DRAFT

10 JULY 2026

STATEMENT OF WORK (SOW)

ARCHITECTURAL AND ENGINEERING SERVICES

MULTIPLE AWARD TASK ORDER CONTRACT

1.0 INTRODUCTION

This Statement of Work sets forth requirements for Architectural and Engineering (A-E) professional services in the Engineering Directorate (CCN) of the Defense Commissary Agency (DeCA, or government), to be supported by a Multiple Award Task Order Contract (MATOC) as described herein. The projects utilizing the A-E services are situated at Department of Defense (DoD) sites throughout the continental United States (CONUS), as well as Alaska, Hawaii, Puerto Rico, and Guam. A-E services are also required for DoD locations beyond the continental United States (OCONUS), including Europe (Germany, Italy, England, Spain, Portugal, and the Netherlands), the Middle East (Turkey, Egypt, and Saudi Arabia), and the Far East (Japan and South Korea).

Qualified and experienced A-E professionals and consultants shall perform Type A, Type B, and Type C A- E services. The range of tasks included in this requirement include, but are not limited to, those identified in Table 1. Services required under this contract may also include support of Government-administered construction contracts, facility investigations and research, and planning studies.

Table 1: Architectural and Engineering Services Engineering & Planning Services/ Studies

Design Services Post Construction Award Services

BIM Studies/Assessments Concept Designs Construction Documents and Drawings Building Evaluation Reports including

BUILDER

Assessments and Energy Audits and Assessments

Constructability & Technical Design Reviews

Construction Site Inspections

Building Preservation Plans Design Drawing Record Drawings Code Compliance Review including Accessibility

Design-Build Scope Preparation Shop Drawing Review and Approval

Climate Change Evaluations and Plans DOE-2 Life Cycle Cost Analysis Design Drawings Estimating Services Energy Studies & Analysis Facility Design Environmental Compliance Evaluations Furniture, Fixtures, and Equipment design

Environmental Services Interior Architecture Evaluations of Solid Waste Disposal, Recycling, Waste Diversion, and Hazardous Material Removal

Landscape Design

Facility Investigations, Research, and Planning Studies

Measured Drawing Development

Feasibility Studies Quality Control Review Historic Preservation Renderings Master Plans Scheduling Moisture Testing Site Surveys Pre-Planning and Pre-Design Studies Specifications Program/Project Development Studies AT-OPSEC/SAFETY (Fire, etc.)

Risk Assessment Security Site Analysis and Surveys

A-E MATOC DRAFT SOW

Table 1: Architectural and Engineering Services Seismic/Geotechnical Review and Mitigation

Site Investigations/field verifications Space Assignment Planning Special Studies Structural and Building Envelope Assessments

Roof Evaluations & Assessments Support of Building Automation Systems Sustainable Evaluations and Plans Sustainability Studies

The government requires the A-E to provide a diverse range of expertise necessary to meet the requirements of task orders under this contract, including architecture, mechanical engineering, refrigeration engineering, electrical engineering, plumbing engineering, civil engineering, structural engineering, fire protection engineering, life safety engineering, and any other professional disciplines typically considered to be components of professional A-E services utilized by the federal government.

2.0 GENERAL

This is a multiple award indefinite delivery/indefinite quantity (IDIQ) A-E contract serving the Defense Commissary Agency (DeCA). DeCA anticipates awarding contracts for the requirement described herein to up to five (5) A-E firms. Each contract will have a duration of five years, comprised of a one-year base with an option for DeCA to unilaterally extend the contract for up to four (4) additional one-year periods. The total aggregate Maximum Order Limitation (“MOL”) for the contract issued to each of the selected offerors will not exceed $45,500,000 over the five years. This is not a requirements contract, and the government reserves the right to utilize other sources for this requirement, as appropriate and necessary.

Throughout the life of the contract, DeCA requires close collaboration between the A-E and the project delivery team assembled by DeCA. The A-E must provide DeCA with sound management advice in its delivery of the services described in this Statement of Work (SOW), helping the government achieve optimal quality and value while efficiently managing schedule and budget constraints.

The A-E will proactively address issues in order to minimize potential claims, and anticipate and mitigate problems and delays that could adversely impact a project's schedule, budget, and design. It is the responsibility of the A-E to promptly resolve conflicts, communicate any potential disputes, and keep DeCA informed of any project delays. Moreover, the A-E is accountable for ensuring that the project adheres to applicable laws, regulations, ordinances, codes, standards, and applicable specifications. In the event DeCA Design Criteria or Specifications conflict with applicable codes, regulations, or standards, the A-E shall notify DeCA of the discrepancy immediately.

On any project, the A-E must establish and maintain open lines of communication and professional relationships with DeCA, Department of Defense (DoD) agency representatives, and all members of the project delivery team assembled by the government.

The DeCA Contracting Officer (CO) serves as the designated authority responsible for managing the contract on behalf of DeCA. The CO retains the discretion to delegate some authorities to others, with such decisions communicated to the A-E in writing. The A-E will adhere only to instructions or act upon information provided by individuals duly authorized by the CO or those to whom the CO has delegated authority, as confirmed through written notification.

