Attachment 2 - Statement of Work 70Z03825RB0000003.pdf

REPAIR OF MAIN ROTOR BLADE AND TIP CAP

STATEMENT OF WORK (SOW)

70Z03825RB0000003

Attachment 2

1.0 GENERAL

1.1 Background

The United States Coast Guard (USCG) currently operates a fleet of MH-65 helicopters. The MH-65 helicopter is primarily a Short Range Recovery (SRR) aircraft used by the USCG to perform search and rescue, law enforcement and homeland security missions. The USCG missions require frequent operation at lower altitudes and in salt-laden environments. These environments accelerate corrosion on airframe structures, engines and components of the aircraft.

2.0 SCOPE

2.1 The USCG requires test, evaluation, and repair of Main Rotor Blade and Main Rotor Blade Tip caps (Part Numbers as listed in the Schedule of Supplies/Services).

These components are used on the USCG MH-65 aircraft. Repair work shall be performed in accordance with (IAW) the Original Equipment Manufacturer (OEM), Airbus Helicopters (ETS DEMARIGNANE) Aeroporto Marseille France, Marignane, France 13700 (Cage Code F0210) OEM manuals and this Statement of Work (SOW).

2.2 The USCG does not have access to and cannot provide OEM manuals. Contractors must be able to obtain all publications including updates, service bulletins or engineering changes directly from the OEM as distribution of this data is controlled by the OEM. If the Contractor receives a component for which sufficient or proper repair procedures do not exist, the Contractor shall immediately notify the Contracting Officer (KO) in writing. Disposition instructions will be provided via issuance of a modification to the applicable task order.

2.3 The Contractor shall provide all labor, parts, tooling, test equipment and facilities necessary to repair the Main Rotor Blades and Main Rotor Blade Tip Caps IAW the OEM's manuals at the firm fixed prices established in the schedule of supplies/services.

The main rotor blade components are flight critical. The Contractor must be approved by the OEM to repair the Main Rotor Blades and Tip Caps and to incorporate any service bulletins or engineering changes. The Contractor must be Federal Aviation Administration (FAA) Approved or European Aviation Safety Agency (EASA) approved to repair the Main Rotor Blades and Tip Caps. Repair components shall be certified to be airworthy and suitable for installation on a USCG aircraft.

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3.0 APPLICABLE DOCUMENTS

3.1 OEM Manuals

Standard Practices Manual Aircraft Maintenance Manual Overhaul Manual Master Servicing Manual Mechanical Repair Manual

3.2 Government Documents

Asset Computerized Maintenance System (ACMS) Significant History Record (SCHR) (If applicable)

ACMS Configuration Report (CFG) (If applicable) Airworthiness Approval Tag, Federal Aviation Administration (FAA) Form 8130-

3 (If applicable) European Unions Authorized Release Certificate of Airworthiness, EASA Form 1

(If applicable) Certificate of Conformance (If applicable) Unserviceable (repairable) Tag (Blue) – DD FORM 1577-2 (If applicable) Unserviceable (repairable) Tag (Green) – DD FORM 1577-2 (If applicable) Serviceable Tag material (Yellow) – DD FORM 1574 (If applicable) Unserviceable (Condemned) Tab Material (Red) – DD FORM 1577 (If applicable) Component Repair Record (CRR) (If applicable)

3.2.1 Corrosion Control

Corrosion removal and treatment of affected areas shall be accomplished in accordance with the OEM’s manuals.

3.2.2 Chemical Agent

Guidance for Selecting Chemical Agents and Processes for De-painting and General Cleaning of Aircraft and Aviation Products shall be accomplished IAW the OEM’s manuals.

3.3 Industry Documents.

3.3.1 Industry documents consist of any OEM specifications and drawings which apply to Main Rotor Blades and the Tip Caps. Industry documents are not available from the USCG and must be obtained from the applicable OEM if so, approved by the OEM.

