Attachment 3 - Cath Music PWS.pdf

CATHOLIC WORSHIP ACCOMPANIST AND CHOIR DIRECTOR

PERFORMANCE WORK STATEMENT (PWS)

(16 July 2024)

1. SECTION 1. DESCRIPTION OF SERVICES

1.1. DESCRIPTION OF SERVICES: The Catholic Worship Accompanist and Choir Director (Contractor) shall accompany the Catholic worship services and rehearsals as identified in this PWS. The Contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary in accordance with this PWS. All work performed by the Contractor shall be performed in accordance with all applicable laws, regulations, standards, instructions and commercial practices.

1.2. MINIMUM QUALIFICATIONS: The Contractor shall:

1.2.1. Have two years’ experience as a Catholic liturgical accompanist and leading choral and congregational music in a parish setting.

1.2.2. Have a degree in Music from an accredited institution.

1.2.3. Have experience with soundboards and sound systems (preferred but not required).

1.2.4. Undergo a government federal background investigation at government expense in accordance with Department of Defense Instruction 1402.5.

1.2.5. Undergo a successful background criminal history check in accordance with current instruction outlined in DAFI 52-101 (29 Nov 2023, and future revisions). Contractors may be hired pending a successful completion of background checks at all levels.

1.3. PERFORMANCE OF WORK: The Contractor shall:

1.3.1. Coordinate with the liturgist appointed by the Catholic priest and or Deputy Wing Chaplain in selection of music. All music shall have approval from the Catholic priest or Deputy Wing Chaplain.

1.3.2. Perform and direct all hymns and Mass parts in conjunction with regular Masses and seasonal celebrations.

1.3.3. Serve as accompanist and director for the choir or other types of specialists, i.e. soloist, duets, quartets, etc., in conjunction with regular Masses and seasonal celebrations.

1.3.4. Perform other accompanist and choir director duties for the worship service as deemed appropriate or necessary by the Catholic Priest or Deputy Wing Chaplain.

1.3.5. Be present at the location where the service will be held at least 30 minutes prior to the service start time to coordinate with the Catholic Priest or Deputy Wing Chaplain and prepare for the service(s).

1.3.6. Will be issued a building key and shall comply with proper key control procedures as outlined by the facility manager.

1.3.7. Shall direct one weekly practice session(s) for each Mass performed and ensure the chapel is secured upon leaving the facility. Shall ensure supplies and equipment are set back to their designated locations. The schedule for practices and additional rehearsals shall be coordinated with the Catholic Priest or Deputy Wing Chaplain.

1.3.8. Enlist the service of a qualified substitute of equal or higher proficiency should circumstances prevent any of the obligated services from being provided. Absences shall be projected as far in advance as possible, no less than 14 calendar days in advance. The Catholic Priest or Wing Chaplain will approve suitable arrangements. There shall be no paid sick leave or paid ordinary leave.

1.3.9 Government Furnished Property. The government shall provide common work area equipment and supplies for use by the Contractor in performance of official duties: piano and Respond & Acclaim music guide and microphones.

1.3.10 The Contractor shall schedule rehearsals with the chapel facility scheduler and is responsible for the security and cleanliness of all facilities utilized in conjunction with their programs, to include locking and securing all exterior doors, and restoring music equipment to their stored location and condition upon completion of events.

1.3.11 The Contractor shall coordinate all piano maintenance requirements with the Chapel Tithes and Offerings (CTOF) Contract Officer or a designated representative.

1.3.12 Performance Evaluation: Performance of a service shall be evaluated to determine whether or not it meets the performance requirements of this contract. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate.

In the case of issued Corrective Action Reports (CARs), the Contracting Officer shall take appropriate measures according to inspection of services clause in the contract, i.e., FAR 52.246-4, 52.246-5, or 52.212-4(a).

Service Summary #

Performance Objective

PWS

Paragraph Performance Threshold

The contractor shall coordinate approval for all music.

