Attachment 3 Addendum to FAR 52.212-1 Instructions to Offerors—Commercial Items.pdf

Attachment 3

Request for Quote FA9401-22-Q-Z001

Addendum to FAR 52.212-1 Instructions to Offerors—Commercial Items

Bird/Drone Detection Radar and Services

XX XXX 2022

This Addendum takes precedence over FAR 52.212-1 Instructions to Offerors—Commercial

Items.

1.0 Instructions

1.1 Intent. This is a competitive action conducted in accordance with (IAW) Federal Acquisition

Regulation (FAR) Subpart 16.7. The intent of this action is to enter into multiple Basic Ordering

Agreements (BOAs) for Bird and Bird/Drone Detection Radar and associated services. It is not a source selection that is subject to FAR 15.3 procedures.

1.2 Guidance. Any quote submitted in response to this Request for Quote (RFQ) must be in compliance with the terms and conditions outlined in the RFQ, RFQ attachments, and the

Statement of Work (SOW), dated 06 May 2022. The Contractor’s quote must include all data and information requested in the RFQ and must be submitted in accordance with (IAW) these instructions. All claimed capabilities to meet the requirements shall be realistic and are subject to verification by the Government. Any Contractor who submits an incomplete package may be considered ineligible for award. Non-conformance with these instructions may result in rejection of the quote, an unfavorable quote evaluation, or being deemed ineligible for a BOA.

1.3 Exceptions to RFQ Terms. Contractors must clearly identify any exception to RFQ terms and conditions and shall provide complete supporting rationale. The Government reserves the right to determine any such exceptions are unacceptable. Any exception determined unacceptable by the

Government may result in the quote being determined unacceptable and ineligible for a BOA. This information shall be provided in the format and content of the table below within the Contractor’s quote cover letter. If no exceptions are taken, include a statement stating so within the quote cover letter.

BOA RFQ Exceptions

RFQ

Document

Page/

Paragraph

Requirement/

Portion Rationale

SOO, ITO,

Evaluation

Factor, etc.

Applicable

Page and

Paragraph

Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

1.4 Clarity and Detail. The quote shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quote should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Contractor intends to meet these requirements. Contractor shall assume that the

Government has no prior knowledge of their experience and will base its evaluation solely on the information presented in the Contractor’s quote.

1.5 Period of Acceptance. Quotes shall remain valid a minimum of 120 days from the date specified for receipt of quotes in the RFQ letter.

1.6 Retention. IAW FAR Subpart 4.8 “Government Contract Files,” the Government will retain one copy of all unsuccessful quotes.

1.7 Electronic Reference Documents. All referenced documents for this solicitation are available on the SAM web site at http://sam.gov. Potential Vendors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

1.8 RFQ Questions. All questions regarding this solicitation are required to be submitted via email using only the attached Question and Answer Spreadsheet (Attachment 7). The deadline for questions is XX XXX 2022 at 12:00 PM MDT. Questions shall be sent to the Contracting

Officer, with a courtesy copy to the Contract Specialist listed in paragraph 1.9.

1.9 RFQ Deadline. Contractors shall submit one (1) electronic copy of their quote via email on or before the RFQ closing date of XX XXXXX XXXX at 12:00 PM MDT. Quotes received after the time and date listed will not be considered or evaluated for receipt of a BOA. The Government will not be responsible for any failure of receipt of the quote or any failure of the Contractor to verify receipt of the quote. Quotes shall be submitted to both of the following Government Points of

Contact (POCs):

Leann Lopez Contracting Officer leann.lopez@us.af.mil

SSgt Nathaniel Bovell Contract Specialist nathaniel.bovell@us.af.mil

1.10 Amendments to RFQ. If this solicitation is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Vendors shall acknowledge receipt of any amendment and provide confirmation upon submission of the Vendor’s quote. Any unacknowledged amendments in the Vendor’s quote are subject to solicitation provision FAR

52.212-1(f). Acknowledged and/or signed amendments shall not be considered as part of the quote page counts.

1.11 Submission, Modification, Revision, and Withdrawal of Quotes. Quotes and modifications to quotes shall be submitted by electronic media to the Contracting Officer AND

Contract Specialist and must include the solicitation number, the Contractor’s name, address, telephone, and POC email address(es). Request to withdraw quote must be submitted via email to the Contracting Officer and Contract Specialist.

1.12 Discrepancies. If a Contractor believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Contractor shall immediately notify the CO in writing with supporting rationale as well as the remedies the Contractor is asking the CO to consider as related to the omission or error. The Contractor is reminded that the Government http://sam.gov/ mailto:leann.lopez@us.af.mil mailto:nathaniel.bovell@us.af.mil reserves the right to award the BOAs for this effort based on the initial RFQ submission, as received, without discussions. This reservation includes matters of additional or substitute pages of the initial quote.

2.0 Proposal Format and Preparation Instructions

2.1 Content and Submittal. Contractors submitting a quote in response to this RFQ shall submit an administrative volume, a personnel qualifications volume, a product capability volume, and a program support volume. Quotes shall be clear, concise, and shall include sufficient detail for effective evaluation. Quotes should not simply rephrase or restate the Government’s requirements;

but rather, shall provide convincing rationale to address how the Contractor has the required capabilities to meet requirements. Pricing information is not being requested, nor will it be reviewed if submitted.

2.2 Page Format. Quotes shall be single-spaced, on 8.5 x 11 paper, have a minimum of one-inch margin all around and not less than Times New Roman 12 pt. font. Fold-outs may be used for tables, figures, and charts only, on 11 x 17 paper and not less than Times New Roman 10 pt. font.