4.0 CONTRACTOR REQUIREMENTS

4.1 FAA Approved Repair Facility and OEM Approved

The Contractor shall be either a (1) FAA Part 145 Approved Repair Facility or (2) equivalent European Aviation Safety Agency (EASA) Part 145 Certified Repair Facility, in addition to being an authorized OEM Approved Repair Facility for the components listed in the Schedule of Services/Supplies. Components repaired and delivered to the Government shall be certified as airworthy and ready for installation on a USCG aircraft.

Contractor must provide proof of an established supply chain with the OEM for those parts required to be purchased through the OEM and proof of enrollment in OEM technical publication subscription and compliance with tech publication audit requirements, if any, as set forth by the OEM with their proposal.

4.2 Certifications

Contractor must provide copies of all certifications (e.g. FAA Part 145 Repair Station Certificate or EASA Part 145 Repair Station Certificate, and OEM repair facility certification. The Contractor shall maintain the required certifications throughout the life of the contract. The Contractor shall notify the KO in writing, within five (5) working days following the receipt of component(s), when the Contractor has a change in their certification status and shall disclose all facts relevant to the change.

4.3 OEM Manuals and Data

The Contractor must have access to the OEM's manuals, including any updates and service bulletins issued during the life of the contract, to ensure main rotor blades are repaired, calibrated, balanced, tested and operating in accordance with the OEM's current specifications and procedures.

4.4. USCG Review of procedures

The USCG reserves the right to review and recommend inspection, repair and test procedures to make them more suitable to the USCG environment. The Contractor shall advise the USCG within fifteen (15) working days of any OEM changes to repair procedures and any effect the change may have on the firm fixed repair price.

Incorporation of any such change will be made by a modification to the contract in accordance with FAR 52.212-4(c).

4.5 Subcontractor Qualifications

Subcontracting shall be limited to Contractors certified by the FAA or EASA equivalent and OEM. Documentation shall be provided to the Government upon request to support the subcontractor’s qualifications and there can be no change in sub-contractors without the KO’s written approval. Contractors and sub-contractors shall have access to OEM authorized replacement parts. If subcontractors are used, the Contractor must be able to provide current proof of compliance with OEM CMM specifications for the work being accomplished by the subcontractor.

4.6 Labor Rate

The labor rate provided in the Schedule of Supplies/Services, for the base period and each option period, shall be the rate used to incorporate unusual/hidden damage and product improvement/engineering change. It shall be fully burdened with all overhead, general and administrative (G&A) expenses, and profit.

5.0 REPAIR OF MAIN ROTOR BLADES AND TIP CAPS AT AIRBUS

HELICOPTERS, INCORPORATED (AHI) TEXAS

5.1 Repair Procedures

Non-Ready for Issue (RFI) components shall be repaired and returned to RFI condition IAW the OEM (Manuals) minimum functional performance specifications. Components shall be repaired for the specific fault for which they were returned. A DD Form 1577- 2/-3, Unserviceable (Repairable) Tag-material, or USCG, CF-1577-A (11-90), Unsatisfactory Report Tag will be attached to each non-Ready for Issue (RFI) item describing faults. The Contractor shall perform an inspection and correct deficiencies found. However, if no tag is present specifying why an item is sent for repair, the Contractor shall follow approved manuals or current USCG approved repair and procedures. This shall include, but is not limited to, replacement of broken or missing parts and the removal of any foreign matter or corrosion.

5.1.1 Mandatory Actions

5.1.2 Static balance check. This check shall be accomplished both before and after repair effort on all main rotor blades IAW OEM manuals.

5.1.3 Balances. The Contractor shall ensure that anytime the balance is adjusted for a repair, the spanwise and chordwise balances are within the manufacturer's tolerances and will be included in the firm fixed repair price.