At all times during the contract period of performance, the A-E will maintain and comply with all applicable professional and industry standards of conduct.

A-E shall at all times provide sufficient number of qualified personnel to fulfill its obligation to provide services within the time limits set forth in the applicable project schedule. The A-E shall verify the accuracy and suitability of any drawings, plans, information, sketches, instructions, requirements and data supplied to A-E by the government when preparing pricing for and conducting work under a task order, or in developing pricing for this contract.

While fulfilling the obligations outlined in this contract, the A-E will collaborate closely with a wide array of entities that collectively form the project delivery team. The team is composed of diverse participants, including contractors, DeCA personnel, representatives from other agencies, and other relevant stakeholders, all of whom play essential roles in ensuring the successful completion of each project.

During construction projects, the A-E will be a key collaborator and work alongside the construction managers and commissioning agents.

A-E will work closely with DeCA’s Contracting Officer’s Representatives (CORs), and Project Managers (PMs), who will provide oversight and guidance throughout the project. DeCA will establish, periodically revise, and manage a comprehensive roster for the Project Delivery Team. This roster will clearly define the roles and responsibilities of each team member for every project. The A-E is expected to engage proactively with all team members, fostering a collaborative environment characterized by open communication, mutual respect, and a shared commitment to the project’s success.

3.0 SCOPE OF SERVICES

The services required for each task order will be identified in Task Orders as Type A, Type B, or Type C.

Type A and B services include the initial design and planning phases of a project, while Type C includes construction oversight and administration once the design is complete.

Type A services include preliminary design, site analysis, cost estimation, regulatory compliance, and stakeholder engagement. These services may involve development of initial designs, creation of schematics and layouts, environmental assessments, feasibility studies, utilities analysis, preliminary cost estimates, permitting, and other tasks not restricted to those described in Table 1.

Type B services include development of detailed plans and specifications for a project, covering architectural, structural, mechanical, electrical, and other facility/site components. Type B services also include the creation of design plans, specifications, detailed cost estimates, comprehensive utility and site evaluations, and other tasks not restricted to those described in Table 1.

Type C services include supporting the construction process to ensure adherence to design specifications and quality standards. This may require site inspections, implementing quality control measures, reviewing contractor submittals and change orders, and other tasks not restricted to those described in Table 1.

3.1 DESIGN PHASES

DeCA routinely follows a design project scheduling protocol that includes submittal phases at 10%, 30%, 60%, 90%, and 100% design completion. However, for smaller, more specific projects or those on a fast-track timeline, the effort and requirements may be adjusted accordingly. As an example, a roofing project might only require design deliverables at the 10%, 90%, and 100% design completion phases.

The deliverables required at each design package phase represent the progress and level of detail achieved to that point the design process.

A. 10% Design Package: At this phase the design is conceptual. The deliverables may include preliminary sketches, basic layouts, and rough cost estimates. The goal is to establish the project's scope, objectives, and initial design direction. The deliverables requirements in the 10% design package will usually include the following:

1. Conceptual Sketches and Diagrams: These are initial sketches and diagrams that outline the basic concept and layout of the project.

2. Preliminary Project Scope: A brief description of the project scope, objectives, and key requirements.

3. Initial Cost Estimate: A rough estimate of the project cost is provided based on the preliminary design and scope.

4. Preliminary Schedule: A basic timeline outlining the major milestones and key tasks of the project.

5. Project Objectives and Constraints: A summary of the project objectives, as well as any constraints or limitations.

B. 30% Design Package: By this phase, the design has progressed further, with more detailed plans and specifications. Deliverables may include refined drawings, layouts, and initial engineering analyses. Preliminary material selections and cost estimates are further developed.

The focus is on defining the project's requirements and identifying potential challenges. The deliverables requirements in the 30% design package will usually include:

1. Preliminary Drawings: These are sketches, diagrams, and plans that identify the overall layout and arrangement of the project. They may include floor plans, site plans, and elevation drawings, but with less detail compared to later phases.

2. Initial Engineering Analyses: Basic engineering analyses may be included to assess the feasibility and viability of the design concept. This could involve structural, mechanical, or electrical analyses.

3. Preliminary Specifications: General specifications outlining the materials, products, and systems to be used in the project. However, these specifications may not be as detailed as those in later phases.

4. Preliminary Cost Estimates: Rough estimates of project costs based on the preliminary design and specifications, to support government budget planning.

5. Site Assessment: Initial assessments of the project site may be included, such as site surveys, environmental considerations, and zoning requirements. These assessments inform the design process and help identify potential challenges.

6. Conceptual Design Report: A report summarizing the design concept, objectives, and key considerations is often included in this phase. This report provides context for the design decisions made to this point and serves as a basis for further development.

C. 60% Design Package: At the 60% phase, the design is significantly more advanced. Deliverables will usually include detailed drawings, specifications, and technical documents. Engineering analyses are further refined, and potential issues or conflicts are addressed. Material selections are finalized, and more accurate cost estimates are provided. The goal is to ensure that the design is well-developed and addresses all project requirements.

