ATTACHMENT 3 Financial Compliance.pdf
PDF 114 KB Posted
- Attached to
- QUALIFIED EVALUATOR NETWORK (QEN)
- Solicitation number
- RFP-16480
- Issued by
- Leon County, Florida
About this file
Summary of ATTACHMENT 3 Financial Compliance
This is a financial compliance attachment document for the State of Florida, Department of Children and Families, Office of Child and Family Well-Being's Qualified Evaluator Network (QEN) solicitation. The QEN contract requires the selected respondent to develop and manage a network of qualified evaluators to conduct clinical assessments on children in the Department's care and custody placed in residential treatment facilities. The respondent must establish and maintain a network of at least 20 qualified evaluators, including at least one Seminole Tribe Qualified Evaluator, and fulfill various assessment types including Initial Suitability Assessments, 60-day and 90-day independent assessments, reconsideration assessments, and BQRTP-specific assessments. The contract term runs from January 1, 2027, through December 31, 2029, with estimated annual volumes of 492-985 initial assessments, 705-1,410 follow-up assessments, and 205-410 rescheduling coordination fees annually, depending on the fiscal year.
The contract is structured as a fixed unit-price arrangement with pricing subject to performance-based adjustments. The provider must establish and maintain a performance bond equal to 3% of the annual contract amount within 30 days of contract execution. Financial consequences include invoice reductions of 2-5% for failure to meet performance measures related to evaluator qualifications, assessment completion timelines, assessment quality, report submission deadlines, and disaster recovery planning. The contract is subject to annual legislative appropriations, and funding is contingent upon the State of Florida's budgetary allocations under Chapter 287, Florida Statutes.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| ADDEN02_DCF RFP 2324 081.pdf | ||
| ADDEN03QA_DCF RFP 2324 081.pdf | ||
| SCPart 2 DCF RFP 2324 081.pdf | ||
| Standard Contract Part 1.pdf | ||
| DCF RFP 2324 081 RFP TEMPLATE.pdf | ||
| ADDEN01_DCF RFP 2324 081.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
ATTACHMENT 3
FINANCIAL COMPLIANCE
The administration of resources awarded by the Department to the Provider may be subject to audits as described in this Attachment.
1. MONITORING
1.1. In addition to reviews of audits conducted in accordance with 2 CFR §§200.500- 200.521 and §215.97, F.S., as revised, the Department may monitor or conduct oversight reviews to evaluate compliance with contract, management, and programmatic requirements. Monitoring or oversight reviews include on-site visits by Department staff, agreed-upon-procedures engagements as described in 2 CFR §200.425, or other procedures. By entering into this agreement, the Provider shall comply and cooperate with any monitoring or oversight reviews deemed appropriate by the Department. In the event the Department determines that a limited scope audit of the Provider is appropriate, the Provider shall comply with any additional instructions provided by the Department regarding such audit. The Provider shall comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Department’s Inspector General, the state’s Chief Financial Officer or the Auditor General.
2. AUDITS
2.1. Part I: Federal Requirements
2.1.1. This part is applicable if the Provider is a state or local government, or a nonprofit organization as defined in 2 CFR §§200.500-200.521.
2.1.2. In the event the Provider expends $750,000 ($1,000,000 for fiscal years beginning on or after October 1, 2024) or more in federal awards during its fiscal year, the Provider must have a single or program-specific audit conducted in accordance with the provisions of 2 CFR §§200.500-200.521. The Provider shall provide a copy of the single audit to the Department’s Single Audit Unit and its contract manager. In the event the Provider expends less than $750,000 ($1,000,000 for fiscal years beginning on or after October 1, 2024) in federal awards during its fiscal year, the Provider shall provide certification to the Department’s Single Audit Unit and its contract manager that a single audit was not required. If the Provider elects to have an audit that is not required by these provisions, the cost of the audit must be paid from non-federal resources. In determining the federal awards expended during its fiscal year, the Provider shall consider all sources of federal awards, including federal resources received from the Department of Children & Families, federal government (direct), other state agencies, and other non-state entities. The determination of amounts of federal awards expended shall be in accordance with guidelines established by 2 CFR §§200.500-200.521. An audit of the Provider conducted by the Auditor General in accordance with the provisions of 2 CFR Part 200 §§200.500-200.521 will meet the requirements of this part. In connection with the above audit requirements, the Provider shall fulfill the requirements relative to auditee responsibilities as provided in 2 CFR §200.508.
