Attachment 2-Statement of Work.pdf

Statement of Work (SOW) Electro/Optical (EO/IR) Infrared Sensor Systems Modernization (ESS-M)

70Z03824RE0000001

For the Electro/Optical (EO/IR) Infrared Sensor Systems

Modernization (ESS-M)

Prepared by:

United States Coast Guard (USCG), Aviation Logistics Center (ALC) Engineering Services Division (ESD) 1664 Weeksville Road, Building 78

Elizabeth City, NC 27909

1.0 General

1.1 Background

The United States Coast Guard (USCG) operates, manages, and administers 149 Electro-Optical Infra-red (EO/IR) Sensor Systems (ESS) to include four (4) spare Turret Sensor Unit (TSU) in support of USCG rotary-wing missions for the MH-65 and MH-60 helicopters. The last date to receive ESS system repair or technical support services is December 31, 2024. In an effort to reduce fleet wide availability gaps, reduce cost, and extend repairs, the USCG pursued a Service Life Extension Program (SLEP) to modernize the existing ESS’s and provide advanced EO/IR capabilities to the mid 2030’s. The development effort of the modernized ESS was executed under contract 70Z03822DE0000002.

1.2 Scope

The contractor shall provide EO/IR Sensor Systems (ESS-M) systems for modernizing the USCG Rotary Wing fleet with the ESS-M System Package part number 23854-222. The ESS-M shall consist of a Turret Sensor Unit (TSU), Computer Electronics Unit (CEU), Display Unit (DU), Remote Control Unit (RCU) as listed in table 1.1.

Table 1.1

Nomenclature

Part Number (P/N)

ESS-M (TSU, CEU, DU,

RCU)

23854-222

TSU 23855-222

CEU 23856-222

DU 4249749

RCU 4249750

2.0 Responsibilities

2.1 Contracting Officer’s Representative (COR)

The COR is responsible for the technical administration of the contract and is the technical liaison with the contractor. The COR is not authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, delivery schedule, period of performance or other terms or conditions.

2.1.1 The COR for this contract will be located at the USCG, Aviation Logistics Center (ALC) in Elizabeth City, North Carolina unless otherwise notified in writing by the Contracting Officer.

2.1.2 The Contracting Officer is the only individual who can legally obligate the Government for the expenditure of public funds. Technical administration of this contract shall not be construed to authorize revision of the terms and conditions of this contract. Any such revision shall be authorized in writing by the Contracting Officer.

2.1.3 An alternate COR may also be appointed to this contract. In the absence of the primary COR, all responsibilities and functions assigned to the COR shall be the responsibility of the alternate COR.

2.1.4 The COR, and alternate COR if required, will be appointed at time of contract award.

3.0 Warranty

All new systems and components purchased under this contract shall be covered for a minimum of one (1) year standard commercial warranty. The one (1) year standard warranty shall be effective from the date the system is installed for use (e.g. put in service) and no later than 90 days from the date shipped from the contractor. Prior to the start of the warranty the LRU shall be stored and maintained IAW the Maintenance section of the ESS-M Operator Manual, provided by the OEM. The USCG shall provide official records of the install date, and storage and maintenance activities upon the contractor’s request.

4.0 Delivery Requirements

4.1 Government Required Delivery for Priced Contract Line Item Numbers (CLINs).

The following table shows the required delivery for each priced CLIN listed in the schedule.

Early deliveries, when appropriate, are desired and acceptable. The required delivery dates remain the same for all respective option period CLINs.

CLIN Estimated Quantity Nomenclature Part Number Delivery Schedule 0001 33 ESS-M 23854-222 Five (5) per month starting 180 days

ARO

1001 32 ESS-M 23854-222 Five (5) per month starting 180 days

ARO

2001 31 ESS-M 23854-222 Five (5) per month starting 180 days

ARO

3001 33 ESS-M 23854-222 Five (5) per month starting 180 days

ARO

4001 20 ESS-M 23854-222 Five (5) per month starting 180 days

ARO

4.1.1 Teledyne-FLIR will deliver five (5) systems per month until the annual order is fulfilled.

This coincides with the delivery schedule of Periodic Depot Maintenance (PDM) aircraft.

Deliverables under this SOW are Firm Fixed Price (FFP).

4.1.2 USCG will support the installation and integration of the ESS-M System Package PN:

23854-222.

4.1.3 The USCG may opt to purchase the ESS-M system as a package IAW the Schedule of Supplies, CLIN 0001 and corresponding Option Periods or purchase separately IAW CLINS 0002, 0004, 0006, and 0008 and corresponding Option Periods.

