Attachment 3 Limited Sources Justification Approval (JA)_Redacted final.pdf

DDEFENSE LOGISTICS AGENCY

DLA DISTRIBUTION

430 MIFFLIN AVENUE, SUITE 3102A

NEW CUMBERLAND, PENNSYLVANIA 17070-5008

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

1. IDENTIFICATION OF AGENCY AND CONTRACTING ACTIVITY:

DLA Distribution-J7 Acquisitions Operations,430 Mifflin Drive, New Cumberland, PA 17070.

2. NATURE/DESCRIPTION OF ACTION/CONTRACT TYPE (INCLUDING ESTIMATED

VALUE AND PERIOD OF PERFORMANCE):

DLA Distribution Susquehanna (DDSP) requires the purchase of Motorola equipment to be integrated into the existing Astro 25 Enterprise Land Mobile Radio (ELMR) System. The new equipment will upgrade the system with “Edge Availability” technology providing greater redundancy and greater reliability. This equipment will enable this RF site to stay 100% fully operational when network connectivity drops to the radio system Core Site at Richmond, VA.

The period of performance for the purchase and installation/integration of this equipment is

The estimated value of the contract is

3. DESCRIPTION OF SUPPLIES/SERVICES:

The Contractor shall accomplish the tasks below:

• Provide a dedicated Project Manager for the duration of the project

• Install the following equipment at DLA ELMR site New Cumberland:

One HP DL380 G9 or most recent version to act as the Edge Availability device One GGM8000 to act as the Sub-Site Access Gateway One GGM8000 to act as the Site Gateway One HP 2620-24 to act as the LAN switch One HP 2620-24 to act as the Backhaul switch

• Make all necessary configuration changes to the Motorola M3 Core at the Master Site in Richmond, VA

• Provide only Motorola certified technicians at all sites (Richmond and New Cumberland)

• Ensure all equipment installed meets R56 guidelines

• Provide Project Management services to manage the timely execution of all project activities and ensure all responsibilities and deliverables are completed to Motorola’s quality standards and as required by the contract

• Project Manager shall conduct bi-weekly meetings and provide a detailed meeting agenda with action items for both the government and Motorola

• Provide design, implementation and cutover planning

• Provide updates on all status and action items

• Provide System Engineering services for the final system design, resolution of technical issues, and providing support during equipment implementation and testing

• Administer safe work procedures for installation

• Develop and coordinate Cutover Plan activities as required

• Provide updated system documentation

• Updated system diagrams for all sites shall be provided

Upon award the contractor will conduct the following activities within the identified timelines after the effective date of award:

4. IDENTIFICATION OF STATUTORY AUTHORITY:

a. 10 U.S.C. 2304(c) (1) Only One Responsible Source/a Limited Number of Responsible Sources and No Other Supplies or Services Will Satisfy Agency Requirements (FAR 6.302-1) This J&A satisfies the FAR Subpart 13.501(a) (2) requirement to justify a limited source acquisition being conducted.

5. DEMONSTRATION OF CONTRACTOR'S UNIQUE QUALIFICATIONS:

DLA J64 SATCOM BRANCH has a CONUS-wide Motorola Trunked Enterprise Land Mobile Radio network in place that supports DLA installations in their day to day Land Mobile Radio (LMR) activities. Motorola brand systems require utilization of same brand components and/or certified third party products to ensure 100 percent interoperability and functionality of the system. DLA J64-NTS supports a Motorola radio system infrastructure. Using a product other than Motorola would compromise the integrity of the system. This compromise could entail the infrastructure system not functioning properly with the different manufacturer’s equipment and having interface/compatibility issues, therefore impacting the system’s high performance and reliability. Compatibility issues could take weeks or longer to evolve.

Maintaining the use of a Motorola operating system creates configuration uniformity and ease of system management. The success of maintaining the current brand of equipment helps customers make critical decisions, streamline processes and improve results.

DLA J64-NTS’s radio system supports Emergency Services, To start introducing a different manufacturer’s equipment will add complexity to the system and will impede the reliability/interoperability of the system.

Uniformity and maintaining integrity is essential in keeping the DLA Enterprise

Radio System clear of technical problems and maintaining the highest state of operation to support ‘safety of life’functions and operations, redundancy and reliability.

The introduction of equipment from non authorized ditributors could compromise the entire ELMR system

6. SYNOPSIS ANNOUNCEMENT/POTENTIAL SOURCES:

This Justification & Approval (J&A) special notice will be posted to Beta.SAM.Gov webite with the combined synopsis/solicitation SP3300-20Q-0070 to notify interested vendors of the Brand Name/limited sources requirement.

7. DETERMINATION OF FAIR AND REASONABLE COST:

8. DESCRIPTION OF MARKET RESEARCH:

Market Research of the Motorola webite provides access to locate authorized distributors by state. A search of Pennsylvania revealed 32 distributors.

9. OTHER SUPPORTING FACTS:

a. Explanaiton of why technical data packages, specifications, statements of work, or performance work statements suitable for full and open competition have not been developed or are not available.

This acquisition must be limited to Motorola authorized distributors and must include the equipment specified in the Statement of Work in order to ensure compatibility, meet OEM specifications for functionality, ensure reliability, redundancy and interoperability.

The importance of having reliable and redundant communications is vital to accomplishment of our mission, especially in time when the systems are being heavily utilized It is vital that the equipment and services be provided by a vendor which has been approved and certified by Motorola to perform work on Motorola equipment and provide equipment which has been tested to integrated into the existing system.

10. LISTING OF POTENTIAL SOURCES:

11. ACTIONS TAKEN TO REMOVE BARRIERS TO COMPETITION:

Due to the requirement to ensure compatibility,

12. STATEMENT OF DELIVERY REQUIREMENTS:

Vendor will provide equipment required to make the DLA ELMR radios system “edge availability” ready and will integrate the equipment into the existing system and test for complete functionality prior to Government acceptance.

430 MIFFLIN AVENUE, SUITE 3102A

NEW CUMBERLAND, PENNSYLVANIA 17070-5008

13. TOTAL ESTIMATED DOLLAR VALUE OF THE ACQUISITION(S) COVERED BY

THIS J&A.

The Contracting Specialist for this action is Carl Devitz.

Email: carl.devitz@dla.mil Phone: 717-770-2891

J&A ENDORSEMENT

TECHNICAL/REQUIREMENTS PERSONNEL CERTIFICATION – FAR 6.303-2(b)

I certify that the facts and representations under my cognizance which are included in this justification are complete and accurate.

Technical Cognizance: