Attachment 2 - Statement of Work - 70Z03825QK0000011.pdf

STATEMENT OF WORK (SOW)

Aviation Radiography Exposure Room (Vault) with Installation and Certification

70Z03825QK0000011

1.0 General

The United States Coast Guard (USCG), Aviation Logistics Center (ALC), Industrial Operations Division (IOD) has a requirement for the purchase of, and subsequent installation and certification of an Aviation Radiography Exposure Room (Vault), hereafter known as an X-ray exposure room, in the space allotted at Heavy Maintenance Facility (HMF)2 C27 Prop Shop. This X-ray exposure room will replace the current functioning X-ray exposure room located in the NDI Exposure Room Office at BLDG 97, which will be decommissioned and vacated at a future date for Machine Shop use.

2.0 Abbreviations

ALC = Aviation Logistics Center BLDG = Building IOD = Industrial Operations Division NDI = Nondestructive Inspections POC = Point of Contact RSO =Radiation Safety Officer SOW = Statement of Work TBD = To Be Determined USCG = United States Coast Guard kV ` = Kilovoltage mA = Milliamperage mr/hr = Millirem per hour vac = Volts Alternating Current “ = Inches ‘ = Feet

3.0 Place of Performance

All work shall be performed at the following address:

USCG, ALC

1060 Consolidated Rd HMF2, C27 Prop Shop Elizabeth City, NC 27909

4.0 Requirements

The Contractor will provide an X-ray exposure room that will meet the following requirements:

Must comply with all 21CFR1020.4, NAVSEA and ANSI/HPS N43.3-2008 minimum requirements.

The ceiling, floor, and all four walls, including the door, shall be shielded for minimum 160 kV/5mA and be labeled/certified as primary barriers.

with Installation and Certification

Maximum permissible radiation leakage shall not exceed 2 mrem/hr (0.02 mSv/hr) at one (1) foot.

Approximate interior dimensions should be 8' wide x 8' deep x 10’ high, not to exceed exterior dimensions of 9.5' wide x 9.5' deep x 12’ high.

Initial radiation survey and X-ray exposure room certification must be performed by the Contractor.

Panel construction should consist of steel/lead/steel layered configuration.

Shall have a 1' wide leaded floor perimeter sill with a potential angle iron or “door slot” ramp style for shielding.

One powered sliding door shall be located on the front (east) wall (LH side while viewed from outside X-ray exposure room) with an approximate door opening size 3' (minimum) wide x 7-8' high.

The interior shall have an emergency mechanical door release for use in the event of a power loss.

The exterior of the X-ray exposure room shall have an electrical control panel for door operations.

The electrical door operation panel must be between 42-46” floor height and be placed to be operated at the southeast corner (front of panel facing east) of X-ray exposure room.

There shall be an automatic vertical safety reverse direction switch bumper on end of door/frame in case of equipment or personnel/extremities in the path of door.

The baffle box shall be as high as possible to maintain a high walkway clearance and to assisting in keeping cables high enough to run across the top of the X-ray exposure room or baffle box be located on top to allow the X-ray machine control panel to be fed from above. (to be placed to the RH side of the door opening on the east exterior door side wall located around 30-40” above ground).

Note: Absolutely NO trenching in the concrete. All tracks/baffles/panels shall be bolted down.

ALC/IOD Facilities will complete the wiring of the alarm/light system to the X-ray system (POC: Lee Pipkin).

There shall be a lockable device/bracket to use a padlock on the exterior of the door to prevent access of unauthorized personnel.

There must be a universal interlock system that can be used with the current TSG Interlock box that is in place in the current X-ray exposure room using a LORAD LPX-160 system. This system must be able to be adapted to use other systems like a portable “Comet” tubehead and control panel. Interlock systems shall be wired in series with "sliding blade" interlock style switch and an emergency stop switch on interior of X-ray exposure room.

A motorized tube head lift assembly is required to be installed on the interior of the X-ray exposure room in the southwest corner with a universal cradle for Lorad, Comet, or similar X-ray systems etc.

