Attachment 1 Performance Work Statement PWS_18 Nov 24.pdf

PERFORMANCE WORK STATEMENT FOR

MAINTENANCE, INSPECTION, SERVICING AND PURCHASE

OF

PORTABLE 150LB HALON FIRE EXTINGUISHERS

AT

Joint Base Andrews

November 18, 2024

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

Table of Contents

SECTION I

1.1 GENERAL

1.2 SCOPE

SECTION II

2.1 DESCRIPTION OF SERVICES

2.2 SPECIAL QUALIFICATIONS

2.3 BPA PROCESS:

2.4 TASKS

SECTION III

3.0 SERVICE SUMMARY

SECTION IV

4.0 DELIVERABLES

SECTION V

5.0 GENERAL INFORMATION

5.2 QUALITY CONTROL

5.3. EMERGENCY OPERATIONS/MISSION ESSENTIAL PERSONNEL

5.4. SYSTEM FOR AWARD MANAGEMENT

5.5 GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES:

5.7 SECURITY REQUIREMENTS

5.8 MISCELLANEOUS PARAGRAPHS

SECTION VI

APPENDIX A

APPENDIX B

SECTION I

1.1 GENERAL

The Joint Base Andrews Fire Department has a requirement to inspect and maintain ninety-two

(92) 150lb wheeled halon fire extinguishers. Halon fire extinguishers are vital to putting out Aircraft and electrical fires, as they avoid the potential damage caused by foam or water extinguishers.

1.2 SCOPE

This is a non-personal services Blanket Purchase Agreement (BPA) to provide inspections, maintenance, and service on portable and wheeled halon fire extinguishers on Joint Base Andrews (JBA). This BPA will also include extinguisher recharge services using Government-provided Halon1211, as well as new Amerex 600k Halon 1211 fire extinguishers. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

SECTION II

2.1 DESCRIPTION OF SERVICES

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and labor necessary to maintain, inspect, and service Amerex 600k Halon 1211 wheeled fire extinguishers on Joint Base Andrews as identified in this Performance Work Statement (PWS).

All inspection, testing, maintenance, and/or recharging performed on halon fire extinguishers shall be carried out in compliance with: National Fire Protection Agency Standard 10 (NFPA 10)

– Standard for Portable Fire Extinguishers; Air Force Occupational Safety and Health Standard (AFOSHSTD) 91-56 – Fire Protection and Prevention; Air Force Technical Order (AFTO) 13F4- 4-121 – Fire Extinguisher, Wheeled Liquefied Gas, 150 LB. Capacity; and the Amerex 600 Owner’s Service Manual. AFTO 13F4-4-121 will take precedence over NFPA. Reference technical order for portable extinguishers at http://www.e-publishing.af.mil/. Additionally, the Contractor shall comply with requirements of the State of Maryland and Joint Base Andrews, MD. Performance shall be in accordance with (IAW) all applicable laws, standards, instructions, executive orders, commercial practices, and requirements contained in this Performance Work Statement (PWS). In the event of conflict among authorities, the Contractor must obtain order of precedence through the Contracting Officer.

The Contractor will be responsible for pick-up of halon fire extinguishers from and return to the customer’s building on base. When the Contractor picks up, the Government will prepare and provide hand-receipt documents itemizing all equipment to be prepared for the check-out and check-in. All required maintenance needed for the extinguisher shall be coordinated by the customer and the contractor by either phone or email.

http://www.e-publishing.af.mil/

2.2 SPECIAL QUALIFICATIONS.

The contractor shall have the required training, certification, and equipment needed to perform maintenance on Amerex halon fire extinguishers. The contractor shall provide verification that trained personnel are performing the required work on the halon fire extinguishers.

2.3 BPA PROCESS:

Authorized Callers (AC) from each Aircraft Maintenance Unit on JB Andrews shall contact the Contractor when maintenance, inspections, or service are required for equipment listed in Appendix A, Estimated Annual Workload Data. The customer (as defined in Appendix B) shall identify required annual testing and contact the Contractor to schedule the required testing and maintenance. Authorized callers may also purchase new Amerex 600k Halon 1211 wheeled fire extinguishers through this BPA.

