Attachment 2 - SOW_LPG_21May25.pdf

Liquid Petroleum Gas Statement of Work

1.0 INTRODUCTION

This Statement of Work (SOW) establishes the Level of Effort (LOE) work to be performed by the Contractor to provide Liquid Petroleum Gas (LPG), including the supply, installation, and maintenance of propane storage tanks, as well as the recurring delivery and filling of tanks to support designated locations.

1.1 Background

This requirement is initiated to procure Liquid Petroleum Gas (LPG) to support the ongoing operational and training requirements of the USAF Academy and associated facilities. It serves as a continuation of previous efforts aimed at ensuring a reliable and efficient LPG supply. This effort consolidates the procurement under a single agreement to streamline management and logistics, ensuring compliance with all relevant federal, state, and local regulations, and aligning with long-term strategic goals for facility utility management.

1.2 Scope

This SOW defines the roles and responsibilities of the Service Provider (SP) in providing propane storage tanks (SP-owned) and regular deliveries to fill these tanks. The SP will supply all management, tools, vehicles, equipment, and labor to deliver Liquid Petroleum (LP) gas services at three locations: USAF Academy (USAFA), Farish Recreational Area, and Bullseye Airfield. The responsibilities include delivering and connecting tanks to government distribution piping, providing necessary accessories, and ensuring all propane storage tanks are new or reconditioned with a date-of-manufacture not exceeding 20-years. Continuous operation and maintenance of all SP equipment are required for the agreement duration.

2.0 LPG STORAGE TANKS AND DELIVERY

The SP shall provide and maintain propane storage tanks and deliver LPG to designated locations within USAFA premises. This section outlines the necessary tasks to ensure effective and continuous propane supply.

2.1 Storage Tank Installation and Maintenance

The SP shall install, maintain, and ensure compliance of all SP-owned tanks with all pertinent regulations, including local, state, federal regulations, OSHA Standard 29 CFR 1910.110, and NFPA regulations.

2.1.1 Installation

The SP shall install propane storage tanks at the designated locations. Installation must ensure secure connection to government distribution piping and include all necessary accessories, such as level indicators, shut-off valves, pressure safety valves, and pressure regulators.

2.1.2 Maintenance

The SP shall perform regular maintenance on all tanks to ensure continuous operation.

Maintenance shall include leak testing, inspection of accessories, and any required repair work.

Tanks should be kept in an appealing appearance, consistently painted, and properly labeled.

2.1.3 Compliance

All installations and maintenance activities must adhere to applicable regulations, including local, state, and federal guidelines, along with OSHA and NFPA standards, to ensure safety and compliance.

2.2 Delivery

The SP shall provide delivery as required to ensure an uninterrupted supply of propane at all designated locations. No one other than an authorized caller or the Contracting Officer is authorized to place calls against this agreement. No calls shall exceed $25,000.00.

2.2.1 Delivery

The SP shall deliver LPG to maintain adequate propane levels without causing service interruptions. USAFA Contracting Officer Representatives (COR) and/or Authorized Callers will determine refills necessary based on weather conditions and usage patterns.

2.2.2 Emergency Services

The SP shall offer 24-hour emergency delivery capabilities. Contact information for emergency personnel shall be provided to the Academy prior to the agreement start and be updated as necessary. The emergency response time should be within four hours of notification.

2.2.3 Coordination of Tank Replacements

In cases where existing tanks need replacement due to age or other factors, the SP shall coordinate the transition, ensuring minimal service disruption. Transition must be completed between 21 July 2025 and 31 July 2025, with thorough leak testing post-installation.

2.3 New or Modified tanks

In instances where new tanks or modifications to existing tanks are required, the SP shall provide timely estimates and plans for the requested changes.

2.3.1 New Service Requests

For any new propane service requirements, the SP shall submit a detailed plan and cost estimate to the USAFA Contracting Officer and/or COR for approval.

2.3.2 Modification of Existing Equipment

When modifications to current equipment are needed, the SP shall propose a plan outlining the changes, expected impacts, and cost estimates for the duration of the agreement.

2.4 Reporting and Documentation

The SP shall maintain thorough documentation of all activities, including installation, maintenance, delivery schedules, and emergency service responses.

2.4.1 Monthly Reports

The SP shall submit monthly reports detailing propane levels, delivery schedules, maintenance activities, and any incidents or emergency responses.

