Attachment 2 Statement of Work.pdf

UNITED STATES DEPARTMENT OF AGRICULTURE (USDA)

BELTSVILLE AGRICULTURAL RESEARCH CENTER (BARC)

OFFICE OF THE CENTER DIRECTOR

FACILITY SERVICES

BUILDING 426, BARC-EAST

10300 BALTIMORE AVENUE

BELTSVILLE, MARYLAND 20705-2350

STATEMENT OF WORK

REPAIR FIRE AND SPRINKLER SYSTEM

FOR B229

27 February 2026

Repair to B229 Fire Sprinkler System January 2026

1. BACKGROUND

Building 229 at the USDA Agricultural Research Service (ARS) Beltsville Agricultural Research Center (BARC) is a specialized facility dedicated to poultry research. The work conducted in this building supports critical studies on animal health and disease prevention, which are essential for advancing agricultural practices and ensuring food security.

Maintaining a safe environment for both the animals and the staff is a top priority. The sprinkler system plays a vital role in fire protection, reducing risks to valuable research assets and living animals. Upgrading the sprinkler heads is an important step to ensure compliance with safety standards and to provide reliable fire suppression capabilities, safeguarding the integrity of ongoing research and the well-being of personnel.

2. OBJECTIVE

The objective of this project is to replace all fire sprinkler heads (approximately 250) in building 229's fire alarm and sprinkler system to make the system operational and to allow the current fire protection system inspections to be conducted.

3. SCOPE OF WORK

The contractor shall:

3.1. Replace Sprinkler Heads: Ensure proper disposal of removed sprinkler heads.

• Remove and replace one for one approximately (250) existing brass upright sprinkler heads with new brass upright sprinkler heads.

• Remove and replace approximately (2) existing sidewall sprinkler heads with (2) new chrome sidewall sprinkler heads. Provide spare sprinkler heads (18 brass uprights and 6 chrome sidewalls) or number required by NFPA 13. Allow time to drain and refill the system.

3.2. Provide Spare Parts:

• Provide spare sprinkler heads (18 brass uprights and 6 chrome sidewalls) or number required by

NFPA 13.

• Provide sprinkler wrenches of each style sprinkler head.

• Spare parts and wrenches shall be placed in the designated sprinkler cabinet.

3.3. Fire Alarm Outage Support

• Contractor shall provide Fire Alarm (FA) outage support during the sprinkler head replacement process.

• Include draining and filling the system as required to complete the work safely and in compliance with standards.

• Standby support is not required.

4. GENERAL SPECIFICATIONS

4.1. All work shall conform to DIVISION 21 – FIRE SUPPRESSION of the Unified Facilities Guide

Specifications (UFGS) 2021 Edition; National Fire Protection Association Standard for the Installation of Sprinkler Systems (NFPA 13, 2019 Edition); and National Fire Protection Association Standard for the Installation of Private Fire Service Mains and their Appurtenances (NFPA 24, 2019 Edition)

4.2. Minimum System Tests: All repairs completed under this contract, including but not limited to the aboveground piping and system components, must be tested to ensure that equipment and components function as intended. The interior piping systems and attached appurtenances subjected to system working pressure must be tested in accordance with NFPA 13 and NFPA 24.

4.3. Supplemental System Test Procedures (USFG DIVISION 21, SECTION 3.7 FIELD QUALITY

CONTROL)

• USFG 3.7.1 Test Procedures: Submit detailed test procedures, prepared and signed by a

National Institute for Certification in Engineering Technologies (NICET) Level III Fire Sprinkler Technician, and the representative of the installing company for review by USDA’s Contracting Officer Representative (COR) fourteen (14) days prior to performing system tests.

Detailed test procedures must list all components of the installed system. Test procedures must include a test sequence, a time estimate for each test, and sample test data forms. The test data forms must be in a check-off format (pass/fail, with space to add applicable test data, as in NFPA 13). The test procedures and accompanying test data forms must be used for the pre- Government testing and the Government final testing.

• USFG 3.7.2.1 Verification of Compliant Installation: Conduct inspections and tests to ensure that equipment is functioning properly. Tests must meet the requirements of the paragraph entitled "Minimum System Tests" and "System Acceptance" as noted in NFPA 13. The Contractor [and QFPE] must attend the pre-Government testing to make necessary adjustments.