4.1.4 Should the USCG take advantage of the contractors discounted pricing IAW the Schedule of Supplies 0003, 0005, 0007, and 0009, the USCG shall purchase equal amounts of each of the four (4) ESS-M components per delivery order.

4.2 Government Required Delivery for Not Separately Priced (NSP) CLINs

4.2.1 NSP CLINs represent items that are provided by the contractor to the USCG at no additional cost.

4.2.2 Table 4.1 shows the required delivery for each NSP CLIN. Early deliveries, when appropriate, are desired and acceptable. The required delivery dates and CLIN numbers remain the same throughout the contract period of performance.

Table 4.1

CLIN Item Description

IAW SOW

Section Due:

NSP01 Post Award Conference 7.0 After contract award upon mutual agreement

NSP02 Trip Reports/Email 8.1 NLT ten (10) business days following trip completion

NSP03 Technical Publications 9.0 When changes occur

5.0 Technical and Engineering Support

5.1 Field Service Technical Support

The USCG may require field service technical support. When specific field service technical support is required, the Government will submit a Request for Proposal (RFP) to the contractor.

The contractor shall, within thirty (30) calendar days respond with a firm fixed priced proposal which includes a breakdown of hours and materials, using the contractual composite rate established in the Schedule of Supplies, CLIN 0014 and corresponding Option CLINS. Subject to negotiation, the Contracting Officer will issue a task order, authorizing the contractor to proceed.

5.1.1 Technical support shall be rendered by personnel familiar with the USCG’s use of systems the Configuration Maintenance Management (CMM) system and any/all technical documents related. Familiarity with USCG directives and publications is desired. Technical personnel may be required to interface with other contractors required by the Government in support of aviation upgrade programs conducted by the USCG.

5.1.2 To provide support, contractor personnel may be required to travel to various USCG units within the U.S., its possessions, and other locations to assist with troubleshooting, training, damage evaluation or salvage operations as required. The travel will be established on individual task orders.

5.2 Engineering Support Services

If the USCG should need Engineering Support Services, the contractor shall provide services at the hourly rate agreed upon per the Schedule of Supplies, CLIN 0015 and corresponding Option CLINS. The number of estimated hours for Engineering Support Services is undetermined. All travel associated with the Engineering Support Services shall be reimbursed IAW 11.0 of this

SOW.

6.0 Training

6.1 Operator Training

The contractor shall provide comprehensive training which covers operator use, maintenance, trouble-shooting, and in-flight geo-position calibration on an as-needed basis. The contractor shall be responsible for developing visual presentations to cover complete operation of ESS-M under this contract, including all modes and functions such that user efficiency is maximized.

Training shall also include procedures required by the applicable Maintenance Procedure Cards (MPCs) for performing geo-point calibration.

6.1.1 The contractor shall ensure that training is conducted by personnel thoroughly knowledgeable in every operational facet for the ESS-M covered under this contract. The firm fixed prices in in the schedule for each period of performance shall cover a minimum of three (3) days per training session with a class size limit of no more than ten (10) personnel.

The USCG does not guarantee that every class will be filled and reserves the right to order/fund training at its discretion. The training is intended to take place in Mobile, AL, however, the Government may require another location. Travel associated with training will be reimbursed IAW Section 11.0 and corresponding Option CLINS.

6.1.2 All training material, including visual presentations shall be delivered to the USCG as an editable Portable Document Format (PDF) or other approved source file.

7.0 Post Award Conference (PAC)

7.1 The contractor agrees to attend a Post Award Conference (PAC) convened virtually by the contracting activity IAW FAR Subpart 42.5, Post Award Orientation. The PAC will be scheduled at a mutually agreed upon time by the contractor and Contracting Officer.

7.2 The Contracting Officer and other Government personnel, as appropriate, may meet periodically but not less than annually with the contractor to review the contractor’s performance. These meetings shall be held via teleconference unless otherwise mutually agreed to at either the contractor or Government facility. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government and travel is not authorized for the contractor to attend any meetings held under this contract. The contractor shall report all performance metrics and the status of on-going continuous improvement efforts as required.

7.2.1 Changes to meeting requirements may be initiated by either the contractor or the Contracting Officer with the final decision resting with the Contracting Officer.

7.2.2 Additional meetings will be held on an as-needed basis via teleconference. These meetings can be requested by either the USCG or the contractor and will include members of the Integrated Product Team, as required. The contractor is responsible for providing the Government minutes for any such meeting.

8.0 Reports and Records

8.1 Trip Documentation

The contractor shall send an email to the COR within ten (10) business days after completion of any travel. The email shall include the following information:

Date of trip Air Station/Government site visited.

