Attachment 2 SOW.pdf

STATEMENT OF WORK

MISCELLANEOUS WAGNER PROJECTS

INDIAN HEALTH SERVICE

DES CONTRACT

WAGNER, SD

January 2025

Page 2 Statement of Work Miscellaneous Wagner Projects January 2025

Table of Contents

1. Project Description

2. Scope of Work (SOW)

3. Period of Performance

4. Submittals

5. Schedule/Meetings

6. Miscellaneous

7. Payments to the Contractor

8. Project Officer

9. Invoice Format

10. Closeout Documents

Appendix A – Quote Schedule Appendix B – Flooring Plans Appendix C – Window Pictures Appendix D – Propane Tank Plans

Page 3 Statement of Work

January 2025

STATEMENT OF WORK

MISCELLANEOUS WAGNER PROJECTS

Wagner Health Center Wagner, South Dakota

1. Project Description A. Title: Miscellaneous Wagner Projects

B. Location: This project is at the Wagner Service Unit in Wagner, SD.

C. Period of Performance: 365 calendar days from Notice to Proceed.

D. Description: The project defined within this Scope of Work will address three projects at the Wagner IHS Clinic. Exterior Improvements, flooring replacement, and propane fuel tank installation. Each project will be listed as an option, and will be chosen to continue off of the price from the RFQ.

E. Background: The IHS clinic in Wagner, SD has projects and updating that have been needed to be completed. This SOW will describe those project's scopes and attempt to describe the project's needs.

F. Related Documents

1. This SOW and any other standard government or IHS documents are included and considered a part of this contract.

G. Common Acronyms or Definitions

1. IHS – Indian Health Service

2. YA – Yankton Tribe

3. CO – Contracting Officer

4. COR – Contracting Officer’s Representative

5. PM – Project Manager

6. IGCE – Independent Government Cost Estimate

7. CAD – Computer Aided Design

8. RFI – Request for Information

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2. Scope of Work (SOW) The scope of this project includes all demo, new installation, and clean up for installation of the options described below. All electrical and plumbing installation shall be done by an licensed professional in the state of South Dakota.

The contractor shall provide all engineering, design, material, labor, equipment and supervision required to accomplish the following:

Item 1: Flooring

A. Demolition: Remove flooring and wall base in colored and hatched area of Appendix B, roughly 3,250 sqft.

B. Flooring: Provide and install flooring exact or similar to Alto Wood LRV Bavarian Oak, Model WSA2026 in colored and hatched area from Appendix B. The contractor shall follow installation guidelines of the flooring manufacturer. Install vinyl wall base as well. Install Tarkett Johnsonite 6” vinyl wall base. Submit on color. The floor covering ana base shall be recommended for use in a health care facility. Coordinate with facility on any phasing.

Item 2: Exterior Improvements

C. Painting: This project will paint the brick exterior on the west wing to match the brick of the east wing, paint the window and door frames a dark bronze color to match new doors and windows. Paint facia.

D. Tuckpointing: Tuckpoint brick of building that is needed. Not all brick is needing tuckpointing, but same small areas will, roughly 1200 square feet.

E. Windows: Replace the needed existing window panes, with fogging and no longer sealed, with energy efficient glazed windows. This will consist of all of the windows on the front west side of the building, pictures are in Appendix C.

Item 3: Propane Fuel Tanks

F. Install: A new propane system to include tanks, vaporizer, lines, and leak detection shall be installed, following the plans in Appendix D. The boilers shall be converted to propane usage. The old line shall properly be retired so that no leaks will occur.

G. Clean Up: The construction areas involved shall be free of any debris, rubbish and left-over material scraps upon completion of the project. Trash receptacles used for the collection of this debris and their removal from the project site shall be provided by the contractor. The site will be inspected by the engineer prior to final payment to ensure the sites return to their original condition prior to construction.

Item 4: Manifold Leaks

H. Plumbing: Repair the two 4” solder copper leaks on the water manifold that were found while rebuilding the manifold. Plan with the facility for a water shut-down, and repair when most convenient for the patient care.

