Attachment_3_Admin_Requirement.docx

State of CaliforniaBU 0690 Event 0000030444

2320-0285981-1 AR

Attachment 3

Mobile Command Unit Administrative Requirements

1. WORKMANSHIP

The equipment and any accessories shall be a product of good workmanship and shall be free from any defects that will affect their appearance or serviceability. This includes but not limited to no scratches on paint, fiberglass, or aluminum, no sharp edges from machining or installation, wiring is securely fastened and free of obstructions, and all hardware is installed correctly. Sharp corners on all material shall be rounded to prevent personnel injury.

2. PERFORMANCE BOND REQUIREMENTS

Letter of Bondability Bidder shall submit, at its own expense, with their bid submission a Letter of Bondability from an admitted surety insurer dated within ten (10) calendar days of the bid due date. It shall state the surety unconditionally offers to guarantee to the extent of one hundred percent (100%) of the bid amount and the bidder’s performance in all respects of the terms and conditions and provisions of the agreement, and that within ten (10) calendar days after the effective start of the contract, the surety shall execute the Performance Bond requirement.

Performance Bond The successful supplier shall submit, at its own expense, a performance guarantee in the form of a performance bond from a surety duly licensed to do business in the state of California having a financial rating from A.M. Best Company of “A VIII” or better, in the amount of one hundred percent (100%) of the total Purchase Order amount. The security shall cover delivery and all supplier obligations required by the contract. The bond is a guarantee that the successful supplier shall perform satisfactorily during the life of the contract. This limitation does not, however, limit the responsibility of the supplier for fulfilling all obligations under the contract. The performance bond shall be submitted to the buyer listed on the solicitation within ten (10) calendar days after notification of award. The balance of any unused portion of the bond shall be relinquished at the end of the contract.

A Performance Bond Document (attached) has been provided for the supplier to submit within ten (10) calendar days after Notice of Intent to Award is posted.

3. BODY MANUFACTURER SERVICE AND SUPPORT REQUIREMENTS

To ensure the purchaser a source of service and parts over the anticipated life of the Mobile Command Unit (MCU), the manufacturer shall provide supporting information establishing their permanency in the industry and include in the proposal a description of their service abilities and facilities.

To control quality, ensure compatibility, and provide a single source for service and warranty, the body shall be entirely designed, welded, assembled and painted in vendor owned manufacturing facilities.

Prior to the award of the Purchase Order, upon State request, the manufacturer shall make available the service center for an inspection tour at the convenience of the California Governor’s Office of Emergency Services (Cal OES) personnel and or designees (manufacturer is not responsible for travel costs associated with this visit). Although local service is available, the manufacturer shall be solely responsible for coordination and processing of all warranty claims.

4. LOCAL SERVICE TRAILER SUPPORT

The manufacturer and local service facility shall provide information below pertaining to (2) factory authorized local service representatives of the MCU. The representative can repair the MCU and has a service center located within 150 miles of Sacramento, 3650 Schriever Avenue Mather, CA 95655. These facilities shall provide complete repair, maintenance, and service of the MCU.

This dealer shall have in their employ, qualified fulltime employee(s) who are capable and authorized to repair the MCU. The local service dealer shall make available their service center for inspection tour at the convenience of the Cal OES representatives and/or designees.

Please provide a Sacramento Service Center Address within 150 miles of Sacramento, 3650 Schriever Avenue Mather, CA 95655:

5. PRE-CONSTRUCTION

A pre-construction conference shall be conducted at the MCU manufacturer's factory, or virtually upon Cal OES request, at which time all final designs and equipment mounting locations shall be approved, prior to any sheet metal being cut. The supplier shall contact the agency to schedule a pre-construction conference within fourteen (14) days after Purchase Order receipt. Factory employed design engineer(s) shall be present during the pre-construction conference to answer any design, and/or engineering questions relating to the layout of the MCU.

There shall be a pre-construction trip - Up to five (5) State representatives shall travel to the supplier's fabrication facility to discuss and finalize the project requirements.

