Attachment 3 Performance Work Statement (PWS).pdf

PERFORMANCE WORK STATEMENT FOR

VERTICAL TRANSPORTATION EQUIPMENT

MAINTENANCE, REPAIR, & INSPECTION

SERVICES

22 February 2023

PERFORMANCE WORK STATEMENT (PWS) FOR

VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE,

REPAIR, & INSPECTION SERVICES

DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment, parts, and labor necessary to maintain, repair, and inspect the real property vertical transportation equipment (VTE) at Joint Base Charleston (JB CHS) in a manner that will ensure continuous and safe operation (full maintenance and repair except for the exclusions listed in paragraph 2 below). JB CHS refers to locations to include Charleston AFB, Naval Shipyard and Naval Weapon Station hereafter referred to as JB CHS Air Base, JB CHS Shipyard and JB CHS WS. The VTE and their locations will be listed in Appendix B. NOTE: The term “VTE” in this Performance Work Statement (PWS) includes all equipment listed in Appendix B: freight and passenger elevators, escalators, and may include wheelchair/stair lifts, dock levelers, and dumbwaiters.

1.1. This full maintenance contract signifies a VTE service provider (Contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 below, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls. The Contractor assumes all responsibility and determines the amount of service visits and types of service required to keep the VTE operating safely and within the performance objectives of paragraph 6.

1.2. Work conducted on VTE will be in accordance with the American Society of Mechanical Engineers (ASME) A17.1-2016 (or applicable code for year VTE put in service), Safety Code for Elevators and Escalators (ASME A17.1), ANSI/ASME A17.2-2017, Guide for Inspection of Elevators, Escalators, and Moving Walks (applicable to equipment), A17.3-2017, Safety Code for Existing Elevators and Escalators (applicable to equipment), UFC 3-490-06, Elevators, National Fire Protection Association Standards (NFPA), Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturer (OEM).

2. EXCLUDED SERVICES. The following are not covered in the full maintenance service arrangement and are considered over and above services:

2.1. Alterations (a.k.a. modernizations) are not covered in the full maintenance service arrangement. (See Paragraph 3.2)

2.2. Acts by parties other than the Contractor of vandalism, abuse, negligence, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power generator power spikes and low quality) are not included in the contract.

2.3. Additional items excluded in the full maintenance coverage are cosmetic, construction, ancillary components of the VTE system including the finishing, repairing or replacement of the cab enclosure, ceiling frames, hoist way door panels, door frames, sills, car flooring, floor covering, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, fire service reports, main communication feeders to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the VTE, air conditioners, and heaters.

2.4. Routine cleaning and refinishing of the interior of cars and the exterior of the hoist way doors and frames is not included in the basic full maintenance service. Cleaning of elevator door tracks is required as part of monthly maintenance.

2.5. In the event that the Contractor encounters an item of work included in paragraph

2.1 through 2.4, the Contractor will report the situation to the Contracting Officer’s Representative (COR). The report will include the work location, a detailed scope of the required work, justification for Contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours). The quote shall include a firm fixed price for parts and labor, the specified man hours needed for maintenance or repairs, and the projected equipment downtime. The quotes shall include itemized parts with part numbers and specific labor categories to include hourly wages. Prices for parts and equipment should reflect actual invoice costs of the item to the contractor, including shipping. The mark-up on labor and parts shall not exceed the negotiated percentage over the contractor’s actual cost. The contractor shall submit supporting documentation upon request from the Government. NOTE: Any part, component, or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

3. DEFINITIONS:

3.1. Maintenance, Repair and Replacement. Maintenance, repair, and replacement are on existing VTE and included in the contract scope of services. All maintenance, repair, and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair, and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations. See ASME A17.1 for requirements.

3.2 Alteration. An alteration is also on existing VTE but is not included under the full maintenance service arrangement. Alteration/modernization will be covered on an over and above Contract Line Item, or it may result in a modification to the contract.

Modernizations will be assessed on a case-by-case basis as to whether they will be accomplished through contract modification, or another contract vehicle based on complexity and cost. The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. See ASME A17.1 for requirements. When it is determined an alteration/modernization is needed, a list of all components that will be changed/upgraded, full detailed pricing, time elevator is expected to be out of service, any work needing to be completed by facility personnel and projected start date will be needed to turn into the COR/CO. See ASME A17.1 for requirements.

4. MAINTENANCE AND INSPECTION SERVICES:

4.1. The Contractor with the CO/COR (or representative) shall determine the working order and condition of all VTE listed in Appendix A within thirty (30) calendar days of contract award. The Government will either replace missing items or repair all items not in working order or serviceable condition, or the CO will direct the Contractor to replace the missing items, accomplish the repair, and reimburse the Contractor in accordance with the contract. The CO will give instructions for situations where a unit requires a level of repair potentially constituting alteration as described by paragraph

3. The Contractor and the CO shall certify their agreement as to the working order of the equipment. All repair work shall be in accordance with standard commercial practices using only new parts of equal quality specified by the VTE manufacturer in effecting repairs (substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency).