2.4 TASKS

2.4.1 ANNUAL MAINTENANCE. Upon picking up the extinguisher, the contractor shall complete annual maintenance IAW the Amerex 600 Owner’s Service Manual and NFPA10. The contractor will also review the extinguisher’s inspection tag to determine whether it is due for 6-year or 12-year maintenance. If due for 6-year maintenance, see paragraph 2.4.2. If due for 12-year maintenance, see paragraph 2.4.3.

2.4.2 6-YEAR MAINTENANCE. The contractor shall complete 6-year maintenance IAW the Amerex 600 Owner’s Service Manual and NFPA10. 6-year maintenance shall be recorded on a record sticker, tag, or plate, which shall be affixed on the exterior of the extinguisher shell. The 6-year maintenance of each extinguisher shall include the mandatory replacement of parts such as, but is not limited to, service collars, O-rings, valve stems and inspection tags.

2.4.3 12-YEAR MAINTENANCE. The contractor shall complete 12-year maintenance by completing the 6-year maintenance in paragraph 2.4.2 and hydrostatically test the extinguisher and discharge hose IAW paragraph 2.4.4. The 12-year maintenance of each extinguisher shall include: the mandatory replacement of parts such as, but is not limited to, service collars, O-rings, valve stems and inspection tags.

2.4.4 HYDROSTATIC TESTING. The Contractor shall hydrostatically test extinguishers during the

12-year maintenance and as needed during annual maintenance IAW the Amerex 600 Owner’s Service Manual and NFPA10. The contractor shall attach a sticker/plate identifying pertinent information on all extinguishers that pass the test. Extinguishers that fail the hydrostatic test shall be identified and shall be returned to the Government.

2.4.5 DIAGNOSE AND REPAIR. Prior to completing repair or replacing parts and within five days of picking up the fire extinguisher, the contractor shall provide a written report of what repair is required to return the fire extinguisher to full operating capacity IAW the manufacturer’s specifications. The report shall identify each extinguisher, date of inspection, name of inspector(s), any/all deficiencies found and provide a separate service order estimate for repairs/parts/labor needed for government approval. The contractor shall obtain approval before making repairs or replacing parts. Repair and part replacement, to include painting of extinguishers, shall be IAW with the Amerex Owners Service Manual for model 600. The Contractor shall complete all required services within ten (10) days after receipt of approval to repair extinguishers as directed by the AC. If the required service will take longer, the contractor shall communicate that with the Government as soon as possible. For the purpose of this requirement, emergency services constitute immediate action to eliminate loss of life or serious injury to personnel, to prevent loss or damage to government property, or to restore essential services. In the event of an emergency, the Contractor will be authorized to utilize Government facilities with the permission of the Contracting Officer or AC.

2.4.6 MAINTENANCE DOCUMENTATION. The Contractor shall prepare and submit documentation as required by NFPA. This shall include extinguisher serial number, local identification number, type and model of extinguisher, manufacturer or extinguisher, date of servicing, type of service performed, due date of next servicing required, and assigned location of the extinguisher.

Documentation shall be submitted to the AC responsible for the extinguisher. The contractor shall also email a copy of the service records to 316ces.cefp.prevention@us.af.mil, the JB Andrews Fire Prevention Office.

2.4.7 EXTINGUISHER LABELS. The Contractor shall replace fire extinguisher identification labels, classification symbols, product inspection stickers/plates/decals, and other required information labeling if the originals are damaged or missing. Labeling shall be accomplished in accordance with the manufacturer’s specifications.

2.4.8 INVOICE. Contractor shall submit invoices no later than 30 days after completion of services.

2.4.9 RECHARGING EXTINGUISHERS. The contractor shall perform halon recharge of extinguishers as needed. Agent for refill will be provided by the Government and available on site prior to recharge. Halon 1211 is classified as a Class I Ozone Depleting Chemical. The Government will provide, as government-furnished material (GFM), all halon required for extinguisher maintenance. The Government will prepare and provide hand-receipt documents itemizing GFM to be prepared for the check-out and check-in. The contractor is not allowed to provide halon from its own stock. This contract does not authorize the purchase of halon to charge Air Force fire extinguishers. All halon provided to the contractor in extinguishers or as GFM for extinguisher maintenance shall remain the property of the U.S. Government.

Furthermore, this contract does not authorize the contractor to dispose of or claim any “government-owned” Halon 1211.

