Attachment 2 Statement of Work.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project Title General Information

1.0 Background and Purpose

2.0 Definitions

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Deliverable / Schedule

5.0 Government Furnished

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 - Electronic and Information Technology Standards Attachment ............................................................................................................................................. Error! Bookmark not defined.

Project Title ARS-WRRC medical waste collection and disposal

General Information

1.0 Background and Purpose

The Western Regional Research Center (WRRC) is a complex facility established to perform a myriad of agricultural research activities. The performance of these activities results in the generation of biological waste. The biological waste consists of sharps containers, lab materials contaminated with BSL-2 agents (listeria, e. coli, salmonella, campylobacter, etc.), animal carcasses, and lab materials contaminated with prions.

The Agricultural Research Service (ARS) recognizes its responsibilities to ensure facilities are following existing regulations imposed upon entities which generate, transport, store, treat, and dispose of medical waste. The Agency has a need for medical waste disposal services.

The Western Regional Research Center (WRRC) is situated at 800 Buchanan Street, Albany, California, 94710. The facility is in a residential area and borders a recreational city park. WRRC supports around 200 employees, most of which are scientists and technicians. See APPENDIX I – WRRC Map for a map of the Center and a comprehensive list of buildings.

The WRRC is a Large Quantity Generator of medical waste, per California regulations. As a large quantity generator of medical waste (>200 lbs. per month), the WRRC is required to have its medical waste collected weekly and treated per California Health and Safety Code section 118280(e)(1)(a).

WRRC medical waste consists of red bags with standard lab waste (gloves, paper towels, petri dishes, etc.), sharps containers, animal carcasses, and prion-contaminated waste. Sharps containers are placed in red bags prior to disposal.

1.1 Scope of Work

During the period of performance, the Contractor will provide qualified personnel and all labor for the collection and transportation of medical waste in compliance DOT and State regulations. All work will be performed at the facility address listed above during normal business hours. It is anticipated that all work can be completed within one working day. The Contractor will provide all materials for the proper packaging of medical waste for shipment, which includes drums, packing media, DOT labels, shipping documents, and personal protective equipment. The Contractor will provide transportation of all packaged waste by a fully licensed and insured waste transporter from the facility to the end disposal site(s). The Contractor will provide proper treatment and disposal of all wastes at an authorized disposal facility.

The contractor shall demonstrate sufficient experience in the field of medical waste management. The contractor shall supply all labor, materials, safety equipment, vehicles, licenses, and special permits required for pickup of medical waste at the WRRC. The waste shall be transported, stored, and disposed of by the contractor and/or sub-contractor.

The contractor shall comply with all Federal, State, and local regulations governing the handling, packaging, storing, transportation, and disposal of medical waste chemicals and other non-regulated materials.

The contractor shall furnish a minimum of 25 20-gallon containers, or 15 40-gallon containers, meeting Department of Transportation shipping specifications for medical waste transport.

The contractor shall prepare waste materials for shipment and transport (waste) from the WRRC marshalling areas to the disposal facility. Waste shall be managed (e.g., picked up) under this section between the working hours of 8:00 a.m. through 4:30 p.m., Monday through Friday, excluding Federal holidays.

The WRRC generates an average of 500 lbs. of medical waste per week during full occupancy, or an average of 15 20-gallon containers per week. All WRRC medical waste must be incinerated due to the presence of animal carcasses and prion-contaminated waste.

1.2 Quality Control

The Contractor shall develop and maintain a quality control plan to ensure services are performed in accordance with commonly accepted commercial practices and services. The plan shall include procedures to identify, prevent and ensure that non-performance and/or continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the Government Point of Contact and the Contracting Officer for review, comments (as needed) and approval no later than two weeks (14 days) after award. At a minimum, the contractor shall address quality control procedures for each performance task/indicator as identified in the Performance Summary – Technical Exhibit 1.

2.0 Definitions

ARS: Agricultural Research Service DOT: U.S. Department of Transportation Medical waste: any biohazardous, pathology, pharmaceutical, or trace chemotherapy waste not regulated by the federal Resource Conservation and Recovery Act of 1976 (Public Law 94-580), as amended; sharps and trace chemotherapy wastes generated in a health care setting in the diagnosis, treatment, immunization, or care of humans or animals;

waste generated in autopsy or necropsy; waste generated during preparation of a body for final disposition such as cremation or interment; waste generated in research pertaining to the production or testing of microbiologicals; waste generated in research using human or animal pathogens; sharps and laboratory waste that poses a potential risk of infection to humans generated in the inoculation of animals in commercial farming operations; waste generated from the consolidation of home-generated sharps; and waste generated in the cleanup of trauma scenes.

MWMA: Medical Waste Management Act WRRC: Western Regional Research Center

Contractor Requirements

3.0 Technical Requirements / Tasks

3.1 Weekly collection of all full or partially full medical waste containers in the Western Annex Building storage area

3.1.1. Estimated average quantities, based on pre-pandemic levels, are 15 20-gallon containers per week, or approximately 500 lbs.

3.2 Provision of a DOT & CA MWMA-compliant shipping document

3.3 Transportation of medical waste in properly placarded truck and disposal of medical waste by incineration or other acceptable treatment method.

4.0 Deliverable / Schedule

Key Deliverables

Item No.

Deliverable / Item Title

Description Frequency Reference Delivery Format

Due By

1 Weekly collection of medical waste

Collection of all medical waste from WRRC storage area

Weekly Ref. task 3.1 In-person Weekly

2 Provision of DOT-compliant shipping document

Shipping document for each medical waste shipment collected by contractor

Weekly Ref. task 3.2 Via email to location monitor

After each collection

3 Proper disposal of medical waste

Transportation of waste to disposal facility for treatment

Weekly Ref. task 3.3 In-person After each collection

5.0 Government Furnished

WRRC address: 800 Buchanan Street, Albany CA, 94710 The Contractor will be required to access the western side of the Western Annex Building of the WRRC, shown on the facility map in Appendix I.

Normal operating hours: 8:00 a.m.-4:30 p.m. Monday-Friday

Recognized Government Holidays:

New Year’s Day - January 1 Martin Luther King Birthday - 3rd Monday in January Presidents’ Birthday - 3rd Monday in February Memorial Day - Last Monday in May Juneteenth - June 19 Independence Day - July 4 Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veterans’ Day - November 11 Thanksgiving Day - 4th Thursday in November Christmas Day - December 25

In the event a government recognized holiday falls on a scheduled service day, the Contractor will be responsible for coordinating with the designated Government point of contact to reschedule service.

6.0 Travel

Not applicable

7.0 Contractor’s Key Personnel

Truck driver with appropriate license and training to transport medical waste Resumes are not required

8.0 Security Requirements

Follow all local procedures for accessing the Albany Location, including checking in with the receptionist at the front gate and notifying Location Monitor of their arrival

9.0 Data Rights

Not applicable

10.0 Section 508 - Electronic and Information Technology Standards Not applicable