1. Detailed Drawings: Comprehensive drawings are provided, showing the layout, dimensions, and specifications of various components of the project. These drawings include floor plans, elevations, sections, and details.

2. Technical Specifications: Detailed specifications identifying the materials, products, and construction methods to be used in the project are included.

3. Engineering Analysis and Calculations: Detailed engineering analyses are performed and documented, covering structural, mechanical, electrical, and other relevant aspects of the project. This includes calculations, simulations, and assessments to ensure that the design meets safety and performance requirements.

4. Material Selections: Finalized selections of materials, finishes, and equipment are made and documented. This includes specifications for finishes, fixtures, equipment, and systems, ensuring compatibility and functionality.

5. Updated Cost Estimates: More accurate cost estimates are provided based on the refined design and specifications. These estimates take into account the detailed scope of work and help stakeholders monitor project costs and budget accordingly.

6. Permitting and Regulatory Compliance: Documentation related to permits, approvals, and regulatory compliance is included. This ensures that the design meets all relevant codes, standards, and regulations, facilitating the permitting process.

D. 90% Design Package: By the 90% phase, the design is nearing completion. Deliverables include finalized drawings, specifications, and technical documents ready for government review and approval. Any remaining issues or concerns are resolved, and adjustments are made as necessary.

1. Finalized Drawings: Detailed and comprehensive drawings are provided, showing all aspects of the project's design. These drawings include floor plans, elevations, sections, and details, with a high level of detail and accuracy.

2. Technical Specifications: Finalized specifications for materials, products, and construction methods are included. These specifications are detailed and comprehensive, providing clear guidance for contractors and ensuring consistency in the construction process.

3. Engineering Analysis and Documentation: Finalized engineering analyses, calculations, and documentation are included, covering all relevant aspects of the project. This ensures that the design meets safety, performance, and regulatory requirements.

4. Material and Equipment Schedules: Detailed schedules for materials, finishes, fixtures, equipment, and systems are provided. These schedules specify quantities, sizes, specifications, and installation requirements, facilitating procurement and construction.

5. Updated Cost Estimates: Accurate and updated cost estimates are provided based on the finalized design and specifications. These estimates reflect the detailed scope of work and help stakeholders monitor project costs and budget accordingly.

6. Permitting and Regulatory Documentation: Comprehensive documentation related to permits, approvals, and regulatory compliance is included. This ensures that the design meets all applicable codes, standards, and regulations, facilitating the permitting process.

7. Quality Assurance and Quality Control Plans: Plans for quality assurance and quality control are included, including procedures and protocols for ensuring the quality and integrity of the construction process.

8. Construction Contracting Documentation: Documentation related to solicitation and management of construction contracts, including construction contract documents, schedules, and project management plans, is provided.

E. 100% Design Package: At the final phase, the design is fully complete and ready for implementation. Deliverables include comprehensive and finalized drawings, specifications, technical documents, and any necessary permits or approvals. The goal is to provide a complete and detailed roadmap for construction or implementation.

1. Finalized Drawings: Detailed and fully coordinated drawings are provided, depicting all aspects of the project's design with precision and accuracy. These drawings include floor plans, elevations, sections, details, and any necessary schedules or diagrams.

2. Comprehensive Technical Specifications: Detailed specifications for all materials, products, and construction methods are included. These specifications should leave no room for ambiguity and provide clear guidance for contractors, ensuring consistency and quality in the construction process.

3. Engineering Documentation: Complete and finalized engineering analyses, calculations, and documentation are included, covering all relevant aspects of the project. This ensures that the design meets all safety, performance, and regulatory requirements, with no outstanding issues or concerns.

4. Material and Equipment Procurement Lists: Detailed lists of materials, finishes, fixtures, equipment, and systems are provided, specifying quantities, sizes, specifications, and installation requirements. These lists facilitate procurement and ensure that the correct materials are used in construction.

5. Final Cost Estimates: Accurate and updated cost estimates are provided based on the finalized design and specifications. These estimates reflect the detailed scope of work and allow stakeholders to manage project costs effectively.

6. Permitting and Regulatory Compliance Documentation: Comprehensive documentation related to permits, approvals, and regulatory compliance is included. This ensures that the design meets all applicable codes, standards, and regulations, facilitating the permitting process and ensuring legal compliance.

7. Quality Assurance and Quality Control Plans: Detailed plans for quality assurance and quality control are included, identifying procedures and protocols for ensuring the quality and integrity of the construction process. These plans ensure that the project is built to the required standards and specifications.

8. Construction Contracting Documentation: Documentation related to solicitation and management of construction contracts, including contract documents, schedules, and project management plans, is provided.

F. 100% Backcheck Package: A "100% backcheck" is a thorough review or validation process conducted on the final design documents, often at the completion of the design phase. This review is aimed at ensuring that all aspects of the design, including drawings, specifications, calculations, and other documentation, are accurate, complete, and in compliance with project requirements, standards, and regulations.

The backcheck process involves collaboration among multiple disciplines, such as architects, engineers, consultants, and stakeholders, to ensure that all perspectives are considered and that any issues are addressed comprehensively. The A-E shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished by the A-E under this contract.

3.2 GENERAL RESPONSIBILITY OF A-E

When performing design services, the A-E shall perform the services required under this contract so as to permit the award of a contract at a price that does not exceed the estimated construction contract price.

When all bids, proposals, offers for a construction contract exceed the estimated price, the A-E shall perform such redesign and other services as are necessary to permit construction contract award within any identified government funding limitation, if such a construction contract is possible.

These additional services shall be performed at no increase in cost to the government under the relevant task order or this contract.

3.3 BUDGET DEVELOPMENT AND COST ESTIMATING

A-E shall adhere to the guidelines at Unified Facilities Criteria (UFC) 3-740-05, Construction Cost Estimating (most current edition) for developing cost estimates for relevant projects. For each project, DeCA will establish a baseline construction budget, as detailed in the originating Task Order. During the design phase, the A-E will furnish a construction cost estimate with each submission, aligning all estimates with the line-item breakdown in baseline construction budget. If the A-E’s cost estimate for a construction project exceeds the budget, the A-E will present a list of proposals to the CO for cost reduction within two weeks of notification of the exceedance. If adjustments to the plans, specifications, or other construction contract documents are necessary at that point, the A-E is responsible for redesigning the project without additional costs to DeCA, and will submit the revised design concept with a revised estimate for DeCA's approval within thirty days. The A-E will, to the extent reasonably possible, recover any lost time in the redesign process to maintain project schedule integrity.

Cost estimates will be comprised of four components: the Cost Analysis Summary Sheet (Sheet 1 - Cover Sheet), Summary Recap (Sheet 2), Divisional Summary (Sheet 3), and Detailed Backup Cost Estimate (Sheets 4). For Sheets 1, 2, and 3, the A-E must utilize DeCA standard cost estimating sheets. The format and construction of the detailed backup sheets are at the discretion of the A-E, but must meet any UFC or other applicable industry standards. Each page of the cost estimate must be clearly marked as Controlled Unclassified Information (CUI).

All documents shall clearly display issuance and escalation dates, with costs typically escalated to the midpoint of construction. The Cost Analysis Summary Sheet offers a comprehensive overview of project costs, categorized by funding sources, and compares anticipated bids to authorized costs. Submissions should be in both MS Excel and PDF formats, with detailed backup cost estimates supporting the primary analysis. Additionally, cost breakdowns must follow the UFC format, including contractor labor markup, taxes, overhead, and profit percentages.

A-E shall ensure cost estimates provided at each phase of design are supplied at the +/- percentage accuracy required. The accuracy of the cost estimate required for 10% Design Package is +/- 25%, for a 30% Design Package is +/- 20%, for a 60% Design Package is +/- 15%, for a 90% Design Package is +/- 10%, and for a 100% Design Package is +/- 5% .

3.4 SCHEDULE

Each task order will establish an initial project development schedule. The design schedule will vary from project to project depending upon size, complexity, and urgency. The A-E shall update the initial schedule at each phase of design development. Expected timelines for schedule development are identified in Table 2 and Table 3 below:

Table 2: Schedule for Minor Construction

Submittal and Conference Schedule ADD/ALT (Minor) Construction Projects as needed Pre-Design Conference Negotiations 0 weeks A-E Contract Award/NTP for Concept Design 3 weeks 10% Submittal ("Concept") 4 weeks DeCA Response to 10% Submittal/NTP for Design or NTP for Alternate D-B Contractor 7 weeks 60% Submittal ("Intermediate") 9 weeks 60% Design Review Conference/NTP for Pre-Final Design 11 weeks Re-Submittal (opt) 15 weeks 90% Design Review Conference/NTP for Final Design 16 weeks Final Design Review Conference/ NTP for Final Design 17 weeks 100% Design Submittal ("Final") 18 weeks Gov't Returns Signed Originals

Each task order will establish an initial project development schedule. The design schedule will vary from project to project depending upon size, complexity, and urgency. The A-E shall update the initial schedule at each phase of design development. Expected timelines for schedule development are identified in Table 2 and Table 3 below:

Table 2: Schedule for Minor Construction

Submittal and Conference Schedule ADD/ALT (Minor) Construction Projects

19 weeks Bid Document Submittal Pre-Bid Conference TBD Pre-Bid Conference

Table 3: Schedule for Major Construction

Submittal and Conference Schedule New Store or Major Construction Projects as needed Pre-Design Conference Negotiations 0 weeks A-E Contract Award/NTP for Concept Design 3 weeks 10% Submittal ("Concept") 4 weeks DeCA Response to 10% Submittal/NTP for Design or NTP for Alternate D-B Contractor 7 weeks 30% Submittal ("Intermediate") 9 weeks 30% Design Review Conference/NTP for Pre-Final Design 11 weeks Re-Submittal (opt) 15 weeks 60% Submittal ("Intermediate") 18 weeks 60% Design Review Conference/NTP for Pre-Final Design 22 weeks 90% Design Review Conference/NTP for Final Design 23 weeks Final Design Review Conference/ NTP for Final Design 24 weeks 100% Design Submittal ("Final") 25 weeks Gov't Returns Signed Originals 26 weeks Bid Document Submittal Pre-Bid Conference TBD Pre-Bid Conference

3.5 STANDARDS AND CRITERIA DOCUMENTS

All design work and related submissions must comply with the standards identified below. The applicable version of each document shall be the version current at the time of award of the anticipated construction contract award. In the event of a conflict between the requirements in these documents and requirements set forth in this Statement of Work, the more detailed requirements will prevail. The A-E shall also comply with all relevant federal and state laws, regulations, policies, executive orders, and standards, as appropriate.