Point of Contact (POC) at site Brief description of service(s) provided.

A list of training materials presented during the trip.

9.0 Technical Performance Access and Disclosure

9.1 Technical Support Access and Disclosure

Information provided under this section shall not be disclosed outside of the Government without prior written authorization from the party that provided the data. Contractor personnel working for the Government will be considered part of the Government workforce and provided access to data under nondisclosure agreements. Technical performance disclosure shall be provided until a system is retired from service. The Government will ensure that nondisclosure agreements are signed prior to providing data under this contract.

9.2 Notification

The contractor shall immediately notify the COR upon identification of any quality issue, failure, or situation that could possibly affect the airworthiness of USCG aircraft. This information shall be provided to the USCG as soon as possible and in no case later than twenty-four (24) hours after occurrence. Any reported quality issue or failure on the same or similar product reported by any operator will be disclosed to the USCG within twenty-four (24) hours of notification.

9.3 Technical Data

The USCG will utilize contractor-provided data as required to maintain USCG equipment.

9.3.1 The following publications are required at a minimum in editable pdf format.

Electro-Optical Infrared Sensor System Operator’s Manual (Current Revision).

FLIR Interface Control Document, SPEC ICD ESS-M Publication (Current Revision).

Maintenance Manuals (Current Revision).

9.3.2 The contractor shall provide a listing of the current version/revisions when changes occur.

10.0 Data Rights and Confidentiality

10.1 The Government shall be provided unlimited and limited rights as defined in FAR 52.227- 14, Alternative II and IV. The contractor shall provide technical change orders (specifications, drawings, etc.) developed to implement the modification. Underlying supporting data is not required except that the contractor shall provide data required by the Government to validate system performance and airworthiness.

10.2 The USCG may disclose data outside the Government for the following purposes:

Use (except for manufacture) by support service contractors.

Evaluation by non-Government evaluators.

Use (except for manufacture) by other contractors participating in the Government’s program of which the specific contract is a part.

Emergency repair work.

11.0 Travel

11.1 Travel Policy

Performance under this contract may require travel by contractor personnel. If travel, domestic or foreign, is required, the contractor is responsible for making all necessary arrangements for its personnel. These include but are not limited to: medical examinations, immunizations, passports/visas/etc., and security clearances. The Government will reimburse the contractor for allowable travel costs incurred by the Contractor in performance of the contract IAW FAR 31.205-46.

11.1.1 The contractor shall be responsible for obtaining written approval from the COR, PRIOR to the start of any required travel, unless otherwise directed by the Contracting Officer. The COR will inform the contractor of any requirements pertaining to the trip (i.e., air or rental car, how many rental cars are authorized, travel dates, etc.). Travel completed without prior COR or Contracting Officer approval or travel that differs from what has been authorized by the

COR/Contracting Officer will not be reimbursed.

11.1.2 The contractor agrees, in the performance of necessary travel, to use the mode commensurate with the requirements of the mission and IAW good traffic management principles.

11.1.3 The travel reimbursable herein includes only that travel (commercial carrier, or private automobile or auto rental) performed from the contractor’s plant to the site of work, or specific contractor’s primary location between the sites of work, and from the site of work to the contractor’s plant. Travel performed for personal convenience (including daily travel to and from work) will not be reimbursed.

11.2 Travel Reimbursement

To be reimbursed for travel, the contractor’s invoices shall include receipts or other evidence substantiating actual costs incurred for authorized travel. The documentation shall include, but is not limited to, legible copies of all receipts on letterhead (such as lodging, car rental, airline tickets, parking, tolls, etc.).

12.0 Contract Information

12.1 Period of Performance

The contract will consist of one (1) twelve-month base period and four (4) twelve-month option periods covering a total continuous period of five (5) years if all option periods are exercised.

12.2 Correspondence Address

Unless otherwise specified in individual task/delivery orders, reports and other documentation listed in the SOW that cannot be provided electronically, shall be provided to the Contracting Officer, (one (1) copy) at the following address:

USCG ALC

Engineering Services Division (ESD) Procurement Attention: Contracting Officer Contract number: (To be assigned) Elizabeth City, NC 27909-5001

12.3 Shipping Addresses

All system and components purchased under this contract shall be shipped to the designated USCG Air Station(s) and/or the USCG (ALC) as specified by the delivery order. See SOW Attachment 1 for a complete list of locations and addresses.

13.0 Free On Board (F.O.B.) Point

13.1 F.O.B Destination

The F.O.B. point for all systems and component shipments under this contract is F.O.B.