2.4.2 Transition Plan Documentation

Prior to the tank replacement phase, the SP shall provide a detailed transition plan and schedule, coordinated with the current propane provider, and submit it to the USAFA Contracting Officer.

The SP shall follow these tasks and subtasks and will ensure they provide regular, reliable, and uninterrupted propane delivery. Finally, the SP will also provide tank maintenance IAW all Federal/State/Local requirements at all locations identified in the SOW, at the USAF Academy.

3.0 BPA SUBMISSIONS

Name Description Submission Dates

Contract Kickoff Initial meeting to discuss project plan and requirements.

Within 20 days of contract award

Transition Plan Plan to outline the process for transitioning existing tanks to new tanks.

Within 20 days of contract award

Transition Installation of new tanks (if applicable) 21 July – 31 July 2025

Monthly Service Report

Report detailing propane deliveries and tank maintenance performed.

Monthly

Emergency Contact List

List of personnel and contact information for emergency services.

Upon contract award and updates as needed

Maintenance Log

Log documenting all maintenance performed on propane storage tanks.

Quarterly

Leak Test Reports

Reports on the results of leak testing performed after installation of new tanks.

Upon completion of installation

Compliance Reports

Reports ensuring compliance with local, state, and federal regulations, including OSHA and NFPA standards.

Upon contract award/Annually

APPENDIX A

TYPICAL ANNUAL PROPANE DELIVERY/USAGE EXAMPLE

BLDG # OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP TOTAL %

508 (500g) 51.2

112.3

175.6

165.3

148.2

199.5

125.9

113.6

90.5

1182.1

6.0%

500 (1000g) 200.3

283.1

452.9

466.0

478.9

642.3

295.9

331.4

122.6

265.4

3538.8

18.0%

512 (500g) 248.9

300.9

335.8

317.8

294.2

496.5

260.8

429.5

237.3

323.2

3244.9

16.5%

514 (1000g) 88.6

396.3

519.5

348.7

245.5

155.6

1754.2

8.9%

511 (500g)

117.1

251.8

211.4

253.4

90.4

73.1

81.9

1079.1

5.5%

700 (500g)

121.6

150.6

87.2

75.9

435.3

2.3%

730 (1000g)

440.7

286.8

727.5

3.7%

740/750* (2 x 1000 gal)

374.1

381.3

451.1

266.0

915.6

298.2

398.3

203.7

366.2

3779.5

19.2%

947 (500g) 100.8

133.1

178.6

128.3

147.3

167.7

93.0

119.9

114.9

1183.6

6.0%

Bullseye (1000g) (Ellicott Airfield)

228.4

370.6

202.1

344.5

319.5

259.3

1724.4

8.8%

USAFA Archery (500g) (B5342)

116.3

202.2

186.4

125.8

64.8

74.8

770.3

3.9%

USAFA Fire Training Airplane

(500g)

81.9

167.8

249.7

1.3%

Total Gal's 896.7

1548.2

2732.0

2423.1

2747.0

3556.2

1423.5

64.8

1714.1

636.7

1927.1

19669.4

APPENDIX B

LOCATION OF FARISH MEMORIAL RECREATION AREA

APPENDIX C

MAP TO BULLSEYE AIRFIELD

APPENDIX D

EXISTING PROPANE TANK LOCATIONS - 2024

LOCATION

ACTIVITY

TANK SERIAL NO.

TANK SIZE

(GAL)

CONTRACTOR

OWNED

GOVT

OWNED

Farish 508 Shop (B508) n/a 500 1

Farish 500 (B500) n/a 1000 1

Farish 512 (B512) n/a 500 1

Farish 514 (B514) n/a 1,000 1

Farish 511 Garage (B511) n/a 500 1

Farish 700 Check-In (B700) n/a 500 1

Farish 730 Shower/Bathhouse (B730) n/a 1,000 1

Farish 740/50 Duplex & Conf (B740 & B750) n/a 1,000 1

Farish 740/50 Duplex & Conf (B740 & B750) n/a 1,000 1

Farish 947 Barn (B947) n/a 500 1

Bullseye 8 Miles East of Ellicott n/a 1000 1

AF Academy Archery Range (B5342) n/a 500 1

AF Academy Mock Fire Training Airplane n/a 500 1

Total 13 0