The following is a list, but not all, of the sources of information that the A-E should reference:

A. Air Movement and Control Association (AMCA)

B. Air Conditioning and Refrigeration Institute (ACRI)

C. American Institute of Steel Construction (AISC)

D. American National Standards Institute (ANSI)

E. American Society for Testing and Materials International (ASTM)

F. American Society of Mechanical Engineers (ASME)

G. American Welding Society (AWS)

H. Americans with Disabilities Act Accessibility Guidelines (ADAAG)

I. American Society of Heating, Refrigerating and Air-Conditioning Engineers Standards (ASHRAE)

J. DeCA Design Criteria and Guide Specifications, at http://www.decafacilities.com/decadesign/.

K. Department of Defense “Guide for Identification and Development of Metric Standards”

L. Energy Independence and Security Act (EISA)

M. General Services Administration Office of Design and Construction, “Metric Design Guide”

N. Illuminating Engineers Society (IES)

O. Installation Design Guides (IDG), Base Exterior Architectural Plan (BEAP), and/or Architectural Compatibility Standards (as applicable per Installation)

P. Institute of Electrical and Electronics Engineers Standards (IEEE)

Q. International Building Code (IBC)

R. International Fuel Gas Code (IFGC)

S. International Mechanical Code (IMC)

T. International Plumbing Code (IPC)

U. National Electric Code (NEC)

V. National Electrical Manufacturers Association (NEMA)

W. Office of the Federal Environmental Executive (OFEE): “Guidance for Presidential Memorandum on Environmentally and Economically Beneficial Landscape”

X. Sheet Metal and Air Conditioning Contractors National Association (SMACNA)

Y. Underwriters Laboratories, Inc.

Z. Unified Facilities Criteria: Fire Protection Engineering for Facilities (UFC 3-600-01)

AA. Unified Facilities Criteria, DoD Building Code (UFC 1-200-01)

BB. Unified Facilities Criteria, DoD Minimum Anti-Terrorism Standards for Buildings (UFC 4-010-01)

CC. Unified Facilities Criteria, DoD Security Engineering Facilities Planning Manual (UFC 4-020-01)

DD. Unified Facilities Criteria, High Performance and Sustainable Building Requirements (UFC 1-200- 02)

EE. Uniform Federal Accessibility Standard (UFAS)

FF. Unified Facilities Guide Specifications, Critical Path Method (CPM) Scheduling, for Prospectus Projects (UFGS Section 013201)

GG. US Dept. of Energy “Energy Conservation Standards for New Federal Commercial and Multi-Family High-Rise Residential Buildings and New Federal Low-Rise Residential Buildings”

HH. American Institute of Architects, Building Information Modeling Protocol (AIA G202-2013)

A-E shall determine and utilize the suitable system of measurement for construction in the host nation where the project is situated. Unless explicitly stated otherwise in the relevant task order, all CONUS projects will utilize US customary (English) units.

3.6 ENERGY PERFORMANCE

Unless instructed otherwise, the A-E shall conform all designs to UFC 1-200-02, High Performance and Sustainable Building Requirements, and to 10 CFR Parts 431, 433, and 434. The A-E shall also prepare all designs to assure that DeCA facilities achieve and maintain compliance with the latest edition of ANSI/ASHRAE/IES Standard 100, Energy and Emissions Building Performance Standard for Existing. These standards require a specific energy consumption level:

A. Minimum Requirement: The facility must consume energy at a level that is at least 30 percent below the ASHRAE Standard 90.1, provided this reduction can be achieved without incurring additional life-cycle costs.

B. Alternative Requirement: If attaining the 30 percent reduction proves unfeasible without raising life-cycle costs, the facility must operate at the minimum energy consumption level achievable without such cost increase.

During the design phases and construction phase, the A-E will specify the target energy consumption level for the completed facility. Additionally, the A-E must demonstrate and certify that this target level is achievable while adhering to all other applicable requirements and standards.

The A-E shall use ANSI/ASHRAE/IES Standard 100 to determine Energy Targets from the Climate Zone and Commercial Building Type data. At the construction phase, the A-E shall demonstrate and certify that the proposed facility as designed can perform at or below this target level.

Energy evaluations or studies may require the installation of meters, sub-meters or include the calibration and repair of existing meters to provide an accurate evaluation or to determine energy consumption levels.

3.7 SUSTAINABLE DESIGN

DeCA has a strong commitment to sustainable design and construction practices, aligning with federal mandates and directives aimed at promoting environmental stewardship and efficient resource utilization. This commitment is guided by principles outlined in the Guiding Principles for Sustainable Federal Buildings and Associated Instructions (Council on Environmental Quality – Feb 2016), the Energy Policy Act of 2005, and UFC 1-200-02 High Performance and Sustainable Building Requirements. A-E must design new facilities according to 10 CFR 433.100 (a) 5.