B. Period of Performance.

A. Time of the Essence: All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

B. The Work will be substantially completed within three-hundred and sixty-five (365) calendar days after the Notice to Proceed date when the Contract Times commence to run.

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C. Submittals A. Submittals or shop drawings shall be submitted for all items being installed. Submittals shall be delivered electronically to the COR or designated PM for final approval before ordering any new material or equipment.

D. Schedule/Meetings A. The general contractor shall submit a detailed schedule to the COR for approval within (14) calendar days of the award.

B. Pre-Construction Meeting: One Pre-Construction meeting shall be conducted prior to the start of the construction of the contract.

C. Substantial Completion: One substantial completion meeting shall be held following notification of the Project Officer by the General Contractor that the project is Substantially Complete.

D. Final Completion: One final completion meeting shall be held following determination that the project is complete.

E. Miscellaneous

a) Protection of Government Property. The contractor shall protect all Government property against damage, to include but not limited to dust, fumes, impact, scratching, water, paint, joint compound, power failure, power surges, weather, heavy equipment, etc.

a. All damage caused by the contractor, whether to equipment, roads, landscaping, building components or any other type of Government property encountered at or near the project site shall be repaired or replaced to match the existing and to the satisfaction of the Project Officer at no cost to the Government.

b. The Contractor assumes responsibility for any and all damage and/or injury to persons or property resulting from any action of prime contractor and subcontractor employees (at any tier).

c. The Contractor, at the Contractor’s expense, shall maintain adequate public liability and property damage insurance during the continuance of this contract, insuring the Contractor against all claims for injury or damage.

d. The Contractor shall maintain Workers’ Compensation and other legally required insurance with respect to the Contractor’s own employees and agents.

e. The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and held harmless against claims for damage or injury in such cases.

b) Occupancy of Government Facilities. The contractor shall be responsible for properly informing the COR of any condition which would jeopardize the building or its contents, such as loss of heat, air conditioning, danger of pipes freezing, loss of electrical power, water, sewer or loss of building security.

c) Correspondence. All correspondence shall be addressed to the COR. Each letter, document, etc., shall contain the following information:

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a. Date

b. Project Numbers, Contract Number, Delivery Order Number and Service Unit Name/Location.

c. Name of those who were sent copies.

d) Superintendent. The prime contractor shall have an onsite superintendent for this project while any and all work is being performed unless prior approval is grant from the COR.

e) Tribal Requirements.

a. The Contractor and all subcontractors engaging in work on the Yankton Indian Reservation will be required to comply with the Indian preference and Indian preference program requirements administered by the Yankton Tribe Tribal Employment Rights Office (TERO).

b. Before commencing work, contractors and sub-contractors are required to submit an acceptable “Compliance Agreement” to the TERO office. Copies of this form can be obtained from the TERO office. Typical requirements of TERO include a fee of 4% on the total contract price, and submission of weekly certified payroll reports to TERO.

c. Additionally, the rules and regulations of the TERO Ordinance require that no person who is not a local Indian shall be employed by a covered employer until a work permit has been obtained for them from TERO.

d. Contractors are strongly encouraged to contact the TERO office for an explanation of tribal requirements. Other fees may apply. Construction Materials and Storage

a. All materials shall be stored and handled according the manufacturers’ recommendations.

b. All materials shall be submitted to the COR prior to ordering, for approval by the project engineer.

c. The contractor(s) shall be present and on site to receive all construction material, equipment, or products. IHS staff will not be present, responsible, nor receive, or provide any type of offloading equipment for construction materials, products, or equipment. It is solely the contractor(s) responsibility to properly receive any and all construction equipment, products, and materials on site.

d. The contractor(s) shall provide their own means of storing any and all construction materials, products, or equipment required for installation. IHS staff will not be responsible or provide any means of storing construction material, products, or equipment before or during construction.