4.2 The Contractor shall develop and submit to the Government an annual written Maintenance Control Program (MCP) for each VTE within thirty (30) calendar days after contract award to cover the basic contract and any option periods. The MCP shall, at a minimum, include required inspections, timelines for inspections, maintenance to be performed, schedule, and actual completion date. The Contractor shall perform inspections and maintenance of all VTE in accordance with the MCP. The MCP shall ensure compliance with all minimum code requirements.

4.3 The Contractor shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain the VTE in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items. MCP will be updated monthly with actual completion date and submitted to the COR prior to invoicing.

4.4. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs are required. Cleaning of elevator door tracks is required as part of monthly maintenance.

4.5. The Contractor shall perform necessary inspections and tests as required under

ASME A17.1 Appendix N, using a Qualified Elevator Inspector (QEI) who meets the standards of ASME QEI- 1-2018. The first annual test shall include the five (5) year test for all traction and roped hydraulic elevators regardless of due date. The three (3) year test shall be scheduled in conjunction with the annual test two years later from the first annual test.

4.5.1. The Contractor shall complete the Fire Safety Tests on each elevator that requires this test. This test will be completed within each calendar month throughout the life of the contract. The Contractor shall prepare and submit a written report within two (2) business days of the test. The report shall identify each VTE, the location, test performed, date of test, and name of technician.

4.5.2. The Contractor shall complete the preventive maintenance (PM) in accordance with the MCP. All planned PMs should be completed within the first quarter of the contract award period. Any PMs needing semi-annual visit should be completed in the first and third quarters of each contract award period. The Contractor shall prepare and submit a written report within two (2) business days of completed PM. The report shall identify each VTE, the location, itemized PM performed, repairs needed, date of PM, name of technician, and overall condition of the VTE.

4.5.3. The Contractor shall be required to accommodate the Government to lock out and block any VTE for maintenance on items not covered by the regular maintenance and repair. This maintenance will be performed in house by the Government personnel and will include but is not limited to sump pumps, fire sensors, heat sensors lighting, etc.…

4.6. The Government may perform inspections of the VTE at no cost to the Contractor for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the Contractor will be notified in writing of any determination and may be responsible for the corrective actions.

4.7. The Contractor shall prepare and submit a written report within two (2) business days of work. The report shall identify each VTE, the location, maintenance work performed, return repairs needed, repairs date of inspection, name of inspector, and overall condition of the VTE. When return repairs are needed the initial service call may be closed and a new service call initiated at COR discretion.

4.8. The Contractor shall maintain a copy of all current VTE inspection documentation, along with the MCP and copies of certificates shall be delivered to the CO/COR upon request; however, no later than one (1) business day of a request to review.

5. REPAIR SERVICE CALLS. Contractor shall perform repairs identified during PMI and repairs identified through the issuance of service calls (routine and emergency), under the full maintenance service agreement at no additional charge. All repair work shall be done in accordance with standard commercial practices.

Contractor shall repair and replace components of the VTE at no additional cost to the Government. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service

(certifying agency). Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency. The parts used for replacement are required to comply with all the requirements that the old parts originally complied with. The Unified Facilities Guide Specifications (UFGS) and the UFC will be used to benchmark acceptable replacement components.

See UFC 3-490-06, Elevators, UFGS 14- 21-13 Electric Traction Freight Elevators, UFGS 14- 21- 23 Electric Traction Passenger Elevators, UFGS 14 -24-13 Hydraulic Freight Elevators and UFGS 14-24-23 Hydraulic Passenger Elevators for guidance.

Service calls classified as “running on arrival” shall be at no additional costs to the Government.

5.1. Routine Calls. Service calls will be classified as routine when the work or adjustments do not qualify as an emergency call.

5.1.1. The contracting officer or designated representative will notify the contractor of repairs to be made from the inspection report or service call.

5.1.2. The Contractor shall respond in-person to the VTE and begin work on routine service calls at no additional cost to the Government within 2 hours after receipt of the call on regular scheduled workdays/hours.

5.1.3. The Contractor shall report to the work location, survey the repair, and if determined to be an excluded repair under Section 2. Excluded Services shall provide the CO/COR an estimate of time and cost of repairs not covered in the full maintenance service contract, but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/COR. If the contractor proceeds with work that is not covered in the contract without prior authorization from the CO/COR, the work will be at no cost to the government. The Contractor shall prepare and submit to the CO/COR a written report within two business days after the repair , including any additional repairs required, and the name of the technician performing the repairs.

5.1.4. To keep the VTE operating safely at all times and within the performance objectives of paragraph 6, if the Contractor during a service call cannot return the VTE to fully operational, then the contractor and the CO/COR shall agree on a date when the VTE will be returned to fully operational.

5.2. Emergency Calls. Emergency calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, and/or training missions.

5.2.1. The contracting officer or COR will notify the contractor of emergency repairs or service calls.

5.2.2. The Contractor shall respond in person to the VTE and begin work on emergency service calls within 1 hour after receipt of the call.