2.4.10 NEW HALON FIRE EXTINGUISHERS. The contractor shall provide empty Amerex 150lb

Halon1211 Stored Pressure 16in Wheels - Model 600K, NSN 4210-01-140-2233, in new condition as needed.

mailto:316ces.cefp.prevention@us.af.mil

SECTION III

3.0 SERVICE SUMMARY

PERFORMANCE

OBJECTIVE

PWS

PARAGRAPH

PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

Maintenance, Inspection & Testing

2.4.1- 2.4.4 No more than one (1) defect or validated customer complaint per service month.

No more than two (2) documentation errors identified per quarter.

100% Surveillance

Diagnose & Repairs

2.4.5 No more than one (1) defect or

validated customer complaint per service month.

No more than two (2)

Recharging 2.4.9 No more than one (1) defect or validated customer complaint per service month.

No more than two (2)

SECTION IV

4.0 DELIVERABLES

The contractor shall provide deliverable(s) in a format mutually agreed upon by the Government and the contractor.

The following enumerated deliverables are not expected to change. Due Date intervals are not expected to change but actual dates may need to be revised depending on actual BPA start date.

DELIVERABLE PWS PARA DUE DATE DELIVERY

Repair Quote 2.4.5 Within 5 days of evaluation.

By email to the Government POC and

CO

Maintenance Documentation

2.4.6 Within 5 days of

evaluation.

By email to the Government POC and

CO

Extinguisher Labels

4.2.7 At the time of

inspection/servicing

Attached to the extinguisher. Copy email to the Government POC and CO

Invoices 2.4.8 30 days after service is completed

By email to the Government POC and

CO

Quality Control Plan 5.2.2 15 Calendar days after award

By email to the Government POC in PDF format

SECTION V

5.0 GENERAL INFORMATION

5.1 HOURS OF OPERATION. The contractor be available to receive calls during normal business hours of 8:00 AM to 5:00 PM Monday thru Friday for any issues related to the extinguishers, excluding Federal holidays. Federal holidays include New Year’s Day, Labor Day, Martin Luther King Day, Columbus Day, Presidents Day, Veterans Day, Memorial Day, Thanksgiving Day, Independence Day, and Christmas Day. Any holiday rescheduling shall be at no additional cost to the government and shall not be the basis for non-performance.

5.2 QUALITY CONTROL

5.2.1. QUALITY ASSURANCE. The Government shall rely on the contractors’ existing quality assurance system as the method to ensure that the requirements of the BPA and performance thresholds are met; however, the Government reserves the right to monitor and evaluate the quality of services provided and compliance with the BPA terms and conditions at any time.

5.2.2. QUALITY CONTROL PLAN (QCP). The contractor shall develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations, and best commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services with special emphasis placed on those services listed in this PWS. The contractor’s quality control program is the means by which it assures itself that the work complies with the requirement of the BPA.

5.3. EMERGENCY OPERATIONS/MISSION ESSENTIAL PERSONNEL.

All services in this PWS HAVE NOT been defined or designated as essential services for performance during crisis IAW DFARs 252.237-7023, “Continuation of Essential Contractor Services.”

5.4. SYSTEM FOR AWARD MANAGEMENT

5.4.1. The contractor shall report ALL labor hours (including subcontractor labor hours) required for performance of services provided under this BPA via the System for Award Management (SAM) data collection site. The contractor is required to completely fill in all required data fields at http://www.SAM.gov. Reporting inputs shall be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. The UIC for AFDW is FF16M0. While inputs may be reported anytime during the FY, all data shall be reported not later than 31 October of each calendar year. The contractor may direct questions to the System for Award Management help desk.

5.4.2. SUBCONTRACTOR INPUT IN SAM. Prime Contractors are responsible to ensure all subcontractor data is reported. Subcontractors will not be able to enter any data into SAM, but will enter their information into a Bulk Loader spreadsheet available from the SAM helpdesk.

5.5 GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES:

The US Government will not provide any equipment, fuel, personnel, utilities or facilities to the contractor for the execution of this contract. Should an emergency arise, only the necessary basic lifesaving and life support measures will be provided during the emergency.

