Attachment 3 - FAIIA Budget Narrative Template.docx

Budget Narrative Template

Instructions: Justify each line-item in the budget and explain how the amounts were derived, consistent with the applicant’s documented policies, as well as the source and description of all proposed costs (and cost-share, if applicable). The Budget Narrative should complement the budget rather than repeat information provided in the budget. For example, the narrative should provide details on the purpose of costs, reasonability of costs, cost price analysis, explain allocations, explain any yearly variances, and tie expenses to program activities and/or objectives where appropriate. Sources of all cost-share offered in the application should be identified and explained in the budget narrative.

Personnel costs must include a clarification of the roles and responsibilities of all staff, base salary, and percentage of time devoted to the project (also known as level of effort). The Budget Narrative should support the activities described in the proposal and provide additional information that might not be readily apparent in the Detailed Budget, not simply repeat what is represented numerically in the budget, i.e., salaries are for salaries or travel is for travel.

If the Detailed Budget includes subawards, please include a separate Budget Narrative for each organization. Please note that subaward organizations must have a SAM.gov unique entity identifier (UEI) number (certain exceptions apply).

For ease of review, it is highly recommended that applicants order the Budget Narrative in the same order as the Detailed Budget.

Please refer to the Notice of Funding Opportunity for specific guidance and requirements:

· Section D. Application and Submission Information, D.2. Content and Form of Application Submission, 11. Budget Narrative

· Section E. Application Review Information, E.1. Proposal Review Criteria, Budget Narrative

Red text below indicates content the PM must enter or update before finalization.

Blue text below indicates additional drafting guidance, instructions, and examples.

Budget Narrative Organization Name Project Title Project Duration [XX months/years]

A. Personnel

A.1 HQ-Based Personnel

A.1.1 Project Manager, Name, etc. – Unit (months or years)/Number/Amount (salary in months or years)/Rate (% of level of effort)

A.1.2 Project Officer, Name, etc. - Unit (months or years)/Number/Amount (salary in months or years)/Rate (% of level of effort)

A.2 Field Personnel A.2.1 Field Personnel, Name, etc. - Unit (months or years)/Number/Amount (salary in months or years)/Rate (% of level of effort)

Subtotal Personnel:

B. Fringe Benefits

B.1 HQ-Based Personnel Fringe Benefits B.1.1 Project Manager, Name, etc. – Unit (months or years)/Number/Amount (fringe benefits in months or years)/Rate (% of level of effort)

B.1.1 Project Officer, Name, etc. – Unit (months or years)/Number/Amount (fringe benefits in months or years)/Rate (% of level of effort)

B.2 Field Personnel Fringe Benefits B.2.1 Field Personnel, Name, etc. - Unit (months or years)/Number/Amount (fringe benefits in months or years)/Rate (% of level of effort)

Subtotal Fringe Benefits:

C. Travel

C.1 International Travel

C.1.1 Mode - Traveler - From...To /RT Unit (# people)/Number (# days)/Amount (Cost)/Rate (% allocation)

C.1.2 Lodging Unit (# people)/Number (# days)/Amount (Cost)/Rate (% allocation)

C.1.3 Per Diem (City, Country) Unit (# people)/Number (# days)/Amount (Cost)/Rate (% allocation)

C.2 Country Travel

C.2.1 Mode - Traveler - From...To /RT Unit (# people)/Number (# days)/Amount (Cost)/Rate (% allocation)

C.2.2 Lodging Unit (# people)/Number (# days)/Amount (Cost)/Rate (% allocation)

C.2.3 Per Diem (City, Country) Unit (# people)/Number (# days)/Amount (Cost)/Rate (% allocation)

C.3 Domestic Travel

C.3.1 Mode - Traveler - From...To /RT Unit (# people)/Number (# days)/Amount (Cost)/Rate (% allocation)

C.3.2 Lodging Unit (# people)/Number (# days)/Amount (Cost)/Rate (% allocation)

C.3.3 Per Diem (City, Country) Unit (# people)/Number (# days)/Amount (Cost)/Rate (% allocation)

Subtotal Travel:

D. Equipment (> $5,000 per unit)

D.1 Specify, itemize (description, e.g., generators)

D.2 Specify, itemize (description, e.g., generators)

Subtotal Equipment:

E. Supplies (< $5,000 per unit)

E.1 Specify, itemize (description)

E.2 Specify, itemize (description)

Subtotal Supplies:

F. Contractual

F.1 Subawards

F.1.1 Subrecipient (Name and general information about activities)*

*Detailed Line-Item Budgets for sub-grantees should be detailed separately. Detailed Line-Item Budget for subrecipient required.

F.2 Contracts/Consultants

F.2.1 Contractor

Subtotal Contractual:

G. Construction

Subtotal Construction:

H. Other Direct Costs H.1 Specify, itemize (e.g., Program Audit)

H.2 Specify, itemize (e.g., Training: venue and catering)

Subtotal Other Direct Costs:

I. Total Direct Costs

J. Indirect Costs If Indirect Costs, please select one:

· NICRA % - Final, Predetermines, Provisional, Fixed

· 10% de Minimis based on MTDC.

If using NICRA, please provide details and expiration information.

K. Total Project Cost (must match award amount)