6. INSPECTION TRIPS

Inspection trip(s) for Cal OES /State personnel shall be made to the facility during the course of construction of the MCU. Successful bidder shall consult with Cal OES representative as to the proper timing of the inspection trip(s). Bidder shall indicate intention to provide the required inspection trip(s) in the proposal packet. Inspection shall be completed by State Inspector(s) at the time of delivery at the final destination. Completion of inspection or acceptance by the State Inspector(s) shall in no way release the Contractor from satisfying the requirements of the contract, specifications, and warranty. The Contractor shall correct deviations from the specified requirements that are detected by the State Inspector or Cal OES. All deviations shall be corrected in an expeditious manner at no expense to the State. There shall be two (2) total trips described as follow:

1. Midway Construction Inspection - Up to five (5) State representatives shall travel to the Contractor’s fabrication facility for the quality assurance progress inspection including automation system and body build-up construction of Cal OES’ initial MCU under construction.

2. Pre-delivery Inspection - After completion of the unit, the Contractor shall contact the Cal OES representative to schedule a pre-delivery inspection of the MCU at the Contractor’s manufacturing facility. Up to five (5) State representatives shall travel to the Contractor’s fabrication facility for the pre-delivery inspection of Cal OES’ initially completed MCU. The “Pre-delivery Inspection” is not the “Acceptance Inspection” and shall be conducted within fourteen (14) days of written notification from the Contractor. All items noted during the “Pre-delivery Inspection” shall be repaired, refinished, or replaced prior to the actual delivery. If items listed on the inspection list have not been repaired/replaced prior to delivery to the Cal OES Facility, it shall be the State’s right to reject the MCU at the time of delivery until all repairs have been successfully completed to the satisfaction of State. The State shall try to identify everything possible in the Pre-delivery Inspection but does not guarantee that new items shall not be found at the Final Acceptance Inspection.

If additional inspection trips are desired by Cal OES, those trips shall be at no cost to the bidder.

7. FAILED ACCEPTANCE

Should the Mobile Command Unit or any of the equipment provided fail to meet the State's minimum conditions, requirements, or other applicable standards, specifications, or guidelines, the following resolution process will be employed.

A. Cal OES will notify the Vendor in writing within five (5) business days after delivery of the Mobile Command Unit of any acceptance problems by identifying the specific inadequacies and/or failures in the services performed and/or the products produced by vendor an email from the Cal OES to the Vendor will be allowed as the initial problem notification document.

B. Vendor will, within five (5) business days after initial problem notification, respond to Cal OES by submitting a detailed explanation describing precisely how the identified services and/or products actually adhere to and satisfy all applicable requirements, and/or a proposed corrective action plan to address the specific inadequacies and/or failures in the identified services and/or products. Failure by the Vendor to respond to the Cal OES initial problem notification within the required time limits may result in immediate contract termination. In the event of such termination, the Vendor will remove the Mobile Command Unit from the Cal OES site and the order will be cancelled at no cost to the Cal OES. An email from Vendor to the Cal OES Representative Contact will be allowed as the response to initial problem notification document.

C. Cal OES will, within five (5) business days after receipt of Vendor’s detailed explanation and/or proposed corrective action plan, notify the Vendor in writing whether it accepts or rejects the explanation and/or plan. If Cal OES rejects the explanation and/or plan, the Vendor will submit a revised corrective action plan within three (3) business days of notification of rejection. Emails are allowed as the communication medium. Failure by the Vendor to respond to the State’s notification of rejection by submitting a revised corrective action plan within the required time limits may result in immediate contract termination. In the event of such termination, the Vendor will remove Mobile Command Unit from the Cal OES site and the order will be cancelled at no cost to the Cal OES.

D. Cal OES will within three (3) business days of receipt of the revised corrective action plan, notify Vendor in writing whether it accepts or rejects the revised corrective action plan. Rejection of the revised corrective action plan will result in immediate contract termination. In the event of such termination, the Vendor will remove from the Mobile Command Unit from the Cal OES site and the order will be cancelled at no cost to the Cal OES. Emails are allowed as the communication medium.

8. FINAL INSPECTION AND ACCEPTANCE

Final acceptance and operational check shall be accomplished within thirty (30) days by Cal OES after delivery to the designated delivery location. DGS and Cal OES shall perform a final inspection of the equipment to confirm that nothing was damaged or lost during transit and that all deviations noted during the pre-delivery inspection have been fixed. Any items requiring attention shall be brought to the supplier’s attention on an Inspection Report within seven (7) working days of the inspection. The supplier shall work with Cal OES to fix all issues within thirty (30) working days at no cost to the State of California. Once any deficiencies have been fixed by the supplier, a final inspection shall be scheduled by Cal OES. The final inspection shall take place within forty-five (45) calendar days after the previous inspection. All pending items from the Inspection Report must be corrected by the supplier by the time the final inspection takes place, if not, the MCU shall be rejected. Any equipment or goods remaining on state site must be removed within thirty (30) calendar days by the supplier at no cost to the State. If goods are not removed after thirty (30) calendar days, the state shall arrange for the items to be shipped at supplier’s expense.

The Road Test Procedures shall not be required if the MCU has been delivered under its own power at a distance of not less than 200 miles. If the MCU is to be delivered by flatbed trailer or any other means other than driven under its own power, a factory road trip of not less than 20 miles is required before being loaded for delivery to end customer.

Payment and/or commencement of a discount period (if applicable) shall not be made until all defects are corrected and the machine is accepted. The bidder shall be responsible for any and all costs associated with returning a rejected machine to their designated repair center and the return to Cal OES.

Written notice shall be provided upon acceptance of the unit. Acceptance of the MCU shall be by a Cal OES Representative at the delivery location.

9. TRAVEL EXPENSES

The manufacturer shall provide all reasonable expenses for travel to and from the facility for lodging, meals, and car rentals for up to five (5) State personnel. Each visit shall be in accordance with the pre-construction meeting and inspection requirements as stated above at the manufacturer’s facility. Air travel (for distances over 250 miles), meals, and lodging expenses shall be included in the bid cost.

Travel expenses shall be allowed in accordance with the California Code of Regulations, Title 2, Division 1, Chapter 3, Subchapter 1. Regulations can be found at the following link: http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx

10. IN PROCESS PHOTOS

The MCU manufacturer shall provide a series of photos of the MCU as it progresses through the production process. There shall be a minimum of seven (7) photos per interval and a total of six (6) intervals as follows:

· One (1) upon chassis arrival

· Four (4) during construction

· One (1) upon completion

11. DELIVERY

Inspection, delivery, and final acceptance of the MCU shall be on or before but no later than December 31, 2025. Additional delivery time may be granted upon mutual consent between Cal OES and the Contractor. DGS and the Contactor may execute written amendments to this Agreement to allow for additional delivery time. Additional delivery time is at the sole discretion of Cal OES and is not guaranteed.

Upon delivery fuel and fluid levels shall be no less than ¾ of tank. At the time delivery the supplier shall provide weight certificate from California Weight Master showing the total tare weight of the MCU.

Vendor shall contact Randy Gonzales at (916) 845-8901 at least 2 weeks prior to deliver to make delivery arrangements.

The Mobile Command Unit shall be delivered to the below address.

Deliver to:

California State Warning Center Cal OES Mather Campus 3650 Schriever Avenue Mather, CA 95655 Attention: Randy Gonzales

Inspection will be done at the time of delivery at the final destination by Randy Gonzales. Completion of inspection or acceptance by the State shall in no way release the vendor from satisfying the requirements of the contract, specifications, and warranty. The Vendor shall correct deviations from the specified requirements that are detected by the owning agency in an expeditious manner at no expense to the owning agency.

