Attachment 2 Statement of Work WFTC Janitorial.pdf

US Department of Agriculture (USDA)

Statement of Work

Janitorial Services for Wildland Fire Training Center

McClellan, California

Dated 7 January 2026

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Contractor’s Key Personnel

7.0 Security Requirements

8.0 Conduct of Work

Project Janitorial services for Wildland Fire Training Center McClellan, California

General Information

Purpose: This is a non-personal service contract. Providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. The Contractor shall provide all transportation, labor, equipment, supervision, materials, and supplies except those listed as Government Furnished Property, for the performance of this contract. As such the Government shall not exercise any supervision or control over the Contractor’s employees. The Government assumes no responsibility for any expense incurred by the Offeror to prepare their quote in response to this solicitation.

1.0 Scope of Work

The contractor shall provide janitorial services for the Wildland Fire Training and Conference Center and 2 Dormitories, McClellan, CA. The scope of the work includes the year-around cleaning of 3 separate buildings and approx. 108,879 square feet of office space, training rooms, conference rooms, breakrooms, restrooms, gym, kitchen and dorm rooms. This estimate includes approx. 84,623 square feet for WFTC and approx. 24,256 square feet of dorm space for each building.

2.0 Background

The Wildland Fire Training and Conference Center(WFTC) has a requirement for janitorial services. The Wildland Fire Training Center (WFTC) is comprised of the Administration Building and 2 Dormitories. The WFTC is used as a training center during October through June and is heavily used for fire emergencies during fire season (June - October). A Frequency Schedule is provided to help plan the contractor’s work reflecting usage levels. During October through June, the use of dorm rooms is variable, dependent on the training schedule, the number of students, and the length of the courses. From June through October, the dorm rooms are used intermittently.

Place of Performance:

USDA FOREST SERVICE

Wildland Fire Training and Conference Center 3237 Peacekeeper Way McClellan, CA 95652

Dormitory Building 941 3426 Beech Avenue McClellan, CA 95652

Dormitory Building 942 3427 Beech Avenue McClellan, CA 95652

Administrative Offices -

• Three-story structure with three (3) entrances.

• The building has two (2) stairwells and one (1) elevator. The stairwells and elevator are “shared” with the other tenants of the building. McClellan Business Park maintains the “shared areas.” The Forest Service occupies the ground floor.

• There are four (4) restrooms in the Administrative Office area and (2) within the gym area.

• 84,623 square feet of cleanable space.

Conference Center -

• One-story structure (attached to the Administrative Office Area) with four (4) Forest-Service exclusive entrances.

• There are two (2) restrooms in the Conference Center. This building is occupied intermittently year-round.

Dormitory Buildings (941 & 942) –

• Located approximately one block from the WFTC in McClellan

• Each building is three (3)-story with approximately 24,256 feet cleanable space.

• There are a total of 72 bedrooms with sinks per building,

• 20 rooms on the 1st floor and 26 rooms on the 2nd and 3rd floors.

• The estimated square feet for a (20 ) room is 192 and estimated square feet for a (52) double room is

384.

• There is one (1) interior stairway and one (1) elevator in each building.

• Occupied rooms in this building will be cleaned when vacated, if unoccupied monthly. It is not possible to predict an occupancy schedule for emergency use.

The cleaning of Administrative Offices and the Conference Center shall be accomplished between the hours of 6:00 pm and 6:00 am, Monday through Friday.

The Government’s regular working hours are Monday through Friday from 0600-1800, except federal observed holidays

Recognized Federal Holidays: Any reference to holidays shall be construed to mean the Government/Federal

Holidays listed below:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Presidents’ Day 3rd Monday in February Memorial Day - Last Monday in May Juneteenth - 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veterans Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday will be observed as a legal holiday. If a holiday falls on a scheduled Contractor workday, the following proceeding workday will be used to schedule the work to be accomplished.

Contractor Requirements

3.0 Technical Requirements / Tasks

Janitorial services shall be provided following the cleaning schedule as specified below:

The Contractor shall clean named areas below and shall be free of dust, dirt, debris, carpet stains, (with the exception of current/existing stains, to be documented at time of award), trash, streaks, and smudges, and present an overall appearance of cleanliness. Horizontal and vertical surfaces including tables, furniture, counters, railings, doors, corners, crevices, moldings, and ledges will be free of obvious dust, dirt, oil spots, or smudged surfaces. Trash shall be collected and put into government provided dumpster. Floors shall be clean, and carpets shall be vacuumed. Sinks and water fountains will be clean with no residue. All areas are to be cleaned in accordance with the work schedule.

