Attachment 3 Ordering Guide for Halon Fire Extinguishers.pdf

MAINTENANCE, INSPECTION, SERVICING AND PURCHASE OF

PORTABLE 150LB HALON FIRE EXTINGUISHERS

BLANKET PURCHASE AGREEMENT

Ordering Guide

Attachment 3

I. Purpose This Ordering Guide establishes procedures for placing Call Orders against Firm Fixed Price Halon Fire Extinguishers Blanket Purchase Agreement (BPA). This explains the ordering period, order limitations, and ordering procedures. This is a pre-priced BPA.

II. Ordering Period The BPAs have a five-year ordering period, from December 2024 - December 2029. The performance period of a call order may extend beyond the ordering period expiration date, as long as the call order is placed bilaterally and prior to the ordering period expiration specified in the BPA.

III. Order Limitations

a. The Halon Fire Extinguisher Blanket Purchase Agreement does not have an order ceiling/limit, however, individual Call Orders are limited to $30,000.

b. Call Orders <$25K do not require the issuance of an "F" type order (FA2860XXFXXXX) against the resultant awardee's BPA, but instead shall be issued via email by the Contracting Officer to the BPA holder and paid via Government Purchase Card (GPC) by an authorized unit GPC holder in accordance with the cardholder's individual limit. Any credit card fees must be waived by the vendor.

c. Call Orders ≥ $25K require the issuance of an "F" type order (FA2860XXFXXXX) against the BPA and shall be invoiced and paid via Wide Area Workflow (WAWF).

1. Performance shall not be authorized except by a call order issued by the Contracting Officer (CO), regardless of anticipated dollar value. The Government reserves the right to off-ramp and on-ramp BPA holders as necessary to meet mission needs of JB Andrews.

IV. Call Orders Individual Call Orders will be accomplished by a BPA holder using the Price Sheet and a detailed quote for repairs, if applicable.

V. Ordering Procedures

a. Funding. When a government need is identified, the Authorized Caller residing in the listed units on Joint Base Andrews (JBA) will contact the vendor.

i. Certified/Planning Form 4009 for Call Orders < $25K OR Certified/Planning Form 9 for Call Orders ≥ $25K.

ii. Wide Area Workflow Acceptor Template for orders ≥ $25K.

b. Instructions for Placing Orders.

i. Using the established price list, an authorized caller will contact the BPA holder for maintenance, inspection, service, and purchase of Halon Fire Extinguishers.

ii. For repair services, the BPA holder will submit a quote to the authorized caller for estimated hours of repairs and the cost for parts, if applicable, and be provided to the Contracting Officer. Once a determination of price fair and reasonable, the Contracting Officer will provide guidance. Work shall not commence until the Contracting Officer advises to move forward.

iii. A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all services made during a billing period, identifying the service tickets covered therein, stating their total dollar value, and supported by email receipt copies of the invoices.

iv. Price list must include all items to be covered in each order against the BPA. Beginning and expiration dates of the price list must be included. If at any time during the period of performance there is a price change, or a new item added, a new price list must be submitted. Please allow up to 14 calendar days grace period between submissions of the new price list, if any.