Attachment_2a_-_Specifications_rev_1.docx

DOCX document 158 KB Posted Jan 14, 2016

Attached to: Envelopes, Recycled Paper
Solicitation number: 0000000010
Issued by: California

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Written by GovTribe AI · Sep 21, 2024

This document is a set of bid specifications for the State of California for the procurement of recycled paper envelopes. The specifications outline the requirements for three types of envelopes (plain, open window, and window) in three classes (commercial and official, open side booklet, and open-end catalog with clasp or seal adhesive) that must contain a minimum of 30% post-consumer recycled content. The envelopes must meet various construction, material, adhesive, and performance requirements. Detailed diagrams and specifications are provided for 24 different envelope sizes and configurations. The envelopes must be suitable for high-speed mail inserting and automated sorting equipment, and the winning vendor(s) must meet specified jamming rate thresholds. Workmanship requirements are also specified.

The specifications provide details on the paper stock, colors, basis weights, and adhesives required for the different envelope classes and types. Pricing terms are not included, nor are any details on funding sources, set-asides, or incumbent suppliers. The contract term is not specified.

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STATE OF CALIFORNIA ATTACHMENT 2A

BID SPECIFICATIONS 7530-3077

ENVELOPES, RECYCLED PAPER

ATTACHMENT 2A

7530-3077

1 SCOPE

This specification establishes the minimum requirements for mailing envelopes used for high speed mail inserting and mechanical sorting.

2 Applicable Specifications / STANDARDS Specifications and standards referenced in this document in effect on the opening of the Invitation for Bid (IFB) form a part of this specification where referenced.

· Technical Association of the Pulp and Paper Industry TAPPI T410

· Courtesy Reply Mail Layout Guidelines of U.S. Postal Services Quick Service Guide (QSP) 507b

· U.S. Postal Service Publication 25

3 REQUIREMENTS

Classification: Envelopes shall be of three types and three classes as specified.

Types:

Style P: Plain (without window) envelope shall be one-piece construction.

Style O: Open window envelope without window covering shall be one-piece construction.

Style W: Window envelope with window covering shall be two piece construction, body and window. Window patches shall be firmly sealed at top or leading edge.

Classes:

Class 1: Commercial and official envelopes suitable for automatic addressing, inserting and sealing, with diagonal or diamond style seam.

Class 2: Open side, booklet envelopes suitable for automatic addressing, inserting and sealing with side seam.

Class 3: Open-end catalog envelopes suitable for mailing bulky inserts with center seam, clasp or seal adhesive.

3.1 Material:

3.1.1 Post-Consumer Recycle Content (PC RC): The envelopes shall contain a minimum of 30% Post-consumer Recycled Content (PCRC). The product shall comply with at least one of the following:

Forest Stewardship Council (FSC) Chain of Custody certification:

https://us.fsc.org/chain-of-custody-certification.201.htm

Sustainable Forest Initiative (SFI) Chain of Custody certification:

http://www.sfiprogram.org/sfi-standard/chain-of-custody-requirements/

Equivalent third-party forest sustainability certification as determined by DGS.

3.1.2 Paper Stock: Envelopes shall be made from bond, Kraft and Manila. Manila stock may be alkaline based. Ground-wood pulp is not acceptable.

The envelopes shall be provided in material, color, and weights for envelope Classes 1, 2, and 3 as specified below and in Section 3.5.

Basis weight will be determined by Technical Association of the Pulp and Paper Industry TAPPI T410. Using ream size 17” x 22” (431.8 x 558.8 mm), 500 sheets as follows:

Envelope Class

Material

Color

Basis Weight (Substance) Pounds, tolerance ±5%

1,2

Bond/Wove

White

1,2,3

Bond/Wove

White

1,2,3

Manila

1,3

Kraft

Brown

Kraft

Brown

3.1.3 Adhesive: Adhesives used for envelope production shall be in conformance with current envelope industry standards. Flap dry gum shall be the standard moisture activated type unless latex cohesive or pressure sensitive (Peel and seal) adhesives are specified in the Section 3.5. Peel and seal shall have silicon paper strip covering seal adhesive on the flap.

3.1.4 Clasp: Clasp shall be made of metal, surface coated.

3.1.5 Window Material: On style "W" envelopes, window shall be of clear transparent polystyrene plastic, free of any wrinkles or waviness and shall have corner radius of 3/16” ± 1/16”. Envelopes with window shall perform without any degradation as plain envelopes in both high-speed mail inserting and automated mail sorting equipment.