The vertical tubehead lift system shall be mounted at the southwest “corner” to vertically lift tubehead; tubehead lift system shall not be ceiling mounted.

with Installation and Certification

The horizontal rail/collapsible arm system on lift shall be adjustable to minimum of 2' - 8' in length to provide complete coverage of X-ray exposure room floor.

The tubehead lift arm and cradle must be capable of universally pivoting/rotating X, Y and Z axis and locking into position to ensure full rotation for inspections and future surveys.

There shall be an electrical motor used to vertically lift the tubehead rail/collapsible arm assembly with a pendant style (handheld) control box to raise/lower the rail/collapsible arm assembly. Lift must be able to support an X-ray system weight of seventy-five (75) pounds minimum.

The X-ray exposure room shall have one each exterior with a terminal block for interface of "X-ray On" warning light with strobe/rotating beacon with an audible alarm, and door interlock switches.

There will be one breaker box to be used to shut off all power to the X-ray exposure room mounted next to the computer drop/110 outlet currently located on south stairwell wall. This will be used to wire in all power required by X-ray exposure room. Specific location TBD later.

There shall be one each interior "X-ray on" warning with strobe/rotating beacon light with an audible alarm on the interior of the X-ray exposure room.

There shall be two LED work lights wired separately with independent light switch on exterior of X-ray exposure room to provide a broad covered bright work area.

One 115vac duplex outlet will be placed on both the interior and exterior of the X-ray exposure room. Location TBD while contractor is on site during installation.

Exterior coating shall be federal standard 595C color code 15182.

Interior coating shall be federal standard 596C color code 17860.

Requires a 110 VAC exhaust fan with a minimum of 30 CFM to be installed in the X-ray exposure room to keep temperature in the room at a manageable level to prevent tube head overheating. Exhaust fan must be located on top of X-ray exposure room ceiling with baffle to preclude any X-ray scatter or leakage.

A. Installation.

Contractor shall provide all necessary materials, personnel for labor, supervision, and operation of the equipment for installation and certification of the X-ray exposure room.

Contractor shall provide and transport all necessary equipment and materials for the installation of the X-ray exposure room.

The Contractor is allowed one (1) site visit for a period not to exceed 8hrs during normal ALC business hours of 0645-1600, prior to installation to allow for installation planning; the contractor shall include this in the proposal in response to this solicitation. This site visit must be coordinated with the contractor’s technical POC’s listed below.

USCG will provide an electrical disconnect up to 10’ of the equipment installation location to accommodate the system with the maximum power required to properly operate the equipment.

The Contractor will be required to provide all material and labor necessary to make the connection from the USCG furnished disconnect means to the equipment. The contractor WILL make all electrical connections from the CG furnished disconnect.

with Installation and Certification

The Contractor shall perform all delivery and installation work between the hours of 0645 and 1600, Eastern Time, Monday through Friday (excluding Federal holidays).

The Contractor shall perform radiation survey certification, functional test of controls, and a final functional test of the system to include warm-ups and interlock systems with the use of a Lorad LPX 160. The contractor may use the USCG ALC Lorad LPX-160 for Survey/Certification if they do not have the same equipment for their use.

The Contractor shall provide a Certification Form giving a detailed description of the structure makeup of the Exposure Room, and that it does not exceed limits of 2.0 mrem/hr (0.02 mSv/hr) at one foot from surface surveyed.

All Contractor Radiation workers shall have their paperwork to include IRRSP certs and radiation safety training be reviewed and approved by the ALC RSO prior to conducting any X-ray operations. All paperwork shall be provided to the ALC RSO within 14 business days after contract has been awarded.

The Contractor shall provide material and labor to correct any radiation leaks and/or discrepancies found in the operation of the installed equipment.

Contractor to provide factory start up, on site job training for the operation, maintenance, and troubleshooting techniques of the system to six (6) required USCG personnel members.

The on-site job training shall be eight (8) hours in duration, with the USCG reserving the right to end early, upon successful completion of training.

