Attachment 2 - Statement of Work 60 MXG AV TECH UPGRADE 18 October 2024.pdf

60th MXG Conference Room Audio Visual Equipment Upgrade Statement of Work (SOW)

Description: The 60th Maintenance Group is requesting to replenish outdated audio-visual equipment for the conference room located in 501 Hangar Ave, Building 31 main conference room 64 and back room 65, Travis AFB CA. The equipment that is currently installed are outdated and past their life expectancy. The said system is connected via unclassified Network (NIPRNet) for internet source. This is a “brand name or equal’ request.

1. SCOPE:

1.1. DESIGN BUILD PROJECT: For this project we require the technology equipment in the conference room to be upgraded. The project will involve the installation of modern audio-visual equipment, including two video wall displays (front and rear of room), upgraded speakers’ system, microphone systems, wireless presentation devices, video conferencing, white noise system. We also require two control systems for all the devices to include the capability to advance and retract the slides being displayed on both monitors. (The main control system at the podium and a secondary at the main seat of the conference room table). Both displays will be synced together. The new system must have the capability to plug in visitors’ laptops.

2. WORK SITE CONDITIONS:

2.1 The Contractor is authorized to utilize reasonable quantities of available electricity and water at the work site. Any alterations to utility characteristics must always adhere to conservation practices. The Contractor is responsible for all connections and restoration to initial conditions.

2.2 Work shall be performed from Monday to Friday, excluding holidays, between 0800 to

1600 hours. All requests for work that falls outside of business hours, shall be approved by the Government Agency.

2.3 At the close of each workday, it is the Contractor's duty to ensure the cleanliness of the work area. This entails the disposal of any accumulated waste materials and debris, as well as undertaking any necessary tasks to maintain a tidy appearance throughout. The old electronical and cabling and/or wiring will be separated and shall be disposed by the government through its normal channels. The Contractor must securely place all disposable items described above in a manner to abide by the OSHA standards and lightweight debris in designated waste receptacles to prevent it from being blown away to other areas.

2.4 Contractor is responsible for moving furniture in the way of job site if needed, and to put furniture back in place after project has been completed.

3. DESCRIPTION OF WORK

3.1 Deliver and install an integrated, interconnected, multi-zone A/V system that, through the contractor’s inventive design, provides an exceptional, cutting-edge video and audio experience to 60 MXG conference room. The system should prioritize universal accessibility, featuring an intuitive user interface tailored to enhance usability for both staff and facilitators using the conference room. All equipment, software, and accessories necessary for the execution of this project must be vetted thru the Wing Cybersecurity Office (WCO). Any major network equipment components utilized (Switches, Routers, Controllers, Cameras, etc.) and software must be listed on the applicable Department of Defense Information Network (DoDIN) Approved Products List (APL) located at https://aplits.disa.mil/processAPList.action, Common Criteria product list located at https://www.commoncriteriaportal.org/products/ or Air Force Evaluated Products List (EPL) located at https://usaf.dps.mil/teams/eao/lists/cotsgots%20software/epl.aspx. The equipment, software, and features/functions must comply with all Air Force and DoD Information Assurance (IA) rules, regulations and Section 889 Policy requirements in Acquisition.gov.

3.2 The necessary components encompass, but are not restricted to:

Removal and consolidation of existing A/V components will be dismantled and relocated to an off-base location determined by the contractor. Any old electronics and cables will be disposed of by the Government Agency.

3.3 The project entails the installation and integration of various updated audiovisual components to enhance the technological capabilities of the conference room space. As a part of the request for proposal/quote process, the contractor will propose products and a design that considers site layout.

3.4. Acceptance Test Plan/Report (Deliverable): The Contractor shall provide an acceptance test plan as to how the system will be tested to demonstrate to the Government that the system is fully operational and meets or exceeds the specified requirements prior to commencement of testing. These tests shall be accomplished after the system is placed in service and prior to system acceptance. The Contractor shall perform the acceptance in the presence of the Government. The Contractor shall provide an acceptance test report of the results of the testing accomplished under the acceptance test plan once testing/work is completed. The equipment shall operate without a failure after acceptance testing. The Contractor shall provide all support necessary during this period to resolve any issues that may arise.

