Attachment 2 - Special Contracting Requirements.docx

Special Contracting Requirements

1.0 PACKAGING AND MARKING

N/A

2.0 INSPECTION AND ACCEPTANCE

N/A

3.0 Federal Holidays

The contractor is not required to perform work on days designated as Federal holidays. Compensation will not be adjusted based on Federal holiday closures. Please visit the following website for a listing of all Federal holidays: Federal Holidays.

4.0 CONTRACT ADMINISTRATION DATA

4.1 Ordering Contracting Officer (KO)

The Contracting Officer (KO) is responsible for ensuring performance of all necessary actions for effective contracting, ensuring compliance with the contract terms/conditions, and safeguarding the interests of the United States in the contractual relationship. The KO is responsible for ensuring that the Contractor receives impartial, fair, and equitable treatment under this Purchase Order. The KO is ultimately responsible for the final determination of adequacy of the Contractors performance. Communications pertaining to contractual administrative matters for this Purchase Order shall be addressed to the KO and Contracts Specialist (KS) listed below. Changes in, or deviations from, the Purchase Order and any Attachment shall not be made without written modification to the Purchase Order as executed by a KO.

Ordering Contracting Officer: Kashfia McBride, kashfia.r.mcbride@uscg.mil

3.2 Purchase Order Contract Specialist:

The Contract Specialist (KS) serves as the point of contact between the Contractor and the Contracting Officer for this Purchase Order.

Contracts Specialist: Isaac Hernandez, isaac.j.hernandez@uscg.mil

3.3. Contracting Officer’s Representative (COR)

The COR is a government employee designated in writing by the Contracting Officer to act as a technical advisor for the Contracting Officer for services/supplies within the scope of this Purchase Order. The COR is also responsible for the final inspection and acceptance of all services, supplies, deliverables, and reports, and such other responsibilities as specified in the Purchase Order. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government. The COR does not have authority to alter the Contractor’s obligations or to change the scope, specifications, price, terms and/or conditions. If, as a result of technical discussions, it is desirable to modify contract obligations or the scope/specification, changes will be issued in writing and signed by the Contracting Officer. A COR Appointment Letter will provide the name and contract information of the COR and set forth the authorities and limitations of the COR under this Purchase Order. A COR does not have a warrant that provides the authority to contractually commit the Government and is not authorized to change any of the terms and conditions of the Purchase Order.

4.0 INVOICING

4.1 Electronic submission of invoices is mandatory for payment under this Purchase Order Invoices shall be submitted for supplies that have been received, inspected, and accepted by the Government. All applicable deliverables/reports shall be received before submitting invoices.

4.2 Electronic Submission of Payment Requests (FSMS Awards)

(a) Definitions. As used in these instructions -

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available must be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 must be provided.

(b) Except as provided in paragraph (c) of this clause, the contractor must submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The contractor may submit payment requests using a method other than IPP only when the contracting officer authorizes alternate procedures in writing in accordance with Coast Guard procedures.

(d) If alternate payment procedures are authorized, the contractor must include a copy of the contracting officer's written authorization with each payment request.

(e) IPP enrollment information is at https://www.uscg.mil/fincen/IPP/.

4.3 Proper Invoice

The Contractor shall submit a proper invoice as specified in Clause 52.212-4(g) Invoice; the invoice must include:

· Name and address of the Contractor;

· Invoice date and number;

· Contract Number, line-item number, and Order Number;

· Description, quantity, unit of measure, unit price and extended price of the services rendered

· Terms of any discount for prompt payment offered;

· Name and address of official to whom payment is to be sent; and

· Name, title, and phone number of person to notify in event of defective invoice.

· The invoice must also include the following information:

· Total invoice amount;

All improper and/or defective invoices will be rejected which could delay payment. Improper and/or defective invoices will be rejected and returned to the Contractor with the reason(s) the invoice is improper or defective; the Contractor will need to correct the invoice and resubmit the invoice in accordance with the invoice submission instructions.

4.4 System for Award Management (SAM)

The contractor shall be properly registered in the System for Award Management (SAM.gov) database prior to submitting a proposal, during performance, and through final payment.