Attachment 2 - Statement of Work - 70Z03825QJ0000436.pdf

ATTACHMENT 2 - STATEMENT OF WORK (SOW)

SEARCHLIGHT CONTROL

70Z03825QJ0000436

1.0 Contractor Requirements

1.1 The United States Coast Guard (USCG) will furnish the items and quantities specified in the following table for repair:

Description Quantity National Stock Number (NSN) Part Number (P/N)

Searchlight, Control 5 6220-01-HS2-7070 45-0441-4-2

1.2 The items are utilized on the MH-60T aircraft. Upon receipt of the items, the Contractor shall perform test and evaluation to determine the condition of the item. If the item is found to be Ready for Issue (RFI) a firm-fixed price test and evaluation fee would be applicable. Any items determined to be Beyond Economical Repair (BER); the Contractor will be allowed a firm fixed BER/Scrap fee would be applicable. Only one of the firm-fixed prices below would be applicable:

Service Total Test/Evaluation TBD at time of service BER/Scrap Fee TBD at time of award

1.2.1 When an item is found to be BER, the Contractor shall prepare a failure data report in accordance with (IAW) Section 2.11. This report shall be included with the returned item. The Contracting Officer will provide disposition instructions IAW Section 2.9 via a modification for all parts found to be BER.

2.0 Repair

2.1 Non-RFI items shall be repaired and returned to RFI condition in accordance with (IAW) the original equipment manufacturer (OEM) functional performance specifications. Items shall be repaired for the specific fault noted on the DD Form 1577-2, Unserviceable (Repairable) Tag- Material, or CG-1577-A (11-90), Unsatisfactory Report Tag, which will be attached to each non- RFI item. The Contractor shall perform an inspection and correct all deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion.

2.2 During inspection and functional test, the presence of corrosion in an item shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected.

Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished IAW OEM specifications and Federal Aviation Administration (FAA) Advisory Circular AC 43-4B, dated 9/11/2018, Corrosion Control for Aircraft.

2.3 Work under this purchase order shall be performed at the Contractor’s facility or USCG approved facility. The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to evaluate and repair the items listed in this purchase order at the firm-fixed prices listed in the schedule (or modification).

2.4 Repair services must be performed IAW the procedures established in this SOW. The documents are listed in order of precedence. Latest revisions of any instruction or manual shall apply. The information contained within is not intended to be all inclusive nor to detract from or modify procedures outlined in the manuals. If the applicable technical manual does not cover a procedure, the Contractor shall utilize the OEM repair manual. If the OEM manual does not cover a procedure, the Contractor shall utilize the best commercial business practice. Where an application of “best commercial practice” is in conflict with these manuals, the Contracting Officer may approve deviation from requirements. When applicable, each manual will specify if the Export Control Act applies. The following document(s) are required to complete the services required by this acquisition. The USCG does not own, nor can it provide the technical documents specified herein.

All OEM shop, inspection, overhaul, repair, or other OEM Component Maintenance Manuals (CMM)

All OEM service bulletins, amendments, modifications, and specifications as applicable

2.5 The Contractor shall have access to required repair specifications and test/acceptance criteria and data to ensure all items are tested and repaired IAW the current specifications and procedures. The USCG may review repair manuals and performance/test/ acceptance criteria as required. The Contractor is solely responsible for obtaining all specifications required for this effort. Original design or functional capabilities of the end item and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW.

2.6 Parts of an item found to be in a serviceable condition as a result of functional testing shall be reused. Missing parts and parts found to be defective or that require replacement by manufacturer’s instructions shall be replaced with parts meeting the manufacturer’s specifications and drawings or as otherwise authorized in writing by the Contracting Officer.

Replacement parts shall be new and accompanied with OEM traceability. The cost for parts that are replaced systematically during repair shall be included in the price listed in the schedule for these operations.

2.7 Prices do not include items that have been cannibalized or severely damaged due to mishandling. Additionally, USCG aircraft is used primarily around salt water at low altitude for search and rescue missions. Therefore, corrosion is to be anticipated and is considered "normal" for the aircraft. Corrosion does not constitute unusual damage.

2.8 Items received which indicate obvious misuse, cannibalization, or severe damage due to mishandling or crash damage may dictate an exclusion from the prices specified in the contract schedule. Such items shall be inspected, repair costs determined, and authorization to proceed obtained from the Contracting Officer prior to commencement of work. Once notified of a possible exclusion, The Contracting Officer will make a written determination within thirty (30) days as to exclusion validity. The Contracting Office may approve the quote, decline the quote and have the item returned as-is, or consider the item BER.

2.9 The USCG will provide disposition instructions (either to scrap the item at the Contractor’s facility or to return the item to ALC) for all items that are considered BER. The Contractor shall not dispose an item until they have been notified by a written modification to the order. When returning the item to ALC, the items shall be clearly marked as “BER” with the supporting evidence.