1.3.1 100% approval for all music.

The contractor shall provide all hymns and Mass parts in conjunction with regular Masses and seasonal celebrations

1.3.2, 1.3.3, 1.3.4

100% of regular Masses or seasonal celebration supported.

The contractor shall provide weekly practice and equipment management.

1.3.7 No more than two incidents (as validated by the Deputy Wing Chaplain) of the

1.4 COMPLIANCE AND STANDARDS:

1.4.1 Contractor shall comply with all requirements set forth in applicable Air Force Instructions, regulations, and policies.

1.4.2 Contractor shall comply with all procedures established by the Wing Chaplain, chaplain in charge, and Superintendent/Non-Commissioned Officer in Charge (NCOIC) Chapel Operations.

1.4.3 This contract is for twelve months. The Contractor will be paid monthly, the amount being specified on the signed contract. The Contractor shall utilize WAWF (Wide Area Workflow) for submitting invoices online monthly.

1.4.4 While on the military installation, the Contractor shall be subject to monitoring and inspection but under no circumstances shall such person be deemed to be employees or agents of the government.

1.4.5 The performance monitor for this contract is the Contracting Officer Respresentative, in coordination with the Catholic Priest (Deputy Wing Chaplain in the absence of the Catholic Priest).

1.4.6 The Contractor will be notified in writing of all noncompliance work, and will be given an opportunity to correct, if possible, non-conforming work. The Contractor will be given the opportunity to respond in writing to any notice of noncompliance.

1.5 DISPUTE CLAUSE: Any grievance by the Contractor shall be resolved at the lowest level. The Chain of Command is the Catholic Priest, Deputy Wing Chaplain, Contracting Officer, then Wing Chaplain. If this does not resolve the problem, the Contractor should follow guidance from the base Contracting Office.

1.6 SAFTEY

1.6.1 Contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA) and Air Force Office of Safety Health (AFOSH) standards.

1.6.2 Contractor shall not bring any hazardous materials onto Dyess AFB or use hazardous materials in any Dyess Facility.

equipment not being proper returned to their designated locations.

The contractor shall provide qualified substitute as necessary.

1.3.8

Zero incidents where a qualified substitute is not provided without Priest of Deputy Wing Chaplain approval; No more than two incidents per year when absences are not projected at least 14 calendar days in advice.

1.6.3 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their Contractor-owned or privately-owned vehicles while on Dyess Air Force Base.

1.6.4 Personnel. Contractor personnel shall present a neat and professional appearance.

1.6.5 The government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employees, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

2 SECTION 2. GENERAL INFORMATION

2.1 Hours of Operation. The Contractor shall perform the services required under this contract during the hours listed below unless otherwise noted (subject to change of worship schedules) in the Dyess Chapel Sanctuary or designated location as required. Contractor will be paid one unit for each service or rehearsal; duration will be approximately one hour.

Saturday Rehearsal 1700-1800

Sunday Worship 0900-1000

Special Holy Days/Memorial Services As necessary (up to 16 units)

2.2 Federal Holidays. The following federal holidays are observed at Dyess AFB. If federal holidays fall on Saturday, the preceding Friday will be observed. If federal holidays fall on Sunday, the following Monday will be observed. The Contractor shall be required to provide services on some holidays in conjunction with religious observances and Catholic Obligatory Mass Schedule.

New Year’s Day 1 January

Martin Luther King, Jr. Day 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day Last Monday in May

Juneteenth 19 June

Independence Day 4 July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day 11 November

Thanksgiving 4th Thursday in November

Christmas Day 25 December

2.3 Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, shall be accomplished as soon as possible after reopening the base. No Government employee can release a contractor’s personnel. The contractor shall be informed by their personnel in regard to base closures in order to be released along with the base general public.

2.4 Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. The

Contractor shall comply with all requirements and procedures In Accordance With (IAW) FAR 5352.242-9000, Contractor Access to Air Force Installations.