Attachment 1 - BPA Terms and Conditions.pdf

BLANKET PURCHASE AGREEMENT (BPA) TERMS & CONDITIONS

DECENTRALIZED BPA

BPA CEILING: $325,000.00

BPA CALL LIMIT: $25,000.00

1. DESCRIPTION OF AGREEMENT:

The Contractor shall furnish all personnel, equipment, tools, materials, supervision and any other items or services necessary to perform tasks as described herein, when requested by an authorized caller or the Contracting Officer (CO) during the period.

2. PERIOD OF PERFORMANCE:

Five Year Ordering Period (1 August 2024 - 31 July 2029)

3. TYPE OF SERVICES:

The Contractor shall provide liquid petroleum gas IAW the SOW dated 21 May 2025.

4. EXTENT OF OBLIGATION:

The US Government is obligated only to the extent of authorized calls properly placed under this BPA by an authorized caller. The US Government shall not be liable in any manner in the event no calls are made.

5. PURCHASE CALL LIMITATION:

Purchases made by Government Purchase Card (GPC) shall not exceed $25,000.00 per individual purchase. For payments made utilizing the GPC against this BPA, the Contractor shall waive any and all surcharges associated with processing the GPC through the US Bank Card System.

6. NOTICE OF INDIVIDUALS AUTHORIZED TO PLACE CALLS AND DOLLAR

LIMITATIONS:

No one other than an authorized caller or the Contracting Officer is authorized to place calls against this BPA up to a $25,000.00 limit per call. A list of Authorized Callers shall be provided to the Contractor after award of the BPA and update as necessary.

7. SALES SLIPS/DELIVERY TICKETS:

A delivery ticket shall accompany each delivery against this BPA. Each ticket shall contain the following information:

a. Name of Supplier

b. BPA Number

c. Call Number

d. Date of Call

e. Name of Individual who placed the call

f. Number of gallons required and total price

g. Location of tank

h. Date of Service

8. INVOICES:

The contractor shall provide an itemized invoice for each call to the authorized caller that made the call.

The contractor shall provide a monthly summary invoice for all calls placed during the previous month identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets to the CO.

9. PAYMENT:

In accordance with FAR 13.301, DAFFARS 5313.301 and DAFI 64-117, the GPC is authorized for use in making and/or paying for purchases of supplies and services as a method of payment for supplies and services and shall not exceed $25,000.00 per individual purchase.

10. PRICE LISTS:

The Contractor is required to submit one original price list on company letterhead as part of the solicitation. Price lists will be effective for a period of one year and will be incorporated as part of the BPA. A new price list will be requested from the vendor on an annual basis. Revised price lists will not become effective until approved by the CO; therefore the Contractor is required to submit a revised price list a minimum of 30 calendar days prior to the expiration date.

11. CANCELLATION AND/OR CHANGES OF/TO THE BPA:

This agreement may be terminated unilaterally at any time by either party in writing with 30 days notice.

This will not relieve either party from performance or acceptance of those calls that were issued and accepted prior to the effective date of withdrawal, unless otherwise agreed to by the parties herein. Any changes to this BPA shall be made by written modification by the Contracting Officer.

12. ADMINISTRATIVE AUTHORITY:

a. Following award, this BPA will be administered by the 10th Contracting Squadron.

10th Contracting Squadron/PKA 8110 Industrial Drive US Air Force Academy CO 80840

b. The CO is the only person authorized to approve changes or modify any of the requirements under this BPA, notwithstanding any provisions contained elsewhere in this BPA, the said authority remains solely with the CO. In the event the Contractor effects any such change at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the BPA price to cover any increase in cost incurred as a result thereof.

c. Contractual problems, of any nature, which might occur during the life of the BPA must be handled in conformance with very specific public laws and regulations (e.g., Federal Acquisition Regulation), and must be referred to the CO for resolution. Only the CO is authorized to formally resolve such problems.

Therefore, the user and the Contractor are hereby directed to bring all such contractual problems to the immediate attention of the CO.

d. Any request for BPA changes/modifications shall be submitted to the CO.

e. All correspondence concerning this BPA, such as requests for information, explanation of terms and conditions, and BPA interpretations, shall be submitted to the CO.