Randy Gonzales Program Manager II Warning Center: 916-845-8911 Randy.gonzales@CalOES .ca.gov

Paul Benvenuti Program Manager I Warning Center: 916-845-8911 Paul.benvenuti@CalOES .ca.gov

Douglas Price Senior Emergency Services Coordinator/Special Operations Coordinator Warning Center: 916-845-8911 douglas.price@CalOES .ca.gov

Note: In accordance with paragraph 15 of the General Provisions entitled “Delivery”, the contractor shall strictly adhere to the delivery terms and completion schedule as specified in this solicitation. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the contractor to General Provisions 26, entitled “Rights and Remedies of the State for Default”.

Acceptance of delivery or placement in operation of any equipment shall not release the manufacturer from liability for faulty design, workmanship, or materials appearing even after final payment has been made.

12. TRAINING

After delivery, the supplier shall provide a minimum eight (8) hour hands-on training for up to four (4) Cal OES personnel at the delivery location. Training shall consist of proper use and maintenance of the MCU and all its components. The date(s) of the training shall be arranged by the Cal OES Representative. The full cost of this service shall be included in the bid.

13. ADDITIONAL REQUIREMENTS

All materials used for fabrication shall be new and unused. All structural welds shall be continuous bead welds. Staggered intermittent welds may be used in specific areas as the design permits. All welds shall be of first-quality standard with no slag scale, flux, spatter, or pinholes prior to the application of any surface coating.

All aluminum welding follows American Welding Society D1.2 2014 Structural Welding Code - Aluminum. All sheet metal welding follows most current American Welding Society requirements for structural welding of sheet metal. All flux core arc welding for steel is to be performed to current American Welding Society Standards. All welders are to be certified to meet the American Welding Society codes. The welder’s certificates shall be available if requested.

All bodies and applicable parts shall be painted with a paint system that delivers a durable low maintenance and long-lasting finish. The finished paint shall be free of contamination and defects. Orange peel levels shall meet or exceed the #6 American Coatings Technology (ACT) standards.

All removable items such as brackets, compartment doors, trim, etc. shall be painted separately to insure paint behind all mounted items.

All removable items such as brackets, compartment doors, door hinges, and trim shall be removed and painted separately if required, to ensure paint behind all mounted items. Body assemblies that cannot be finish painted after assembly shall be finish painted before assembly.

The vendor's written paint standards shall be available upon request.

MCU PAINT COLOR- WHITE (other colors to be specified in optional equipment).

The electrical system shall be tested per NFPA as stated in Specification Section 3.7.4 (NFPA Required Testing of Electrical System) and documented per NFPA as stated in Section 3.7.4 (NFPA Required Documentation).

14. WARRANTIES

Copies of the manufacturer's warranties (including purchased equipment) shall be provided at the time of delivery.

Equipment, electronics, and miscellaneous item(s) shall include manufacturer’s standard warranties. The manufacturer or their authorized dealer shall respond to warranty requests within one (1) business day of report of a failure from Cal OES and shall dispatch a factory representative to address any workmanship-related issues.

Manufacturer shall have a Warranty Service provider ≤ 150-mile radius of Delivery Location (Calculated from the Google map radius). Name of company and physical company address shall be provided for verification purposes.

Contractor shall bear all material, labor, and transportation costs for repair of defects and failures occurring within the warranty period.

The following additional warranties shall be provided by the awarded supplier:

A. Chassis Component Warranty

A warranty shall be provided for the chassis power train components, rear axle differential, and generator. The warranty shall be for the standard component warranty of five (5) years. This warranty coverage includes:

The following generator components are covered:

· The generator shall be covered if damaged by the failure of a covered component

· Cylinder liners are covered if damaged by the failure of a covered component

· Fuel System

· Water pump

· Engine

· Alternator

· Voltage Regulators

· Cooling and Exhaust Systems

· Lubrication System

· Battery

· Control Panel

· The following rear axle differential components are covered:

· Gear sets, bearings, bushings, axle shaft, limited slip clutch pack

· Differential housing is covered if damaged by a covered component

· Seals and gaskets to complete covered repairs

B. Bumper to Bumper Warranty

The supplier shall warrant each new MCU manufactured by supplier for a period of one (1) year from the date of delivery, except for chassis and other components noted herein.

