Attachment 2- Statement of Work.docx

Statement of Work

(SOW)

Office Furniture and Fixings at Royal Air Force (RAF) Lakenheath, Mildenhall, and Feltwell Rev. 1, 14 September 2020

1.0 Introduction

1.1 Background: The United States Air Forces in Europe (USAFE) has a recurring need for office furniture and fixtures at the tri-base area comprised of RAF Lakenheath, RAF Mildenhall, and RAF Feltwell.

1.2 Scope: The purpose of this Blanket Purchase Agreement (BPA) is to obtain executive and non-executive furniture such as desks, pedestals, bookshelves, cabinets, meeting tables, and conference tables; seating such as task chairs, guest chairs, lounge, auditorium, and conference room seating; fixtures such as cable management, noticeboards, white-boards and monitor mounts; workstations, conference furniture, filing, storage, and other ancillary furniture items and common office fixtures. Design, project management, delivery and installation are included under this BPA. Vendors are allowed to quote and provide furniture from their full product lines offered through their catalogues.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all Contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Government’s requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Work days are typically from Monday through Friday excluding US federal holidays and UK bank holidays. Work hours are typically from 0800 to 1700 local UK time. There may be times that work may have to be completed outside of typical days and hours but will be outlined in individual calls, and may incur an additional cost.

3.0 Product Specifications & Installation Requirements

3.1 Standard commercial off-the-shelf furniture products from current vendor catalogues will represent approximately 90% of the purchases on this BPA. The Government may request the Contractor to engineer, procure, and/or produce custom and unique furniture items outside of the standard product line.

3.2 The Contractor shall provide project management as specified in this SOW to include all-inclusive interior office design, procurement of commercial office/business furniture, installation, removal and disposal. If required, site visits will be conducted to allow the Contractor to take measurements, check delivery access etc.

3.3 The Contractor shall include all resources necessary to accomplish the tasks and deliverables described in this SOW.

3.4 The Contractor shall provide all management, supervision, labor, material, equipment, services, and supplies required to perform office furniture support.

3.5 The BPA will include production/manufacturing, shipping, transportation, delivery, installation, reconfiguration, maintenance, signage, and removal and disposal in accordance with applicable laws and regulations, of office furniture.

3.6 The Contractor shall produce furniture design packages. Furniture Design packages, at a minimum, shall include:

1. Furniture floor plans

2. Fabric/finish schedules

3. Furniture Type

3.7 The Contractor shall provide relocation services for the movement of furniture and fixings, as well as disposal services in accordance with local authority regulations.

3.8 Upon receipt of a BPA Call, the contractor shall promptly coordinate with the Government to schedule all work. This will include scheduling of site visits, manufacturing, shipping, delivery, loading and unloading, installation, quality control inspection, pick-up, disposal of debris and excess materials, and housekeeping of the area at completion of an installation.

3.9 Housekeeping: The Contractor shall leave areas of work in equal or improved conditions. At a minimum, this shall include the following:

1. Vacuuming

2. Sweeping

3. Cleaning surfaces

4. Removal of trash—labels removed and product waste materials properly disposed from the Government’s property.

3.10 Warranties and Maintenance: The Contractor shall warrant and certify all products, services, and work performed under each call, which shall be executed in conformance with industry standards/practices.

3.10.1 All warranties shall be for a minimum of one year for parts and labor.

The Contractor shall adhere to all warranty requirements, such as for manufacturer-specified replacement parts, and any other warranted labor and/or equipment purchased under each call. In addition, any products with extended warranties shall be honored by the Contractor.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with and follow the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searches when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees working under this contract, along with the required documentation upon receipt of contract award, no later than 30 calendar days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Delivery Instructions

4.3.1 Delivery terms may vary per location/destination and will be determined in each call against this BPA.

4.4 Call ordering provision: The following ordering procedures apply to all calls issued under this BPA. Any supplies to be furnished under this BPA will be ordered by issuance of call (written and/or electronically). In addition:

4.4.1 Only an authorized Contracting Officer (CO) or Government Purchase Card Holder can issue a call under this BPA. An authorized list will be included as part of the award.

4.4.2 All calls are subject to the terms and conditions of the BPA.

4.4.3 No work shall be performed and no payment will be made except as authorized by a call. The BPA holder shall not proceed with any work pursuant to this section until a written call is issued by the appropriate Contracting Officer.

4.4.4 Calls/Award(s) will be made to the BPA holder who is determined to best meet the needs of the Government at the best price.

4.4.5 Further discounting will be allowed and encouraged at the call level.

4.5 Administration and management of the Blanket Purchase Agreement: For information, or to report problems concerning ordering, shipment or payment, contact the Contracting Officer.

4.6 Discontinuing BPA: This BPA can be discontinued upon thirty (30) calendar days written notice by either party, the Government or the Contractor.

4.7 Final inspection and acceptance: Final inspection and acceptance of items delivered under this agreement shall be at the specified destination of delivery.