Attachment_2_-_Statement_of_Work_6-15-2026.docx

Statement of Work

Water Quality Equipment Repair Services

Background

The U.S. Geological Survey (USGS), Water Mission Area (WMA), Hydrologic Instrumentation Facility (HIF) has a requirement for hydrologic equipment maintenance/repair/recalibration services, specifically for water quality multiparameter sondes, sensors, cables, and support equipment.

The HIF conducts a nationwide equipment rental and repair program in support of WMA data collection activities. A significant portion of the equipment in the rental/repair program includes various water quality instruments and support accessories. When rental units are returned from the field after use, they must be inspected, checked, and tested.

Frequently, the units also need repairs and calibration. While some repairs can be performed by the HIF repair shop, it is often necessary to send the units back to the manufacturer for certain proprietary operations including component replacements and sensor re-calibrations.

As a service, HIF also assists Water Science Center (WSC) customers with their equipment maintenance and repairs needs. Repair work is often needed after the equipment warranty period has expired, and the work required is beyond the capabilities of HIF.

Therefore, HIF needs to establish a blanket purchase agreement (BPA) vehicle for the recurring purchases of water quality instrumentation and related on-going equipment repairs and maintenance.

Scope

The equipment and repair/recalibration services consists of YSI, Hydrolab, and HydroTech brand products. The equipment types needing repair services include various water quality multiparameter sondes, sensors, cables, display units, and support accessories.

General Requirements/Specifications The vendor, at a minimum, shall be capable of servicing, repairing, and/or calibrating the following types of equipment brands and models:

Hydrolab

· Minisonde Series 4 and 4A Multiparameter Sondes

· Minisonde Series 5 Multiparameter Sondes

· Datasonde Series 5 Multiparameter Sondes

· Datasonde Series 4 Multiparameter Sondes

· Surveyor 4 Displays

· HL4 Multiparameter Sondes

· Cables associated with Hydrolab Series 3, 4, and 5

· Sensor Probes associated with Hydrolab 3, 4, 5, and HL4

· Cables associated with HL4 YSI

· YSI 6 Series Multiparameter Sondes

· YSI 6 Series Cables

· YSI 6 Series Sensors

· YSI EXO Series Multiparameter Sondes

· YSI EXO Series Cables

· YSI EXO Series Sensors and Wiper

· YSI EXO Displays Hydrotech

· NX10 Tablets

· E-Hub Bluetooth Devices

· Y-Hub Bluetooth Devices Maintenance and repair/recalibration services shall include all materials, labor, equipment, and facilities, necessary to perform maintenance and make repairs to damaged or malfunctioning equipment. Repair work shall be based on a combination of

(1) fixed pricing, based on commercially established rates for parts and services, and (2) time and material repair services as needed and approved by the Government.

See Attachment 1 –Schedule of Services for a list of equipment by manufacturer. The quantity of items repaired will vary depending on failure rates from usage.

Repair Approval Process

The vendor shall provide a written cost estimate, prior to performing any repair/recalibration work. The estimate shall include, at a minimum, the following:

- The vendor part number, item description, manufacturer’s serial number, HIF ID number, and cost of repair. The estimate shall also include a description of the problem or symptoms, and the required repair/recalibration work.

The repair/recalibration estimate shall be provided to the Government within 14 days after receipt of the equipment.

The Government shall approve/disapprove of the repair, in writing to the vendor, within seven (7) days of receiving the estimate.

Reporting

The vendor shall provide a monthly summary report (spreadsheet) that lists all repairs by repair number (or order number) and an overall summary of monthly charges.

Transportation, Packaging, and Marking

(a) All shipments of repaired equipment shall be made F.O.B. destination at the Contractor’s expense.

(b) Preservation, packaging, and packing shall be in accordance with standard commercial practice, adequate to ensure acceptance by common carrier and safe arrival at destination.

Inspection and Acceptance It is anticipated that inspection and acceptance of the repair or re-calibration work shall be completed by USGS personnel within 14 days after delivery.

Delivery Period for Repairs

The repair/recalibration estimate shall be provided to the Government within 14 days after receipt of the shipment.

Repairs and recalibrations shall be performed within 30 days of approval by the Government.

Delivery Point

Delivery of all items shall be made F.O.B. Destination, within consignee’s premises to the address set forth below:

U.S. Geological Survey Hydrologic Instrumentation Facility 27 Kirkbride Lane Tuscaloosa, AL, 35401 Attn: Warehouse

Warranty

All parts and labor shall be covered under a warranty of at least 2 years after receipt of repair or recalibration. Workmanship shall be warranted for at least 90 days after receipt of repair.

Exhibits for Reference The following attachments are provided for reference purposes:

Attachment 1 – Schedule of Services