5.2.3. All service calls to Visitor Quarters/Lodging (Bldg. 444) will be considered Emergency Service Calls, 24hrs a day, 7 days a week.

5.2.4. The Contractor shall report to the work location, survey the repair, and if determined to be an excluded repair under Section 2. Excluded Services shall provide base contracting an estimate of time to repair and cost of repairs not covered in the basic full maintenance service contract but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within two business days after the emergency repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs. If the contractor proceeds with work that is not covered in the contract without prior (verbal or written) authorization from the CO/COR, the work will be at no cost to the government.

6. SERVICES SUMMARY.

The Government will evaluate the Contractor performance in accordance with the following criteria:

Performance Objective PWS Para

Performance Threshold

1. Written Maintenance Control Program (MCP) for each VTE for all equipment.

MCP identifies all maintenance intervals to include safety inspections.

4 MCP in accordance with ASME A17.1 delivered to CO in 30 calendar days of contract award. MCP must be updated and delivered to CO when new equipment is added within 30 days of installation.

2. VTE Service Availability 4 VTE is fully operational 90% of the time.

No more than 3 VTE down at any time during the month.

*Critical

3. Repair Service Call Routine – Response Time.

Response to routine calls within time specified in paragraph 5.1.2.

5, 5.2.3 Response to routine service calls are on-time 80% of the time with the exception of building 444 Lodging which has to be 100% of the time on a monthly basis.

*Critical

4. Repair Service Call Emergency – Response Time.

Response to emergency calls within time specified in paragraph 5.2.2 and 5.2.3.

5, 5.2.3 Response to emergency service calls are on-time 100% of the time on a monthly basis. (Building 444 Lodging is considered under this threshold) *Critical

5. Service Call Repairs – Repair Quality.

Repairs are of high quality resulting in reduced call backs.

5 Only two call backs of the same problem (same instance) each month.

6. Inspection – MCP Adherence Inspection to MCP 100% Certificates installed on time 100% of the time. * Critical

7. Preventative Maintenance - MCP Adherence

4 Preventative maintenance performed to MCP 100% of time. *Critical

8. Reporting 2, 4, 5 Submit reports in a manner consistent with PWS 90% of the time.

NOTE: All critical Performance Thresholds are expected to be met monthly. When

Performance Threshold(s) are not met, it is considered a deficiency. Ratings are based on the number, criticality of deficiencies noted and are subject to COR/CO discretion.

Ratings Excellent- All Performance Thresholds were met, and no valid customer complaints noted for the rating period. Communicated potential issues, made recommendations to improve elevator performance and enhanced efficiency.

Very Good- All Performance Thresholds were met, and no valid customer complaints noted.

Satisfactory-All critical Performance Thresholds were met, 1 valid customer complaint or 1 deficiency noted.

Marginal-1 critical Performance Threshold not met.

Unsatisfactory- 2 critical Performance Thresholds not met.

7. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government does not anticipate providing any government furnished property (GFP).

8.GENERAL INFORMATION.

8.1 QUALITY CONTROL. Contractor shall develop and maintain a quality control program (QCP) to ensure maintenance and repair services are performed in accordance with ANSI/ASME A17 and other applicable standards and codes. The Contractor shall develop and implement procedures to eliminate reoccurrence of once identified/repaired defects. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Paragraph 6, Service Summary.

The QCP shall demonstrate how the Contractor ensures quality performance during the contract period of performance. The Contractor shall maintain the QCP throughout the period of performance of the contract. The CO will be provided updates to the QCP as they occur during the period of performance. The QCP will identify the procedures in writing for inspections, individual responsible, VTE MCP, and the location of all inspection records and key control logs which will always be available to the government upon request. The QCP will have the inspection forms and records which will be used for the service. The Contractor will identify to the

CO/COR the responsible quality control inspector to notify in case of customer complaints.

8.2 QUALITY ASSURANCE. The Government will periodically evaluate the

Contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

8.3. HOURS OF OPERATION. Normal working hours are between the hours of 0700 to 1700.

Monday through Friday, excluding all Federal Government holidays recognized by the Office of Personnel Management www.opm.gov. If necessary, work under this contract may be performed outside normal working hours but must be coordinated with the CO/COR.

8.4. SECURITY REQUIREMENTS. Appendix C identifies all installation and contract-specific security requirements for working on Joint Base Charleston. This will include base pass and security clearance requirements.

8.5. Base Access. The contractor shall obtain personal identification passes for all employees.

Vehicle registration, proof of insurance and a valid driver’s license must be current and with the vehicle operator at all times while driving on JB CHS. The Contractor shall comply with all implemented regulations of the Real ID Act.

8.5.1. Restricted Area Access. The Contractor must be escorted in Restricted Areas. The Contractor shall contact the COR for instructions and procedures to attain access to Restricted Areas. Restricted area facilities include but are not limited to NPTU and NIWC.

8.5.2. Antiterrorism. The contractor will comply with all Antiterrorism requirements at Joint Base Charleston at all times.

