Attachment 2 - Specification PPPM and Bar Coding.pdf

RJH_0621

WORK ITEM 1: 3010-01-486-8877 Shaft Coupling Element, Purchase

1. SCOPE

1.1 Intent. This specification sets forth the requirements for the preservation, packaging, packing, marking and bar coding of American Vulkan Corporation (AVC) Coupling Elements and Coupling Assemblies.

• NSN: 3010-01-486-8877, P/N: EG3321A005-ABS

• NSN: 3010-01-466-3015, P/N: EG1721R000

• NSN: 3010-01-119-9903, P/N: EZ-195S-1510

• ACN: 3010-01-F20-6128, P/N: 2X3011AR00

• NSN: 3010-01-493-7317, P/N: 1K57150017

• NSN: 3010-01-695-6700, P/N: 2910B10000

• NSN: 2010-01-695-6775, P/N: 391000000M

• NSN: 3010-01-695-7061, P/N: 391006000M

1.2 Government furnished property (GFP).

None.

2. REFERENCES

COAST GUARD DRAWINGS

None.

COAST GUARD PUBLICATIONS

None.

OTHER REFERENCES

ANSI/NCSL Z540.3-2006 (R2013), 26 Mar 2013 Technical Requirements for the Calibration of Measuring and Test Equipment

ASTM D5118/D5118M-15, 1 Oct 2015 Standard Practice for Fabrication of Fiberboard Shipping Boxes

ASTM D6880/D6880M, Dated 2011, Standard Specification for Wood Boxes

ASTM D7478/D7478M, Dated 2011, Standard Specification for Heavy Duty Sheathed Wood Crates

ASQ/ANSI/ISO 9001:2015, 1 Oct 2015 Quality Management Systems - Requirements

ISO/IEC 16388:2007 (Reviewed and Confirmed 2014), 15 May 2007 Information Technology - Automatic identification and data capture techniques - Code 39 bar code symbology specification

MIL-STD-129R w/Change 2, Dated 9/27/2019 – Department of Defense Standard Practice:

Military Marking for Shipment and Storage

MIL-STD-2073-1E Change 1, 7 Jan 2011 Department of Defense Standard Practice for Military Packaging

2.1 Document availability. The documents listed in this section are referenced in sections 3, 4 and 5 of this work item and drawings stated in this Work Item. To obtain the referenced documents see section 6.1.

2.2 Specification order of precedence. The Applicable Documents described are required to be adhered to in fulfilling the contract. In the event of a conflict between the text of this specification and the references cited herein, this work item shall take precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

2.3 Departure from specification. Departure from this specification shall not be allowed unless approved by the Coast Guard Contracting Officer.

2.3.1 If Contractor the finds it necessary to suggest implementing change or depart from applicable specifications they shall request permission.

2.3.2 Request for change shall clearly describe the changes proposed, the reason for change, advantages of the proposed changes, price increase or decrease (if any) resulting from the change.

3. REQUIREMENTS

3.1 General. The Contractor shall furnish parts from the schedule of supplies and services as indicated on the delivery order. Coupling Elements shall be genuine AVC brand.

3.2 Warranty. The components are being purchased as system stock and will be placed into inventory and not for immediate installation. The Contractor shall provide a warranty for a period of one year (12) months, following up to one (1) year in storage. Storage commences upon receipt of the component at the designated Coast Guard facility. The warranty commences the date the component is installed on a Coast Guard Unit. The warranty shall cover all parts and workmanship defects.

4. QUALITY ASSURANCE

4.1 General. The Contractor shall provide and maintain an inspection system, which shall ensure each item offered to the Government for acceptance conforms to contract requirements. The inspection system shall be documented and meet the requirements of ASQ Q9001-2008.

5. PRESERVATION, PACKING, MARKING, AND SHIPPING

5.1 Preservation. All CLINs shall be preserved Per MIL-SPEC-2073-1E, Method 10, as well as in accordance with American Vulkan Corporation (AVC) standard factory preservation procedures.

5.2 Packing. Each Shaft Coupling Element shall be individually packaged in its own container in a manner to provide protection against physical damage during shipment and warehouse storage fo r a period of up to two years.

5.2.1 All CLINs weighing under 25 lbs. shall be packed in accordance with ASTM D5118 for a single or double wall corrugated fiberboard box.

