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TECHNICAL REQUIREMENTS CHECKLIST
LEARNING MANAGEMENT SYSTEM
SOLICITATION #93310020Q0005
Instructions to Offerors: Please specify whether the proposed system meets the requirements in the following tables by placing a “YES” or “NO” in the “Included” column. Failure to respond to a requirement will be considered a “NO":
TABLE 1 TECHNICAL REQUIREMENTS
| NO. |
| DESCRIPTION |
| IMPORTANCE |
| INCLUDED |
| TR1 |
| The solution must operate in compliance with OMB M-15-13 and CISA Binding Operational Directive 18-01. |
| C |
| TR2 |
| SMTP Email, messaging and notification system must operate in compliance with CISA Binding Operational Directive (BOD) 18-01 and be compatible with Azure based MS Exchange SMTP mail format. |
| C |
| TR3 |
| Must meet Federal Risk and Authorization Management Program (FedRAMP) authorization at a Moderate impact level or compliance with NIST 800.53 Rev 4 |
| C |
| TR4 |
| System must be in compliance with 36 CFR Chapter XII Subpart B – Records Management Parts 1220, 1222, 1224, 1227 and 1236.26 and General Record Schedule 2.6. |
| C |
| TR5 |
| LMS must be ADA Section 508 compliant |
| C |
| TR6 |
| Service Level Agreement (SLA) must include time windows for maintenance, as well as uptime guarantees. It also must clearly state all support agreements. |
| C |
| TR7 |
| Version of software along with release date and change log (document which specifies what has changed/been added/otherwise modified from the previous release) is provided with each release of software patches, updates, and new version releases. |
| I |
| TR8 |
| Solution must be securely hosted and compatible with the Microsoft 365 cloud environment to allow integration into other FMCS systems and ease of authentication. |
| I |
| TR9 |
| Must integrate/communicate with OPM's Enterprise Human Resources Integration (EHRI) system |
| C |
| TR10 |
| Creates/delivers SCORM (or other recognized standard) compliant courses |
| I |
| TR11 |
| The solution must use current technologies, compatible with the latest browsers, supporting Microsoft Edge, Google Chrome, Apple Safari and Mozilla Firefox at the very least |
| C |
| TR12 |
| Any Personally Identifiable Information (PII) must be protected against unauthorized access, disclosure or modification, theft, or destruction |
| C |
| TR13 |
| The LMS software will support import and export to/from commonly available software formats? PDF, DOCX, PPTX, XSLX, CSV, …, and others. In addition, it must support the migration of all current trainings. |
| C |
| TR14 |
| Allows agency-specific branding on site |
| I |
| TR15 |
| Automatic emailing to students, managers, administrators and/or instructors/SMEs |
| C |
| TR16 |
| FMCS must retain unrestricted rights to government data |
| C |
| TR17 |
| Allows for the creation of metadata that will allow system information to be searchable on FMCS Intranet portal |
| N |
| TR18 |
| Allows students to initiate both internal and external training requests with mandatory supervisory reviews and approvals. Data from training requests must import into OMB Standard From (SF) 182. |
| C |
| TR19 |
| External training request process recognizes FMCS internal codes, including but not limited to, cost, accounting, and training codes |
| C |
| TR20 |
| Automatically tracks trainings; allows for manual input of training information |
| C |
| TR21 |
| Must be able to generate/maintain Individual Training Plans (ITP) |
| I |
| TR22 |
| Reports are generated in a character-delineated format (CSV) for easy analysis |
| I |
| TR23 |
| Training in the use of the LMS including end user and administrator training |
| C |
| TR24 |
| Vendor must present any system data on request for audit and reporting purposes |
| I |
| TR25 |
| Integrates with external webinar platforms such as RingCentral and Adobe Connect |
| N |
| TR26 |
| Training/manual provided to FMCS administrators prior to release of new courseware or major system change |
| I |
TABLE 2 INSTRUCTOR NEEDS
| NO. |
| DESCRIPTION |
| IMPORTANCE |
| INCLUDED |
| I1 |
| Training on the use of the LMS including end user training and administrator training |
| C |
| I2 |
| Report data can be pulled from other systems (i.e., FMCS systems, eHRI) |
| C |
| I3 |
| Tracks student attendance |
| C |
| I4 |
| Training plans can be designated for individuals or groups |
| N |
| I5 |
| Manages class roster |
| C |
| I6 |
| Records attendance at outside seminars |
| C |
| I7 |
| Sets up new classes using templates |
| C |
| I8 |
| Manages registration cut-off time |
| C |
| I9 |
| Allows setting of course prerequisites |
| N |
| I10 |
| Sets class enrollment limits |
| I |
| I11 |
| Accesses reports on how many sessions necessary for a student to complete a course and the length of each session |
| N |
| I12 |
| Compatible with courseware developed in third-party authoring systems |
| C |
| I13 |
| Schedules training class |
| C |
| I14 |
| Maintains a list of instructors qualified to teach courses |
| N |
| I15 |
| Sets class location |
| N |
| I16 |
| Generates "To-Do" list, for planning what needs to happen before and after a class |
| N |
| I17 |
| Courses can be scheduled on non-contiguous days |
| I |
| I18 |
| Tracks setup requirements for classroom-based training classes |
| I |
| I19 |
| Tracks qualified instructors |