After inspection and testing are complete, provide a signed Verification of Compliant Installation letter by QFPE stating that the installation is complete, compliant with the specification, and fully operable. The letter must include the names and titles of the witnesses to the pre-Government tests. Provide all completion documentation as required by NFPA 13, Aboveground Material, and Test Certificate

5. SUPPLEMENTAL INFORMATION

5.1. Site Visit

• Bidders are strongly encouraged to visit the site of the proposed work and review the existing conditions relating to construction and labor, and to be fully informed as to the facilities involved, and the difficulties and restrictions that may affect the performance of the Contract. Failure to visit the site will not disqualify the bidder. However, change order requests for items that could have been reasonably ascertainable from a site visit (and included in a bid) will be reviewed by the Owner and evaluated accordingly.

5.2. Existing Installations

• Contractor shall field verify all existing conditions affecting the intended removal and replacement operations.

• Any damage caused to existing facilities shall be replaced by the contractor at no expense to the Government.

• Contractors must follow all current Centers for Disease Control (CDC), Federal, and USDA guidelines for entry onto USDA property.

5.3. HOURS OF WORK: Work is to be completed during normal business hours, 7:00 am – 4:00 pm, Monday through Friday. Should it be necessary to work hours outside the regular working hours, the contractor shall arrange access to the area with the Contracting Officer or Location Point of Contact three (3) days prior to the need.

5.4. PROJECT ADMINISTRATION

• The Contracting Officer (CO) is the only person who has the authority to modify the terms and conditions of the contract. Do not perform any work that has not been authorized by the CO in writing.

• Contracting Officer Representative (COR) will provide technical support to the CO.

• The COR will provide site access and on-site coordination support.

• KEY PERSONNEL

Name and address Phone E-Mail Address Contracting Officer (CO) Michael Sherlock Michael.Sherlock@usda.gov Contracting Officer Representative (COR)

TBD

Acting Facility Service Director (FSD)

TBD

USDA Safety Coordinator TBD

5.5 CONTRACTOR PERSONNEL

The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel used in performance of this effort. The Contractor's management responsibilities shall include all activities necessary to ensure the timely and effective accomplishment of all requirements contained in this Statement of Work (SOW).

The contractor shall have a trained and experienced technician with the following certifications and specialties:

• Fire Protection Engineering Technology /Inspection, and testing of water-based systems/Level I

• Fire Protection Engineering Technology /Special Hazards Suppression Systems/Level I

• Fire Protection Engineering Technology/Fire Alarm Systems /Level II

• Person specialized in fire protection systems & low voltage electrical system integrations, fire life safety equipment, low voltage systems & electrical controls. Including fire protection & life safety systems testing, repairing, maintenance, and integrations

5.6 ON-SITE PROJECT MANAGEMENT: The Contractor shall provide an on-site Project Manager/Superintendent to facilitate Government-Contractor communications and to maintain a high level of performance and service across all trades during the execution of this contract. The Project Manager/Superintendent (PM/S) shall be the primary technical and managerial interface between the Contractor and the Contracting Officer (CO), and the COR who is located at the Baltimore Agricultural Research Center (BARC). The name of this person and an alternate, who shall act for the contractor when the PM/S Manager is absent, shall be designated in writing to the CO. The PM/S or an alternate will have full authority to act on behalf of the contractor for all contract matters related to daily operations.

The Contractor's Project Manager shall meet with the COR as necessary to maintain satisfactory performance and to resolve any issues pertaining to Government/Contractor procedures. At these meetings, a joint effort will be made to resolve all identified problems. Written minutes of these meetings shall be prepared by the Contractor, signed by the Contractor's designated representative, and furnished to the Government within two (2) workdays of the subject meeting.

6. PROJECT CLOSEOUT

• Punch List Completion

• Final Clean-Up

• Manufacturer Warranties

• Contractor’s 1-Year Workmanship Warranty

• Operation and Maintenance Manuals

7. PROJECT PERIOD OF PERFORMANCE – This project will require 60 days from the notice to proceed date.