Monday through Friday – Wildland Fire Training and Conference Center (WFTC)

• Empty all wastepaper baskets and trashcans (including sanitary napkin disposal containers) into waste disposal bin located outside the office. Furnish and replace plastic liners in waste receptacles as needed, when they become torn or soiled with odorous garbage.

• Vacuum all carpeted surfaces. (Conference)

• Clean and disinfect all wash basins, vanities, toilets, urinals, metal connections, faucets and toilet partitions in all restrooms. Place toilet seats down after cleaning. Clean and disinfect gym shower and shower fixtures.

• Clean, deodorize and mop entire floor area of each restroom, gym shower floor and breakroom floors, ensuring corners and mop boards are clean.

• Clean breakroom tabletops, sinks and microwave areas. Clean the inside and outside of each microwave. (kitchen)

• Replenish all paper towels, toilet paper, liquid soap, deodorant cakes, and paper toilet seat cover dispensers. (restroom)

• Arrange chairs neatly around desks and tables after vacuuming.

• Remove all fingerprints, spots and smudges from windows and door trim and from area around light switches.

• Clean all windows on and near entrance doors, restroom mirrors and gym shower room mirror.

• Clean outside ashtray

Semi-Annual Services - Wildland Fire Training and Conference Center (Services to be performed during April and August)

• Clean the refrigerator in each break room. Remove all outdated material and wipe down the inside and outside of refrigerator.

• Wash the windows inside and windowsills

• Wash venetian blinds

• Carpet cleaning

• Floor strip and wax restroom floors, gym restroom floors, kitchen floor and breakroom floors

Monthly Services – Buildings 941 and 942 (Daily services to be conducted when occupied)

• Empty all wastepaper baskets and trashcans (including sanitary napkin disposal containers) into waste disposal bin located outside the office. Furnish and replace plastic liners in waste receptacles as needed, when they become torn or soiled with odorous garbage.

• Clean and disinfect all wash basins, vanities, toilets, urinals, metal connections, faucets and toilet partitions in all restrooms. Place toilet seats down after cleaning. Clean and disinfect shower and shower fixtures.

• Clean, deodorize and mop the entire floor area of each restroom, ensuring corners and mop boards are clean.

• Clean common area tabletops, sinks and microwave areas. Clean the inside and outside of each microwave.

• Replenish all paper towels, toilet paper, liquid soap, deodorant cakes, and paper toilet seat cover dispensers.

• Sweep and mop all linoleum areas.

• Clean liquid soap dispensers, as needed, to ensure efficient dispensing

Surveillance will be random, but no area will be observed more than once daily.

Commercial Carpet Cleaning and Floor Strip and Wax.

Twice annually the COR may direct the Contractor to Commercially clean the carpets and strip and/or wax the floor. Notice will be given 21 calendar days. Carpet cleaning and floor strip and wax shall occur on weekend days in coordination with the COR.

Standard Cleaning.

Carpets shall be free of obvious removable spots, stains, soiled traffic pattern, dirt, debris, gum, and crusted material. There shall be no areas of deterioration or fuzzing. Floors shall be clean, free of dirt and stains with no wax build-up. Floors will have a high sheen appearance. Surveillance will follow performance within 3 days.

Short-Notice Janitorial Services.

Periodically the office’s seasonal workload may exceed planned janitorial service capacity and additional services will be required. With 5 days of notification the COR may direct the Contractor to provide short-notice janitorial service. The COR will initiate the short-notice service by specifying service objectives in writing to the Contractor. Upon receipt of the objectives the contractor will determine the number of cleaning- days to accomplish the objectives in writing to the COR. No service will be provided under this paragraph without written approval of the COR. The contractor shall not exceed the number of cleaning days directed by the COR. Estimated at 10 cleaning-days total annually, with 2 cleaning-days minimum order

4.0 Government Furnished

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract:

The Contractor is provided with keys or a key card to allow access to buildings and rooms requiring cleaning, they shall ensure they are not lost or misplaced and are not used by unauthorized personnel. The Contractor shall not duplicate keys. All keys and key cards that are provided to the Contractor will require a logged entry, signed signature, and date. Keys and key cards shall be retained in possession of the janitorial staff while performing services and returned to the COR prior to contract end date. All keys and key cards lost by

Contractor’s personnel shall be reported to the COR immediately and shall be replaced at the Contractor’s expense.

Bio Based Requirements This procurement requires the use of biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably priced.