5.1.4 Trim Tab Settings. The Contractor shall ensure, after the repair has been completed, that the manufacturer's trim tab setting on tabs 1 through 4 remain the same as indicated in the Significant Component History Report (SCHR) to ensure the blade will track properly. This task shall be included in the firm fixed repair price.

5.1.5 Main Rotor Blade Deflection Checks. This check shall be performed only after known main rotor blade incidents and will be included in the firm fixed repair price.

(OEM) OEM manuals and specifications (Deflection check following an incident) applies.

5.1.6 Serviceable Parts. Parts of a component found to be in a serviceable condition as a result of inspection and functional testing shall be reused. Parts found to be defective shall be replaced with parts meeting the manufacturer's specifications and drawings.

5.2. Repair of Main Rotor Blades at Airbus Helicopters France (AHF)

5.2.1 Repair Procedures (If applicable) at AHF PLB facility

Shall consist of the following: complete striping of the blade, dynamic and static balancing, finishing painting, lower polyurethane strip and root polyurethane strip replacement, additional work to be completed in France includes Re-bushing the blade, replacement of the blades N1, N2, N3, and N4 stainless leading edge. Replacement of tabs and skin structure defects/ repairs. Upon agreement of the terms of the additional repair tasks, a Task Order Modification will be issued and shall be priced as specified under the Contract Line Item Numbers (CLINs) 0003 (and their subsequent option periods CLINs) in the Schedule of Supplies/Services.

5.2.1.1 Whirl Tower Testing. This testing shall be performed on blades requiring dynamic balancing after repair and/or refinish when such actions require a weight shift that is greater than the maximum cell weight, or when the cells have insufficient weight to make the required shift, or if three (3) or more of the trim tab sections have been replaced during repair, or as required by the OEM manuals or as directed by the KO.

The Master Blade for Whirl Tower Testing is located only in France. The Contractor MUST have the capability to forward any main rotor blades for this specific testing to France.

All blades requiring whirl tower testing shall be refinished prior to return to the Government. When whirl tower testing is required, all changes and adjustments (i.e., tab and changes), shall be included in both the Failure Data and Component Repair Record reports.

Main rotor blades which cannot be properly balanced after installation on USCG aircraft will be returned to the Contractor for repair. If no fault can be found after visual and technical inspections, the Contractor shall notify the KO immediately for authorization for whirl tower testing. Upon agreement of the terms of the additional repair tasks, a Task Order Modification will be issued and shall be priced as specified under the Contract Line Item Numbers (CLINs) 0003 (and their subsequent option periods CLINs) in the Schedule of Supplies/Services.

For those blades which faults can be found and were a part of the original repair, the necessary repair tasks shall be accomplished by the Contractor at no additional cost to the USCG.

5.2.1.2 High Visibility Paint Scheme. This task is to be performed on all main rotor blades and shall be included in the firm fixed repair price. OEM manuals (C level repair) (Hi-vis paint).

5.2.1.3 Additional Tasks. Metallic Tip Block Replacement, Root End Bushings Replacement, Bushing Re-bonding and Touch Up, Structural Skin Repair No Fault/Refinish with whirl tower and high visibility paint. These tasks shall be performed IAW the OEM's manual. Upon agreement of the terms of the additional repair/replacement tasks, a Task Order Modification will be issued and shall be priced as specified under the Contract Line Item Numbers (CLINs) 0003 (and their subsequent option periods CLINs) in the Schedule of Supplies/Services.

5.3 MAIN ROTOR BLADE EXCHANGE

5.3.1 Exchange Procedures. The Contractor shall be able to offer the USCG a zero hour factory new (Used are not acceptable) OEM issued Main Rotor Blade with a core exchange. Including installation of a new tip cap when a main rotor blade cannot be balanced successfully. Authorization and funding for a main rotor blade exchange will be with the issuance of a modification to the applicable task order.