In accordance with Department of Defense and Air Force Anti-terrorism (AT) program implementation instructions, all contractors must successfully complete Level 1 AT Awareness training within 30 days of requiring installation access, and annually thereafter for all contracts awarded on or after 1 October 2023. This provision shall not apply to deliveries, contractors requiring access using single day passes, or any contractors requiring access for less than or equal to 180 continuous calendar days in a one-year period.

The primary method of training delivery will be via Computer Based training (CBT) and can be located at: https://jko.jten.mil/courses/AT-level1/launch.html

The host webpage is Joint Knowledge Online (JKO) and the provided link does not require a Common Access Card (CAC) for access to the training. The course number and title is: JS- US0007, Level 1 Antiterrorism Awareness Training, and the Course is expected to take between 1-2 hours to complete. A certificate will be issued after successful completion of the training. To ensure initial and continued access to the installation, a copy of a valid completion certificate must be submitted to the Contracting Officer Representative (COR).

http://www.opm.gov/ https://jko.jten.mil/courses/AT-level1/launch.html

Special considerations for alternative options to satisfy this Level 1 AT Awareness training may be available upon request to the COR and approved by the Contracting Officer (CO). Failure to provide documentation of training will result in denial or revocation of base access credentials.

The Contractor shall provide monthly reports to ensure all employees providing service to the base has received training and maintains a current Level 1 AT Awareness certificate.

8.5.3. FPCON (Force Protection Condition) Checks. Additional FPCON checks may occur sporadically. Increased military security measures shall dictate the use of force protection conditions (FPCON) Alpha, Bravo, Charlie, or Delta for the base. The COR will notify the contractor if the base is placed under a FPCON and provide the appropriate FPCON instructions to follow.

8.6. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE

SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND

AUTHORITY

8.7. SPECIAL QUALIFICATIONS. The Contractor will be licensed by the State in which the work is conducted to provide the services specified in this contract. All work will be performed by personnel who are trained and qualified for the systems and equipment.

Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements (documentation provided to CO/COR upon request) in maintenance of VTE.

8.8. SCHEDULE COORDINATION. The Contractor shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the CO/COR. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

8.9. ENVIRONMENTAL CONTROL. The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies, and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project.

The Contractor shall maintain, in company vehicle on site, Safety Data Sheets (SDS) for all chemicals. A copy of all SDS will be provided to the CO/COR. The SDS data is subject to random checks by the government. Contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The Contractor shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to: solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on to the Government facility. If the Contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the CO/COR and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The Contractor shall maintain a spill plan as required by federal, state, and local laws and regulations.

8.10. ASBESTOS. The Contractor shall comply with Section 29 CFR 1910.1001(j)(7)(iv).

VTE may be located in facilities that may contain ACM or PACM. The Contractor (not the

Government) shall determine if any exposure to ACM may result in performing work under the contract.

9. SAFETY AND HEALTH STANDARDS. The contractor shall initiate and maintain programs to comply with the provisions of the Occupational Safety and Health Standards Act concerning working with electrical equipment, working in confined spaces, in elevated locations, such as man lifts, ladders and catwalks, and overall worker safety.

9.1. Contractor will submit their safety and health plan and corresponding site safety checklist to the CO 10 days after contract award. The safety office will assist the CO to ensure that the Contractor’s safety and health plan includes all required elements identified in the PWS. It is the Contractor’s sole responsibility for compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91- 596). The Contractor’s Health and Safety plan shall comply with the health and safety requirements of EM-385-01, OSHA 29CFR1910, and the Contractor Special Conditions listed in Appendix C.

9.2. Ensure contracts and lease agreements require contractors and subcontractors (e.g., Service and Construction Contracts) to promptly report pertinent facts regarding mishaps involving reportable damage or injury immediately to the COR and the JB CHS Safety Office and to cooperate (IAW AFI 91-204) in any Air Force/Navy safety investigation. Cooperation will include toxicology testing.

9.3. Prior to commencement of work, the contractor shall meet in a pre-performance conference with the CO and other installation representatives, to discuss and develop mutual understandings relative to the administration of safety and other contract requirements for this contract.

9.4. Use of any electronic frequency producing device (i.e., cellular phones, radios, beepers that can transmit a message) requires submittal and approval prior to use on the installations.

9.5. Required submittals: Health and Safety Plan, Hazardous Energy Isolation (LOTO), SDSs, and Activity Hazard Analysis (AHA) for electrical equipment, elevated work locations/fall protection plan, confined space/rescue plan, and any others deemed necessary by the Contractor or Installation Safety Office, which also addresses protection of the facility employees.

