Attachment__3_-_Delivery_Installation_Instructions.docx
DOCX document 37 KB Posted
- Attached to
- 03. 0898. 1 Sierra Conservation Center
- Solicitation number
- 0000032758
- Issued by
- Tuolumne County, Huntington Beach City, California
About this file
This document is the Delivery/Installation Requirements Attachment for a small business solicitation at the Sierra Conservation Center in Jamestown, California. The solicitation requires the delivery, setup, testing, and training for new vending machines to replace existing machines at this secure facility. Specific requirements include contacting site personnel to obtain access, submitting clearance forms, removing all packaging materials, providing basic tools, and coordinating the delivery schedule at least two weeks in advance. Delivery and installation must be completed within 35 calendar days of the order, and the contractor is responsible for notifying the state within 10 days if the delivery terms cannot be met. The solicitation also includes requirements for the contractor to offer a trade-in value or recycling option for the existing vending machines, and prohibits the use of substituted or reconditioned equipment without prior written approval.
The solicitation documents indicate that newly manufactured goods are required, and the contractor may be subject to inspection and rejection by the state. Pricing terms, funding sources, and other salient details are not provided in this specific attachment.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Post-Consumer_Recycled_Content_Certification.pdf | ||
| Attachment__1_-_Request_for_Quote_Requirements.docx | DOCX document | |
| Darfur_Contracting_Act_Cert_form.docx | DOCX document | |
| RFQ_Letterhead.docx | DOCX document | |
| std204.pdf | ||
| STD1000.pdf | ||
| DR815_Request_for_Quote.pdf | ||
| Bidder_Declaration.docx | DOCX document | |
| Attachment__2_Specifications_for_Vending_Machines.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sierra Conservation Center, Jamestown, CA Location 03-898.1 Small Business Solicitation
ATTACHMENT #3
DELIVERY / INSTALLATION REQUIREMENTS
Sierra Conservation Center 5100 O’Bymes Road Jamestown, CA 95327 Attn: Daniel Bertsch (818)388-1267
1. Must contact Daniel Bertsch (818)388-1267, and Rocio Fonseca (347) 500-0155 to obtain access to restricted areas, arrange delivery and installation.
2. This is a secure facility, and all personnel must submit clearance forms at least three weeks prior to delivery and pass a security background check.
3. Must set up, level, provide training and test for function.
4. Remove all crating and packaging materials, dispose of offsite.
5. No substitutes without a written consultation.
6. Basic tools such as a socket set will be required to prepare machines to fit through narrow spaces. Some units may feature designed modifications such as legs that can be loosened and turned inwards to temporarily reduce the machine depth. The vehicle must be equipped with a lift gate. Additionally, we will need pallet jacks, and 4-wheel dollies that go under the vending machines to assist in transitioning through narrow spaces.
TRUCK W/ LIFT-GATE REQUIRED
Scheduling:
MUST BE COORDINATED 2 WEEKS IN ADVANCE. Please contact Daniel Bertsch (818)388-1267, and Rocio Fonseca (347) 500-0155 to coordinate delivery date and time, verify machine placement, configurations, and security / clearance requirements.
Delivery And Installation Requirements:
Equipment to be delivered, set-in-place, installed as per manufacturer’s instructions, remove existing unit(s) and all packing material. Installation must include testing to ensure proper working condition and training of operational features, including suggested operating procedures for coin mechanisms and bill validators, as well as preventative maintenance of vending units (proper cleaning of machine(s), air filters, inlet screens, etc.). It is imperative Supplier provide all necessary components required to complete delivery, set-up, and programming of new machine(s).
NOTE: Vending machines to be set in place, side by side, and banded together at time of installation.
Delivery Terms:
Delivery terms, as specified in paragraph 15 of the General Terms and Conditions, indicates Contractor’s responsibility for the furnishing of equipment and completed installation within 5 weeks (35 calendar days) After Receipt of Order (ARO). Upon the 35th day, equipment specified in this order is to be in place and fully operational. Contractor shall strictly adhere to the delivery terms and schedule as specified in this solicitation. Failure to comply with the delivery requirements may be considered a breach of contract under paragraph 24, entitled “Termination for Default” and paragraph 26, entitled “Rights and Remedies of the State for Default”, resulting in contract termination.
NOTE: In the event delivery terms cannot be met as specified, the awarded Contractor is responsible for notifying BEP within 10 days of receiving this order.
Existing Equipment:
Bid must include an offer for trade-in value OR declaration to move existing equipment to recycler. Prior to equipment transfer, the barcodes, as noted below, must be removed, and returned to the department at the time of invoicing, with a recycling receipt (if applicable). Payment will be delayed if barcodes are not received with invoice. Supplier shall NOT accept any substituted machines or barcodes for removal from premises.
Substitutions, Inspection, Acceptance, and Rejection:
As noted in paragraphs 16, and 17 of the General Terms and Conditions, substitution of goods may not be tendered without advance written consent of the Buyer. All goods may be subject to inspection by the State or its authorized representatives, therefore subject to rejection.
Newly Manufactured Goods:
All Goods furnished under this contract shall be newly manufactured Goods; used or reconditioned Goods are prohibited.
End of Attachment
Attachment #3 – Sierra Conservation Center, Jamestown, CA Page 1 of 3
File details come from the government source that posted it. Updated .