5.2.2 All CLINs weighing between 25 and 150 lbs. shall be packed in accordance with ASTM D6880/D6880M for a wooden box.

5.2.3 All CLINs weighing over 150 lbs. shall be packed in accordance with ASTM D7478/D7478M for a skid-mounted wooden crate.

5.2.4 Each line item shall be packaged flat (Not Folded) with support backing sufficient to prevent bending, twisting or folding damage to gasket during packing or shipping.

5.2.5 Individually packed and marked items which are combined within shipping containers, shall be placed, secured and blocked in the container in such a manner as to ensure safe arrival at destination when shipped by common carrier.

5.3 Marking. All marking shall be in accordance with MIL-STD-129R. Each preserved, and packed Shaft Coupling Element shall be marked in the upper left-hand side of the two longest sides, (two opposite sides if square) of each container. The lettering shall be black painted stencil and permanently affixed to each container. The lettering shall be at least 1” high and be applied on a highly contrasting background.

5.3.1 This marking shall consist of the STOCK NUMBER, ITEM NAME, PART NUMBER, CONTRACT NUMBER, DELIVERY ORDER NUMBER, GROSS WEIGHT (in lbs.), CONDITION CODE ie. CONDITION A, UNIT OF ISSUE with QUANTITY (1) and the words U.S. COAST GUARD

SFLC MATERIAL.

a. Marking layout (ready for issue) “A” condition Shaft Coupling Element.

NATIONAL STOCK

NUMBER

3010-01-486-8877

ITEM NAME

ELEMENT, COUPLING, SHAFT

PART NUMBER

EG3321A005-ABS

CONTRACT NUMBER (See Contract)

DELIVERY ORDER

NUMBER

(See Contract)

SHIPPING WEIGHT (LBS)

As Determined by Contractor

CONDITION CONDITION A

QUANTITY & UNIT OF

ISSUE

1 – EA

OTHER DATA AS

DIRECTED

U.S. COAST GUARD SFLC

MATERIAL

b. Marking layout (ready for issue) “A” condition Shaft Coupling Element.

3010-01-466-3015

ITEM NAME

ELEMENT, COUPLING, SHAFT

PART NUMBER

EG1721R000

CONTRACT NUMBER (See Contract)

DELIVERY ORDER

NUMBER

(See Contract)

SHIPPING WEIGHT (LBS)

As Determined by Contractor

CONDITION CONDITION A

QUANTITY & UNIT OF

ISSUE

1 – EA

OTHER DATA AS

DIRECTED

U.S. COAST GUARD SFLC

c. Marking layout (ready for issue) “A” condition Shaft Coupling Element.

3010-01-119-9903

ITEM NAME

COUPLING, SHAFT, FLEX

PART NUMBER

EZ-195S-1510

CONTRACT NUMBER (See Contract)

DELIVERY ORDER

NUMBER

(See Contract)

SHIPPING WEIGHT (LBS)

As Determined by Contractor

CONDITION CONDITION A

QUANTITY & UNIT OF

ISSUE

1 – EA

OTHER DATA AS

DIRECTED

U.S. COAST GUARD SFLC

d. Marking layout (ready for issue) “A” condition Shaft Coupling Element.

3010-01-F20-6128

ITEM NAME

COUPLING, FLEXIBLE

PART NUMBER

2X3011AR00

CONTRACT NUMBER (See Contract)

DELIVERY ORDER

NUMBER

(See Contract)

SHIPPING WEIGHT (LBS)

As Determined by Contractor

CONDITION CONDITION A

QUANTITY & UNIT OF

ISSUE

1 – EA

OTHER DATA AS

DIRECTED

U.S. COAST GUARD SFLC

e. Marking layout (ready for issue) “A” condition Shaft Coupling Element.

3010-01-493-7317

ITEM NAME

COUPLING, SHAFT, FLEXIBLE

PART NUMBER

1K57150017

CONTRACT NUMBER (See Contract)

DELIVERY ORDER

NUMBER

(See Contract)

SHIPPING WEIGHT (LBS)

As Determined by Contractor

CONDITION CONDITION A

QUANTITY & UNIT OF

ISSUE

1 – EA

OTHER DATA AS

DIRECTED

U.S. COAST GUARD SFLC

f. Marking layout (ready for issue) “A” condition Shaft Coupling Element.

