127EAT26Q0016 Q_A McClellan WFTC Janitorial Final.pdf

QUESTIONS FOR COMBINED SYNOPSIS/SOLICITATION

127EAT26Q0016

McClellan Wildland Fire Training Center Janitorial Services

ISSUED: January 12, 2026 21 January 2026 Amendment 0001

Question 1: I wanted to inquire whether any information is available regarding the incumbent or previous contractor associated with this requirement?

Answer: No current contractor.

Question 2: We are looking for a little clarification on the tax requirement for the solicitation for the Wildland Fire Training Center McClellan, California 127EAT26Q0014.

From the research we have conducted as an out-of-state (foreign) contractor we would be exempt from California sales and use tax. Could you confirm this before we start our work on the solicitation?

Answer: We would need tax exemption documentation before starting work.

Question 3: Is historical or estimated monthly dorm occupancy data available?

Answer: Not at this time. Occupancy varies.

Question 4:. When dorm rooms are occupied, what is the expected cleaning frequency (daily, weekly, etc.)?

Answer: When dorm rooms are occupied, no cleaning services are to be conducted.

Question 5: During peak fire season, does dormitory cleaning frequency increase?

Answer: No.

Question 6: What is the typical turnover rate for dorm rooms?

Answer: Monthly.

Question 7: Can the Government provide a breakdown of floor types by area (e.g., VCT, tile, carpet, sealed concrete)?

Answer: Carpet is 107,779 sq ft, Resilient is 1100 sq ft

Question 8: Which specific areas are included in the semi-annual strip and wax scope?

Answer: All flooring in the Training/Conference Center

Question 9: What is the approximate square footage of carpeted areas in each building?

Answer: Training/Conference Center 83,823, buildings 941 & 942 11,978 each

Question 10: Approximately how many exterior windows are present per building?

Answer: Training/Conference Center 78, buildings 941 and 942 42 each

Question 11: Are any windows above first-floor height requiring special access equipment?

Answer: No window cleaning requirements above first floor

Question 12: Are interior glass partitions included?

Answer: There are no partitions

Question 13: Are there specific certifications or standards required (e.g., EPA Safer Choice)?

Answer: Bio Based Requirements are listed in the Statement of Work

Question 14: Are disinfectants permitted if bio-based alternatives are not reasonably available?

Answer: Please follow the Statement of Work

Question 15: Short-Notice Janitorial Services: Are these services included in base pricing or invoiced separately?

Answer: Included in the base pricing.

Question 16: Short-Notice Janitorial Services: Should these be priced as fixed daily rates or time-and-materials?

Answer: Fixed daily rates. This is a firm fixed price contract.

Question 17: On average, how many days per month is the conference center occupied?

Answer: 20 days per month

Question 18: Is reduced service acceptable during unoccupied periods?

Question 19: Will after-hours access to dormitories be required?

Question 20: Are escorts or background checks required for janitorial staff?

Answer: Yes.

Question 21: I am reaching out to see if the solicitation 127EAT26Q0016 is the same as this 127EAT25Q0027?

Answer: Yes. It is for the same project.

Question 22: If individual sleeping rooms are included in the scope, are they cleaned daily, periodically, or only upon turnover or change in occupancy?

Answer: Cleaned upon turnover not when occupied. Once vacated, they are cleaned and service is completed monthly.

Question 23: Are periodic services such as carpet extraction and floor maintenance required to be performed during specific months or windows, or may they be scheduled by the contractor in coordination with the Government?

Answer: Twice annually per the Statement of Work

Question 24: Is there an estimated volume for monthly consumables usage?

Answer: No

Question 25: Do you have space storage for our logistics or should we rent a storage near by your facility?

Answer: Only space for consumables.

Question 26: Currently, Do you have expired contractor?

Question 27: Is your payment Monthly?

Answer: Yes.

Question : The SOW references approximately 108,879 total square feet, including 84,623

sq. ft. for WFTC. Please provide a square footage breakout by space type (offices, conference/training rooms, restrooms, gym/showers, breakrooms/kitchens, dorm rooms, and dorm common areas).

Answer: Offices – approx. 19,488 sq ft, conference/training rooms – approx. 56,279 sq ft, restrooms – approx. 800 sq ft, gym – approx. 1,433 sq ft, breakrooms/kitchen – approx.

6,623 sq ft

Each dorm – approx. 12,128 sq ft

Question 28: Please confirm whether the stated 24,256 sq. ft. per dormitory (Buildings 941 & 942) includes all floors, rooms, and common areas.

Answer: Includes all floors, rooms and common areas

Question 29: Please confirm which shared areas (e.g., stairwells, elevators, lobbies) are excluded from the contractor’s scope and maintained by McClellan Business Park.

Answer: Training/Conference Center lobby, buildings 941 & 942 stairwells and elevators are excluded

Question 30: Please provide the square footage requiring strip and wax, broken out by building/area and floor type.

Answer: Training/Conference Center 800 sq ft, buildings 941 & 942 150 each

Question 31: Please provide the square footage requiring commercial carpet cleaning, broken out by building/area.

Answer: Training/Conference Center 83,823 sq ft, buildings 941 & 942 11,978 sq ft ea

Question 32: Floor Care & Carpet Cleaning c. Please confirm whether any areas are excluded from semi-annual floor or carpet services.

Answer: No areas are excluded, other than identified areas on the map

Question 33: The Pricing Schedule references “monthly” dorm services, while the SOW states cleaning is performed daily when occupied and upon vacancy. Please clarify the expected monthly level of effort for dormitory services

Answer: Monthly services

Question 34: Please provide counts of restroom fixtures (toilets, urinals, sinks, showers) by building.

Answer: Training/Conference Center – 32 toilets, 11 urinals, 20 sinks

Gym – 2 toilets, 2 showers, 2 sinks

Building 941 – 45 toilets, 45 showers, 90 sinks

Building 942 – 49 toilets, 49 showers, 98 sinks

Question 35: Please provide counts and types of dispensers (soap, paper towels, toilet paper, seat covers, sanitary containers).

Answer: Training/Conference Center – 15 soap dispensers, 17 paper towels dispensers, 60 toilet holders dispensers, 40 seat cover dispensers, 20 sanitary containers

Gym – 2 soap dispensers, 2 paper towel dispensers, 4 toilet paper holders, 2 seat cover dispensers

Building 941 – 45 toilet paper holders, 45 paper towels dispensers, 45 seat cover dispensers, 45 sanitary containers, 45 soap dispensers

Building 942 – 49 toilet paper holders, 49 paper towel dispensers, 49 seat cover dispensers, 49 sanitary containers, 49 soap dispensers

Question 36: Please confirm whether consumables (TP, paper towels, soap, liners, deodorant products) are contractor-furnished or government-furnished, and whether refills must match existing dispensers.

Answer: Consumables are contractor furnished and refills must match existing dispensers

Question 37: Please confirm that cleaning may be performed anytime between 6:00 PM and 6:00 AM, and crews may leave once work is complete.

Answer: Yes

Question 38: Please advise of any overnight noise restrictions.

Answer: No restrictions

Question 39: Please confirm after-hours access procedures, parking, and whether background checks or clearances are required.

Answer: No specific after-hours access or parking procedures