9.5 CONTINUATION OF ESSENTIAL SERVICES. Reserved

APPENDICES

A. Include Maps and/or Site Plans (Optional) B. Include VTE Equipment Listing C. Base Specific Security Requirements

Appendix A

Include Maps and/or Site Plans (Optional

Appendix B VTE Equipment Listing

Item Type of VTE Location of

VTE Manufacturer Capacity

YR

Installed Funding 1 Pass Hydro Elec Bldg. 60 AB Schindler 2500 lbs. 1972 O&M

Pass Hydro Elec 300 MPM Bldg. 72 AB Schindler 2500 lbs. 1997 TWCF OPS

Pass Hydro Elec 300 MPM Bldg. 74 AB Schindler 2500 lbs. 1998 TWCF OPS

Pass Hydro Elec WRC Bldg. 108-1 AB Va. Controls 4000 lbs. 1988 TWCF OPS

Pass Hydro Elec WRC Bldg. 108-2 AB Va. Controls 4000 lbs. 1988 TWCF OPS

6 Pass Hydro Elec Bldg. 169 AB Montgomery 2500 lbs. 1994 TWCF OPS 7 Pass Hydro Elec Bldg. 178 AB Montgomery 2500 lbs. 1976 TWCF APS

Pass Hydro Elec 321.A Bldg. 302 AB Schindler 2500 lbs. 1954 O&M

Pass Hydro Elec 321.A Bldg. 322 AB Schindler 2100 lbs. 1954 O&M

Pass Hydro Elec WRC Bldg. 364 AB

General Elevator 3500 lbs. 1987 MDG

11 Pass Hydro Elec Bldg. 444-1 Schindler 3500 lbs. 2022 NAF 12 Pass Hydro Elec Bldg. 444-2 Schindler 3500 lbs. 2022 NAF

Pass Hydro Elec Service Bldg. 444-3 Schindler 4500 lbs. 2022 NAF

Pass Hydro Elec HMC Bldg. 503 AB MCE

Lbs. 1972 O&M

Pass Hydro Elec 321.A Bldg. 610 AB Schindler 2100 lbs. 2003 O&M

Pass Hydro Elec HMC Bldg. 705 AB MCE 2500 lbs. 2002 TWCF OPS

Pass Hydro Elec HMC Bldg. 709 AB MCE 2500 lbs. 2002 TWCF OPS

Pass Hydro Elec Bldg. 721 AB

Thyssen Krupp 3500 lbs. 2013 O&M

Pass Hydro Elec Bldg. 729 AB Delaware

Lbs. 2016 O&M

Pass Hydro Elec WRC Bldg. 16000 AB

Va.

Controls 2500 lbs. 1986 O&M

Pass Hydro Elec Bldg. 198-1 WS Canton 3000 lbs. 2020 NIWC

Pass Elec Traction Bldg. 198-2 WS Southern 4000 lbs. 2007 NIWC

Freight Elec Traction Bldg. 198-3 WS Otis 8000 lbs. 2022 NIWC

Pass Hydro Elec Bldg. 302 WS Delaware 3000 lbs. 2018 O&M

Pass Hydro Elec Bldg. 909 WS Schindler 2100 lbs. 2022 O&M

Pass Hydro Elec Bldg. 2314 WS Dover 4000 lbs. 1993 O&M

Pass Hydro Elec

Bldg. 2701-1 WS Delaware 4500 lbs. 2018 O&M

Pass Hydro Elec

Bldg. 2701-2 WS Delaware 6000 lbs. 2018 O&M

Pass Hydro Elec Bldg. 2711 WS Delaware 4500 lbs. 2018 O&M

Pass Hydro Elec

Bldg. 3147-1 WS Schindler 3500 lbs. 2020 NIWC

Pass Hydro Elec

Bldg. 3147-2 WS Schindler 3500 lbs. 1997 NIWC

Freight Hydro Elec

Bldg. 3147-3 WS Schindler 4500 lbs. 2020 NIWC

Appendix C Base Security Requirements

JOINT BASE CHARLESTON

CONTRACTOR & VENDOR SECURITY REQUIREMENTS HANDOUT

1 Jan 21

Due to ongoing terrorist threats, today’s environment requires us to exercise more vigilance in protecting our personnel and resources. It is necessary to closely scrutinize and monitor access to the base. Like other military installations, we perform background checks on all current and future contractors, subcontractors and vendors accessing the installation. The background check will include a criminal history check and fingerprinting of all individuals. In addition to the background check, we use a contractor/vendor identification badging process. These badges ease base entry for the individual and simplify entry control procedures for our Security Forces. The badge is required to be worn on base at all times.

The 628th Security Forces Squadron will gather information on anyone who would not otherwise be entitled unescorted entry to the base. This includes individuals who are allowed on base through contracts, subcontracts or agreement with any organization. Security Forces will keep a list of persons not authorized to enter JB CHS.

These security measures are not optional. JB CHS has the right to deny entry based upon results of the investigation and/or the refusal to submit fingerprints. The information included in this handbook is provided to help ensure all contractors working on JB CHS are aware of our security requirements. For additional entry requirements, review DOD Manual 5200.8, V3 and AFMAN 31-101, V3, Installation Perimeter Access Control.

Please work with Security Forces and give this matter your full attention so we can implement this process as quickly and efficiently as possible.

1. Assistance Available

1.1 The 628 SFS provides a 24 hour-a-day Base Defense Operations Center (BDOC) also referred to as the “Law Enforcement Desk”, for JB CHS and the housing area. The 628 SFS provides normal police functions that are associated with any civilian police force (i.e. traffic control, alarm response, accident and incident investigations, etc.). The JB CHS BDOC dispatcher is located in Building 254 and can be reached at extension (843) 963-3600.