3.5. Additionally, all new electrical works, cabling, and fabrication of display wall support will be undertaken to support the new technology infrastructure. The contractor will provide new structural support, electrical fabrication design and diagram provided by the contractor will first be approved by Base CE and COM prior to construction. (To include structural support, dry wall, electrical wiring and outlets, internet wiring and ports, and audio system wiring and outlets.

3.6 Contractor shall attempt to provide the same size speakers to replace the old speaker currently installed on the ceiling (10 ½ inch speaker/12 ½ inch hole) to prevent any replacement of ceiling tiles since holes are already cut out. If this cannot be met;

government will provide new ceiling tiles.

3.7 Wire management, contractor must arrange cables and cords to prevent tangles and keep them organized with the use of ties or Velcro to bundle them together. Provide cable sleeves or wire channels to hide and protect cables so they are neat and presentable.

3.8 Material shipping costs must be included.

4. LIST OF EQUIPMENT:

a. “Brand name or equal’

PART NUMBER DESCRIPTION QTY

98UM5K-B 95" Display (Front) - UM5K Series 98" UHD

4K Commercial Monitor

1 EA

75UH5J-M 75" Display (Back) - UH5J Series 75" 4K Smart LED Commercial Display

1EA

XTM1U

LTM1U

Extra-Large Fusion® Micro-Adjustable Tilt Wall Mount Large Fusion® Micro-Adjustable Tilt Wall Mount

1 EA

1 EA

DM-NVX-D20

DM-NVX-E20

DM-NVX-D20

DM-NVX-D10

DM NVX® 4K60 4:2:0 Network AV Decoder (for displays) DM NVX® 4K60 4:2:0 Network AV Encoder (table, pc, podium) DM NVX® 4K60 4:2:0 Network AV Decoder (for Recorder End Point) DM NVX® 4K60 4:2:0 Network AV Decoder (for Audio to DSP)

2 EA

3 EA

1 EA

1 EA

999-99600-270 RoboSHOT 12E HDBT OneLINK Bridge Express System

1 EA

Podium with Microphone and touch screen to run screens (Standard Gooseneck Microphone)

1 EA

AC-C6T 6.5" Two-way ceiling speaker, 70/100V transformer with 8Ω bypass, 110° conical coverage

6 EA

SPA2-60 Audio Amplifier will be furnished and installed by contractor

1 EA

MXA920 Ceiling Microphone to be furnished and installed by contractor. Contractor to include beamforming microphones that will be installed to provide audio to the far-end of soft-codec conference calls

1 EA

Core 8 Flex Audio DSP 1 EA TS-1070-GV-B-S Creston 10.1 in. Tabletop Touch Screen, Government Version, Black Smooth (Crestron), will match one that is on the Podium

1 EA

CP4 Creston Control Processor 1 EA White noise system integrated into podium and tabletop touch screens

1 EA

SW-505-24P-F Luxul 24 PoE+ | 2 Combo RJ45/SFP Front- Facing Ports - 1Gb L2/L3 Managed Switch

1 EA

PDUMH15NET2LX Tripp Lite 1.4kW Single-Phase Switched PDU, LX Platform Interface, 120V Outlets (8 5- 15R), NEMA 5-15P, 12 ft. Cord, 1 U Rack, TAA - power distribution unit - 1.52 kW -

TAA

1 EA

HYPERD/ST/DFHPSG NCNR HYPERD/ST/DFHP Blackmagic Design HyperDeck Studio HD Pro TAA

1 EA

MZ-77E1T0B/AM 1TB 870 EVO SATA III 2.5" Internal SSD 2 EA RCS-2724 Essex RCS Series Pre-Configured Rack 1 EA Cables and Miscellaneous: HDMI Patch

Cables, Audio Cable, CAT6 LAN Cable, Speaker Cable (whatever is needed for the system to work)

1 EA

Misc Installation and Labor: (design & coordination, installation of Equipment, engineering, shop drawings & submittals, Project Management, Programming, Front display electrical outlet and new AV Rack Installation)

1 EA

Misc Testing, End-user training and operator guide and manuals

1 EA

5. MISCELLANEOUS:

5.1.PERIOD OF PERFORMANCE: 60 days after contract is signed/awarded

5.2.WARRANTY: Contractor shall provide 2 Years of warranty with equipment and maintenance.

5.3. Vendor must submit payment invoice to WAWF only upon completion of the contract (this includes delivery of equipment and if applicable, installation/removal, instructions, and end user training).