Destination. The contractor is responsible for all shipping costs to ALC and other applicable shipping locations IAW SOW Section 12.3, unless otherwise noted, under this contract and associated delivery/task orders. Prices in the schedule include all applicable customs, duties, taxes, and shipping charges; therefore, no additional charges for shipping these systems will be allowed unless indicated on an individual task/delivery order.

13.2 Inspection and Acceptance

The contractor shall submit a copy of the acceptance test results for each new system or component for all systems under this contract. Inspection and acceptance for all systems and components shall be performed onsite at ALC by Quality Assurance (QA) personnel.

13.2.1 For each Line Replaceable Unit (LRU)/System provided against the contract, the contractor shall provide a signed Certificate of Conformance (COC) IAW FAR 52.246- 15(d). The COC shall be packaged with each component and one (1) copy submitted to the COR. The contractor’s format is acceptable so that it contains all the information included in FAR 52.246-15(d).

13.3 Early Deliveries

The USCG desires early deliveries; therefore, early shipments are encouraged at no additional costs to the Government. In the event the contractor anticipates or encounters difficulty in complying with the delivery schedule or date, they shall immediately notify the Contracting Officer and COR in writing. All requests for time extensions shall be in writing and shall include substantiation of the need for such time extension(s) in accordance with FAR 52.212-4(f), excusable delays. If nonperformance is not covered by an excusable delay, the contractor and the Contracting Officer shall negotiate consideration for the approval of the extended delivery date.

A modification will be issued to the order to reflect the consideration and the extension.

13.4 Packaging and Preservation

All LRU’s/systems covered under this contract shall be stored and shipped in shipping containers. The contractor will notify the Government if shipping containers are needed. In the case of a missing or damaged case, shipping containers for the ESS-M components can be purchased IAW the Schedule of Supplies, CLINS 0010-0013 and corresponding Option Periods.

13.4.1 The following exceptions apply to all shipments:

Material will be stored and transshipped, to various users; therefore, material shall be packed and labeled suitable for shipment via land, air, or sea.

Each individual item or unit shall be individually packed in a separate box, carton, or crate.

The internal packaging material shall be sufficient to prevent damage during shipment, handling, and storage. Preservation protection shall be sufficient to prevent corrosion, deterioration, or decay during warehouse storage for a period of one (1) year.

Packaging material shall NOT consist of the following material: popcorn, shredded paper, Styrofoam of any type, or peanut style packaging.

13.5 Marking Instructions

All shipping containers/packages that contain new systems/components shall be marked for delivery IAW the contract or task/delivery order. All components, which require special care during packing, handling, or shipping shall be identified and marked appropriately. The exterior of the package or shipping container for new systems/components shall be legibly marked with the following information in such a manner that the marking shall not be rendered illegible when opened.

NSN

Part Number Nomenclature Serial Number Assembly Date Contract Number Task/Delivery Order Number/CLIN Contractor’s Name and Address

13.6 Container Documentation

All containers shall have the following documentation:

Each container shall have a packing list identifying each item, securely attached to the end or side of the container. One (1) copy shall be attached to the container and one (1) copy shall be placed inside the container. The exterior packing lists shall be sealed in water-resistant envelopes and secured to the exterior of the container in the most protected location.

13.7 Ordering Office

Orders will be placed by the following office:

USCG ALC

1664 Weeksville Rd.

Elizabeth City, NC 27909-5001

14.0 Billing Information

14.1 Invoicing Instruction

Unless otherwise specified in the schedule or on individual task/delivery orders issued under this contract, the contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. Failure to submit a proper invoice may result in delay of payment or nonpayment. The contractor is HIGHLY encouraged to submit invoices electronically to d05-smb-alc-fiscal-acct@uscg.mil.

Chief Fiscal Branch USCG ALC Fiscal Branch, Building 63 1664 Weeksville Road Elizabeth City, NC 27909 Contract number: (To be assigned at time of issuance) Delivery/Task Order number: (To be assigned at time of issuance)

14.2 Payment Information

All payments will be made electronically IAW FAR 52.232-33.

*The remainder of the page is intentionally left blank.