3.2 Construction: All envelope configurations in respect of dimensional measurements are shown in Diagram #1 through 24. Envelope seams are of closed type. All tolerances shall be within ± 1/16" unless otherwise specified. Drawings are not to scale.

3.2.1 Class 1 – Commercial and Official Types:

3.2.1.1 Envelopes shall be available in Style P, O, or W. Their sizes and designs are shown in Diagram #1 through 8, 14, 16, 18, 19 and 20.

3.2.1.2 All envelopes in this class shall have security tint blue except MCC-150071 (Diagram #18). MCC-150100 (#19), MCC-150101 (#19 with window) MCC-150102 (#20) and MCC-150103 (#20 with window) security tinted black.

3.2.1.3 Side flaps shall not overlap at center of envelopes.

3.2.1.4 Envelopes shall lie flat without curling.

3.2.1.5 Envelope seams shall be firmly sealed with no excess glue at seam edges. Seams shall be sealed to ≥ 1/16” ≤ 3/16” of top of seam.

3.2.1.6 Flap shall be gummed to within ¾” from edges of envelope. Gum line depth shall be ≥ 1/2” except for last inch at ends that may be tapered. (See Diagram #8)

3.2.1.7 For MCC-150018 envelopes only, flap dry gum line shall have “split-seal” gum as specified in Diagram #8.

3.2.2 Class 2 – Open Side, Booklet

3.2.2.1 Envelopes shall be of side seam design as shown in Diagram #9, 13 & 15, 17 & 24 and be available in sizes as specified in the diagrams.

3.2.2.2 Envelope seams shall be firmly sealed with no excess glue at seam edges. Envelopes shall lie flat without curling.

3.2.2.3 Adhesive on top flap shall be contained such that side seam will not be sealed to flap. Side seams shall have adhesive line ≤ 1/8” of top edge and ≤ ¼” of inner edge of side seam.

3.2.2.4 Flap shall be gummed to within 11/16” from edges of envelope. Gum line depths are 7/8” to 15/16” as specified in diagrams, except for last inch at ends, which may be tapered.

3.2.3 Class 3 - Open End with Clasp or Seal Adhesive & Catalog

3.2.3.1 Envelopes shall be available in Style P only and in sizes as specified in diagrams #10, 11, 12, 21, 22 and 23.

3.2.3.2 Envelopes shall have gum seal adhesive as shown in Diagram #10 and #11 for MCC-150025 and 150026, or latex seal as described for MCC-150104 (#21), 150105 (#22) and 150106 (#23). Both seal adhesive and metal clasps shall be on MCC-150038 as shown in Diagram #12.

3.2.3.3 Envelopes shall be open at end with center seam ≥ ¼” wide.

3.2.3.4 Center seam shall be sealed to within 1/8” of clasp base.

3.2.3.5 Flap shall be scored for folding and be gummed to within specified distance from edges of the envelope.

3.2.3.6 Throat depth of sealed envelopes shall be 1/4” unless otherwise specified.

3.2.3.7 Metal clasp shall be positioned on center seam overlap. Clasp hole on flap shall be 5/16” + 1/16” in diameter. Center of hole shall be 1¾” ± 1/8” away from fold edge of flap.

3.2.4 MCC-150059 envelopes (Diagram #15) – additional requirements:

3.2.4.1 “Please check if address has changed” letterings shall be printed in bold Arial font size 8. A check box with similar font size shall be at the left of the letterings below the returned address zone. Letterings shall be ≥ 2¾” from bottom of envelope.

3.2.4.2 “Postage Required Post Office will not deliver without proper postage.” letterings shall be printed in Arial font size 8, center justified inside stamp-designated area.

3.2.5 MCC-150061 envelopes (Diagram #16) – additional requirements:

“RETURN SERVICE REQUESTED” letterings shall be printed in capitalized bold Arial Black font size 12. Letterings shall be located at 2¼” from top right and started at 4” from right side.

3.2.6 MCC-150062 envelopes (Diagram #17) – additional requirements:

”RETURN SERVICE REQUESTED” letterings shall be printed in capitalized bold Arial Black font size 12. Letterings shall be located at 3½” from top and started at 3½” from right side.