Contractor to provide a minimum of a 12-month manufacturer’s warranty, from the time of Government Acceptance, for replacement of faulty hardware and components, including any required labor and onsite visits at no additional cost to the Government.

Contractor must be capable of meeting a 20-week delivery and installation from the date of purchase, although a lesser lead time is desired by the USCG.

The Contractor is responsible for ensuring the system meets the requirements of this SOW.

The Contractor will send Certified Technician(s) for on-site installation.

After installation, ALC’s technical POCs shall inspect the installation and operation of the X-ray exposure room to include a full radiation survey conducted by an ALC Radiographer with the assistance of ALC radiation workers overseen by the ALC RSO of all associated equipment for the installation. Once accepted on behalf of the Government’s representative, the Contractor’s contract requirements will have been met.

The Contractor’s representative shall travel to ALC to perform services based on a mutually agreed schedule. The Contractor’s technical POCs for this effort is:

- Mr. Lee Pipkin – Facilities POC - Work: (252) 335-6532, Cell: (252) 333-5447, Lee.D.Pipkin@uscg.mil

- CWO3 Hayward Workman - NDI Supervisor/Site Visit POC - Work: (252) 335-6132, Hayward.D.Workman@uscg.mil

- Jake Hashbarger – Site Visit Alternate POC – Work (252)-334-5139, Jake.G.Harshbarger@uscg.mil

- Doug Siedenburg - Radiation Safety Officer (RSO) - Work: (252)-334-5139, Gov Cell:

(252) 207-1093, Douglas.Siedenburg@uscg.mil

- Lauren Poirrier – Contracting Officer’s Representative/Invoicing Approval – Work: (571)- 613-1153, Lauren.I.Poirrier@uscg.mil with Installation and Certification

5.0 Contractor Personnel

5.1 Qualified Personnel

The Contractor shall provide personnel qualified to perform all requirements specified in this SOW.

Qualified personnel shall be trained and authorized by the OEM to perform this service.

5.2 On-Site Visits

All on-site visits will be coordinated with the Contractor’s technical point of contact (POC).

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times during the onsite visit. The POC cannot authorize or order the cessation of, delete, change, or waive any of the technical requirements or other terms and conditions of this SOW. Should a desire to change (monetary or otherwise) this SOW, the Contractor must submit a written request to the Contracting Officer for consideration.

5.3 Contractor Representative

The Contractor shall provide a single POC that shall be responsible for all Contractor work performed under this SOW. The Contractor shall provide the name of the POC and the name(s) of any alternate POCs authorized to act for the Contractor in the absence of the primary POC before the start of performance. The primary POC and all designated alternates shall be able to read, write, speak, and understand English.

5.4 Identification of Contractor Employees

The Contractor shall ensure all employees present a professional appearance appropriate for the position held. All Contractor personnel shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment so as not to present a Foreign Object Debris (FOD) hazard and clearly identifying the employee as a representative of the contracted firm.

6.0 Policies and Regulations

6.1 Access to USCG Base Elizabeth City

ALC is a tenant command of Base Elizabeth City. The Contractor shall be met at the gate by a Government representative and shall be continually escorted by the representative for the duration of the visit. Base access requires 100% hands on identification (ID) checks. Drivers of vehicles must show a state driver license, valid vehicle registration, and current proof of insurance. All vehicles are subject to random search under Title 18 U.S.C 1382.

6.2 Compliance with Local Regulations, Instructions, Directives Contractor personnel shall comply with all local base regulations, instructions, directives, orders, and special procedures as promulgated by the Commanding Officer, USCG Base Elizabeth City (and all tenant commands), Elizabeth City, NC. All visitors to ALC shall review the ALC Visitor/Contractor with Installation and Certification

Safety & Environmental Health Brochure information which is included as SOW Attachment 1 of this

SOW.