Vendor must stock a complete line of special service equipment and parts for this trailer and under this warranty supplier agrees to furnish any parts to replace those that have failed due to defective material or workmanship where there is no indication of abuse, neglect, unusual or other than normal service providing that such parts are, at the option of the supplier, made available for inspection at Cal OES request, returned to Cal OES factory or other location designated by the supplier with transportation prepaid within thirty (30) days after the date of failure or within one (1) year from the date of delivery of the MCU to the original purchaser, whichever occurs first, and inspection indicates the failure was attributed to defective material or workmanship.

The warranty on the chassis and chassis supplied components, storage batteries, generators, electrical lamps and other devices subject to deterioration is limited to the warranty of the manufacturer thereof and adjustments for the same are to be made directly with the manufacturer by Cal OES.

This warranty shall not apply to those items that are usually considered normal maintenance and upkeep services: including, but not limited to, normal lubrication or proper adjustment of auxiliary generators, accessory appliances, masts, or awnings.

C. Aluminum Body Warranty – Five (5) Years

Supplier warrants to Cal OES only, that the all-aluminum body, fabricated by supplier, under normal use and with reasonable maintenance, be structurally sound and shall remain free from corrosion perforation for a period of five (5) years.

Supplier shall replace without charge, repair or make a fair allowance for any defect in material or workmanship demonstrated to its satisfaction to have existed at the time of delivery or not due to misuse, negligence, or accident.

D. Aluminum Subframe Warranty

Subject to the provisions, limitations and conditions set forth in this warranty, supplier (hereby referred to as "seller"), warrants to Cal OES only, that each new aluminum body subframe (exclusive of paint finish and hardware) is structurally sound and free of all structural defects of both material and workmanship and further warrants that it shall maintain such structural integrity for a period of ten (10) years of ownership by Cal OES . This warranty terminates upon transfer of possession or ownership by Cal OES.

This warranty is conditioned upon normal use and reasonable maintenance of such subframe; prompt written notice of all defects to seller or one of the seller's then authorized dealers in the area; no repair or additions there to except by seller or authorized by it; said defect not resulting from misuse, negligence, accident, remount, overloading beyond applicable weight rating by customer or third parties. If any such conditions are not complied with, this warranty shall become void and unenforceable.

Should repairs become necessary under the terms or the warranty, the extent of that repair shall be determined solely by the seller and shall be performed solely at supplier’s facility, or a repair facility designated by the seller. The expense of any transportation to or from such repair facility shall be that of the Cal OES and is not an item covered by this warranty.

Seller shall have the unrestricted right at any time from time to time to make changes in the design of and/or improvements on its products without thereby imposing any obligation on itself to make corresponding changes or improvements in or on its products theretofore manufactured.

Note: Performance bond, if required, shall cover standard one (1) year warranty period only and shall not cover any extended warranties allowed by seller or other component manufacturers.

E. Paint Warranty – Five (5) Years

The paint performance guarantee (PPG) shall cover the areas of the MCU finished with the specified product for a period of five (5) years beginning the day the MCU is accepted by Cal OES.

Supplier hereby warrants the paint on the body of the MCU to be free from:

· Peeling or delaminating of the topcoat and/or other layers of paint.

· Cracking or checking.

· Loss of gloss caused by cracking, checking, or hazing.

· Any paint failure caused by defective PPG Fleet Finishes, which are covered by this guarantee.

Under this warranty, supplier agrees to furnish any item or items to replace those that have been found to be defective in material or workmanship where there is no indication of abuse, neglect or other than normal service. Such an item or items shall be made available for inspection at Cal OES request and returned to Cal OES, at the MCU delivery address. Transportation of such an item or items shall be arranged and covered by buyer within thirty (30) days after the date of failure.