3.2.7 MCC-150071 envelopes (Diagram #18) – additional requirements:

3.2.7.1 Envelopes shall have POSTNET barcode and Facing Identification Mark (FIM) positioned in conformance with the Courtesy Reply Mail Layout Guidelines of U.S. Postal Service Guide (QSP) 507b dated Oct 3, 2011 or later.

3.2.7.2 “Please check if address has changed” letterings shall be printed in bold Arial font size 8. A check box with similar font size shall be at the left of the letterings below the returned address zone. Letterings shall be ≥ 2¾” from bottom of envelope.

3.2.7.3 “Postage Required Post Office will not deliver without proper postage.” letterings shall be printed in Arial font size 8, center justified inside stamp-designated area.

3.2.8 MCC-150107 envelopes (Diagram #24) – additional print requirements:

3.2.8.1 Business Reply Legend (boxed): The words “BUSINESS REPLY MAIL” shall be required above the address window in capital (uppercase) letters. Words “FIRST CLASS MAIL PERMIT NO.” followed by the permit number and the name of the issuing Post Office.

3.2.8.2 Postage Paid Line: “POSTAGE WILL BE PAID BY ADDRESSEE” in capital letters under the business reply legend box.

3.2.8.3 Postage Imprint “NO POSTAGE NECESSARY IF MAILED IN THE UNITED STATES” shall be printed center justified inside in stamp-designated area in upper right corner of the mail piece per 505 Quick Service Guide.

3.2.8.4 Horizontal Bars: Bars must be uniform in length, at least 1 inch long and 1/16 to 3/16 inch thick, and evenly spaced, above the delivery address line.

3.2.8.5 Envelope number “E-7334 (9/06)” shall be printed in upper left corner followed by “OFFICIAL BUSINESS” and, “PENALTY FOR PRIVATE USE, $300”.

3.3 Performance:

3.3.1 Class 1 and Class 2 envelopes shall be suitable for automatic addressing including printing or application of printed labels, automatic insertion of material, and automatic sealing.

3.3.2 Class 1 and Class 2 envelopes shall pass acceptance performing test in automated mail production equipment in use by State of California. The passing jamming rate shall be no more than one (1) envelope per 8000 letter sized envelopes and no more than one (1) per 5000 booklet envelopes in test sample size of 30,000 max.

3.4 Workmanship:

3.4.1 Envelopes shall be product of good workmanship in accordance with recommendations of Envelope Institute of America (EIA) and Envelope Manufacturers Association (EMA). Envelopes shall not be wavy and free from defects that degrade appearance, performance, or serviceability including but not limited to loose or glued flaps, loose corners, puckered seams, or misplaced window patches.

3.5 Table of Recycled Paper Envelopes

Line Item Identification

MCC #

Item description

Envelope Size

Window Size(s) & Position(s)

Diagram Number

150072

MCC150072, Envelope #10 plain, inside tint blue, white sub 24, Class 1, pointed top flap

4-1/8" x 9-1/2"

plain without window

Diagram #1

150003

MCC150003, Envelope #10 plain, inside tint blue, white, sub 24, Class 1, round top flap

4-1/8" x 9-1/2"

plain without window

Diagram #2

150006

MCC150006, Envelope #10 window, inside tint blue, white, sub 24, Class 1, pointed top flap

4-1/8" x 9-1/2"

1-1/8"x4-1/2"

7/8" from left and 11/16" from bottom

Diagram #3

150066

MCC150066, Envelope #11 plain, inside tint blue, white, sub 24, Class 1, round top flap

4-1/2" x 10-3/8"

plain without window plain

Diagram #4

150067

MCC150067, Envelope #11 window, inside tint blue, white, sub 24, Class 1, round top flap

4-1/2" x 10-3/8"

1-1/8"x4-1/2"

7/8" from left and 11/16" from bottom

Diagram #5

150063

MCC150063, Envelope #9 plain, inside tint blue, white, sub 24, Class 1, pointed top flap

3-7/8" x 8-7/8"

plain without window plain

Diagram #6

150065

MCC150065, Envelope #9 window, inside tint blue, white, sub 24, Class 1, round top flap

3-7/8" x 8-7/8"

1-1/8"x4-1/2"

7/8" from left and 11/16" from bottom

Diagram #7

150018

MCC150018, Envelope, warrant, window, inside tint blue, white, sub 24, Class 1, round top flap

3-9/16" x 7-3/4"

