Attachment 2 Statement of Work.pdf

Replace Fluorescent Lighting with LEDs

USDA Integrated Cropping Systems Research

Brookings, SD

Replace Fluorescent Lights with LEDs ARS-Brookings, SD

Project Title: Replace Fluorescent Lights with LEDs

1. Government Points of Contact

a) Contracting Officer (CO):

TBD

b) Occupational Health and Safety Representative:

Jesse Daniels 605-693-5230 jesse.daniels@usda.gov

c) Engineer Project Manager (EPM)/Contracting Officer’s Representative (COR):

Mark McWilliams

(970) 631-7513 mark.mcwilliams@ars.usda.gov

d) Location Monitor (LM):

Craig McCuin 605-693-5203 craig.mccuin@usda.gov

2. Location: The site of work is the USDA Integrated Cropping Systems Research, Building

544700B001. 2923 Medary Ave, Brookings, SD 57006.

3. Site Visit: To be determined by CO in solicitation documents.

4. Project Requirements: Contractor shall remove and replace existing lighting as indicated in section 6 of this statement of work.

5. References:

N/A

6. Description of Work:

a) Existing Conditions: The fluorescent light bulbs in the existing facility include the following estimate:

T-8 (4’), Qty: 1,811

T-8 (8’), Qty: 137

Bulbs, Qty: 142

Cans, Qty: 48

Sconce, Qty: 12

b) Contractor shall remove existing lights and remove existing ballasts for installation of new LED lamps. Removed lighting shall be disposed of in accordance with all applicable local, regional, State, and Federal regulations.

c) Contractor shall install new LED lights (Luxrite 32-watt Tunable White G13 Dimmable LED or similar/equivalent) lights in assets # 544700B001, B003, B004, B006, B007, B009, B011, B012, B017. Lighting quantities include the following estimate:

1,811 T-8 (4’)

137 T-8 (8’)

142 bulbs

48 cans

Contractor is responsible for field verification of all quantities listed in this statement of work.

9. References & Standards: All construction shall comply with ARS Facilities Design Standards (ARS Manual 242.1, 5-01-12), ARS Energy, Water, and Sustainability Policy (ARS Policy & Procedures 134.2, 11-12-13), ARS Energy, Water, and Sustainability Policy Bulletin (ARS Policy & Procedures Bulletin 15-134.2), governing Building Codes, and all applicable local, regional, State, and Federal regulations. Where one or more Codes or regulations conflict, the more stringent shall apply.

10. Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

11. Quality Control: The work performed under this contract shall be subject to continuous audit by the Location Monitor. Quality control is the exclusive responsibility of the Contractor.

12. Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the Location Monitor three working days prior to the need.

13. Site Cleanup: The facility shall be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

14. Submittals:

a. For all proposed material, contractor shall provide relevant illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer descriptive literature, or catalog data.

b. The descriptive literature shall be annotated/highlighted to show its conformance with contract requirements.

c. Submittals are required for all lighting materials and equipment and shall be provided to the CO and COR for review and approval.

d. Contractor is responsible for any costs incurred for equipment ordered without prior approval.

15. Final Inspection: The Contractor shall notify the Contracting Officer and Owner in writing 10 days prior to the date that the project will be ready for final inspection. An inspection of the project will be made by the Contracting Officer and Contractor at a mutually agreed upon time. COR and contractor shall compile a “punch list” prior to final acceptance of the installation and submit completed warranty documentation to manufacturer.

16. Warranty: In addition to any other warranties set out elsewhere in this contract, the Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect of equipment, material or design furnished, or workmanship performed by the Contractor or any of his subcontractors or suppliers at any tier. Such warranty shall continue for a period of one year from the date of final acceptance of the project. Under this warranty, the Contractor shall remedy at his own expense any such failure to conform or any such defect. In addition, the Contractor shall remedy at his own expense any damage to Government owned or controlled real or personal property, when that damage is the result of the Contractor's failure to conform to contract requirements or any such defect of equipment, material, workmanship, or design. The Contractor shall also restore any work damaged in fulfilling the terms of this clause. The Contractor's warranty with respect to work repaired or replaced hereunder will run for one year from the date of such repair or replacement.

17. Notification and Compliance: The Government shall notify the Contractor in writing within a reasonable time after the discovery of any failure, defect, or damage. Should the Contractor fail to remedy any failure, defect, or damage within a reasonable time after receipt of notice thereof, the Government shall have the right to replace or repair and have the cost billed to the Contractor.

18. Acceptance:

a. Upon satisfactory submittal of the above documents the Contracting Officer shall issue to the Owner a certificate recommending final acceptance of the project.

Minor unfinished items of work may be listed on the certificate and accepted from final acceptance. A sum sufficient to cover the cost of completing these unfinished items of work will be withheld by the Owner from the final payment.

All other funds including retainage shall be due and payable upon receipt by the Owner of the Contracting Officer's certificate. Upon certification by the Contracting Officer that the items of work have been completed, all monies withheld by the Owner shall be due the Contractor.

END