Under the main rotor blade exchange program, a new serial number is assigned. The Contractor shall stencil on the bottom of the blade, in sequence below one another, the blade part number, serial number, tip weight and total weight to an accuracy of one gram, and tab settings 1 thru 4, Stencil/Paint shall be IAW MIL-PRF-85285 Type 1 Class H Yellow FSC 13538 and XD150. Upon agreement fo the terms of the additional replacement tasks, a Task Order Modification will be issued and shall be priced as specified under the Contract Line Item Numbers (CLINs) 0005 (and their subsequent option periods CLINs) in the Schedule of Supplies/Services.

The Contractor shall provide written notification to the KO of the new serial number so that the applicable task order can be modified accordingly.

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5.4 BLADE CONTAINERS

5.4.1 Repair Procedures. Blade containers received with damages to the latches, feet, and foam inserts shall be repaired. Upon agreement of the terms of the additional replacement tasks, a Task Order Modification will be issued and shall be priced as specified under the Contract Line Item Numbers (CLINs) 0005 (and their subsequent option periods CLINs) in the Schedule of Supplies/Services.

If the Contractor determines that the container cannot be repaired and a replacement blade container is required, the Contractor shall promptly notify the KO in writing. If a blade container cannot be provided by the Government as Government Furnished Property (GFP), the Contractor shall replace it with a new identical container upon agreement of the terms of the additional replacement tasks, a Task Order Modification will be issued and shall be priced as specified under the Contract Line Item Numbers (CLINs) 0005 (and their subsequent option periods CLINs) in the Schedule of Supplies/Services.

5.5. FAILURE DATA REPORT

The Contractor shall submit a failure data report (in numerical order, by P/N for each repaired main rotor blade. This report shall include National Stock Number (NSN), Part Number (P/N), Serial Number (S/N), nomenclature, date of repair, Contract Number, Task Order number, line item numbers, description of the repaired failure, the USCG reported failure, a listing of parts repaired, a listing of parts replaced, and the schematic location of parts that were replaced or repaired. The Contractor's in-house work order may be used to satisfy this requirement if the work order contains information requested above. This report shall be included with the packing slip, which shall be included with the repaired component when shipped.

6.0 BEYOND ECONOMICAL REPAIR (BER) ITEMS

6.1 BER. After receipt of a quotation for over and above repair items, the KO may determine that an item is BER and will provide a written modification to the contractor.

The USCG typically considered the main rotor blade BER when it reaches 12,000 flight hours or more and the over and above repair total costs exceeds an amount that is found not justifiable to repair when current inventory stock is excessive; however, the USCG is not bound by this number (12,000) and will make all final BER determinations. The USCG will provide disposition instructions to return the main rotor blade to ALC “AS- IS” that are considered BER. The contractor shall not return the main rotor blade until they have been notified by a written modification to the task order.

The Contractor shall prepare and include a Failure Data Report as described in paragraph

5.5. When returning the main rotor blade to ALC, the main rotor blades shall be clearly marked as “BER” with the supporting evidence.

The contractor shall be allowed the firm-fixed price for BER/Scrap Fee. The task order and applicable line-item number(s) will be reduced from the firm fixed price to the BER/Scrap Fee by issuance of a task order modification.

6.2 SCRAP ITEMS

6.2.1 Scrap. When an item is determined to be scrap, the Contractor shall provide written notification to the KO. The notification shall list the Task Order Number, CLIN, NSN, PN and S/N with a brief description supporting the determination. The KO will provide disposition instructions via a Task Order Modification. If the part is, deemed scrap, the Contractor shall be allowed the firm-fixed for BER/Scrap Fee.

The Contractor shall prepare and include a Failure Data Report as described in section

5.5. When the determination that the main rotor blade shall be scrap, the the part and the accompanying paperwork must be clearly marked scrap and returned to the USCG ALC for proper disposal. Note. The tip caps can be scrapped at the contractor’s facility and the contractor shall provide a scrapped certificate.