Federal Acquisition Regulation (FAR) 52.223-2 requires Contractors to report the purchase of biobased products under service and construction contracts during the previous Government fiscal year (October 1 thru September 30) and to submit this report no later than:

1. October 31 of each year during contract performance; and

2. At the end of contract performance.

Information about this requirement is available at https://www.biopreferred.gov/BioPreferred/

With the initial proposal, the Contractor shall submit a list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of this contract. Within thirty (30) days of contract award, the Contractor shall provide a complete list of biobased products that it intends to use or supply during the performance of this contract, including products used or supplied by subcontractors. This list should include the product manufacturer and estimated quantities to be used. The list shall be approved by the Contracting Officer Representative.

5.0 Deliverables / Schedule

Frequency Performance Objective

Performance Standard

Method of Inspection

Conference and Admin Offices

Monday – Friday Empty all wastepaper baskets and trashcans (including sanitary napkin disposal containers) into waste disposal bin located outside the office.

Furnish and replace plastic liners in waste receptacles as needed, when they become torn or soiled with odorous garbage.

Visual inspections will be made on a periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not constitute acceptance by the Government.

Monday – Friday Vacuum all carpeted surfaces. (including Conference)

This service includes carpeted stairwells, lobby areas, conference & break rooms, filing storage areas, and entryway rug/mats.

Arrange chairs neatly around desks and

Visual inspections will be made on a periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not constitute https://www.biopreferred.gov/BioPreferred/ tables after vacuuming.

acceptance by the Government.

Monday – Friday Clean all restrooms and fixtures. Clean and disinfect gym shower and shower fixtures.

Porcelain and metal surfaces and fixtures are disinfected and clear of dust, spots, water spots, stains, rust, mold, mineral deposits, soap residue, excess moisture or other deposits and free of debris.

Fixtures such as sinks toilets, and urinals are cleaned on inside and outside surfaces. Mirrors have a clean shine, clear of streaks.

Visual inspections will be made on a periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not constitute acceptance by the Government.

Monday-Friday Service all product dispensers in restrooms including paper towels, soap, toilet paper, and seat covers.

Replenish all paper towels, toilet paper, liquid soap, deodorant cakes, and paper toilet seat cover dispensers.

(restroom).

Visual inspections will be made on a periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not constitute acceptance by the Government.

Monday – Friday Clean, deodorize and mop entire floor area of each restroom, gym shower floor and breakroom floors.

Floors are clean and free of dirt and debris, streaks, mop strand marks, gum, grease, tar, dark scuff marks and missed areas.

Walls, baseboards, corners, and other surfaces are free of splashing and markings from the equipment.

Visual inspections will be made on a periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not constitute acceptance by the Government.

The finished surface is dry with a uniform luster.

Monday – Friday Clean breakroom and kitchen. Includes tabletops, sinks and microwave areas.

Clean the inside and outside of each microwave.

Break rooms and kitchen areas are free of all trash. Sink, counter, tabletops, and cabinets are disinfected and free of dust, spots, stains, and streaks.

Exteriors of refrigerators, microwaves, and vending machines are free of dust, spots, stains, and streaks.

Visual inspections will be made on a periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not constitute acceptance by the Government.

Monday – Friday Clean all interior and exterior doors and light switch plates Includes door surface, handles, push bars, kick plates and trim.

Remove all fingerprints, spots and smudges from windows and door trim and from area around light switches.

periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not constitute acceptance by the Government.

Monday – Friday Clean all windows on and near entrance doors, restroom mirrors and gym shower room mirror.

Remove all fingerprints, spots and smudges from windows and mirrors.

Visual inspections will be made on a periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not constitute acceptance by the

Monday – Friday Clean outside ashtray

Free of ash, cigarette butts and other materials, smears, odors, and streaks.

Visual inspections will be made on a periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not

Conference and Admin Offices

Semi-Annual Services (Services to be performed during April and August)

Clean inside of the refrigerator in each break room.

Remove all outdated material and wipe down the inside and outside of refrigerator.

Visual inspections will be made on a periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not constitute acceptance by the Government.

Semi-Annual Services (Services to be performed during April and August)

Clean the inside windows and windowsills to include venetian blinds.

Hand-touch surfaces are disinfected and all surfaces are free of fingerprints, smudges, streaks, and dirt to include sills and frames.

Visual inspections will be made on a periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not constitute acceptance by the Government.

Semi-Annual Services (Services to be performed during April and August)

Commercial Carpet Cleaning and Floor Strip and Wax restroom floors and laundry room floors

Floors are clean and free of dirt and debris, Streaks. The finished surface is dry with a uniform luster.

Visual inspections will be made on a periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not constitute acceptance by the Government.

Bldg 941 and 942

Daily services when occupied

Empty all wastepaper baskets and trashcans (including sanitary napkin disposal containers) into waste disposal bin located outside the office.

