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RFQ # 6923G226Q000044 – USMMA – LIBRARY CIRCULATION DESK Replacement Attachment 4 - Question & Answer Form
(KTR to fill-out) Question (KTR to fill-out)
| Government’s Response |
| Change to the Solicitation: |
| Technical/ Contractual |
-Section 1.x.x
| (Inquiry here) |
| (TBD via an Amendment) |
| (TBD) |
| (TBD) |
| Configuration/Layout: The SOW specifies a standing-height workstation (39"), a seated workstation (32" AFF), and a full-height storage unit within the 17.5-18 ft straight front section but does not indicate the intended left-to-right sequence or arrangement of these elements. Can the Government provide a preferred layout, or confirm that the arrangement is at the offeror's discretion? |
| The layout includes a corner section on the far right-hand side (from the staff side of the desk) featuring a lockable two-door cabinet with adjustable shelving. Immediately to the left of the corner section should be the seated workstation. To the left of the seated workstation, there should be a storage section with open shelving and lockable drawers at the top. The standing-height workstation should be located to the left of this storage section, near the center of the desk. The sections to the left of the standing-height workstation should provide a combination of open shelving and drawers. See the attached pictures of the existing desk. The new desk should have the same basic design, except that the section currently having a book drop would be replaced by open shelving. |
| Overall Desk Depth: The SOW specifies a 30" depth for patron-facing worksurfaces but does not provide an overall footprint depth for the desk, including back-of-house storage and staff knee space. Can the Government provide this dimension? |
| The overall depth of the desk shall be 30 inches. Standard knee clearance of approximately 24 – 30 inches shall be provided at both the seated and standing workstations. The design should maximize storage capacity, with shelf depths ranging from 22 to 28 inches and drawer depths ranging from 18 to 23 inches. |
| none |
| Technical |
| Seated Workstation Depth: Item 7 of the Deliverables excludes the seated workstation from the standard 30" depth requirement but does not specify an alternate depth. Can the Government provide the required depth for this workstation? |
| The seated workstation shall have the same 30-inch depth as the other workstations. However, the work surface shall be set at a standard seated work height rather than the 39-inch standing height used for the remainder of the circulation desk. |
| none |
| Technical |
| Drawer/Storage Quantities: The SOW calls for "lockable drawers" and "open adjustable storage compartments" but does not specify quantities or bank sizing. Can the Government provide the number of drawers and storage compartments required? |
| There should be four locking drawers in the circulation desk. The far-right section (staff side) should include a two-door lockable cabinet with adjustable interior shelving. The storage section between the seated and standing workstations should have two lockable drawers at the top and open shelving below. The storage section to the left (from the staff side) of the standing workstation should also include two lockable drawers at the top, with adjustable open shelving beneath. All remaining sections should feature adjustable open shelving. See the attached pictures of the existing desk. The new desk should have the same basic design, except that the section currently having a book drop would be replaced by open shelving. |
| Electrical/Data Requirements: Given that integrated cable and wire management is a stated deliverable, can the Government specify the number and location of electrical outlets and data drops needed at each workstation? |
| There are two electrical outlets at the standing workstation, one electrical outlet at the seated workstation, and one electrical outlet on the right-hand side of the desk. The desk needs to support data drops at both the standing workstation and the seated workstation. The wire management system shall accommodate cabling for a computer, monitor, keyboard, barcode scanner, and receipt printer at the standing workstation. At the seated workstation, the wire management system shall accommodate all of the same equipment except the receipt printer. Additionally, the desk shall accommodate two charging stations for handheld sensitizers. |
| ADA Compliance: As this is a public-facing service point, can the Government confirm whether an ADA-compliant transaction point (typically 36" or lower) is required, and if so, its location within the desk run? |
| ADA-compliance is not required. |
| none |
| Technical |
| Patron-Side Detail: Can the Government confirm whether a transaction shelf, kick space, or modesty panel is required on the public-facing side of the desk? |
| A kick space should be provided on the bottom of the front (i.e. patron side) of the desk. A separate transaction shelf is not required. The front of the circulation desk shall be closed and shall not include space for patron seating. Since the front of the desk should be closed, as in the pictures of the existing desk, an additional modesty panel is not required. |
| none |
| Technical |
| Period of Performance: Section C of the solicitation (Attachment 3) states work must be completed within 14 calendar days after award, while the Statement of Work (Attachment 2) states 15 calendar days. Can the Government confirm which timeframe governs? |
| The period of performance specified in the SOW is revised to 60 days from the date of award. |
| Change to the SOW |
| Technical |
| Period of performance. The SOW calls for completion within 15 calendar days of award. Solid hardwood has to be delivered, acclimated in the shop, built, finished, and allowed to cure before delivery. For a desk this size, with lockable drawers, a full-height storage unit, and a finish matched to Kensington Maple, that is a 45-day process. Would the Academy consider a period of performance of 45 calendar days after award? We can remove the existing desk and install on whatever schedule the library prefers within that window. |
| Please see the response to Question 8. |
| none |
| Technical |
| Alternatively, are there project requirements that would require us to use only New York-based labor, local union personnel, or other jurisdiction-specific workforce requirements? |