6.3 UNUSUAL DAMAGE OR HIDDEN DAMAGE EVALUATION

6.3.1 Hidden Damages Pricing Exclusions. When hidden damage is discovered on a main rotor blade after the repair has begun and the level of repair changes (Ex. The blade will need to be sent to AH France PLB facility). The contractor is allowed the hourly labor rate in the Schedule of Supplies/Services if the USCG determines to have the blade return to ALC “AS-IS” or Scrap on-site after the Government declines the over and above total costs.

6.3.2. Unusual Damage Pricing Exclusions. The USCG intends that all components specified in the schedule of Services/Supplies will be shipped for the repair within the firm-fixed prices established in the Schedule of Services/Supplies. Occasionally, components may be received in a condition outside the confines of the OEM Manuals.

Those components may be determined unusually damaged. In order to be determined unusually damaged, a component must have been received for routine repair and upon evaluation any one of the following conditions are discovered:

Obvious misuse Crash damage Acts of God

Only components meeting one or more of the above criteria may be considered as Unusually Damaged. Missing piece parts are not considered unusually damaged parts. All other components shall be repaired IAW the firm fixed repair prices established in the Schedule of Services/Supplies.

6.3.3 Unusual Damage Evaluation. If the component is considered by the Contractor to be Unusually Damaged, the Contractor shall immediately notify the KO in writing. The Contractor shall submit within fifteen (15) calendar days after notification to the KO a proposal to cover the cost of the repair. The Contractor shall submit an inspection condition report, pictures of the damage, and a repair proposal listing all parts and labor needed to return the components to satisfactory condition that meets OEM manuals specifications. The proposal shall include the Task Order Number, Line Item Number, NSN, P/N, and S/N of the main rotor blade. The Contractor shall verify the cost of replacement parts with supporting invoices, catalogs, or other documentation acceptable to the USCG and shall provide a teardown/evaluation report. The Contractor’s delivery obligation shall stop from the date of notification that an item has been determined to be a candidate for “Unusual Damage Evaluation”. The delivery obligation shall be specified in the Task Order modification and shall apply only to those items specifically addressed by the modification. The Contractor is obligated to deliver all other components not individually addressed by the modification under the original delivery date specified on the Task Order. The proposal shall not include the work involved in the teardown and inspection, which shall have already occurred, as this is covered by the firm-fixed prices specified under CLIN 0001 and subsequent CLINs for each contract period of performance.

Within thirty (30) calendar days after receipt of the Contractor’s written proposal, the CO will make a written determination (Subject to the Disputes clause) as to whether the component is determined to be “Unusually Damaged”. If the KO determines that an excluded items is considered BER, no Unusual Damage charges will apply. The KO will either initiate negotiations for a firm-fixed price with the Contractor or deny authorization for the repair based on the information in the report and any other information which may be available. Upon mutual agreement as to the price and delivery, a Task Order modification will be issued authorizing the repair at the agreed upon terms. If repair is not desired, the KO will provide the Contractor with disposition instructions for the un-repaired components. The labor rate shall be at the Firm-Fixed Labor Rates priced in Schedule for Services/Supplies at the contract scheduled base/option period associated with the request starting with CLIN 0007 and subsequent option period CLINs.

6.4 PRODUCT/ENGINEERING CHANGES

The Contractor may develop designs and/or processes that will improve the reliability, maintainability, or operational performance of the components being repaired. Any such changes would not be expected to affect overall aircraft performance or capability. These may be provided to the KO for consideration and approval. A proposal shall also be provided that reflects an incremental charge to be assessed each time the Product Improvement Package (PIP)/Engineering Change Proposal (ECP) (DD Form 1692) is incorporated into the main rotor blade and/or tip cap. The proposal shall include a detailed breakdown of labor hours, material and other costs. Upon agreement of the price for incorporation of the change, the KO will issue a modification to the applicable task order(s) to authorize and incorporate pricing for the change. The Contractor shall not incorporate proposed product or engineering changes prior to receipt of written authorization from the KO. The labor rate shall be at the Firm-Fixed Labor Rates priced in Schedule for Services/Supplies at the contract scheduled base/option period associated with the request starting with CLIN 0008 and subsequent option period CLINs.