1.2 The Visitor Control Center (VCC), under the J5 Plans & Programs section is responsible contractor access control onto JB CHS. All contractor security related questions should be directed to the VCC at the numbers listed below:

Numbers to call during normal working hours Monday through Friday:

JB CHS-AB VCC 963-7807/6158

JB CHS-WS VCC 794-7417/7712

2. Entry Requirements during Periods of Increased Security

2.1. Entry requirements identified in this document apply during normal day-to-day security conditions. These procedures may change with little or no notice due to an increased state of security affecting your ability to enter the installation.

2.2. If you are denied entry to the base due to enhanced security, you should immediately contact your base sponsor (i.e. Contract Administrator, Corps of Engineers, etc.).

*Note: If security procedures are increased you will need to follow the directions of the on-duty SF member. Failure to do so and you will be detained, denied entry and your access in the future may be denied.

3. Entry Requirements to JB CHS

3.1. Legal Authority for Entry: Authority for contractors to enter JB CHS is granted by the

Joint Base Commander (JBC). Under the authority of the Internal Security Act of 1950, Section 21, contractors, and their equipment are subject to lawful search-and-seizure procedures upon entry or exit from the installation. No privately owned weapons are permitted on JB CHS.

3.2. Base Entry Points: Contractors are only allowed entry to the base for contract related business. Keep in mind that installation entry procedures can and will change with little or no notice dependent upon the current security posture.

3.2.1. JB CHS-AB Gates:

3.2.1.1. Main Gate/Dorchester: Located at the intersection of Dorchester Road and Hill Blvd. This gate is open 24 hours a day, seven days a week. Passes can be issued at this gate after the VCC closes. The VCC (Bldg. #1953) is open 5- days a week, Monday thru Friday, 0700-1600. The VCC is closed the first Wednesday of each month for training from 1200-1600. The VCC is also closed Weekends, Holidays and Military down Days. NOTE: There may be times that the hours change due to holidays, manning, FPCON conditions, furloughs, etc. Badges are issued between the hours of 0730- 1530, Monday thru Friday by the contract security manager. Traffic through Dorchester Gate is limited to authorized personnel with correct identification, contractor badges or temporary passes. Commercial trucks vehicles towing enclosed trailers or equipment are not authorized thru Dorchester Gate.

3.2.1.2. Arthur Drive/Rivers Gate/Search Area: Located on Arthur Drive and is the gate closest to the flight line. This gate is open 24 hours a day, seven days a week. No visitor passes are issued at this gate. This gate is the only entrance for commercial trucks, oversized vehicles, vehicles towing trailers or equipment as well as primary entrance for all contractor and vendor vehicles. Search hours are Monday thru Friday, 0400-1800; (Note: Search is manned by VCC staff member from 0600-1500, Mon-Fri for vetting purposes only) after hour’s searches may be denied, take longer and/or require coordination with BDOC. All commercial vehicles are required to go through the search area before entering the installation unless permitted by special access as printed on the reverse of DBID card or authenticated placard. Commercial vehicles attempting to gain entry through any other entry point will be turned away and redirected to the Rivers Search Area for JB CHS-AB and to Gate 4 Remount Search Area for JB CHS- WS.

Commercial vehicles include but are not limited to the following:

3.2.1.2.1. Semi-tractor trucks with/without trailers

3.2.1.2.2. Any contractor vehicle with enclosed hold or cargo areas. Pickup trucks with an open bed may be granted entry at any gate without search as annotated on the reverse of DBID card.

3.2.1.2.3. Any type of vehicle towing an enclosed trailer (or open trailer if being used in (conducting business).

3.2.1.2.4. Military affiliated individuals possessing unescorted access credentials to the installation and towing an open trailer or small personal trailer, boat or RV will be permitted access to the without having to transit through the search area first. Sentries have authority to visually check any trailer or other towed conveyance for contraband or other unauthorized materials or stowaways to the base.

3.2.3. JB CHS-WS Gates:

3.2.3.1. JB CHS-WS – Visitors Control Center North (VCC) (Bldg. #3): Located on Red Bank Road and is open 5- days a week, Monday thru Friday, 0700-1600. The VCC is closed the first Wednesday of each month for training from 1200-1600. The VCC is also closed Weekends, Holidays and Military down Days. NOTE: There may be times that the hours change due to manning, FPCON conditions, furloughs, etc. Badges are issued between the hours of 0730-1530, Monday through Friday.

3.2.3.2. Red Bank Road (Main Gate) is located on Red Bank Road adjacent to the Red Bank Club. This gate is open 24 hours a day, seven days a week. No passes are issued at this gate.

Traffic through Red Bank Road Gate is limited to authorized personnel with correct identification, contractor badges or temporary passes. No commercial trucks are authorized through the Red Bank Road Gate.

