Inclement Weather or other Natural Disasters may be necessary for the safety/security of base personnel. The Contractor will be provided written instructions by the KO on how to proceed during these events.

1.3 Place of Performance

The Contractor shall provide support for test operations, programs, etc., at classified and unclassified level for the MTSS Contract at US Army Yuma Proving Ground (YPG) in Yuma, AZ, Cold Regions Test Center (CRTC) in Delta Junction, AK, Tropics Regions Test Center (TRTC) in Panama, or as otherwise directed for offsite CONUS/OCONUS accomplishment of the work.

1.4 Reserved

1.5 Personnel and Qualifications

1.5.1 The Contractor’s operations shall remain flexible to provide a rapid-response support capability to meet last-minute mission changes and requirements. Personnel must be versatile and be able to adapt to range equipment reconfiguration, upgrading, and modernization. To keep pace with continuously changing technical environment personnel must be trained to current certification levels.

1.5.2 The Contractor shall not employ off-duty Government personnel, nor a spouse or dependent child of Government personnel if such employment would create a conflict of interest.

1.5.3 Conduct of Personnel - 18 USC 1382 (1972) gives USAYPG’s Senior Commander the authority to bar individuals from the installation. The Contracting Officer (KO) may require the removal of any Contractor employee for reasons of misconduct, security, or being under the influence of incapacitating agents.

1.5.4 Program Manager - The Contractor shall provide an onsite designated representative who shall be physically present during normal duty hours to conduct overall management coordination and furnish liaison with the Government. The designated representative shall be the point of contact with the Government and shall have the authority to act or make decisions for the Contractor on all matters pertaining to the contract. The designated or alternate representative shall be available during normal duty hours within 30 minutes after notification to meet on the installation with Government personnel designated by the KO to discuss problem areas. After normal hours, the designated or alternate representative shall be available on site within one hour.

1.5.5 Alternate - The Contractor shall designate an alternate representative who shall be authorized to act on the Contractor’s behalf in the absence of the designated representative.

1.5.6 Recall Roster - The Contractor shall provide name, address, and telephone number for both the designated and alternate representatives to the KO and COR within 5 business days following contract award (Deliverable R-01). The Contractor shall verbally notify the KO and COR of changes as they occur and provide written changes no later than 24 hours after effective date of the change.

1.5.7 Identification - Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

The Contractor shall issue to contractor personnel lanyards to be worn on exterior clothing (lanyards are not to be worn in situations where it poses a safety hazard i.e., when performing maintenance). The lanyards shall display Contractor’s company name.

1.5.8 Workspace - Contractor workspace (office, laboratory, and desk) shall contain a sign signifying the space is occupied by “contractor employee(s)” to ensure that Federal personnel and the public know that they are not Federal employee(s).

1.5.9 Work Environment – Contractor personnel shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting, or attending meetings/seminars or any other situations where their contractor status is not obvious.

1.5.10 Work Correspondence - All contractor correspondence (such as written, facsimile, electronic media, and email display) shall be identified as contractor products, or contractor participation is disclosed if done jointly with government personnel.

1.5.11 Uniforms - Contractor personnel are not required to wear uniforms; however, they shall be dressed appropriately for a professional workplace.

1.5.12 Personal Appearance - Contractor personnel shall practice high standards of personal hygiene and maintain a clean, neat appearance while on duty.

1.5.13 Qualifications - Personnel performing work under the contract shall: Read, write, speak, and understand the English language, and be a US citizen (natural or naturalized).

Possess training, certification(s), and experience commensurate with the work they will perform, and level of responsibility they will exercise.

1.5.14 Experience - The Contractor shall have as a minimum 5 years of corporate experience in 70% of the following functional areas and 2 years in all other areas:

• Electronic Instrumentation

• Optical & Geodetic Instrumentation

• Metrology

• Simulation

• Computation and Automation

• Test Operations and Maintenance

• Ammunition Management

• Technical and Engineering Services

• Range Management

• Communications & Information Management

• Data Acquisition & Management

• Cold Regions Test Center Support

1.5.15 Staffing Skill Levels and Experience.

Skill Levels - All employees in professional positions such as Engineers, Mathematicians, Computer Scientists, shall meet the qualification standards for those positions established by the Office of Personnel Management (OPM) located on the following website http://www.opm.gov/qualifications/standards/indexes/num-ndx.asp.

Experience - The Contractor technical staff (the non-administrative employees) responsible for management and execution of the tasks should be an appropriate mix of senior, junior and entry level employees.

• Senior level - employees shall have 6 or more years of experience in work areas closely related to the duties of the position to which assigned.

