Attachment 2 - TNF_SZ_SepticPumping_Statement of Work V3.docx

US Department of Agriculture (USDA)

US Forest Service

Tonto National Forest South Zone

Toilet Pumping Statement of Work

Contents

Project Tonto NF South Zone Toilet Pumping

1.0 Scope of Work

The intent of this contract is to provide septic collection services for the South Zone of the Tonto National Forest, including the Cave Creek Ranger District, Globe Basin Ranger District, & Mesa Ranger District. The contractor shall provide any and all labor, equipment, supplies, services, permits, and licenses necessary to collect, load, haul and dump septic refuse from recreation sites. The contractor shall remove all debris, wash down, cleanup, disinfect, and dispose of all waste products removed from the vaults/holding tanks. Debris may include, but is not limited to: cans, bottles, rocks, sticks/logs, animal parts, clothing, plastic bags, metal products, toilet paper rolls/dispensers, tools, diapers, sanitary napkins, and other miscellaneous trash. If the bottom of the vault is flat, waste shall be removed down to within 4-5 inches from the bottom. If the bottom of the vault is sloped, waste shall be removed until the suction hose begins to suck too much air to make further pumping practical. Any spilled waste must be cleaned by the contractor prior to leaving the work area. The contractor shall inspect for any damage and notify the Contracting Officer Representative (COR) immediately of suspected damage.

Work will be performed on District 1 (Cave Creek), District 2 (Globe), and District 3 (Mesa) of the Tonto National Forest during the base period, including up to 4 additional one-year Option Periods.

This statement of work consists of completing the tasks/subtasks in Section 3 to the deliverable requirements of Section 5.

1.1 Vault Access

The contractor shall utilize the outside vault access opening, not the toilet riser, unless there is not an outside vault access opening or if the outside vault access opening is less than 20 inches diameter (or 20 inches square). If the toilet riser must be utilized for pumping, the contractor shall protect the riser from damage. The contractor must ensure the toilet paper and dispenser are not contaminated with waste. The contractor shall notify the COR or technical POC if the toilet paper is contaminated. If the interior of the vault toilet is contaminated, the contractor shall thoroughly disinfect the contaminated area prior to leaving. The vault cover must fit with an airtight seal so that the venting process of the vault toilet is not interfered with; the contractor shall notify the COR or technical POC of any vaults that do not have an airtight seal.

1.2 Waste/Debris Material Transport and Disposal

The contractor shall transport and dispose of all waste materials to an approved site in accordance with all applicable laws, ordinances, and regulations. All debris shall be removed from the vault in a leak-proof container/bag so not to contaminate the surrounding ground and area. All waste/debris shall be disposed of outside of Forest Service land in accordance with all applicable laws, ordinances, and regulations.

1.3 Work Area

The contractor shall, at all times, keep work areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition. The contractor shall remove and properly dispose of all job-related waste material.

2.0 Background

The designated locations are within recreation sites across the South Zone of the Tonto National Forest.

The Contractor shall provide septic removal services to any vault toilet with each vault toilet tank holding up to 1000 gallons of septic refuse. Appendix 1 details the vault toilets for each location. Vault toilet pumping involves using a heavy-duty vacuum truck to suction accumulated human waste from an underground holding tank, then transporting the sewage to a licensed treatment facility. After the waste is removed, the vault is typically "precharged" with water and deodorizing chemicals (see prohibited substances/chemicals) to prevent odors and maintain a baseline liquid level.

2.1 Contract Administration

The CO is the only person authorized to approve changes. This authority remains solely with the CO. In the event that the contractor affects any changes at the direction of any person other than the CO, the changes will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase incurred as a result thereof.

3.0 Technical Requirements / Tasks

STANDARD

Pump and remove septic refuse

Any vault toilet and lift station is pumped on a flexible, pre-scheduled basis. Pumping should be performed to remove all septic refuse (1,000 Gallons). All sites are serviced between sunrise and sunset.