6.5 SERVICE BULLETINS

The Contractor shall notify the KO in writing when incorporation of a service bulletin is required within thirty (30) calendar days following receipt of this service bulletin notification. The proposal shall contain a list of materials with associated prices, the number of labor hours required, turn-around-time needed to affect the Service Bulletin and any impact on the contract delivery schedule. The incremental charge agreed to for incorporation of a service bulletin shall apply only to those components into which the Contractor incorporates a required service bulletin, not those into which the service bulletin has been previously incorporated. Upon agreement of the price for incorporation of the service bulletin, authority and price changes shall be incorporated into the contract via a contract modification. The Contractor shall not incorporate proposed service bulletins prior to receipt of written authorization from the KO. The labor rate shall be at the Firm-Fixed Labor Rates priced in Schedule for Services/Supplies at the contract scheduled base/option period associated with the request starting with CLIN 0009 and subsequent option period CLINs.

7.0 CORROSION AND ENVIRONMENTAL REQUIREMENTS

7.1 Corrosion Environment. The USCG aircraft operate primarily around salt water, at low altitude, and are subject to corrosion. During inspection and functional test, the presence of corrosion shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made only to the extent necessary to remove corrosion or replace the part or parts affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas shall be accomplished in accordance with OEM work card procedures and technical instructions for the removal/treatment of corrosion and preservation of the rotor blade.

7.2 Environmental requirements. All parts must be thoroughly cleaned IAW OEM’s applicable manuals Guidance for Selecting Chemical Agents and Processes for Paint removal and General Cleaning of Aircraft and Aviation Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc. prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025(lead),

1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

8.0 CONTRACTOR VERIFICATION OF COMPONENTS

Upon receipt of components, the Contractor shall notify the Contracting Officer in writing and provide the following information: (l) date the component(s) received at the Contractor's facility and, (2) confirmation of P/N's and S/Ns on the equipment received and advise if any of this information does not exactly match the task order. The Contractor shall NOT start work on equipment received that have P/N's or S/N's different than what is shown on the task order unless a task order Modification issued correcting the discrepancy. The Government reserves the right to have "discrepant equipment" returned "as is". The Contractor's failure to confirm the equipment received may result in the Government's assumption that the components were received at the Contractor's facility within fourteen (14) calendar days of the date on the delivery order and the P/N and S/N information on the equipment matches exactly the information on the task order for the equipment.

9.0 PART NUMBER CHANGES

Certain repair tasks may necessitate the part number of the repaired main rotor blade to be changed according to the standards established in the OEM specifications and/or procedures. The Contractor shall notify the Contracting Officer in writing of the part number change. A task order modification will be issued authorizing the Contractor to change the blade part number on the blade. The Contractor shall report the change on the Failure Data Reports and ACMS Reports. NOTE: All repairs must be accomplished for the blade part number to change; otherwise, the part number remains the same.

10. QUALITY ASSURANCE PROVISIONS

10.1 Quality Control System. As a measure of quality, the Contractor shall be either a FAA Part 145 Certified repair station or an EASA Part 145 Approved Maintenance Organization for repair of the Main Rotor Blades and Tip Caps. The Contractor shall have a Quality Control System in place that documents an Inspection Program and describes inspection procedures, quality assurance, inspections personnel and responsibilities, traceability of parts to the OEM and addresses work performed by any subcontractors. The Contractor shall maintain and use the Quality Control System for the life of the contract unless a change in procedures becomes necessary. The Contractor shall immediately notify the KO when there is a change in quality control procedures including describing the change and any impact to contract performance.

