Attachment_3_Cost_Propsal_Form.pdf

This is a Cost Proposal Form attachment for Request for Proposal 2026-13 issued by the District Board of Trustees of Valencia College in Florida for HVAC Maintenance and Repair Services. The procurement seeks qualified State of Florida Certified Mechanical Contractors to provide quarterly and annual preventative maintenance for 20 chillers conducted four times annually (three quarterly visits and one annual visit), emergency repair and service work with 24-hour response capability, and small projects under $300,000 across nine campus locations. The proposal submission deadline is February 20, 2026 at 12:00 p.m. EST via VendorLink, with proposal evaluation scheduled for March 2, 2026, notice of intent to award on March 5, 2026, and final Board award on March 12, 2026. A non-mandatory pre-proposal conference is scheduled for February 4, 2026 at 10:30 a.m. EST via Zoom, with a questions deadline of February 11, 2026. The contract will be awarded for an initial three-year term with options to extend for two additional one-year periods for a cumulative maximum of five years.

The cost proposal form requires bidders to provide hourly rates for five labor classifications (Helper, Apprentice, Journeyman HVAC Technician, Technical Specialist, and Project Manager/Supervisor), establish unit rates per chiller visit for preventative maintenance services, and specify markups for materials (cost plus 10%), equipment rental (cost plus 10% handling), and subcontracted specialty services (cost plus 10%). All rate fields in the provided form template are blank, requiring bidders to complete pricing during submission. Proposals are evaluated using a weighted scoring methodology allocating 10% to cost proposal, with the remaining 90% distributed across experience and qualifications (25%), Liebert-specific experience and technical capability (25%), technical approach and methodology (20%), response time and service availability (15%), and safety and compliance (5%). No incumbent vendors are referenced, and the College permits proposals from minority and woman business enterprises documented within submissions.