3.2.3.3. NNPTC Gate is located on Red Bank Road. This gate is open 24 hours a day, seven days a week. No passes are issued at this gate. Traffic through Red Bank Road Gate is limited to authorized personnel with correct identification, contractor badges, VA badges, DBID cards or temporary passes. No commercial trucks are authorized through the Red Bank Road Gate.

3.2.3.4. Post 4/Post 4 CVI located on Tank Road off of Remount Road. Post 4 hours of operation are 0700-1600, M-F and Post 4 Search is open 24 hours a day, seven days a week.

Temporary visitor passes can be accomplished at this gate. This gate is the only entrance for commercial trucks, oversized vehicles towing trailers or equipment as well as primary entrance for all contractor and vendor vehicles. (All types of vehicles are required to go through search (far right lane).

3.2.3.5. Post 7 Gate is located on Guidance Road adjacent to building 302. This gate is open 24 hours a day, seven days a week. No passes are issued at this gate. Traffic through Post 7 Gate is limited to authorized personnel with correct identification, contractor badges, DBID cards or temporary passes. Contractor Gates –JB CHS-AB: If a contractor gate is established in support of a contract, the gate will be manned by contractor personnel who are trained by security forces on entry control procedures who will be posted with LMR to contact BDOC.

Request for a contractor gate must first be directed to Security Forces (J3) Section. If established, entry will only be granted to personnel and vehicles used in support of the contract. Entry will be supported by an Installation Authority Listing (IAL). Entry will be IAW AFI 31-101, Integrated Defense and AFMAN 31-101, Installation Perimeter Access Control requirements unless approved by waiver from the installation commander.

4. Contractor/Vendor Entry Requirements

4.1. Contractors and vendors requiring access to JB CHS will be issued identification badges from the contract security manager. Contractors must maintain current personal identification such as a driver's license or company ID card on them while they are on JB CHS. At a minimum, this ID should include a picture, the physical description of the individual, date of birth, and a signature.

4.2. All personnel issued contractor/vendor DBID cards/badges must display their badge(s) on the front of their outermost garment (i.e., shirt, jacket etc.) located on the upper torso while working on JB.

CHS. If this should be a safety hazard, the badge must be displayed upon request. The badge allows movement to and from work sites only. The badge does not authorize entry/access to restricted areas or access to services facilities not preapproved by competent base authorities. NOTE: Contractors/Vendors who need access into a restricted area must be escorted.

4.3. JB CHS units or agencies requesting access for contractors or vendors include (i.e., 628 CONS, 628 CES, 628 CS, 628 LRS, 628 MDG, 437 MXG, Navy ROICC, AAFES, Navy Exchange, DECA, U.S. Army Corps of Engineers, etc.) and must first submit a Contractor Worksheet, Application for Personnel to Work Under Department of Defense Contract to the Dorchester Gate VCC, Bldg. #1953 (AB) or Bldg. #3 (WS). The Contractor Worksheet may be completed by the contractor or vendor; however, it will only be accepted by the applicable VCC from the sponsoring base agency. The sponsoring agency is a DOD or military approving agency, to include units listed above that can verify a need for installation access for the purpose of a job/contract. In rare cases, contractors who are non-US citizens must also submit an INS Form I-9 along with other original supporting documents and provide confirmation that access is allowed IAW 628 XP and foreign access policies. Blank Contractor Sheets will be supplied by the sponsoring agency and will also be available at VCCs on the AB and WS. If the contractor or vendor completes the Contractor Sheet, a copy should be given to the sponsoring agency. The contract security manager will receive and file the original copy at the time appointment is made at the VCC to receive a contractor’s badge.

4.4. The contracting office or contract administrator will verify that the contract number is correct, and that the contractor is working on that contract. The VCC staff will ensure that the form is completed properly, legible and all required signatures prior to acceptance.

4.5. A DBID card/badge will be issued an expiration based off the length and time of work to be performed on JB CHS. Expired cards will be relinquished to the foreman who will ensure credentials are returned to JB CHS VCC.

4.6. It is the contract foreman’s responsibility to ensure that all contractor cards/badges and other forms of identification issued by JB CHS are returned to Security Forces in a timely manner after completion of the contract or in the event that an employee is terminated from their job. Any items issued by JB CHS should be returned in person (preferred method) or by mail to 628 SFS/J5Z, 105 S. Graves Ave., Joint Base Charleston, SC 29404-5009.

5. Contractor Cards/Badges

5.1. JB CHS Contractors are issued DBIDS cards. Each contractor badge allows the holder different privileges that are defined below. Direct all questions in regards to contractor badges to 628 SFS/J5Z at 963-6158.

NOTE: Contractors/Vendors DO NOT have escort authority for anyone unless such authority is indicated on their badge. Contractors/Vendors may not conduct interviews about base contracts or events without first discussing the issue with the 628 AW Public Affairs office.

5.2. Contractors who are also retired military, dependents, etc., must be vetted and receive a DBID card to perform work on JB CHS. Your retiree card, dependent card, etc., cannot be used to escort personnel on JB CHS while performing work as a contractor.