2.1.3. The audit’s schedule of expenditures shall disclose the expenditures by contract number for each contract with the Department in effect during the audit period. The audit’s financial statements shall disclose whether or not the matching requirement was met for each applicable contract. All questioned costs and liabilities due the Department shall be fully disclosed in the audit report package with reference to the specific contract number.
2.2. Part II: State Requirements
2.2.1. This part is applicable if the Provider is a non-state entity as defined by §215.97(2), F.S.
2.2.2. In the event the Provider expends $750,000 or more in state financial assistance during its fiscal year, the Provider must have a state single or project-specific audit conducted in accordance with §215.97, F.S.; applicable rules of the Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. The Provider shall provide a copy of the single audit to the Department’s Single Audit Unit and its contract manager. In the event the Provider expends less than $750,000 in state financial assistance during its fiscal year, the Provider shall provide certification to the Department’s Single Audit Unit and its contract manager that a single audit was not required. If the Provider elects to have an audit that is not required by these provisions, the cost of the audit must be paid from non-state resources. In determining the state financial assistance expended during its fiscal year, the Provider shall consider all sources of state financial assistance, including state financial assistance received from the Department of Children & Families, other state agencies, and other non-state entities. State financial assistance does not include federal direct or pass-through awards and resources received by a non-state entity for federal program matching requirements.
2.2.3. In connection with the audit requirements addressed in the preceding paragraph, the Provider shall ensure that the audit complies with the requirements of §215.97(8), F.S. This includes submission of a financial reporting package as defined by §215.97(2), F.S., and Chapters 10.550 or 10.650, Rules of the Auditor General.
2.2.4. The audit’s schedule of expenditures shall disclose the expenditures by contract number for each contract with the Department in effect during the audit period. The audit’s financial statements shall disclose whether or not the matching requirement was met for each applicable contract. All questioned costs and liabilities due the Department shall be fully disclosed in the audit report package with reference to the specific contract number.
2.3. Part III: Report Submission
2.3.1. Audit reporting packages (including management letters, if issued) required pursuant to this agreement shall be submitted to the Department within 30 (federal) or 45 (state) days of the Provider’s receipt of the audit report or within nine months after the end of the Provider’s audit period, whichever occurs first, directly to each of the following unless otherwise required by Florida Statutes:
2.3.1.1. The Contract Manager.
2.3.1.2. Department of Children & Families, Office of the Inspector General, Single Audit Unit HQW.IG.Single.Audit@myflfamilies.com.
2.3.1.3. Reporting packages required by Part I of this attachment shall be submitted, when required by 2 CFR §200.512 (d), by or on behalf of the Provider directly to the Federal Audit Clearinghouse using the Federal Audit Clearinghouse’s Internet Data Entry System, located at: https://www.fac.gov/, and other federal agencies and pass-through entities in accordance with 2 CFR §200.512.
2.3.1.4. Reporting packages required by Part II of this agreement shall be submitted by or on behalf of the Provider directly to the state Auditor General (one paper copy and one electronic copy) at:
Auditor General Local Government Audits/251 Claude Pepper Building, Room 401 111 West Madison Street Tallahassee, Florida 32399-1450 flaudgen_localgovt@aud.state.fl.us.
The Auditor General’s website (https://flauditor.gov) provides instructions for filing an electronic copy of a financial reporting package.
2.3.2. When submitting reporting packages to the Department for audits done in accordance with 2 CFR §§200.500-200.521, or Chapters 10.550 (local governmental entities), or 10.650 (nonprofit or for-profit organizations), Rules of the Auditor General, the Provider shall include correspondence from the auditor indicating the date the audit report package was delivered to the Provider. When such correspondence is not available, the date that the audit report package was delivered by the auditor to the Provider must be indicated in correspondence submitted to the Department in accordance with Chapter 10.558(3) or Chapter 10.657(2), Rules of the Auditor General.
2.3.3. Certifications that audits were not required shall be submitted within 90 days of the end of the Provider’s audit period.
2.3.4. Any other reports and information required to be submitted to the Department pursuant to this attachment shall be done so timely.
2.4. Record Retention
mailto:HQW.IG.Single.Audit@myflfamilies.com https://www.fac.gov/ mailto:flaudgen_localgovt@aud.state.fl.us https://flauditor.gov/
The Provider shall retain sufficient records demonstrating its compliance with the terms of this agreement for a period of six years from the date the audit report is issued and shall allow the Department or its designee, Chief Financial Officer or Auditor General access to such records upon request. The Provider shall ensure that audit working papers are made available to the Department or its designee, Chief Financial Officer or Auditor General upon request for a period of three years from the date the audit report is issued, unless extended in writing by the Department.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
File details come from the government source that posted it. Updated .