These principles encompass various goals to be integrated into project design:

A. Reflect the evolution of sustainable building practices since 2008.

B. Incorporate building-related requirements outlined in UFC 1-200-02.

C. Enhance economic and environmental benefits of federal investments in facilities.

D. Improve occupant health, wellness, and productivity.

E. Address climate resilience in design, construction, and operations.

F. Provide mechanisms for tracking agency green building performance.

3.8 FIRE PROTECTION AND LIFE SAFETY

A-E must ensure compliance with the relevant Unified Facilities Criteria (UFC) for all fire protection and life safety design aspects unless otherwise specified in referenced programming documents. The A-E will adhere to the current edition of the National Fire Protection Association 101: Life Safety Code, as stipulated in UFC 3-600-01. In instances where NFPA standards lack guidance on a particular issue, the International Building Code (IBC) requirements take precedence.

The A-E's licensed fire protection engineer plays a crucial role in the project delivery team, contributing expertise from conceptualization through design, construction, and occupancy phases. The designated fire protection engineer must hold a valid license, in any state that licenses professional fire protection engineers, and possess a minimum of six years of relevant experience. Close collaboration between the fire protection engineers and DeCA's project engineer is imperative to ensure comprehensive addressing of fire protection and life safety concerns throughout the project lifecycle. A-E shall meet the standards for fire protection engineers in UFC 3-600.01.

For each design project the A-E’s fire protection engineer is tasked with performing a thorough analysis, including but not limited to:

A. Building Construction B. Occupancy Classification C. Means of Egress D. Fire Alarm System E. Fire Extinguishing Systems F. Smoke Control Systems G. Calculations for:

1. Egress

2. Water Supply

3. Hydraulics

4. Fire extinguishing system(s)

5. Smoke Control (Fire Dynamics) and Timed Egress

6. Audibility for Fire Alarm System

The fire protection engineer is responsible for the design and implementation of all fire protection and life safety systems, including but not limited to:

H. Fire Alarm Systems I. Fire Extinguishing Systems J. Smoke Control Systems and Stair Pressurization Systems

3.9 PHYSICAL SECURITY

Building systems/components are to be designed to meet applicable levels of protection presented in UFC 4-010-01 DoD Minimum Anti-Terrorism Standards for Buildings and UFC 4-020-01 DoD Security Engineering Facilities Planning Manual.

3.10 ACCESSIBILITY

All projects must be designed to ensure comprehensive accessibility for disabled individuals, eliminating the need for separate or specialized facilities, except in cases where specific exclusions are outlined in relevant standards and criteria documents. The design process shall adhere strictly to the Architectural Barriers Act Accessibility Standard (ABAAS) and all implementing regulations.

Design elements shall prioritize inclusivity, encompassing features such as ramps, widened doorways, accessible parking spaces, tactile signage, and appropriately positioned amenities to facilitate ease of use for individuals with disabilities.

Furthermore, all designs must ensure that spaces are accessible and functional for users of all abilities, promoting inclusivity and equal access to amenities and services.

3.11 HISTORIC PRESERVATION

Section 106 of the National Historic Preservation Act (NHPA) requires federal agencies to consider the effects of their undertakings on historic resources and to consult with the Advisory Council on Historic Preservation (ACHP) and the state historic preservation officer (SHPO) on ways to avoid or mitigate adverse effects.

Proposed projects that will potentially affect historic resources will require the A-E to initiate consultation and collaborate with the SHPO on the proposed design to ensure compliance with NHPA.

3.12 VALUE ENGINEERING (VE)

DeCA reserves the right to require, in task orders issued under this contract, the services of a Value Engineering (VE) expert and other appropriate experts to conduct VE workshops during the design phase of the project. Two workshops may be required: the first after the 10% design phase and the second upon completion of the 35% Construction Document (CD) Submission. The government will provide specific information on scheduling of VE sessions during the early phases of each project.

During VE workshops, the A-E and its VE program expert will collaborate with the Construction Manager (if available), Commissioning Agent (if available), and DeCA staff. The A-E's participation must include representatives from all major design disciplines involved in the project.

3.13 LIFE CYCLE COST ANALYSIS

The A-E shall perform a thorough Life Cycle Cost (LCC) analysis for any proposed design project to assess total ownership and operational costs over its entire life span. The A-E will compare design alternatives, considering environmental impacts including greenhouse gas emissions, and present findings to inform government decision-making.

The LCC analysis shall include at minimum the following scope and deliverables:

A. Evaluate the total life cycle costs associated with the design, construction, operation, maintenance, and disposal of the proposed project.

B. Consider all relevant cost components, including but not limited to:

1. Initial capital costs

2. Operating and maintenance expenses

3. Energy consumption and utility costs

4. Replacement and upgrade costs

5. Disposal and decommissioning costs

C. Assess the financial impact of design alternatives, materials selection, equipment choices, and construction methods on the project's life cycle costs.