Pro-rated Warranty Coverage

Color Retention & Cracking; Adhesion, Blistering & Bubbling; Corrosion, Dissimilar Metal

F. Lettering Warranty

Supplier warrants to Cal OES only, that the lettering and striping, installed by supplier shall remain free from defects for a period of three (3) years under normal use.

Supplier shall replace without charge, repair or make a fair allowance for any defect in material or workmanship demonstrated to its satisfaction to have existed at the time of delivery or not due to misuse, negligence, or accident.

Note: Performance bond, if required, shall cover standard one (1) year warranty period only and shall not cover any extended warranties allowed by seller or other component manufacturers.

15. MANUALS

A. Complete Printed Manual

Supplier shall provide with the MCU upon delivery, two (2) complete delivery manuals. These manuals shall be in notebook type binders, with reference tabs for each section of the MCU. A companion compact disk (CD) and USB thumb drive with all of the printed material in an electronic format (Adobe Acrobat PDF) shall be provided.

Within each section shall be:

· Individual component manufacturer instruction and parts manuals

· Warranty forms for the body

· Warranty forms for all major components

· Warranty instructions and format to be used in compliance with warranty obligations

· Wiring diagrams

· Installation instruction and drawings for major parts

· Visual graphics and electronic photos for the installation of major parts

· Necessary normal routine service forms, publications and components of the body portion of the MCU

· Technical publications for training and instruction on major body components

· Warning and safety related notices for personnel protection

· Cab and chassis manuals on parts, service and maintenance shall be provided

B. Digital Images within Manuals In addition to two and three-dimensional installation drawings, supplier shall make accessible, via an internet based link, the actual photos of the installed components listed within the "stripper" or line sheet. This shall include, but is not limited to wiring terminals, main body distribution strips, shifting, auxiliary components, etc. Supplier shall submit a sample of these upon request by the State.

C. Installation Instructions within Manuals

Supplier "work instructions" or "installation instructions" shall be included with the service manuals. These documents shall be accessible via a web-based link to the individual MCU manufactured. The work instructions shall give systematic instructions of the component installation process. supplier shall submit, upon request, a sample set of instructions.

D. Electrical Schematics

To maintain the MCU’s electrical systems, the manufacturer shall provide to Cal OES the instructional manuals, complete electrical information, and schematics on the MCU. The electrical information shall be provided as follows:

Wiring Systems for High and Low Voltage:

· Graphic symbols for electrical diagrams.

· Wire labeling, imprinting codes and index.

· Computer generated electrical schematics indicating the circuit number, wire size, switches, circuit breaker and terminals on the MCU.

Supplier shall submit, upon request, a sample set of diagrams.

E. Mast Manual

As stated in Section 5.4 of specification, one (1) maintenance and instruction manual shall be provided for the towers on delivery. Wiring schematic, air piping schematic and installation diagrams shall be provided with the manual. Manufacturer’s blueprint of tower, complete parts list and bill of materials for towers provided with manuals.

16. TRAILER REGISTRATION DOCUMENTS REQUIRED

A "Manufacturer's Statement of Origin" and original "Bill of Sale" on the supplier's letterhead shall be supplied for each unit. A Federal Excise Tax Exempt Certificate shall be attached to the purchase order. All documentation supplied for registration shall contain the following:

California Governor’s Office of Emergency Services 3650 Schriever Avenue Mather, CA 95655

All required documentation shall be sent to the above address by the time of delivery.

17. MANUFACTURER’S ID PLATE

A plate identifying the manufacturer, gross MCU weight, date of manufacture, and all other information as specified by the US Occupational Safety and Health Administration (OSHA) shall be attached to the Mobile Command Unit.

18. ALLOWANCE FOR OPTIONS / UPGRADES, UNANTICIPATED TASKS

For the purpose of this procurement, the State will reserve an amount equal to twenty percent (20%) of the bid amount to allow for State requested options/upgrades (components, equipment, parts, etc. that provide additional functionality to the specification), unanticipated tasks (additional work that must be performed which was wholly unanticipated and is not specified in the specifications, but which in the opinion of both parties is necessary), and unforeseen components or labor, etc. necessary to complete the requirements as indicated within the agreement. This is the maximum amount that will be available for State requested and approved options/upgrades, components, additional work, etc. after Purchase Order award.