Contractor employees maintain a reasonable appearance and are courteous to the public.

Vault lids are closed after servicing.

100%

Visual Inspection

Contractor will be assessed actual damages incurred by the Government for repairing/cleaning vault toilets.

Poor performance rating.

3.1 Contractor Personnel

Contract Manager. The contractor shall designate a contract manager who will be responsible for performance of services and have full authority to act for the contractor on all matters relating to daily operation of this contract. Upon contract award and prior to the contract start date, the contractor shall submit the name and telephone number of the contract manager.

Contractor Employee Conduct. The Government reserves the right to require removal from federal property any contractor employee who endangers persons or property, whose actions are inconsistent with professional conduct, or who is found to be incapacitated or under the influence of alcohol, drugs, or other substances. Removal of employees for any reason does not relieve the contractor of the requirement to perform services specified herein.

3.2 Laws and Regulations

The contractor shall comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of the contract, the contractor shall comply with such law/regulation as changed. The contractor is responsible for any penalties, fines, etc. resulting from violations. The contractor shall immediately notify the COR when violations occur and cooperate fully with fire department personnel and Government investigators.

3.3 Prohibited Substances/Chemicals

The contractor shall not use products that are, or contain Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HAZMAT containing one of these banned substances will not be allowed on forest service land.

4.0 Government Furnished

Government will not provide any furnished property for the contractor

Contractor shall furnish all supplies and equipment, except for already existing Government-furnished vault toilets, necessary to perform this contract, including:

· Motorized equipment in good operating condition for removal of septic refuse from any designated vault toilet. Equipment shall not allow septic refuse to leak out as the vehicle travels down the road. Truck beds shall be watertight and enclosed.

5.0 Deliverables / Schedule

All vault toilets shall be serviced on an as-needed, flexible basis. Contractor must provide vault toilet pumping within two weeks (14 calendar days) of request by the Government. The Government will make reasonable attempts to consolidate requests for service.

Pumping service shall be done on a weekday, Monday-Thursday. If servicing of any vault toilet is missed due to road closures, blocked access, and/or weather, the contractor shall immediately notify the COR or technical POC. No damages will be assessed for missed collections due to circumstances beyond the control of the contractor.

Key Deliverables

5.1 Federal Holidays

The contractor should not schedule services on federal holidays.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January President’s Day - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

6.0 Travel

Contractor shall be responsible for covering any associated costs in traveling to each vault toilet location.

The Cave Creek Ranger District Office can be accessed via the 101 North to Pima Road, then east on Cave Creek Road to the Bartlett Lake turn-off. To reach Bartlett Lake, continue east on Bartlett Dam Road, which terminates at the recreation area. To reach Needle Rock & Box Bar, travel east on Rio Verde Dr. from Pima Rd. for approximately 14 miles, turning north onto FR 20.

The Globe Ranger District Office can be accessed via Hwy 60 to S Hill St, turn right to head South down Hill St then take left to head Southeast down Jesse Hayes Rd/Six Shooter Canyon Rd for approximately 1 ½ miles.

The Mesa Ranger District Office can be accessed via the 202 East to South Higley Road, then a short distance West on Ingram St. To reach Four Peaks and Cottonwood Staging Areas, continue North on Hwy 87 from 202 East. To Reach Blue Point, head North on Bush Hwy from 202 East. To Reach Usery, head East on Mckellips Rd from 202 East then North on Usery Pass Rd. To reach Dutchman Staging Area, head east on Apache Trail from 202 East and continue onto Hwy 88.

Appendix 1 Facilities and Locations

District

Recreation Site

Single Vault Capacity = 1,000 Gallons Double Vault Capacity = 2,000 Gallons Rarely Frequency = 0-1 times per year Occasionally Frequency = 1-2 times per year Often Frequency = 2-3 times per year image1.png image2.png image3.PNG