D. Incorporate relevant data and assumptions regarding inflation rates, discount rates, energy prices, and maintenance schedules into the analysis.

E. Analyze the sensitivity of life cycle costs to key variables and uncertainties, such as future maintenance requirements, energy efficiency, and technological advancements.

F. Compare the life cycle costs of different design options and technologies to identify the most cost-effective and sustainable solution.

G. Consider the environmental impact and sustainability implications of design decisions, including energy consumption, resource utilization, and waste generation.

H. Present the findings of the LCC analysis in a clear and concise manner, including graphical representations, tables, and explanatory notes.

I. Provide recommendations based on the LCC analysis to optimize project performance, minimize total life cycle costs, and enhance long-term value for stakeholders.

3.14 UTILITY AND SITE INFRASTRUCTURE COORDINATION

A-E is responsible for conducting preliminary investigations to confirm the availability of building utilities and incorporating the resulting utility information into the design narratives. Additionally, the A-E shall conduct field verifications of all utilities serving the target area of design, including power, natural gas, water, sewer, and storm water, and shall include other services such as air conditioning, chillers, hot water, IT and data, fire protection, and security systems. The A-E shall assist DeCA in coordinating with the military installation and/or local utility companies as needed to accommodate facility requirements, including availability, connections, capacity, approvals, and other necessary arrangements.

3.15 PROJECT PROGRESS MEETINGS/PRESENTATIONS

A-E is responsible for organizing design phase project progress meetings or presentations with DeCA to update all parties on the design progress/status and upcoming activities. These meetings may coincide with required meetings/presentations at various phases outlined in the task order scope of work. The A- E should make efforts to streamline meetings by consolidating them whenever feasible. Once construction commences, the A-E firm is expected to participate in progress meetings as negotiated for each task order.

DeCA will arrange and the A-E must attend special project technical meetings as required, involving technical disciplines of the Project Delivery Team.

3.16 MEETING AGENDAS, ATTENDANCE, MINUTES AND CORRESPONDENCE

A-E is responsible for preparing and distributing an agenda in advance of each A-E hosted meeting. A-E representation at all meetings must include individuals with relevant expertise on the agenda topics and the authority to make decisions and allocate resources. Additionally, the A-E is required to furnish minutes of all A-E hosted meetings and presentations to all attendees, identifying new and unresolved action items and the responsible parties within seven calendar days after each meeting.

A-E must respond to correspondence from DeCA, outside agencies, and DeCA contractors within seven calendar days to ensure timely communication and efficient progress on project matters.

3.17 DESIGN QUALITY ASSURANCE

DeCA will perform design quality reviews for all A-E design submittals. The A-E is responsible for gathering and monitoring all owner reviews, offering comprehensive and meticulously documented written feedback.

3.18 CODES AND STANDARDS AND CONSTRUCTABILITY REVIEW

A-E and Construction Manager (CMa) will conduct reviews of compliance with applicable regulations, codes and standards, and of constructability of the final design, and furnish comprehensive, detailed written feedback to the government. The Constructability Review ensures that the design can be executed within the established schedule and budget constraints, while also optimizing construction sequencing for maximum efficiency.

3.19 BUILDING INFORMATION MODELING (BIM) AND COMPUTER-AIDED DESIGN (CAD)

A-E will provide building information modeling (BIM) and Computer-Aided Design (CAD) products in its design deliverables, adhering to the guidelines outlined in the A-E/C Graphics Standard, Release 6.2. As part of the A-E deliverables, drawings shall be provided in two electronic formats for distribution: 1) AutoCAD® files with a ".dwg" extension, and 2) electronic files with a ".pdf" extension.

A-E shall develop the Design Model using a 3D parametric modeling application to produce a complete set of Contract Drawings. All submittals must be compatible and editable using native software. The A-E shall create and deliver a BIM Model which is developed to the project specified Level of Detail. The level of development (LOD) for this project is LOD 300 as specified in AIA G202-2013, Project Building Information Modeling Protocol Form.

The following are the general LOD 300 requirements:

A. Content Requirements: The Model Element is graphically represented within the Model as a specific system, object, or assembly in terms of quantity, size, shape, location, orientation, and interfaces with other building systems. Non-graphic information may also be attached to the Model Element.

B. Authorized Uses: The model is suitable for the generation of traditional construction documents and shop drawings. The model may be analyzed for performance and coordination of selected systems by application of performance analysis and clash detection software. The model may be used to develop cost estimates based on specific data.

Prior to BIM model development, submit to DeCA for approval, a BIM Project Execution Plan (PxP) that outlines, at a minimum, the following:

C. Model origin, coordinate system and units (not including geolocation of model)

D. File storage location(s)

E. Processes for transferring and accessing model files

F. Clash detection

G. Access rights

H. Management and authorship by discipline

I. Level of development by discipline

In conformance with the A-E’s BIM Standards Manual, provide format models developed using Building Information Modeling (BIM) applications and software. Submit the BIM Standards Manual for review and approval prior to beginning design services.