5.6 ENVIRONMENTAL PROTECTION during the performance under this agreement shall not, in any manner, violate the environmental requirements of any applicable local, state, or federal entity, including the Department of Defense. It shall be the sole responsibility of the Contractor and subcontractor(s) to ensure compliance with all environmental regulations, statues, directive, etc. of any governing body having jurisdiction over the Contractor or his subcontractor as may be identified in any specific task assigned under this agreement. In no event shall the Government be held liable for the Contractor’s and/or Subcontractor’s failure to comply with the applicable environmental regulations in force at the time of agreement award or as amended during the life of the agreement. Furthermore, the Contractor and Subcontractor agree to hold harmless, in total, the United States for any direct or consequential violation of any environmental regulation, ordinance, or statute. In the case where more than one environmental requirement is present, the Contractor shall comply with the stricter of them. Should there be a conflict between environmental regulations/ordinances/statutes and the manufacturers’ specifications, the Contractor shall contact the Contracting Officer, in writing, for a written determination.

5.7 SECURITY REQUIREMENTS

5.7.1 PHYSICAL SECURITY

All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all security regulations of the installation. The contractor shall be responsible for the action of any of their subcontractors and their employees who are working on JBA. The contractor and subcontractor shall hire U.S. citizen(s) that are in possession of a valid State driver’s license and birth certificate. If the employee is not a U.S. citizen, the contractor and/or subcontractor may hire non-U.S. citizens if they are in possession of a Green Card, Social Security Card, Resident Card, Work Visa, and State issued Identification Card. If driving on base a State issued driver’s license is required.

5.7.2 PASS AND IDENTIFICATION ITEMS. The contractor shall ensure the pass and identification items required for BPA performance are obtained for employees and non-government owned vehicles.

5.7.3 RETRIEVING IDENTIFICATION MEDIA. The contractor shall retrieve all identification media, including vehicle passes, from employees who depart for any reason before the BPA expires.

5.7.4 TRAFFIC LAWS. The contractor and its employees shall comply with base traffic regulations.

5.7.5 WEAPONS, FIREARMS, AND AMMUNITION. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on JBA or any other military facility.

5.7.6 DRUG, TOBACCO, AND ALCOHOL USE POLICY. The consumption of alcoholic beverages or illegal drugs by contractor personnel, while on duty, is strictly forbidden. Contractor shall immediately remove any employee who is under the influence of alcohol or drugs.

5.8 MISCELLANEOUS PARAGRAPHS

5.8.1. RECORDS. All records created and received by the contractor in the performance of this BPA shall be maintained and readily accessible. Records shall remain the property of the Government.

5.8.2. SAFETY CONCERNS. The contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The Government is not responsible for ensuring that contractors comply with “personal” safety requirements that do not present the potential to damage Government resources.

5.8.3. PROJECT POLICY. The contractor shall comply with all industry standards. All work shall be done in accordance with all federal, local, and state laws and regulations.

5.8.4. INHERENTLY GOVERNMENTAL FUNCTIONS. The contractor shall not perform inherently Governmental functions as defined in the Federal Acquisition Regulation (FAR) Subpart 7.5 in relation to this PWS.

5.8.5. ETHICS. The contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoDD 5500-7, Joint Ethics Regulation.

5.8.6. PROFESSIONAL APPEARANCE OF WORKSPACE. The contractor shall keep workspace areas neat and orderly and avoid conditions leading to safety violations.

5.8.7. NON-PERSONAL SERVICES. The Government shall not supervise or task contractor employees in any manner that generates actions of the nature of personal services, or that creates the perception of personal services. It is the responsibility of the contractor to manage its employees directly and to guard against any actions that are of the nature of personal services, or give the perception of personal services to the Government or to Government personnel. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it is the contractor’s responsibility to notify the CO immediately. Non-personal contractor services shall not be used to perform work of a policy/decision making or management nature.

SECTION VI

APPENDIX A

WORKLOAD DATA/ESTIMATE:

ITEM QTY SERVICE ESTIMATED

Amerex 150 lb. Wheeled (Halon)

92 Annual, 6-year, and 12-year Maintenance;

12-year hydrostatic testing

APPENDIX B

JOINT BASE ANDREWS CUSTOMERS:

89th Airlift Wing 113th Wing 459th Wing Transient Alert 1st Helicopter Squadron Department of Energy United States Navy United States Army

All future tenant units: If any additional units stationed at Joint Base Andrews need halon fire extinguisher maintenance, they will be added as authorized callers to this BPA via contract modification.