All Unanticipated Tasks must be defined and authorized by a Work Authorization Form (Attachment 6). The Contractor will submit a Work Order Authorization Form to the California Office of Emergency Services (Cal OES) and after Department’s approval, can proceed with the approved changes, and will be charged to this outlined allowance.

Each Work Authorization Form shall consist of a detailed statement of the work to be performed, an estimated time schedule for the performance of the work, and the Contractor’s itemized and total one-time and on-going costs, or cost reductions, of the Work Authorization. Prior to commencing work, the Work Authorization must be signed by the Contractor’s designated representative and by the State’s or designated representative. The executed Work Authorization will thereby be incorporated in the contract. A Purchase Order Change or Amendment will NOT be needed.

The contractor is not entitled to any portion of the additional 20% unless the extra components, labor, tasks, etc. are documented and approved by Cal OES.

19. WORK AUTHORIZATION ORDER

Any requests shall be processed via a Work Order Authorization Form (refer to Attachment 6). The Contractor will submit a Work Order Authorization Form to the California Office of Emergency Services and after approval, can proceed with the approved changes, and will be paid from this reserved allowance. The contractor is not entitled to any portion of the additional 20% unless the extra components, labor, tasks, etc. are documented and approved by the California Office of Emergency Services. A Purchase Order Change or Amendment will not be needed.

20. PROPOSED DEVIATIONS SUBSTITUTIONS

Deviations from these specifications may be approved if -- in the opinion of the Cal OES or its agent -- such deviations shall result in an equal or superior product. All proposed deviations must be proposed during the Question and Answer (Q and A) period of the solicitation. Deviations submitted with the bid that have not been approved during the Q and A period shall be deemed non-compliant and may result in the bid being rejected.

All proposed substitutions to the reference brands listed in the bid specifications must be proposed by prospective bidders during the Q and A period via email to the Procurement Official listed on the Invitation For Bid (IFB). Cal OES and DGS shall review proposed deviations and respond back during the Q and A period with approval or denial of the proposed substitutions. Substitutions not proposed and approved during the Q and A process but proposed in bid submittal may be considered noncompliant in bid proposals.

21. ADDITIONAL DOCUMENTATION REQUIRED

In addition to the questionnaire, the supplier shall submit:

· Evidence of FMVSS compliance, copies of current final state MCU manufacturer and State of California dealer’s licenses.

· A qualifying statement regarding to who your company has sold this or similar product; Three (3) references with contact information.

· A legible layout design of the proposed MCU; and Supporting documents from the manufacturer.

· Brand names are used to establish minimum standards. If an alternate brand or model is specified, equivalency must be demonstrated. All exceptions shall be listed on a separate sheet of paper with reasons for exceptions. If an item is to be purchased, rather than manufactured by the vendor, appropriate literature demonstrating equivalency must be provided.

· Vendor shall provide a CAD drawing of the layout with the bid. The CAD drawings are to be provided as follows:

• Front and rear-view exterior

· Vendor shall include a payload calculation work sheet showing the estimated as built front pin, rear axles and total trailer weight of the proposed trailer. These calculations shall be based on previously built trailers produced by the vendor.

A. COMPLIANCE/LICENSES

The bidder shall provide evidence of compliance with Federal Motor Vehicle Safety Standards (FMVSS), a copy of current final stage MCU manufacturer’s license, and a State of California dealer’s license shall be provided.

B. ISO COMPLIANCE

The manufacturer shall operate a Quality Management System under the requirements of ISO 9001. These standards sponsored by the "International Organization for Standardization (ISO)" specify the quality systems that shall be established by the manufacturer for design, manufacture, installation and service. A copy of the certificate of compliance shall be included with the bid.

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