Furnish and replace plastic liners in waste receptacles as needed, when they become torn or soiled with odorous garbage.

Visual inspections will be made on a periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not

Daily services when occupied

Clean all restrooms and fixtures. Clean and disinfect shower and shower fixtures.

Porcelain and metal surfaces and fixtures are disinfected and clear of dust, spots, water spots, stains, rust, mold, mineral deposits, soap residue, excess moisture or other deposits and free of debris.

Fixtures such as sinks toilets, and urinals are cleaned on inside and outside surfaces. Mirrors have a clean shine, clear of streaks.

Visual inspections will be made on a periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not constitute acceptance by the Government.

Daily services when occupied

Clean, sweep and mop entire floor area of each bathroom and shower floor.

Floors are clean and free of dirt and debris, streaks, mop strand marks, gum, grease, tar, dark scuff marks and missed areas.

Walls, baseboards, corners, and other surfaces are free of splashing and markings.

Visual inspections will be made on a periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not constitute acceptance by the Government.

Daily services when occupied

Service all product dispensers in restrooms including paper towels, soap, toilet paper, and seat covers.

Replenish all paper towels, toilet paper, liquid soap, deodorant cakes, and paper toilet seat cover dispensers.

Clean liquid soap dispensers, as needed, to ensure efficient dispensing.

periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not constitute

Inspections and Acceptance Government Inspections Government inspections are for the purpose of satisfying the Government that the services are acceptable and do not relieve the Contractor of the responsibility for maintaining quality control. Visual inspections will be made on a periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not constitute acceptance by the Government.

Specific Inspection Procedures The contractor’s performance will be evaluated based upon the Required Results for each task listed in the tables above. Methods and documentation may include written inspections or COR daily diaries with accompanying photos when deemed necessary, customer surveys, and/or records of customer complaints such as emails.

Performance Thresholds for Acceptability of Work All services are performed to Required Results performance measures outlined in the tables in Section C, and no more than five customer complaints are received and substantiated by the COR per month.

Major deficiencies, such as tasks not being done at all, more than 30% of tasks are of unacceptable quality, or repeat occurrences (3 or more times) of the same issues, will trigger the deduction schedule as if the customer complaint threshold had been reached. Customer complaints will be substantiated by the COR for validity. Should the COR determine that the complaint is valid, the COR will inform the Contractor and give the Contractor reasonable time to correct the defect, if it is possible to do so without disrupting government operations at the affected site. The COR will determine how much time is reasonable based on the individual situation. Should the Contractor disagree with the complaint after investigation of the site, the Contractor shall notify the Contracting Officer. The Contracting Officer will review the matter with the COR to re-examine the validity of the complaint.

7.0 Contractor’s Key Personnel

The Contractor shall provide a Contract Manager and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The Contract Manager or alternate shall be available during the Government's regular working hours and shall be available on site within one hour after the Government's regular working hours. The Contractor shall submit the name and contact information of the contract manager in writing to the COR within 14 calendar days of award. All Contractor employees should wear a standardized company uniform, company T-shirt, or company identification badge clearly displayed, while performing work under this contract

8.0 Security Requirements

Contractor personnel or any representative of the Contractor entering the Government facilities shall abide by all security regulations. At the close of each work period, Government facilities, equipment, and materials shall be secured.

9.0 Conduct of Work

The work will be performed in accordance with the time or frequency schedules prescribed in the specifications. It shall be carried out without interference with the proper performance of government business. The successful bidder and their employees shall:

a. Shall not disturb papers on desks, drawers, or cabinets; use telephones or radios provided for official government facility during work performance.

b. Refrain from having minor children under age 16 present on the Government facility during work performance.

c. Turn off lights, close and lock windows, and doors, ensuring that the building is safe and secure upon completion of work. All work under this contract shall be performed in a skillful and professional manner.

The Contracting Officer may require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft or unauthorized possession or removal of materials, supplies, equipment, or property. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary. The Contractor shall prohibit their employees from disturbing papers on desks, opening desk drawers or cabinets, or using Government telephones or office equipment. The Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.

The contractor will not be allowed to have any pets or people not employed under the contract on the premises. The following restrictions apply to the Contractor and employees:

a. Smoking: All Government facilities are non-smoking. The Contractor shall not smoke on the premises.

b. Gambling: The Contractor shall not participate in games for money or personal property while on the premises.

c. Alcoholic Beverages and Narcotics: The Contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine or alcohol while entering on or on the premises. This prohibition shall not apply in cases where the drug is being used as prescribed for a patient by a licensed physician.