| I |
| I20 |
| Grading criteria can be adjusted |
| N |
| I21 |
| Questions can be randomized from a pool of questions |
| N |
| I22 |
| Assigns instructor to classroom |
| N |
| I23 |
| Questions can be grouped into test pools and reused |
| I |
| I24 |
| Captures who has completed mandatory training and who has not |
| C |
| I25 |
| Tracks by course, student, department, and organization |
| C |
| I26 |
| Instructors can review the students registered for a course and their test statistics |
| N |
| I27 |
| Tracks assignment and attendance for each participant |
| C |
| I28 |
| Accesses and analyzes student and group training histories |
| I |
| I29 |
| Database allows users to define the variables they want to track |
| C |
| I30 |
| Students who drop a course can be assigned a status (no show, cancelled, etc.) |
| C |
| I31 |
| Allows for course waitlists |
| N |
TABLE 3 STUDENT ACCESSIBILITY
| NO. |
| DESCRIPTION |
| IMPORTANCE |
| INCLUDED |
| S1 |
| Online self-registration |
| C |
| S2 |
| Catalog allows users to search for training by keyword, category, or course ID |
| C |
| S3 |
| Online course catalog with title, description, course objectives, prerequisites, required materials, and credit hours |
| C |
| S4 |
| Student can print their progress and training history |
| C |
| S5 |
| Tracks student training history |
| C |
| S6 |
| Manages student training plans |
| I |
| S7 |
| Self-registry requires supervisor approval |
| C |
| S8 |
| Student can access their own training records |
| C |
| S9 |
| Student can review progress summaries for each course they have completed or accessed |
| I |
| S10 |
| Shows student which courses to take to further their career goals |
| N |
| S11 |
| Student can edit their own personal information or ITP |
| N |
| S12 |
| Obtain weekly or monthly student activity schedules |
| N |
| S13 |
| Student enrollment uses click-and-drag interface |
| N |
| S14 |
| Tabbed file folder display for viewing classes |
| N |
| S15 |
| Bookmarks course/module/lesson/page and return later |
| I |
| S16 |
| Allows printing of teaching materials for classroom-based training |
| I |
| S17 |
| Student can "test-out" of courses to avoid spending time on topics already mastered |
| N |
| S18 |
| Ability to link to reference material including outside resources, white papers, threaded discussions with search features, etc. |
| N |
| S19 |
| Automatic remedial training based on end of course test results |
| N |
TABLE 4 COMPETENCY AND SKILLS TRACKING
| NO. |
| DESCRIPTION |
| IMPORTANCE |
| INCLUDED |
| C1 |
| Ability to link competencies with tests |
| N |
| C2 |
| Tracks and compares competencies before and after training events |
| N |
| C3 |
| Ability to link competencies with courses |
| N |
| C4 |
| Maps competencies to objectives and test items |
| N |
| C5 |
| Skills and competency tracking, including non-course-related information |
| N |
| C6 |
| Competencies can be weighted within roles |
| N |
| C7 |
| Pre- and post-course assessments |
| N |
| C8 |
| Ability to include synchronous forms of learning (i.e., GoTo Meeting, Web Meeting, etc.) |
| N |
| C10 |
| Maps competencies to objectives and test items |
| N |
| C11 |
| Career development - self-evaluation of skills gaps |
| N |
| C12 |
| Competency Modeling |
| N |
| C13 |
| Curriculum path can include information for students on the next job role they want to pursue |
| N |
| C14 |
| Conduct skills gap analyses |
| N |
| C15 |
| Manage employee’s training plans |
| C |
TABLE 5 OVERALL SYSTEM NEEDS
| NO. |
| DESCRIPTION |
| IMPORTANCE |
| INCLUDED |
| O1 |
| Automatic Reminder Notifications to students and supervisors of mandatory annual training |
| C |
| O2 |
| Certificate of Completions can be attached to student's records |
| C |
| O3 |
| Track employee information, including positions, job history, reviews, skills, education, etc. |
| N |
| O4 |
| Course and survey statistics are available for review |
| N |
| O5 |
| Report templates – details in technical requirements |
| C |
| O6 |
| Tracking of all students' progress |
| N |
| O7 |
| Organize data with user-defined filters |
| I |
| O8 |
| Course completion status |
| C |
| O9 |
| Courses can be designated as "downloadable" for remote or mobile learner access |
| C |
| O10 |
| Built-in authoring system |
| I |
| O11 |
| Administrators/SMEs can create new online tests or modify existing tests and questions |
| I |
| O12 |
| Allows use of third-party online courses |
| I |
| O13 |
| Test and survey creation interface |
| I |
| O15 |
| Create confirmation letters, name badges, and evaluation forms |
| N |
| O16 |
| Conflict checking of scheduled resources |
| N |
| O17 |
| Standard media objects can be shared among courses |
| N |
| O18 |
| Multiple sessions of the same course can be scheduled for the same day |
| I |
| O19 |
| Audio, video, graphics, animation, and text objects are centrally stored and can be reused |
| C |
| O20 |
| Auto-update of class status (available, canceled, etc.) |
| C |
| O21 |
| Compatible with new authoring tools out on the market |
| C |
| O22 |
| Calendars show resource use and schedules |
| C |
| O23 |
| Customizable toolbars |
| I |
| O24 |
| Tree view for navigation |
| N |
| O25 |
| Contains a Frequently Asked Questions section |
| I |
| O26 |
| Feature for talent management |
| I |