1-1/8"x3-5/8"

3/4" from left and 7/8" from bottom

Diagram #8

150024

MCC150024, Envelope, booklet #9-1/2, manila, plain, sub 28, Class 2

9" x 12"

plain without window

Diagram #9

150025

MCC150025, Envelope, 10-1/2 catalog, manila, plain, sub 28, Class 3

9" x 12"

plain without window

Diagram #10

150026

MCC150026, Envelope, 13-1/2 catalog, manila, plain, sub 28, Class 3

10" x 13"

plain without window

Diagram #11

150038

MCC150038, Envelope #95, clasp manila, plain, sub 32, Class 3

10" x 12"

plain without window

Diagram #12

150043

MCC150043, Envelope, booklet #10 plain, white, sub 28, Class 2

9-1/2" x 12-5/8"

plain without window

Diagram #13

150053

MCC150053, Envelope #10 dual window, inside tint blue, white wove, sub 24, Class 1, round top flap

4-1/8" x 9-1/2"

1”x3" 1" from L. and 2-5/8" from bottom;1-1/4"x4-1/2" 1" from L. and 3/4" from bottom

Diagram #14

150059

MCC150059, Envelope, booklet #6-1/2, window, white, sub 24, Class 2, print required

6" x 9"

1-1/8"x4-1/2" 7/8" from left and1/2" from bottom Diagram #15

150061

MCC150061, Envelope, custom, window, inside tint blue, white wove, sub 28, Class 1, print required

6" x 9-1/2"

2-5/8"x4-1/4" 7/8 from left and 2-1/2" from bottom Diagram #16

150062

MCC150062, Envelope, custom, booklet, window, inside tint blue, white wove, sub 28, Class 2, print required

9" x 12"

4-1/4"x3-1/4" 8" from left and 3-7/8" from bottom Diagram #17

150071

MCC150071, Envelope #9 window, white wove, sub 24, Class 1, round top flap, print required

3-7/8" x 8-7/8"

1-1/8"x4-1/2" 7/8" from left and 11/16" from bottom Diagram #18

150100

MCC150100, Envelope #10 plain, sub 24 white wove, interior tint black, Class 1, peel and seal round top flap

4-1/8" x 9-1/2"

plain without window

Diagram #19

150101

MCC150101, Envelope #10 window, sub 24 white wove, interior tint black, Class 1, gum seal round top flap

4-1/8" x 9-1/2"

1-1/8"x 4-1/2"

7/8" from left and 1/2" from bottom

Diagram #19 (with window)

150102

MCC150102, Envelope #11 plain, sub 24 white wove, interior tint black, Class 1, latex seal round top flap

4-1/2" x 10-3/8"

plain without window

Diagram #20

150103

MCC150103, Envelope #11 window, sub 24 white wove, interior tint black, Class 1, latex seal round top flap

4-1/2" x 10-3/8"

1 -1/8"x 4-1/2" 7/8" from left and 1/2" from bottom Diagram #20 (with window)

150104

MCC150104, Envelope open-end catalog, window, sub 28 white wove, interior tint black, center seam, wallet flaps, latex seal, Class 3

9" x 11-1/4"

1-5/16"x 3-1/2" 1/2" from left and 7-3/4" from bottom Diagram #21

150105

MCC150105, Envelope open-end catalog, window, sub 28 Manila, interior tint black, center seam, wallet flaps, latex seal, Class 3

9" x 11-1/4"

1-5/16"x 3-1/2" 1/2" from left and 8-3/4" from bottom Diagram #22

150106

MCC150106, Envelope open-end catalog, window, sub 28 Manila, interior tint black, center seam, wallet flaps, latex seal, Class 3

9" x 11-1/4"

1-5/16"x 3-1/2" 1/2" from left and 7" from bottom Diagram #23

150107

MCC150107, Envelope booklet, window, sub 28 brown Kraft, interior tint black, center seam, wallet flap opens at top along 12” side, gum seal, Class 2, print required

9" x 12"

1-3/4"x 5-1/8" 3-1/2" from left and 3/4" from bottom Diagram #24

	PAGE 1 OF 7	11/02/2015
1-XX-75-04	ENVELOPES, RECYCLED PAPER

	PAGE 2 OF 7	11/02/2015
1-XX-75-04	Envelopes, Recycled Paper

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File details come from the government source that posted it. Updated Sep 21, 2024.