USCG AIR STATIONS

Shipping Address

U.S. COAST GUARD U.S. COAST GUARD

AVIATION LOGISTICS CENTER AIR STATION CLEARWATER

BLDG 63 SUPPLY RECEIVING 15100 RESCUE WAY

ELIZABETH CITY, NC 27909-5001 CLEARWATER, FL 34622-2990

OPFAC: Z50100 OPFAC: Z20150

U.S.COAST GUARD US.COAST GUARD

C-27 ASSET PROJECT OFFICE AIR STATION CORPUS CHRISTI

ELIZABETH CITY, NC 27909 8930 OCEAN DRIVE

OPFAC: Z72215 CORPUS CHRISTI, TX 78419-5220

OPFAC: Z20245

U.S. COAST GUARD U.S. COAST GUARD

AIR STATION ELIZABETH CITY AIR STATION DETROIT

HANGER 49 BLDG 1401 SOUTH PERIMETER RD,

ELIZABETH CITY, NC 27909 SELFRIDGE ANGB,

OPFAC: Z20130 MT CLEMENS, MI 48045-5011

OPFAC: Z20158

U.S. COAST GUARD U.S.COAST GUARD

AVIATION TECHNICAL TRAINING CENTER AIR STATION HITRON

BLDG 4 13520 AEROSPACE WAY

ELIZABETH CITY, NC 27909 JACKSONVILLE, FL 32215

OPFAC: Z61300 OPFAC: Z77204

U.S.COAST GUARD U.S. COAST GUARD

AIR STATION ASTORIA AIR STATION HOUSTON

SECTOR COLUMBIA RIVER 1178 ELLINGTON FIELD

2185 SE AIRPORT ROAD HOUSTON, TX 77209-5569

WARRENTON, OR 97146-9693 OPFAC: Z20155

OPFAC: Z20195

U.S. COAST GUARD U.S.COAST GUARD

AIR STATION BARBERS POINT AIR STATION KODIAK

1 CORAL SEA ROAD BLDG 20 HGR 2

KAPOLEI, HI 96707-3693 KODIAK, AK 99619-0033

OFAC: Z20255 OPFAC: Z20270

U.S. COAST GUARD U.S. COAST GUARD

AIR STATION CAPE COD AIR STATION MIAMI

BLDG 3170 OPA LOCKA AIRPORT

CAPE COD, MA 02542-5024 OPA LOCKA, FL 33054-2397

OPFAC: Z20115 OPFAC: Z20140

USCG AIR STATIONS

U.S. COAST GUARD U.S.COAST GUARD

AVIATION TRAINING CENTER AIR STATION SAN FRANCISCO

8501 TANNER WILLIAMS RD. SAN FRANCISCO, CA 94128-3099

MOBILE, AL 36608-9682 OPFAC: Z20180

OPFAC: Z65100

U.S. COAST GUARD U.S.COAST GUARD

AIR STATION NEW ORLEANS AIR STATION SAVANNAH

C/O NAVAL AIR STATION JRB 1297 LIGHTNING ROAD, HUNTER AAF

NEW ORLEANS, LA 70143-001 SAVANNAH, GA 31409-5053

OPFAC: Z20250 OPFAC: Z20135

U.S. COAST GUARD U.S.COAST GUARD

AIR STATION NORTH BEND AIR STATION SITKA

2000 CONNECTICUT AVENUE 611 AIRPORT ROAD

NORTH BEND, OR 97459-2399 SITKA, AK 99835-6500

OPFAC: Z37410 OPFAC: Z20280

U.S.COAST GUARD U.S.COAST GUARD

AIR STATION PORT ANGELES AIR STATION TRAVERSE CITY

1 EDIZ HOOK ROAD 1175 AIRPORT ACCESS ROAD

PORT ANGELES, WA 98362-0159 TRAVERSE CITY, MI 49684-3586

OPFAC: Z20190 OPFAC: Z20160

U.S.COAST GUARD U.S.COAST GUARD

AIR STATION SACRAMENTO AIR STATION WASHINGTON DC

6037 PRICE AVENUE, BLDG 1106 NATIONAL AIRPORT, HANGER 6

MCCLELLAN AFB, CA 95652-2400 WASHINGTON, DC 20001-4964

OPFAC: Z20290 OPFAC: Z20210

U.S.COAST GUARD U.S.COAST GUARD

AIR STATION SAN DIEGO CGAS ATLANTIC CITY

2710 HARBOR DRIVE, NORTH FAA TECHNICAL CENTER, BLDG. 350

SAN DIEGO, CA 92101-1079 ATLANTIC CITY INT AIRPORT

OPFAC: Z37250 EGG HARBOR TWP, NJ 08234-9393

OPFAC: Z20121

U.S.COAST GUARD U.S.COAST GUARD

AIR STATION BORINQUEN AIR STATION HUMBOLDT BAY

260 CALLE GUARD RD 1001 LYCOMING WAY

AGUADILLA, PR 00603-1304 MCKINLEYVILLE, CA 95519

OPFAC: Z20235 OPFAC: Z37420