All material, products, or equipment remain the contractor(s) property until the project has been deemed substantially completed by all parties.

g) Indemnification

a. To the fullest extent permitted by Laws and Regulations, and in addition to any other obligations of Contractor under the Contract or otherwise, Contractor shall indemnify and hold harmless Owner and Engineer, and the officers, directors, members, partners, employees, agents, consultants and subcontractors of each and any of them from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to the performance of the Work, provided that any such claim, cost, Page 7 Statement of Work

January 2025 loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself), including the loss of use resulting therefrom but only to the extent caused by any negligent act or omission of Contractor, any Subcontractor, any Supplier, or any individual or entity directly or indirectly employed by any of them to perform any of the Work or anyone for whose acts any of them may be liable.

b. In any and all claims against Owner or Engineer or any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors by any employee (or the survivor or personal representative of such employee) of Contractor, any Subcontractor, any Supplier, or any individual or entity directly or indirectly employed by any of them to perform any of the Work, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for Contractor or any such Subcontractor, Supplier, or other individual or entity under workers' compensation acts, disability benefit acts, or other employee benefit acts.

c. The indemnification obligations of Contractor under Paragraph 6.H.1 shall not extend to the liability of Engineer and Engineer's officers, directors, members, partners, employees, agents, consultants and subcontractors arising out of:

i. the preparation or approval of, or the failure to prepare or approve maps, Drawings, opinions, reports, surveys, Change Orders, designs, or Specifications; or

ii. giving directions or instructions, or failing to give them, if that is the primary cause of the injury or damage.

h) Dispute Resolution

1. All claims, disputes and other matters in question arising out of, or relating to, the Contract Documents or the breach thereof, except for claims which have been waived by the making and acceptance of final payment, shall be decided by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association. This agreement to arbitrate shall be specifically enforceable under the prevailing arbitration law. The award rendered by the arbitrators shall be final, and judgment may be entered upon it in any court having jurisdiction thereof.

2. Notice of the demand for arbitration shall be filed in writing with the other party to the Contract Documents and with the American Arbitration Association, and a copy shall be filed with the Engineer. Demand for arbitration shall in no event be made on any claim, dispute or other matter in question which would be barred by the applicable statute of limitations.

3. The Contractor will carry on the WORK and maintain the progress schedule during any arbitration proceedings, unless otherwise mutually agreed in writing.

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i) Hours Of Operation

1. The project shall start after award and receipt of the Notice to Proceed

2. The work hours shall be 8:00am – 5:00pm, Monday – Friday. Weekends and after-hours work may be available upon request.

ii) Payments to the Contractor

1. The Government will pay the Contractor a fixed price, as indicted below, which will constitute full compensation for all Contractor professional and incidental services, travel expenses, and materials necessary to furnish complete project as required and specified in this SOW.

2. Progress payments will be paid following acceptance by the Government of that particular schedule item and a properly submitted and approved invoice.

iii) Project Officer Korry Burkhead will be designated as the Contracting Officer’s Representative (COR) for this Order.

His address and telephone are:

Korry Burkhead Great Plains Area Indian Health Service Division of Facilities Management & Engineering 420 S. Garfield Ave Pierre, SD 57501 Office: 605-945-5437 Korry.burkhead@ihs.gov

Any change in COR designation will be documented by the Contracting Officer in writing.

l) Invoice Processing Platform (IPP)

The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system. In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date. The IPP website address is: https://www.ipp.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973- 3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

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m) Closeout Documents The Contractor shall submit one hard copy set of all final, installed submittal items, accessories, and all installation/operation/maintenance documents to the facility manager/engineer. The final installed submittal package and O&M shall also be sent electronically to the COR and/or PM.

Appendix A

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Appendix A – Quote Schedule

QUARTERS IMPROVEMENTS

WAGNER, SD

DESCRIPTION SCOPE SECTION QUANTITY UNIT UNIT PRICE EXTENDED PRICE

Option 1 - Flooring 2 1 LS

Option 2 – Exterior Improvements

2 1 LS

Option 3 – Propane Fuel Tanks

2 1 LS

Option 4 – Manifold Leaks 2 1 LS

General Requirements/Conditions, Taxes, TERO, etc.

N/A N/A N/A

TOTAL

Grand Total:

In words dollars & cents

I hereby acknowledge receipt of these documents above pertaining to the above referenced bid.

Company Name:

Contact Person:

Address:

City: State: Zip Code:

Phone: Fax: Email:

(Signature) (Date)

Appendix B B

Appendix C

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