In addition to the BIM Model, deliverables shall include the following:

J. Provide the final Design Model in native format and exported CAD files in DWG format.

K. Provide the final Record Model in native and IFC format and exported CAD files in DWG format at the end of construction.

3.20 SPECIFICATIONS

As part of the A-E deliverables, specifications must adhere to DeCA's performance-based approach. DeCA requires the utilization of its Division One guide specifications as identified in the DeCA Design Criteria and Guide Specifications for all projects. The A-E is responsible for editing the provided Division One specifications to align with the project-specific requirements. Furthermore, the incorporation of either UFGS Section 013201 Critical Path Method (CPM) Scheduling, for Prospectus Projects, or UFGS Section 013216 Critical Path Method (CPM) Scheduling, for Small Projects, is required for all projects.

DeCA uses the American Institute of Architects, AIA MasterSpec, as a comprehensive master guide specification system and the A-E must use this system, but the A-E must also ensure that the Government requirements in the Unified Facilities Guide Specifications (UFGS) are properly incorporated into the project’s specification.

While additional guide specifications are expressed in DeCA’s Design Criteria, the A-E must ensure that all specifications reflect and align with project specific requirements and the design intent.

3.21 CONSTRUCTION INSPECTION AND TESTING SERVICES (TYPE C)

The A-E may be tasked with performing some or all of the support services listed below. The specific extent of services required will be detailed in the issued Task Order and may not be expressly referenced below.

A. Attend coordination meetings pertaining to the construction project, to include chairing, participating, and recording and distributing minutes when directed by the Contracting Officer.

B. The A-E will chair, record, and distribute minutes of construction progress meetings.

C. Maintain records and files of all Governmental documents, correspondence, site conference reports and records relative to this project. Also maintain copies of all submittals, addenda, change orders and supplementary drawings issued subsequent to project award.

D. Review, evaluate and make recommendations for acceptance or approval of the contractor's construction schedule, schedule of values and submittals schedule.

E. Perform a technical review and make recommendations for approval on all shop drawings, product data, samples, and other contractor submittals within the time constraints specified in the construction contract. Furnish and use a stamp approved by the Contracting Officer to process all submittals.

F. As requested by the Contracting Officer, provide timely consultation and advice to interpret or clarify the intent of the plans and specifications and answer questions that may arise from the contractor or the government during the construction of the project. Review contractor’s proposed change requests and recommend acceptance or rejection of same. Provide any supplemental drawings and specifications that may be required to assist Contracting.

G. Review periodic progress reports and schedules prepared by the contractor showing the progress of the construction work, report any deviation from the approved progress schedule and forward comments and recommendations to the Contracting Officer with copy to the

COR.

H. Assign qualified project representatives during the construction period whose duty and responsibility is to inspect the construction work and determine if the work is being executed in compliance with the approved contract documents. At the start of Type C services, the A-E shall submit, for approval by the Contracting Office, an inspection plan to include the tentative schedule of inspections based on the contractor's construction schedule and negotiated inspection visits/hours and qualifications of assigned inspectors. This plan must be updated when major changes in the construction schedule or changes in A-E personnel occur.

I. Inspections should be coordinated with the contractor so that the A-E’s project representative can attend periodic construction meetings and representatives of the various disciplines are on- site during critical phases of construction. The Contracting Officer may require the A-E to remove any inspector that the Contracting Officer deems incompetent, careless or otherwise objectionable.

J. Provide a written report for each site inspection visit to the Contracting Officer and COR. A copy will be furnished to the construction contractor by the Contracting Officer as appropriate.

Video or digital photographic documentation is encouraged. Include all observations of construction deficiencies in installed equipment, materials and workmanship. The A-E shall validate that the contractor is recording any changes through the use of red-line marked up drawings during his inspection visits.

K. Review all testing and lab reports, provide comments and make recommendations regarding any deviations from the contract documents.

L. For all commissioned systems, assist DeCA or the commissioning agent (CxA) (if available) in obtaining information required to perform commissioning tasks, including O&M materials and GC start-up and checkout procedures. Before systems start-up, assist DeCA or CxA (if available) in coordinating with contractors and design engineers to obtain information and clarity on control sequences and interlocks as necessary to develop detailed testing procedures and an enhanced systems start- up and initial systems checkout plan.

M. Review and comment on DeCA or CxA (if available) commissioning test procedures for commissioned systems, including pre-functional test (PFT) procedures, functional performance test (FPT) procedures, and documentation forms and construction checklists for all commissioned equipment and assemblies.

N. Review and comment on DeCA or CxA (if available) enhanced start-up and initial systems checkout plan with contractors for commissioned equipment.

O. Coordinate with DeCA, CMa, and CxA (if available) and involved subcontractors as necessary to facilitate performance of independent commissioning testing and inspection.

P. The A-E shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services and to correct or revise any errors or deficiencies in its designs, drawings, specifications, other services, prepare change order plans, specifications, amendments, cost estimates, etc. at the direction of the Contracting Officer.

Q. Prior to completion of the construction contract and before final payment, the A-E shall:

1. Participate in prefinal and final inspections and prepare a construction deficiency (punch) list. Make recommendations to the Contracting Officer regarding acceptance.

2. Prior to…