10.2 Product Quality Deficiencies Report (PQDR). Repaired components found to have deficiencies will be returned to the Contractor for investigation under a no-cost Warranty Repair Task Order. The task order will include a copy of the PQDR outlining the component deficiency. The Contractor shall report findings of the investigation to the KO within thirty (30) calendar days after receipt of the component. If agreed upon between parties that the component's deficiencies are not related to previous repairs completed by the Contractor, the Contractor's report of findings shall include a detailed proposal that includes a complete breakdown of parts and labor necessary to return the component to serviceable condition. The KO will either initiate negotiations for the work or accept the Contractor's proposal and issue a modification to the task order authorizing and incorporating pricing for the repair work. The terms and conditions of the base contract including delivery obligations shall apply to all no-cost warranty repair task orders to the task order authorizing and incorporating pricing for the work to be completed.

11.0 AVIATION COMPUTERIZED MAINTENANCE SYSTEM (ACMS)

REQUIREMENTS

11.1 ACMS Documentation. The ACMS used by the USCG is designed to capture, store, and report asset maintenance information. The Contractor shall comply with all USCG ACMS documentation requirements found in Section 11.2 and 11.3 below. This tracking provides historical records of reasons for removals/repairs, flight times, cycles, item location, status, and an effective method of configuration control.

11.2 Significant Component History Report (SCHR) Record. The SCHR records the maintenance history of the serial number tracked components and current SCHR shall be attached to the component. It remains with its corresponding part until reinstalled on an aircraft or is annotated “BER” scrapped and returned to the address specified, unless otherwise instructed by the USCG. The SCHR for scrapped components shall be returned with the component.

11.3 Component Repair Record (CRR). The CRR record allows documentation of maintenance performed on serial number tracked components by the Contractor and enrolls or removes components from ACMS when those components are scrapped, added to, or removed from the USCG parts inventory. The original CRR, which includes pre-printed identification for each part, shall be supplied with the part and shall be returned with the part. The Contractor shall ensure the original CRR is fully completed and returned with the component. The following areas of the CRR shall be completed by the Contractor: Narrative Summary, Repair Facility, Work Order Number, Date Work Completed, Item Beyond Economical Repair, Maintenance Actions complied with during the course of the Repair, Authorized Signature or Quality Assurance Stamp. The “Narrative Summary” section shall include all work performed, any RDAS performed (cannot include references to an offside database). CRR listed “Maintenance Actions complied with during the course of this Repair” must be properly recorded by checking the appropriate listed “maintenance action.” If unsure about which “Maintenance Actions were complied with during the course of the Repair” contact your government representative for clarification. Any original CRR returned incomplete or not properly completed, shall not be accepted by the government. Until a properly competed CRR is received by the USCG, the Contractor shall not invoice for the component. The Contractor shall retain a copy of the CRR for 90 calendar days. The information provided in the CRR shall be used by the USCG to update the component SCHRs.

11.4 Reporting Discrepancies. The Contractor shall verify the data included in the SCHR and CRR attached to the component corresponding with the NSN, P/N, and S/N of the component received. The Contractor shall promptly report discrepancies to the USCG KO prior to performing any work.

12.0 DOCUMENTATION REQUIREMENTS

12.1 Contractor Verification of Receipt of Components. Within five (5) working days following the receipt of component(s), the Contractor shall provide written notification of the following to the Administrative Contract Specialist:

Date of receipt of component(s);

Confirmation of S/N(s)/PN(s);

Applicable Task Order and Line Items number

Notification via email is required.

12.2 REPORTS

12.2.1 Failure Data Reports. The Contractor shall provide failure data reports as specified in section 5.5.

12.2.2. Monthly Reports. The Contractor shall submit a monthly report to the Administrative Contract Specialist (ACS) that includes status on equipment received for repair for the current month, equipment received for repair during previous months and is still in process, and equipment shipped during the report period. The Monthly Report shall be submitted within 10 calendar days of the end of each month and shall include the Contract Number, Task Order Number, Task Order Item Number, Item Name, P/N, NSN, Date equipment was received at the Contractor's facility, and estimated delivery date and/or updated status. The Contractor shall submit a Quarterly Inventory report within 24 hours of request from the USCG. Electronic submissions compatible with Microsoft Office is acceptable.