| Please see Attachment 4 of the solicitation. Rates shall be based on Service Contract Act Wage Determination (WD) No. 2015-4157. |
| none |
| Technical |
| The SF-1449 lists the quotation deadline as September 23, 2026, at 2:30 PM ET, while Section L lists 3:00 PM ET. Which deadline controls? |
| The proposal deadline is September 23, 2026, at 2:30 PM ET. |
| none |
| Technical |
| Section L directs offerors to include solicitation number 6923G226Q000032 in the email subject line. Should the subject instead reference 6923G226Q000044? |
| The solicitation reference number should be 6923G226Q000044. |
| none |
| Technical |
| Was attendance at the September 15 tentative site visit mandatory? May an offeror that did not attend still submit a responsive quotation? |
| The site visit was not mandatory. Offerors who did not attend the site visit are still eligible to submit a complete and responsive proposal. |
| none |
| Technical |
| Are photographs, measurements, a floor plan, or a configuration drawing available showing the existing desk, available footprint, seated-workstation position, storage requirements, delivery route, and installation area? |
| See the pictures of the existing desk provided. The vendor would have options for the delivery route, either (1) through the library’s front doors; (2) through the library’s back door; or (3) through the library’s basement loading dock. Items brought in through the loading dock would need to fit into the library’s passenger elevator or be carried up the stairs. We do not have a freight elevator. See the pictures of the delivery routes provided. |
| none |
| Technical |
| May a modular circulation-desk system be proposed if it satisfies all dimensions, strength, material, finish, storage, cable-management, and warranty requirements? |
| Yes, we currently have a modular circulation desk system. It must meet all requirements, including the 300 pound minimum weight capacity. |
| none |
| Technical |
| For a new offeror without relevant CPARS or company past performance, may the offeror receive a neutral rating without submitting three company references? |
| Yes, the offeror would receive a Neutral past performance rating. |
| none |
| Technical |
| May the past performance of a proposed manufacturer or subcontractor performing major or critical aspects of the requirement be submitted? Is at least one maritime-school or military-institution reference mandatory? |
| Past Performance references must be submitted by the offeror proposing on this requirement. At least one reference must be from a maritime school or a military institution. |
| none |
| Technical |
| Please confirm whether FAR 52.219-33, the Nonmanufacturer Rule, applies to this procurement and whether any SBA waiver applies. If applicable, must the desk be manufactured in the United States by a qualifying small-business manufacturer? |
| FAR 52.219-33, Nonmanufacturer Rule, does not apply. However, the desks must be manufactured in the United States. |
| none |
| Technical |
| Must copies of personnel REAL IDs be included with the quotation, or may they be provided after award and before facility access? If required with the quotation, is there a secure method for transmitting those documents? |
| A copy of personnel’s REAL ID is not required as part of the quotation submission. However, a REAL ID is required to gain entry to the facility. |
| none |
| Technical |
| Section L references Attachment 5 as the price sheet, while the attachment list identifies Attachment 6 as the price sheet. Please confirm that offerors should use Attachment 6. |
| The price sheet is provided as Attachment 6. |
| none |
| Technical |
| Please clarify whether Buy American representations or domestic-content documentation must be submitted with the quotation. |
| Buy American representations and any required domestic content documentation must be submitted with the quotation. |
| none |
| Technical |
| For the required certificate of insurance, must the United States Government or Department of Transportation be listed as an additional insured or certificate holder? |
| Proof of Certificate of Insurance doesn’t need to list Department of Transportation at the time of quotation submission. |
| none |
| Technical |
| Could you please provide any available drawings, floor plans, elevations, dimensions, or design layouts for the existing and proposed circulation desk? |
| Please see the pictures provided. |
Technical
| Could you please provide any available photographs of the existing circulation desk, including the front, staff side, end views, and surrounding installation area? |
| Yes. See pictures provided. |
| none |
| Technical |
| If no detailed drawings are available, will the awarded contractor be permitted to field-verify dimensions after award and submit shop drawings for approval prior to fabrication? |
| Yes |
| none |
| Technical |
| The Statement of Work references “solid wood construction.” Would hardwood plywood cabinet boxes with solid maple face frames, doors, drawer fronts, and exposed trim be acceptable, provided the finished desk meets all required performance and load requirements? |
| No |
| none |
| Technical |
| Would engineered quartz countertop material be considered acceptable under the countertop requirements? |
| Yes |
| none |
| Technical |
| Our company is currently beginning the SAM.gov registration process. If our registration is pending at the quotation due date but becomes active prior to contract award, would our quotation still be eligible for consideration? |
| All entities must have an active registration in SAM.gov by the proposal due date of September 23, 2026, and also at time of award. |
| none |
| Technical |
| Could you provide a measurement sheet, remote walkthrough, or an additional permitted survey time for bidders preparing the custom circulation desk quote? |
| No |
| none |
| Technical |
| The Statement of Work requires completion within 15 calendar days of award. Custom-manufactured circulation desks of this type typically carry 12-18+ week manufacturer lead times from purchase order. Is the 15-day completion requirements firm, or would the government consider extending the period of performance? Does the 15-day period begin at contract award or at issuance of the notice to proceed? |
| Please see the response to Question 8. |
| none |
| Technical |
NOTE: All Responses will be posted via an Amendment for this solicitation notice.
All Amendments must be acknowledged/signed with your quote/offer.