6.3 Removing Employees for Misconduct or Security Reasons

The Contracting Officer may direct the Contractor to remove any Contractor employee from USCG facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the order. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

6.4 Tobacco Policy

The USCG prohibits the use of smoking tobacco and smokeless tobacco in the workplace to protect the health of all its workers. The workplace includes any area inside or outside of a building or facility under the custody and control of the USCG where work is performed by active-duty personnel, civilian employees, or personnel under contract to the USCG. The use of tobacco is prohibited in all USCG Government vehicles (including Cushman type), in all USCG aircraft, floating unit, or any other aircraft contracted for use in the USCG. The use of tobacco products (smoking and smokeless) is permitted only in designated areas as defined in USCG ALC Instruction 6280.1 (series). Contractors may only use tobacco products in designated smoking areas and are accountable for appropriately discarding their smoking material and/or spit tobacco. Tobacco spit and residue shall be held in containers with sealing lids to prevent odor and accidental spills and disposed of in a sanitary manner that prevents public exposure.

Employees caught violating the tobacco policy may be subject to immediate removal.

6.5 Environmental, Safety, And Occupational Health

The Contractor is solely responsible for compliance with all federal, state and local laws, including but not limited to the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR 1910 and any ALC Instructions as applicable, and the protection of their employees. Note: ALC Instructions are annotated because many of the USCG/ALC standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The USCG shall assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. In addition, the Contractor is required to flow down the safety requirements/specifications to all subcontracts/subcontractors. Safety requirements listed herein that do not concern Contractor’s operations or services shall be considered self-deleting as mutually agreed by the Contracting Officer and the Contractor.

6.5.1 The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at ALC has the potential to expose workers to hazardous materials, which may include, but is not limited to hexavalent chromium, cadmium, beryllium, lead and others. Areas where exposures are expected to exceed the permissible exposure limits set by 29 CFR 1910 Occupational Safety and Health Standards, Subpart Z - Toxic and Hazardous Substances are clearly marked as regulated areas. There may also be contact hazards with these materials during cleanup of dust, metal shavings, etc. The Contractor shall ensure proper protective measures are taken to ensure contracted employees are protected from these hazards, including the use of personal protective equipment. While working in regulated areas where the with Installation and Certification exposure to hazardous dust is expected, the USCG recommends, at a minimum, the use of Powered Air Purifying Respirators (PAPR) with a protection factor of 1000 when exposure levels may reach the OSHA permissible exposure levels.

6.5.2 The Contractor shall be subject to safety inspections of its work sites by the USCG. Contractor safety records shall be available upon request by the Contracting Officer. The Contractor shall be liable for, and shall indemnify and hold harmless the USCG against, all actions or claims pertaining to the “personal” safety requirements of employees. The Contractor shall provide all personal protective equipment (respiratory protection, hearing protection, gloves, steel-toed shoes, safety glasses, protective clothing, etc.). In addition, the USCG is not responsible for medical examinations, hearing testing, substance abuse testing, or any other type of testing for Contractor employees.

7.0 Deliverables

The OEM shall consider items below as deliverables that must be completed. Items in BOLD are deliverables that must be reviewed and approved by the KO prior to proceeding to next deliverable in this SOW.

ITEM

SOW

REFERENCE

DELIVERABLE REQUIREMENT SUBMIT TO

4.0 A.

Installation

Copy of the Contractor Employee’s IRRSP

Certification and Radiation Safety Training Certification

Prior to Installation

Contractor Contracting

Officer

4.0 A.

Installation Certification Form Upon Installation and Testing

Contractor Contracting Officer/NDI Supervisor

4.0 A.

Installation Written Warranty Certificate

Upon Acceptance by the USCG Contractor

Contracting Officer/NDI Supervisor

8.0 Purchase Order Information

8.1 F.O.B. Point

The F.O.B. point for this order is F.O.B. Destination. Prices in the schedule include all charges for:

travel time; on-site training hours; airfare; lodging; local transportation; and any other travel costs as well as any applicable customs, duties, and taxes. No additional charges will be allowed unless indicated by a bilateral modification to the order.

8.2 Inspection and Acceptance Criteria

Inspection and acceptance shall be performed at destination by the technical POC identified on this order. Performance under this order will not be accepted by the USCG until the technical POC considers all services, material, or training to be delivered in accordance with this SOW.