Attachment 2 - SOW for Library Circulation Desk.pdf

STATEMENT OF WORK

SCHUYLER OTIS BLAND LIBRARY

Library Circulation Desk

U.S. MERCHANT MARINE ACADEMY

KINGS POINT, NEW YORK

August 10, 2026 Prepared by Jan M. Edmiston

U.S. DEPARTMENT OF TRANSPORTATION

MARITIME ADMINISTRATION

U.S. MERCHANT MARINE ACADEMY

BACKGROUND

The United States Merchant Martine Academy (USMMA) is an agency of the Maritime Administration (MARAD) managed by the United States Department of Transportation.

The USMMA is listed on the National Register of Historic Places. Therefore, all work shall be consistent with the Secretary of the Interior's Standards for the Treatment of Historic Properties (36 CFR part 68) http://www.nps.gov/tps/standards/four-treatments/treatment-guidelines.pdf.

All work shall meet or exceed the standards provided in the Secretary of the Interior’s Standards for Rehabilitation and guidelines for applying the standards published by the National Park Service, U.S. Department of the Interior 36 CFR 67.7 - Standards for rehabilitation.

The Schuyler Bland Memorial Library is located on the campus of the USMMA in building

17. The Library circulation desk, all component parts, and supplies will be delivered to the library, and installation will be carried out in the library.

The Library Circulation Desk is the first thing that patrons see when they walk into the library, and so it should have a good appearance and match the existing furnishings. The library recently had a refresh in which the furniture on the main floor was replaced having a Kensington maple style and color wood finish. A new circulation front desk of a very strong and durable quality and having a Kensington maple color finish to match the existing décor is needed.

A critical need for the library is that the circulation desk needs to be constructed of solid wood to withstand the heavy use and materials placed on the desk surface. At the end of each trimester, thousands of library books are returned within a two-three day period. Books are stacked high on the circulation desk for sorting and check-in by library staff members. Desk-tops and surfaces need to be strong enough to support the possibility of people sitting on the top of the work stations, or leaning up against the desk. A minimum weight capacity of 300 pounds is essential.

Additionally, the top of the circulation desk must be strong enough to hold up to daily pushing books and other materials across the top of the desk. Laminate materials will not hold up to this heavy use. A stained, solid wood or quarried stone material is needed to withstand this level of daily use. Plastic or laminate surfaces are not sufficient for this level of use.

The desk needs to accommodate all of the standard functional needs of the library which the current, worn-out and falling apart desk provides. Specifically, a standing height work station to support a computer, barcode scanner, and receipt printer with a desk height of 39” is needed. A second computer workstation capable of supporting a computer and barcode scanner with a desktop measuring a standard 32” from the floor is needed.

SCOPE

The vendor shall deliver all components of the new library circulation desk to the Schuyler Bland Memorial Library at the United States Merchant Marine Academy (USMMA). The vendor shall disassemble and remove the existing circulation desk and dispose of it at an off-campus location in accordance with all applicable federal, New York State, and local laws and regulations. The vendor shall assemble and install the new circulation desk in the library circulation area at the location designated by the Library Contracting Officer's Representative

(COR).

DELIVERABLES

The Contractor is responsible for the following;

1. The circulation desk must have a minimum weight capacity of 300 lbs.

2. The desk must include a standing-height workstation capable of supporting a computer, barcode scanner, and receipt printer, with a desktop height of 39 inches.

3. The desk must also include a separate seated workstation capable of supporting a computer and barcode scanner, with a desktop height of 32 inches from the finished floor.

4. The desk must be constructed of solid wood and include a solid wood, quarried stone, or equivalent-strength countertop.

5. The desk must have a light-colored Kensington Maple finish.

6. When fully assembled, the straight front section of the circulation desk must measure between 17.5 and 18 feet in length.

7. Except for the seated workstation described in Item 3, all desktop surfaces must have a depth of 30 inches and a height of 39 inches.

8. The desk must include integrated cable and wire management features.

9. The desk must include lockable drawers and open adjustable storage compartments beneath the work surfaces.

10. The desk must include a full-height, built-in hinged-door storage unit with a locking mechanism and adjustable interior shelving.

11. The contractor must provide disassembly and removal of the existing circulation desk, including transportation off the USMMA campus, in accordance with all applicable federal, New York State, and local laws and regulations.

12. The contractor must provide delivery, assembly, and installation of the new circulation desk in the library circulation area at the location designated by the Contracting Officer's Representative (COR).

GENERAL

1. The contractor shall provide all labor and material, transportation and supervision in the performance of all tasks detailed in this statement of work.

2. All work is to conform to federal, state and local regulations and codes.

3. Maintain a work area compliant with safety standards.

4. Areas worked on shall be cleaned and secured on a daily basis.

5. Any damage to existing facilities or appurtenances shall be repaired or replaced in kind, by the contractor at no cost to the Government.

6. Examine existing conditions prior to beginning work.

7. Excess material and debris shall be disposed of in accordance with local and state ordinances.

8. No vehicles shall be driven on the sidewalks or grass.

9. Make every effort to minimize the impact to the daily routine of the Academy.

CLOSE OUT:

The contractor shall provide a signed warranty of any damage, defective material and improper workmanship on any material provided in this contract.

Materials and labor to be warranted for one year after installation, and equipment to be warranted per manufacturer

SUBMITTALS

Library circulation desk modules, as per contract line items

GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT OR

INFORMATION.

N/A

CONSIDERATIONS

• Maintain communication with the COR (and immediately inform the COR of any unforeseen issues or problems that arise).

• Inform COR of any anticipated disruption in services at least three (3) days in advance

PLACE OF PERFORMANCE

Contractor will perform the task at the Schuyler Otis Bland Library, located at the USMMA, 300 Steamboat Road, Kings Point, N.Y. 11024

PERIOD OF PERFORMANCE

Work is to be completed within 15 calendar days after Award is provided. Work is to be performed during normal business hours 0700 to 1630, Monday through Friday unless approval is granted by the Contracting Officer.