Attachment 2 SOW Short-term Office Rental Long Cane District Office - March 2026.pdf
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- Solicitation number
- 12444126Q0017
- Issued by
-
Department of Agriculture Forest Service
About this file
This is a Statement of Work for the U.S. Forest Service (USFS) Long Cane District Office Short-term Rental in Edgefield, South Carolina. The contract requires a supplier to furnish and maintain office space for approximately 40 employees for a one-year period beginning on a date to be negotiated at award. The facility must be located within a 10-mile radius of the current office at 310 Buncombe Street, Edgefield, SC, and must contain a minimum of 6,000 square feet with seven offices (approximately 10 ft by 10 ft each), a large cubicle area, a conference room, and kitchen/breakroom facilities. The space must include finished walls, commercial-grade flooring, 8-foot minimum ceiling height, thermostatically controlled central HVAC, 120V power outlets, Cat 6 Ethernet and Wi-Fi connectivity, fluorescent lighting, accessible restrooms and entry ramp, and adequate on-site or nearby parking within a quarter-mile walk.
The supplier is responsible for providing all utilities (electric power, water, sewer, telecommunications, and internet), refuse collection, and grounds maintenance services, with all costs included in the rental fee. Custodial services must be provided at least biweekly, including window and floor cleaning, trash collection, restroom and kitchen cleaning, and replenishment of consumable products. The supplier must perform all facility maintenance and repairs at no cost to the government, with emergency repairs required within 12 hours and urgent repairs within three business days. Key deliverables include facility access hardware and information within five business days of award, maintenance and repair schedules communicated at least two business days in advance (or immediately for emergencies), and supplier contact information including a 24/7 after-hours phone number within five business days of award. The government will provide all office furnishings. The supplier bears all travel costs and must restrict facility access keys and information to parties associated with the contract only.
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Text version
US Forest Service (USFS)
Long Cane District Office Short-term Rental
Statement of Work
March 2026
Contents Project General Information
1.0 Scope of Work
2.0 Background
Contractor Requirements
3.0 Technical Requirements / Tasks
4.0 Period of Performance
5.0 Government Furnished Equipment/Material
6.0 Deliverables / Schedule
7.0 Travel
8.0 Contractor’s Key Personnel
9.0 Security Requirements
Project Long Cane District Office Short-term Rental
General Information
1.0 Scope of Work
This contract will secure office space for approximately forty (40) Long Cane Ranger District employees in the Edgefield, SC area.
2.0 Background
The Long Cane District Office is currently located at 310 Buncombe St, Edgefield, SC and is secured for the USFS through a rental contract that expires on 31 Mar 26. The current rental contract was awarded to provide office space for the District staff on a temporary basis until a facility lease could be established. Due to circumstances outside of the Forest’s control, the leasing process has been delayed and the permanent lease will not be in place on 1 Apr 26. This new rental contract will ensure the District staff has an office to operate out of until a long-term lease can be put in place.
Contractor Requirements
3.0 Technical Requirements / Tasks
• The proposed facility must be within a 10-mile radius (as the crow flies) of 310 Buncombe St, Edgefield, SC.
• The supplier shall furnish an office building that meets the following requirements:
o Provides office space for approximately 40 people in the Edgefield, SC area o Minimum of 6,000 square feet o Approximately seven (7) offices (approximately 10 ft by 10 ft in size), a large open area for cubicles, a large room to use as a conference room, kitchen/breakroom area, printer/copier room o 120V power outlets and internet connectivity (Cat 6 Ethernet Port and/or Wi-Fi) shall be provided throughout the facility o Interior shall have finished walls, commercial grade flooring and prefinished ceilings (8-foot height minimum) throughout the office space o Thermostatically controlled central HVAC with supply ducting o Accessible ramp for building entry (as applicable) o Accessible restrooms with sinks and commodes sufficient to support 40 people o Sufficient fluorescent lighting throughout the building o Meets USFS security and fire safety requirements o Adequate on-site parking and/or parking within a ¼ mile walk from the front entrance
• The supplier shall provide electric power, water, sewer, telecommunication, internet, refuse, and grounds maintenance services. All utility and service costs shall be included in the rental fee.
• The supplier shall provide custodial services for the entire facility at least every two weeks. Services provided shall include, at a minimum, window and floor cleaning, trash collection, and restroom/kitchen cleaning. Replenishment of paper products (i.e. toilet paper and paper towels) and any other consumable products (i.e. urinal cakes/screens) or equipment (i.e paper towel dispenser) needed for the safe, sanitary occupation of the facility shall also be provided. All custodial service costs shall be included in the rental fee.
• The supplier will perform all maintenance and repair throughout the contract period of performance to ensure the facility remains secure and in operable condition. All costs associated with the maintenance and repair of the facility shall be included in the rental fee and will not be charged to the government.
o Emergency repair items (i.e. broken plumbing, inoperable exterior door, etc…) shall be responded to and mitigated within 12 hours.
o Urgent repair items (i.e. leaky roof, inoperable toilet, etc…) shall be responded to and repaired within three (3) business days.
o Routine and preventive maintenance (i.e. replacement of HVAC air filters, servicing of water heaters and HVAC units, etc…) shall be performed in accordance with industry standards.
o Ground maintenance shall be provided on a frequency that ensures the facility maintains a safe, professional appearance throughout the duration of the contract period.
4.0 Period of Performance
The facility should be available for occupation as stipulated during the award negotiations. The period of performance will be a total of 1 year from the occupation date negotiated at the time of award.
5.0 Government Furnished Equipment/Material
The government will provide all office furnishings for the facility.
6.0 Deliverables / Schedule
Timely submission of contract deliverables is essential to successfully completing this requirement. Schedules for deliverables are specified and shall be prepared and submitted according to format, content, and schedule described in the table below.
Key Deliverables
Item No. Deliverable Objective Due 1 Facility Access
Hardware and Information
The supplier shall provide all keys and/or access code(s) required to access the facility and any mechanical or electrical rooms needing to be accessed by the government for the daily operation of the facility.
No later than five (5) business days after contract award.
2 Maintenance and Repair Schedules
The supplier shall communicate all scheduled and emergency maintenance and repair visits with the COR and/or the appointed government facility manager.
As early as possible and no later than two (2) business days in advance of the scheduled maintenance or repair.
Emergency repairs and maintenance will be communicated with the government as soon as feasibly possible.
3 Supplier Contact Information
The supplier shall provide property management contact information to the government that will include office phone number, cell phone number, and email address. A monitored, “after-hours” phone number shall also be provided that is available 24/7.
No later than five (5) business days after contract award.
7.0 Travel
The supplier is responsible for paying for all travel costs associated with this contract.
8.0 Contractor’s Key Personnel
The supplier shall provide a list of key personnel and contract information in accordance with paragraph 6.0, deliverable #3, of this Statement of Work.
9.0 Security Requirements
The supplier shall ensure facility access keys and information is provided only to parties associated with this contract (i.e. the government and property management personnel).
| Project |
| General Information |
| 1.0 Scope of Work |
| 2.0 Background |
| Contractor Requirements |
| 3.0 Technical Requirements / Tasks |
| 4.0 Period of Performance |
| 5.0 Government Furnished Equipment/Material |
| 6.0 Deliverables / Schedule |
| 7.0 Travel |
| 8.0 Contractor’s Key Personnel |
| 9.0 Security Requirements |
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