6. Contractor/Vendor Vehicle Entry Requirements

6.1. Company Vehicles: It is not required for contractors/vendors to obtain vehicle registration for each vehicle that will be used on the installation. However, if operating a vehicle on JB CHS you must have proof of ownership (registration), current company identification, and proof of insurance on all vehicles. Each employee that will operate a vehicle must have a current/valid driver's license. This will be verified with a driver’s license check upon completion of Contractor Sheet. The contract foreman is ultimately responsible for ensuring individuals with suspended or revoked licenses do not operate a motor vehicle on the installation.

6.2. Privately-Owned Vehicles (POV): Contractors may operate their POVs on JB CHS for the duration of the contract; however, when the contract expires, so will their driving privileges.

Vehicle registration is not required however you must maintain vehicle registration, proof of insurance and have a valid driver’s license.

6.3. Contractor or vendor delivery vehicles must have a computerized delivery slip, commercial bill of lading, or work order showing JB CHS (building number and/or street address) as the delivery destination. It is advisable to include a receiver’s phone number.

6.4. Entry procedures during periods of increased security may be changed with little or no notice. If you have questions concerning entry control requirements, refer to your base sponsor.

7. Base Entry Point Checks:

7.1. In order to protect base resources and personnel, the installation commander has directed random inbound and outbound vehicle inspections at the gates. These checks are necessary to prevent the theft or damage of JB CHS resources and property and to prevent the transportation of illegal drugs onto the installation. These checks may delay your workers. Failure to consent to these checks may result in barment by the installation commander or suspended or revoked base driving privileges. Refer to the Installation Defense Plan and policy for additional information on Random Vehicle Inspections.

8. Traffic Rules and Regulations:

8.1. All motor vehicle codes for the state of South Carolina apply on JB CHS and are strictly enforced. Failure to obey established state, local, and installation traffic rules/regulations may be grounds to suspend or revoke an individual's base driving privileges. Personnel caught violating traffic rules and regulations on JB CHS-WS can be issued a Central Violations Bureau 1805, United States District Court Violation Notice. Personnel caught violating traffic rules and regulations on JB CHS-AB can be issued a DD Form 1408, Armed Forces Traffic Ticket. In addition, the state from which an individual’s driver's license was issued will be notified of all suspension or revocation actions. State and/or base law requires:

8.1.1. Proof of vehicle liability insurance, valid state registration and a valid driver’s license shall be shown upon demand.

8.2. Seat belts must be worn by all vehicle occupants at all times while on the installation.

Seatbelt violation may result in a suspension of your base driving privileges.

8.3. Motorcycle/moped operators must meet base regulation.

8.4. Cellular phones may be used only if vehicle is parked or equipped with a hands-free device.

Use of cell phones while driving on military installations is prohibited by DOD regulations to include texting. Citations will be issued if you are observed operating a motor vehicle while talking/texting on a cellular phone. All contractors are briefed on this requirement at the time they receive their contractor badge. Cellular phone violations will result in a suspension of your base driving privileges.

9. Base Speed Limits:

9.1. Speed limits on JB CHS are strictly enforced.

9.2. Twenty-five (25) MPH unless otherwise posted.

9.3. Ten (10) MPH in parking lots.

9.4. Fifteen (15) MPH on the flight line, unless otherwise posted.

9.5. Twenty (20) MPH in the housing area.

10. Emergency Vehicles:

10.1. Vehicles with "Alert Force" signs and yellow lights on top, as well as ambulances, security forces, fire department, civil engineering vehicles have the right of way when their lights are flashing, and horns or sirens are sounding. You are required to come to a complete stop on the right-hand side of the roadway when approached by an emergency vehicle.

11. Items Prohibited

11.1. Items prohibited in the state of South Carolina are also prohibited on JB CHS. Prohibited items are subject to confiscation. Administrative or judicial action, to include base barment, may be initiated against any individual possessing a prohibited item on JB CHS. If in doubt, don’t bring the item on base or contact security forces. Examples of prohibited items are but not limited to:

11.1.1. All forms of illegal drugs.

11.1.2. Firearms; shotguns, handguns, machine guns, firearm silencers, ammunition of any type, blasting caps or similar items of explosive material, starter or flare pistols, pellet or BB guns, dynamite, tear gas and their dispensing devices, and other similar devices. Construction tools that require use of explosive materials are authorized if they are required to perform your duties. Contractors who require one of the prohibited items listed above may bring the item onto the installation in performance of the contract (i.e., bird control, wildlife management, etc.), but only when specified in the contract.

11.1.3. Knives with blades in excess of four inches, switch blade knives, underwater spear guns, bows and arrows, crossbows, slingshots and blowguns, throw blade knives, blackjacks, nightsticks, clubs, brass knuckles, tomahawks, swords, bolas, fighting sticks, throwing discs, chains, and other similar items that can be used as a weapon.

12. Base Exercises, and Retreat

12.1. JB CHS has both a wartime and peacetime mission. To ensure we can perform both missions effectively, frequent exercises are conducted. Here are some things you should be aware of:

12.1.1. Entry to or exit from the base may be delayed due to gate closures or heavy traffic volume.