12.3 Airworthiness Certification for Repaired/Major repaired Equipment. The components repaired under this contract shall be airworthy and suitable for installation on USCG aircraft. The Contractor shall furnish a Certificate of Airworthiness for all components. The Certificate of Airworthiness shall be provided in the form of a FAA Form 8130-3 or EASA Form 1. These forms shall be packaged with each component.

Records of COC’s shall be made available or provided for review by the Government upon request. FAILURE TO SUBMIT THE APPROPRIATE CERTIFICATES

WILL RESULT IN NON-ACCEPTANCE OF THE DELIVERED ITEM.

13.0 SPECIAL INSTRUCTIONS

13.1 Accelerated Turn-Around-Time and Delivery. Only the KO may request and authorize an accelerated turn-around-time and delivery if needed by the Government for delivery to the USCG, ALC Receiving Department, Building 63, 1664 Weeksville Rd., Elizabeth City, NC 27909. In the event an accelerated turn-around-time and delivery is required, which the Contractor can meet, the Contractor shall be entitled to compensation for additional labor hours and expedited freight costs necessary to complete performance earlier than the turn-around-time and delivery schedule established in the purchase order.

After receiving a written request from the KO for an accelerated turn-around-time and delivery, the Contractor shall provide a written response within one (1) business day advising if an accelerated turn-around-time and delivery can be accomplished and include any additional costs necessary for the accelerated performance. Accelerated performance may be authorize in writing via a purchase order modification. If the Contractor accelerates turn-around-time and delivery on its own initiative in order to meet the delivery schedule established in the task order, the additional costs are not recoverable from the Government.

In the event a direct ship of a component to an Air Station is needed, the Task Order and applicable Task Order Line Item Number shall be modified to reflect the USCG Air Stations delivery address and the applicable USCG Requisition Number. The Contractor shall be required to ensure the Requisition Number is included on shipping documents/ package slips so that the applicable USCG Air Station receiving personnel can process the Material Receipt.

13.2 Aircraft on Ground (AOG) Situations. Upon notification from the USCG that an AOG situation exists, the Contractor shall make every effort to expedite the repair and initiate shipment with seven (7) calendar days or less. Material shall be shipped by the fastest traceable means, e.g. air freight “next day delivery”. The shipping container shall be marked on the outside in highly visible lettering “A.O.G”.

In the event an AOG status occurs as a result of a lack of any of the components specified in the Schedule of Services/Supplies, the Contractor may be notified by the Government in writing of the AOG situation and applicable USCG Air Station and shall be requested to provide a written response within twenty-four (24) hours with the following information: 1) status of the component(s) needed to satisfy the AOG condition that includes what USCG items in-house for repair are closest to completion under normal working conditions and 2) an estimate of the labor hours needed to accelerate repair completion. The accelerated repair work shall be authorized via a Task Order Modification in conjunction with mutually agreed upon prices, delivery, and shipping cost reimbursement for next day delivery to the applicable USCG Air Station.

In the event of an AOG situation, the Task Order, and applicable Task Order CLINs shall be modified to reflect the USCG Air Stations delivery address and the applicable USCG Requisition Number. The Contractor shall be required to ensure the Requisition Number is included on shipping documents/delivery tickets so that the Material Receipt can be processed by the applicable USCG Air Station receiving personnel.

14.0 WARRANTY

The Government accepts the Contractor’s standard commercial warranty, up to 12 months of repairs after installation onto the aircraft. All assets returned under warranty shall be repaired in accordance with Section 5.0.