Attachment 3 - Instructions to Offerors.docx

INSTRUCTIONS TO OFFERORS

1. Introduction The United States Coast Guard is soliciting quotes for Cableway Training and Certification. This acquisition is being conducted using Simplified Acquisition Procedures under Federal Acquisition Regulation (FAR) Part 13.

2. Description of Requirement The Offshore Patrol Cutter (OPC) Project Resident Office (PRO) is procuring a requirement to train up to 20 Coast Guard personnel in proper cable installation and connectorization per NAVSEA guidelines, leading to NAVSEA Cableway Certification.

We require the training services to be conducted at OPC PRO facility at 2200 Nelson St., Panama City, FL 32401 and course dates to be between August 4, 2025, and September 12, 2025. Contractor shall have the ability to issue a NAVSEA certification.

3. Quote Submission Instructions Offerors are required to submit a complete quote that includes the following information:

· SF-1449: Signed SF-1449 with blocks 12, 17 and 30 completed

· Price: A firm, fixed price for the items described in Section 2, including all travel, per diem, applicable taxes, and material for performing the training. Please clearly state the unit price and the total price.

· Period of Performance: Indicate the proposed training dates.

· Technical Acceptability/Compliance: Provide a statement confirming that your proposed services meet all the specifications and requirements outlined in the Statement of Work. The quoter shall provide the resume of the qualified instructor and documentation demonstrating their ability to issue NAVSEA certification with point of contact information for validation and verification of these documents. The quote should not simply rephrase or restate the Government’s requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

· Company Information: Include your company name, address, phone number, email address, and DUNS number.

· Payment Terms: State your company's standard payment terms (e.g., Net 30).

4. Quote Submission Method and Deadline Quotes must be submitted electronically via email to Isaac.J.Hernandez@uscg.mil no later than June 16, 2025, at 8am Central Standard Time (CST). Late quotes will not be considered.

5. Evaluation Criteria Award will be made to the responsible offeror whose quote represents the best value to the Government. The following factors will be considered in determining best value:

· Price: Price will be a significant factor in the evaluation.

· Period of Performance: The ability to meet the required period of performance will be considered.

· Technical Acceptability/Compliance: Quote must demonstrate that the proposed goods or services meet all the requirements outlined in the Statement of Work. Quotes that do not meet the requirements will be considered technically unacceptable and will not be considered for award.

6. Basis for Award The Government intends to award a purchase order based on initial quote received. Therefore, offerors should submit their best possible prices and terms. However, the Government reserves the right to conduct discussions if deemed necessary.

7. Responsibility Determination Before awarding a purchase order, the Government will determine if the offeror is responsible. This may include reviewing past performance information (if available) and ensuring the offeror has adequate financial resources and a satisfactory record of integrity and business ethics.

8. Questions Questions regarding this solicitation should be submitted via email to Isaac.J.Hernandez@uscg.mil no later than June 11, 2025, at 8am CST. Answers to questions will be provided to all offerors.

9. FAR Clause 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services The offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal. If the offeror has not completed the annual representations and certifications electronically, the offeror shall complete paragraphs (c) through (m) of this provision.