• Junior level - employees shall have 3 or more years of experience in work areas closely related to the duties of the position to which assigned. Entry/Trainee employees are those who do not meet the requirements for Junior or Senior levels.

• Entry/Trainee level - employees shall receive training from the more experienced employees.

1.5.16 Technical Qualifications - The Contractor shall staff each technical area with appropriate skills in level and number to assure that the staff has sufficient expertise in the state of the art technology and processes to develop new approaches and methodology, to suggest improved approaches taking advantage of the state of the art technology, to develop and justify (technically and economically) proposals for new processes and new equipment, to maximize the effectiveness and efficiency of the processes and equipment in use, to train subordinate and associated personnel, and to technically represent the command at meetings and symposia concerning the specific technology.

1.5.17 Staffing - During the life of the contract, the contractor shall manage the contractor staff to attain a level of service that both meets the requirements and at a reasonable cost.

1.5.18 Key Personnel - At least business 30 days prior to beginning performance (Deliverable R-02), the Contractor shall submit to the KO a listing of all key personnel who will be working under the contract. The list shall include an employee’s:

• Full name

• Citizenship and naturalization number, if applicable

• Work assignment

• Qualifications, including training, certification(s), and experience

1.5.19 Substitution of Contractor Key Personnel - No substitutions shall be made except IAW this paragraph. All proposed substitutions must be submitted in writing to the KO 30 business days (180 days if security clearance is to be obtained) (Deliverable R-02) in advance of the proposed substitutions with the following information. All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute or subcontractor qualifications, and any other information requested by the KO necessary to either approve or disapprove the proposed substitution.

All proposed substitutes must have qualifications that are equal to or higher than the qualifications of the person or subcontractor originally proposed and be qualified IAW the Contractor’s proposed job qualification standards for key personnel that were accepted by award of this contract. The KO or an authorized representative thereof will evaluate such requests and promptly notify the Contractor of our approval or disapproval thereof.

The Contractor shall include the substance of this clause in any subcontract awarded under this contract. Should the Contractor fail to provide a suitable substitute as determined by the KO, this contract may be terminated for default.

1.6 Vehicle Control

1.6.1 Vehicle Registration

State Registration - Motor vehicle operators entering USAYPG shall have a valid state license.

Vehicles shall be registered prior to commencement of contract work. State license and registration shall be maintained current during the time the vehicle is in use on this installation.

Installation Registration - Contractor personnel shall comply with any installation vehicle registration requirements that may be implemented during the life of the contract. Required forms may be obtained through the local Police Desk or on the USAYPG intranet.

1.6.2 Vehicle Operation

State Classes A, B, C & D Driver license - Contractor personnel operating motor vehicles on the installation shall have a valid state operator’s license for the category of vehicle being operated and shall comply with AR 190-5 (Motor Vehicle Traffic Supervision) and the Installation Traffic and Mobilization Plan regarding motor vehicle use on the installation.

Commercial Driver License Endorsements - Contractor personnel hauling ammunition or other hazardous materials shall have the appropriate Hazardous Materials endorsements to their commercial driver’s license.

Military Driver License - IAW Department of Defense Directive - DOD 4500.36-R (Management, Acquisition, and Use of Motor Vehicles) DOD Contractor personnel shall comply with licensing requirements of the state and local motor vehicle laws. DOD Contractor personnel assigned to operate Government-Owned or Government-Leased equipment in the performance of this contract shall be certified by the Contractor and at the Contractor’s expense, as being fully qualified to operate the vehicles or equipment to which they are assigned.

1.7 Contract Management

Indirect Overhead Charges - Any Anticipated overhead/allowable costs shall be included in the Contractors indirect charge rate (contract administration and management, supervision, team leadership, procurement, logistics, human resources, financial management, safety, quality management, Contractor Furnished Equipment (Attachment 4), Cybersecurity administration and Personnel Administration, to include scheduling and resource management). The anticipated overhead costs shall be included in the Contractor proposal, and cost growth limited to allowable levels.

1.7.1 Other Direct Costs - With Government authorization, the Contractor shall purchase materials/supplies, equipment, or services to support work in the PWS. Some purchases may include calibration and maintenance of equipment (when applicable per Part 3 or supporting paragraph in Part 5). The Contractor shall ensure that maximum effort is made to control costs and promote competition while purchasing parts, supplies, materials, equipment, and subcontracted services. The Contractor shall follow procedures for obtaining approval to purchase materials/supplies, equipment, services, or travel through mission support contracts as outlined in paragraph 1.10.

1.7.2 Accounting for Direct and Overhead Charges – Effective 01 October 2005, Public Law 107-314, SEC. 232 requires YPG to only charge direct costs to DoD test customers and commercial customers who have a DoD contract that provides for government-furnished testing. Direct costs are those that support a specific program. YPG overhead costs do not directly support a specific program but may support multiple programs. The current YPG system for financial accounting is the General Fund Enterprise Business System (GFEBS).

Labor that directly supports a specific program shall be reported and billed with the WBS for that customer program so the customer can be charged appropriately. Examples of direct labor include test planning, set-up, preparation, conduct, teardown, cleanup, data collection, analysis, and report preparation/review. It is only appropriate for supervisors to charge projects when their time is dedicated to a specific program and is not general in nature. Labor that does not directly support a specific program shall be reported and billed to the appropriate YPG overhead WBS.

Non-labor material/supplies, equipment, and services consumed in support of a specific test program are considered direct costs and shall be charged to the customer WBS. Purchases in amounts that exceed what would normally be consumed during testing may be considered direct but require specific justification to be approved for purchase with DoD test customer funds. Lease costs to support a specific program are direct and shall be charged to the customer WBS. Purchase requests for such items must follow the procedures outlined in paragraph 1.10. Any costs that are not directly in support of a specific program are YPG overhead and shall not be charged to DoD customers.

1.7.3 Cost Ratio - The Contractor shall manage the contractor workforce to maintain a direct cost reimbursement ratio between 70-90 percent.

1.7.4 The Contractor shall submit a Continuous Process Improvement Plan to the KO and COR 30 days after contract full performance (Deliverable No. P-01). The plan shall provide details about the Contractors process and procedures for continuously evaluating the adequacy and effectiveness of all areas of the operation and shall appraise all company elements to assure effective safeguarding, control, and utilization of resources. In addition, the following elements shall be included in the plan:

• Special emphasis on achieving and maintaining the proper mix of appropriately qualified staff to economically accomplish the contractual objectives.

• Provide clearly defined policies and procedures for effective and responsive project management.

• Provide a management system that incorporates continuing quality and process improvement.

• A cost/performance optimization program (i.e., Lean Six Sigma) that incorporates intensive appraisal of all elements influencing the cost of contract performance. The data resulting from the evaluation efforts shall be made available to the Government upon request.

1.7.5 The Contractor hiring, training, and cross-training plans (Reference 1.23) shall be designed to quickly adapt to future needs and at a reasonable cost.

1.7.6 The contractor shall establish and maintain a financial tracking system that is compatible with current Government financial systems and will meet the reporting requirements found in this PWS. In the event the Government's financial system changes during the life of the contract, the contractor's system shall be compatible with the new Government financial system. The contractor shall provide a mechanism for Contracting Office Designated Government personnel to capture real-time "read only" cost data on ongoing missions and other work assignment orders. This "read only" access shall be accessible from a secure website and include mission and work order search capabilities. A list of the designated Government personnel who require access will be provided to the contractor 30 days after contract full performance award. Contractor shall grant access to Gov. personnel no later than 10 business days after receipt of list.

1.7.7 The Contractor shall maintain a current database listing each type of Labor Category required in support of MTSS. The description of each category shall describe the nature of the work duties, shall be kept current, and shall be provided to the Government upon request.

The list will become Government property and may be released as part of any future solicitation. The Contractor shall use job titles that are the same as those in the Department of Labor (DOL) publication titled “Service Contract Act Directory of Occupations.” Rationale and justification will be provided for those positions that do not match those in the DOL listing.

A list (spreadsheet) shall be submitted to the COR office 60 days after contract full performance (Deliverable R-03) and on an as needed basis thereafter.

1.7.8 Electronic Invoicing (Deliverable R-04) - IAW DFARS 252.232-7003 Electronic Submission of Payment Requests, the Contractor is required to submit request for payment (invoicing) thru the Wide Area Workflow (WAWF) electronic invoicing application. Instructions for registering and submitting electronic invoices using WAWF can be found at https://piee.eb.mil. Web-based training on the procedures to use WAWF can be found at https://pieetraining.eb.mil/wbt.

1.7.9 Service Contract Reporting (SCR) (Deliverable R-05) - The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address:

http://sam.gov. The required information includes:

• Contracting Office, Contracting Officer, and Contracting Officer’s Representative.

https://piee.eb.mil/ https://pieetraining.eb.mil/wbt http://sam.gov/

• Contract number, including task and delivery order number.

• Beginning and ending dates covered by reporting period.

• Contractor name, address, phone number, e-mail address, and identity of contractor employee entering data.

• Estimated direct labor hours (including subcontractors).

• Estimated direct labor dollars paid this reporting period (including subcontractors)

• Total payments (including subcontractors).

• Predominant Federal Service Code (FSC) reflecting services provided by contractor (separate predominant FSC for each subcontractor if different).

• Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information).

• Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website).

• Presence of deployment or contingency contract language, and number of contractor and subcontractor personnel deployed in theater this reporting period (by country).

• As part of the Contractor’s submission, the Contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

• Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

1.7.10 Lot Selection Data - Copies of procurement logs, property logs, and workload logs shall be made available to the requesting COR on an as needed basis.

1.7.11 Special Runs - An inquiry by a specific subject matter shall be provided on an as needed basis when a COR or the KO requests it.

1.7.12 Weekly Performance Reports (Deliverable R-06) - Labor data (direct, indirect, maintenance, etc.), and other cost (procurement & sub-contract costs), shall be made available in cost center, account code, and overall summary formats to the COR and the Budget Officer. Reports shall be submitted by COB the second business day of each week.

1.7.13 Cost Allocations (CA's) Reports (Deliverable R-07) - Labor cost data shall be uploaded to the Resource Management system no later than 1300 hours the second business day of each week utilizing the following fields: Date of performance, Receiving Cost Object 1 (WBS

Element), Receiving Cost Object 2 (Internal Order), Contract Number, Work Order Number (PWS paragraph), Sub-CLIN, ACRN, Wage Determination Code, Employee ID, Employee First Name, Employee Middle Name, Employee Last Name, Regular Hours or Overtime Hours.

Non-Labor cost data shall be uploaded to the Resource Management system no later than 1300 hours the third business day of each week utilizing the following fields: Date of Performance, Receiving Cost Object 1 (WBS Element), Receiving Cost Object 2 (Internal Order), Contract Number, Work Order Number (PWS paragraph), Sub-CLIN, ACRN, Employee ID (Unique PR Number/Line Number), Employee First Name (Line item text of item purchased), Employee Last Name (Vendor Name of item purchased), Dollars.

Any variation in schedule needs to be coordinated with the COR and Budget Officer prior to implementation.

1.7.14 Manning Report (Deliverable R-08) - A level of effort report titled “BI-Weekly Manning” shall be made available to the COR in a spreadsheet format. Each functional area’s manning as it appears at the end of the two-week cycle will be reported with each bi-weekly invoice (by COB the first Tuesday of the following cycle). The report is to distinguish between personnel assigned to an area, cross-utilized from/to an area, and those in an inactive status. The attached notes will describe the reasons for changes, the inactive category each inactive employee is being carried in and give a heads-up on projected changes.

1.7.15 Cost Accounting Reports (Deliverable R-09) - The Contractor shall provide roll-up and detail reports in a spreadsheet format which substantiates each BI-weekly invoice, due by COB the first Tuesday of the following cycle.

1.7.16 Record Management

The Contractor shall maintain complete and accurate files of documentation, records, and reports required by the contract. The Contractor shall not allow access to the files by any government agency, non-government agency, or individual unless specifically authorized by the KO. All files shall become Government property at contract termination.

The Contractor shall release to the Government a copy of all requested documents such as maintenance logs, procedures, schematics, diagrams, and intellectual works i.e., software, unique hardware applications, etc. that the Contractor generated during the life of the contract.

1.8 Quality Control Plan (QCP)

The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.8.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) business days of contract award to the KO and COR (Deliverable P-02). After acceptance of the QCP, the contractor shall receive the KO’s acceptance in writing of proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) business days to the KO and COR for review and approval prior to implementation.

1.8.2 The Quality Control Plan shall address as a minimum:

Inspection Program - Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

Deficiency Identification - The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction. The Contractor shall report significant events having negative test mission impact.

Deficiency Correction - The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

Documentation and Enforcement - The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work, including inspection and testing.

Trend Analysis - The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

Surveillance Methods - The QCP shall contain specific surveillance techniques for all contract services. The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

The reporting system shall include Quality Deficiency Reports (QDR’s). Initial notification of a QDR will be reported via an email to the COR office NLT COB on the next business day (Deliverable R-10). Reports will include the five (5) W’s (What happened, Where did it happen, When did it happen, Who the POC is, and What mitigating/corrective action is being taken). The initial focus will be on timeliness; therefore, a report will not be delayed if the answer to one of the W’s is missing. A finalized, printable QDR will be made available to the CORs office within three (3) business days.

1.9 Government QA

1.9.1 Post Award Conference/Contract Periodic Progress Meetings - The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.9.2 The Contracting Officer will appoint a COR to act as the primary technical advisor who will conduct inspections. The COR(s) will be identified by separate appointment letter issued to the COR, a copy of which is sent to the Contractor, that states the responsibilities and limitations of the COR, especially with regard to changes in cost or price estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract nor obligate the Government. The COR monitors all technical aspects of the contract and assists in contract administration.