3010-01-695-6700

ITEM NAME

INSERT, FLEXIBLE COUPLING

PART NUMBER

2910B10000

CONTRACT NUMBER (See Contract)

DELIVERY ORDER

NUMBER

(See Contract)

SHIPPING WEIGHT (LBS)

As Determined by Contractor

CONDITION CONDITION A

QUANTITY & UNIT OF

ISSUE

1 – EA

OTHER DATA AS

DIRECTED

U.S. COAST GUARD SFLC

g. Marking layout (ready for issue) “A” condition Shaft Coupling Element.

3010-01-695-6775

ITEM NAME

HOUSING, COUPLING

PART NUMBER

391000000M

CONTRACT NUMBER (See Contract)

DELIVERY ORDER

NUMBER

(See Contract)

SHIPPING WEIGHT (LBS)

As Determined by Contractor

CONDITION CONDITION A

QUANTITY & UNIT OF

ISSUE

1 – EA

OTHER DATA AS

DIRECTED

U.S. COAST GUARD SFLC

h. Marking layout (ready for issue) “A” condition Coupling Half. Shaft.

3010-01-695-7061

ITEM NAME

COUPLING HALF, SHAFT

PART NUMBER

391006000M

CONTRACT NUMBER (See Contract)

DELIVERY ORDER

NUMBER

(See Contract)

SHIPPING WEIGHT (LBS)

As Determined by Contractor

CONDITION CONDITION A

QUANTITY & UNIT OF

ISSUE

1 – EA

OTHER DATA AS

DIRECTED

U.S. COAST GUARD SFLC

5.4 Barcoding. Bar code labels shall be supplied on all CLIN's except for those that require data submissions only.

5.4.1 U.S. Coast Guard requires bar coding of the NSN, IAW ISO/IEC 16388-2007 Code 39 Symbology.

5.4.2 Bar code label. Can be applied separately or as part of the marking required in 5.3

5.5 Shipping. The Contractor shall provide timely shipping information to the Contracting Officer and COR including the name of the shipping company, date shipment will leave the Contractor’s facility, and expected arrival date and time for receipt at the government facility. No shipment shall arrive outside of government normal business hours as determined by the Contracting Officer.

5.5.1 Unless otherwise specified, the Contractor shall ship, and deliver the Shaft Coupling Element(s) to the following government address:

U.S. Coast Guard Surface Forces Logistics Center Receiving Room - Bldg. 88 2401 Hawkins Point Road Baltimore, MD 21226

NOTE

Normal deliver hours at the warehouse are Monday through Friday 0730- 1300. If delivery is needed to be made outside that delivery window, the Contractor shall notify the Contracting Officer.

5.7 Coast Guard acceptance. Acceptance will be made at destination by a Coast Guard representative.

Acceptance will be contingent upon representative's verification of no damage in transit, correctness and completeness of order and Contractor’s conformance to p reservation, packing, and marking.

6 NOTES

6.1 Document sources.

6.1.1 Government document sources.

• Department of Defense Single Stock Point (DODSSP)

Building 4, Section D

700 Robbins Avenue

Philadelphia, PA 19111-5094

215-697-2667/2179

FAX 215-697-1462

• DOD & Navy Publications & Forms (Other Than DODSSP)

Naval Publication and Forms Center

5801 Tabor Ave.

Philadelphia, PA 19120

215-697-2000

• USCG Surface Forces Logistics Center

MAIL STOP # 026

2401 Hawkins Point Road

Baltimore, MD. 21226-5000

Attn: IBCTPL

6.1.2 Commercial document sources.

• American National Standards Institute (ANSI) 25 West 43rd Street

(Between 5th and 6th Avenues) 4th Floor New York, New York 10036

Phone: 212-642-4900

FAX 212-398-0023

www.ansi.org

• American Society For Quality Control (ASQC) 611 East Wisconsin Avenue Milwaukee, Wisconsin 53202 414-272-8575, Fax 414-272-1734

• American Society for Testing & Materials (ASTM) 100 Barr Harbor Drive

P.O. Box C700 West Conshohocken, PA 19428-2959 Office 610-832-9500 Fax 610-832-9555 https://compass.astm.org

• International Organization for Standardization (ISO)

ISO Central Secretariat Chemin de Blandonnet 8

CP 401

1214 Vernier, Geneva, Switzerland Phone +41 22 749 01 11 Fax: +41 22 733 34 30 central@iso.org