2.10 The Government shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

2.11 The Contractor shall submit a failure data report for each repaired item. This report shall include NSN, P/N, Serial Number (S/N), nomenclature, date of repair, Contract purchase order number, line-item number, description of repaired failure, the USCG’s reported failure, a listing of parts repaired and a listing of parts replaced. The Contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the repaired item.

2.12 The Contractor shall be required to be certified and maintain a quality system that complies with the requirements of ISO 9001-2000 Quality Management Systems – Requirements or equivalent. The Contractor is responsible for performing or assuring all inspections and tests necessary to substantiate that the goods or services furnished conform to Government’s requirements. The Contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the Contractor’s facility and made available or provided for review by the Government upon request. The Government reserves the right to conduct surveillance at Contractor’s facility to verify the existence, adequacy, and effectiveness of the quality system.

2.13 ALC considers items RFI upon acceptance. Items determined to be non-RFI upon installation may be returned to the Contractor with deficiencies described in a Product Quality Deficiency Report.

2.14 All parts must be thoroughly cleaned IAW applicable CMMs. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

2.15 Quarterly audits are conducted by ALC on Government Furnished Property at commercial Contractor facilities. The Contractor shall follow the instructions provided each quarter by ALC and comply with its instructions. The Contractor’s role shall be to validate each item identified by S/N by ALC. Validation shall take place on the same date as the audit.

3.0 Certifications

3.1 When checked the Contractor shall:

☒ Maintain OEM certification for the repair of the items listed in this statement of work.

The Contractor shall provide immediate notification to the Contracting Officer upon loss of any required certifications. The Contractor shall also:

Comply with the certification/documentation requirements specified herein.

Attach certifications/documentation to the outside of the shipping container.

☐ All parts repaired under the provisions of this contract must be airworthy and suitable for installation on USCG aircraft. Each returned item shall be tagged with a DD Form 1574 Serviceable Condition Code Tag or a FAA Form 8130-3, Airworthiness Approval Tag, completed in its entirety. The Contractor shall furnish a Certificate of Airworthiness in accordance with FAA procedures (or USCG approved alternate procedure) and a Certificate of Conformance (COC) IAW FAR 52.246-15 for all items. These forms shall be packaged with each item.

☒ The COC shall be signed by an authorized official of the approved source and must specify the nomenclature, manufacturer's part number, and date of manufacture. For Production Approval Holder, a COC and a copy of the FAA Parts Manufacturer Approval (PMA) or other manufacturing authority shall be provided. Contractors shall also provide documentation reflecting the complete unbroken history of ownership of the parts from purchases from the approved manufacturing source until delivery to the

USCG.

4.0 Tracked Components

4.1 Serial number tracking shall be used for validating the correct items were received at the Contractor’s repair facility and returned to the USCG. Upon receipt of the items from the USCG, the Contractor shall verify each component received to ensure that the S/Ns match the ones specified in the order. Should a discrepancy be identified, the Contractor shall notify the Contracting Officer in writing of the discrepancy.

4.2 When checked the Contractor shall comply with the following documentation requirements:

The items to be repaired under this Purchase Order are tracked in the USCG’s Asset

Computerized Maintenance System (ACMS). ACMS is the management information system used to schedule and record all USCG equipment maintenance actions and calibration intervals.

Tracked items will be shipped to the Contractor with a Significant Component

History Record (SCHR). The SCHR records the maintenance history of the serial number tracked items. It remains with its corresponding part until reinstalled on an aircraft or is annotated “BER” and scrapped. (NOTE: written approval from the Contracting Officer is required prior to scrapping a serial number tracked item). The SCHR for scrapped items shall be returned with the item. The Contractor shall retain a copy of the SCHR for ninety (90) calendar days.

The Contractor shall provide a Component Repair Record (CRR) with the repaired items. The CRR records the maintenance performed on a serial number tracked items and enrolls or disenrolls items from ACMS when those items are scrapped, added to, or removed from the USCG inventory. At a minimum, the CRR shall identify the equipment and contain a description of the maintenance action performed, parts replaced, service bulletins and modifications. The Contractor shall mail one (1) copy of the CRR to USCG ALC, ATTN: AVENG/ACMS, Elizabeth City, NC 27909-5001 no later than five (5) business days following completion of the rework effort. The original CRR shall be packed with the item. The Contractor shall retain a copy of each CRR for ninety (90) calendar days. The Contractor may request that their in-house work order be accepted to fulfill the CRR requirement. The Contracting Officer will provide a written determination in response to the request.

5.0 Delivery Requirements

5.1 The following table shows the requested delivery for each priced line item listed in the schedule. Early deliveries, when appropriate, are desired and acceptable.

Item Description Due No Later Than:

Test and Evaluation

Fifteen (15) calendar days after receipt of components

Repair Searchlight Control

Ninety (90) days after induction

5.2 Inspection and acceptance shall be performed at destination by USCG personnel for count, condition, and proper completed documentation. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments. Equipment found to have operational deficiencies may be reported on standard form "SF 368", Product Quality Deficiency Report, to the contractor for investigation. The contractor shall report findings of the investigation to the Contracting Officer, within thirty (30) calendar days after receipt of quality deficient exhibit.