Contractors shall number each page. All quote information shall be submitted in either MS Word, MS Excel, or PDF searchable format.

2.3 Page Limits. Page limits do not include covers for volumes, tables of contents, glossaries of abbreviations and acronyms, indices, title pages, cross reference indexes, section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the quote, and pages marked “This page intentionally left blank”.

The following table identifies the page limits to which Contractors must adhere. Pages in excess of these page limits will not be read or considered in the evaluation of the quote. Submit quote in accordance with the table below. All submissions shall reference the complete RFQ number.

Volume

Title Page Limit

ADMINISTRATIVE

2 Pages

I FACTOR 1: PERSONNEL QUALIFICATIONS 6 Pages

II FACTOR 2: PRODUCT CAPABILITY 10 Pages

III FACTOR 3: PROGRAM SUPPORT 10 Pages

3.0 Content by Technical Factor/Volume

3.1 General. The Technical Volumes shall address each subfactor in sufficient detail. They should be specific and complete. Clarity and coherence are very important. Your responses will be evaluated against the criteria described in Attachment 4 – Addendum to FAR 52.212-2

Evaluation Criteria and Basis for Entering into BOA. Using the instructions provided below, provide, as specifically as possible, a description of how your company would accomplish/satisfy each factor listed below. All requirements specified in the Statement of Work are mandatory.

Vendors shall provide direct references to specific requirements in the SOW that are being addressed in the Technical Volumes. By your quote submission, you are representing that your firm shall be capable of performing all of the requirements specified in this solicitation, and the

SOW, should it be awarded a BOA. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation or SOW.

3.2 Administrative Content

3.2.1 Cover Letter. Contractors shall provide a cover letter, limited to no more than (2) pages, that includes current primary and alternate points of contact (Contract Manager and Program Manager) that are authorized to contractually obligate your firm, mailing address, current e-mail address and phone number, CAGE Code, and DUNS number. The letter shall also include the following:

A statement that the company does or does not take any exception to the requirements and terms and conditions of the BOA

A statement that the company understands that any authorize Department of the Air Force

Contracting Officer may place orders under the BOA and that other Department of Defense

Contracting Officers may place orders if authorized

A statement of understanding that the BOA itself does not obligate the Government

A statement of understanding that ordering COs may request quotes be submitted rapidly, IAW the terms of the BOA

3.2.2 Provisions and Clause Fill-ins. Complete and return the fill-in provisions and clauses listed for the BOA in Attachment 2. Contractors may also choose to provide a copy of completed representations and certifications from SAM.gov in lieu of completing the provisions and certifications, or provide a statement in the cover letter that all required representations and certifications are on file at SAM.gov.

3.3 Volume I: Personnel Qualifications (FACTOR 1)

3.3.1 Subfactor 1(a) Resumes for Key Personnel. Contractors shall include resumes for each identified Key Personnel position described at Paragraphs 3.1.1 and 3.1.2 of the SOW. The resumes should substantiate and validate the contractor’s assertion that the individual meets the minimum qualifications described at Paragraphs 3.1.1 and 3.1.2.

3.4 Volume II: Product Capability (FACTOR 2)

3.4.1 Subfactor 2(a) Radar Unit Performance. Contractors shall provide a narrative of how the proposed commodities and solution meets the performance requirements for radar detection systems identified in the SOW at Paragraphs 5.1 and 5.2 (along with applicable subparagraphs).

Contractors shall also detail how the proposed technical solution for each commodity demonstrates detection capability within the minimum standards with a software solution that differentiates types of targets and provides a calibrated risk alert.

3.4.2 Subfactor 2(b) sUAS Detection Upgrade. Contractors shall provide a narrative of how their solution for Small Unmanned Aircraft Systems (sUAS) detection upgrades can be applied to existing radar units. (SOW Paragraph 5.6 along with applicable subparagraphs)

3.5 Volume III: Program Support (FACTOR 3)

3.5.1 Subfactor 3(a) Set-up and Support Services. Contractors shall identify how setup will be achieved for all orders (CONUS and OCONUS), consistent with the SOW requirements at

Paragraph 5.3 (along with applicable subparagraphs). Contractors shall demonstrate the ability to respond to service requests from Ordering Activities. Contractors shall explain how they will respond to technical questions and troubleshoot issues from field Ordering Activities.

Contractors shall explain how user training will be implemented.

3.5.2 Subfactor 3(b) Delivery. Contractors shall explain their capability to fulfill orders throughout the world, meeting shipping requirements and technical specifications as detailed in the SOW at Paragraphs 5.4 and 5.5 (along with applicable subparagraphs).

3.5.3 Subfactor 3(c) Analytics and Data Management. Contractors shall explain how they will analyze and depict data, demonstrating the capability to analyze data in a software solution, depicting real-time aerial targets with a custom risk alert. Contractors shall acknowledge the Air

Force’s ownership of data and compatibility of data types/delivery for integration into other Air

Force systems. (SOW Paragraph 5.7 along with applicable subparagraphs)

4.0 Past Performance. Past performance is not included as a specific factor for evaluation.

However, the Government may obtain past performance information from established systems, such as Federal Awardee Performance and Integrity Information System (FAPIIS), Contract

Performance Assessment Reporting System (CPARS), and/or other databases, and from other sources available to the Government, such as the Defense Contract Management Agency, and interviews with Program Managers, Contracting Officers, Fee Determining Officials, or other sources known to the Government. This information will be used as part of the responsibility determination made IAW FAR 9.104-1

(End of Provision)